Position: Executive Assistant to the Chief Commissioner
Responsible to: Executive Director
Salary: Band B(1)
Status: Permanent, full time
The Human Rights Commission is established under the Human Rights Act, 1993 with four
major functions, mandated by changes to the Act in 2001:
To advocate and promote respect for, and an understanding and appreciation of,
human rights in New Zealand society;
To encourage the maintenance and development of harmonious relations between
individuals and among the diverse groups in New Zealand society;
To provide information and efficient and effective resolution of disputes;
To promote equal employment opportunities.
The Commission's annual Statement of Intent sets its direction for the current year. The
strategic goals are derived from its statutory functions and priority actions identified in the
2005-2010 New Zealand Action Plan for Human Rights/Mana ki te Tangata, as well as
recognising the importance of building the capability of the Commission so that it can more
effectively exercise its statutory functions.
The Human Rights Commission is an independent Crown entity that includes the Office of
Human Rights Proceedings. The Crown Entities Act and the Human Rights Act govern the
functioning of the Commission. The Commissioners are the Chief Commissioner and two
other full-time Commissioners - the Race Relations Commissioner and the Equal
Employment Opportunities Commissioner - and up to five part-time Commissioners, one of
whom has a focus on disability rights.
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To provide a full range of timely, confidential administrative and executive support,
primarily for the Chief Commissioner by:
providing effective diary management for the Chief Commissioner, prioritising and
organising meetings with internal and external stakeholders, in consultation with the
Chief Commissioner, and the Senior Advisor to the Chief Commissioner and the
resolving conflicting demands on the Chief Commissioners time from staff,
managers, Commissioners and external stakeholders
servicing meetings of the Commission including provision of efficient secretarial
services, preparation of agendas and compilation of papers, minute taking and
related administrative support
maintain records on behalf of the Chief Commissioner, and for Commission
in conjunction with the Senior Advisor to the Chief Commissioner, sourcing key
documents for the Chief Commissioner to ensure that all relevant information is
provided prior to appointments and meetings
coordinating incoming calls to the Chief Commissioner, in liaison with the Senior
Advisor, redirecting calls to the appropriate staff member for attention where
reviewing and recording incoming correspondence and emails for the Chief
Commissioner , including allocation and redirection to the appropriate officer for
attention and preparing simple responses
preparing simple correspondence on behalf of the Chief Commissioner , and
ensuring that all outgoing correspondence, reports, presentations, submissions and
briefings submitted by the Chief Commissioner conform to the Commission’s
presentation, style, format and content protocols
collecting and disseminating information in a timely and accurate manner on behalf
of the Chief Commissioner ensuring the highest levels of confidentiality and probity
organising meetings, workshops, seminars and related forums as required by the
Chief Commissioner including events and travel coordination in relation to
international visitors and their visits
coordinating domestic travel and accommodation for the Chief Commissioner and
administering international travel for the Commission, ensuring compliance with
commission policy and practise
liaise closely with the Senior Advisor to the Chief Commissioner and the Executive
Assistant to the Executive Director to ensure support is seamless and well-
experience in the provision of a range of high level Executive Assistant and
administrative skills required, including proven attention to detail and a systematic
and organised approach
experience in supporting the management of board processes including agenda,
papers and minutes management
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strong relationship management skills and the ability to coordinate and provide
support to the Chief Commissioner through a number of different people in the
ability to create confidence with internal and external stakeholders to enable them
to liaise directly with the EA to the Commissioner
extensive knowledge of Microsoft Word, Outlook and PowerPoint; working
knowledge of Microsoft Excel
effective written and oral communication skills
high level of initiative, discretion and judgement
Core Technical Competencies
planning and organising, including diary management
time management to deliver to quality and deadline, and with an ability to manage a
range of priorities and to juggle priorities as they change
oral and written communication skills
interpersonal and relationship building skills
following instructions, processes and procedures
deciding and initiating action
information management and technology, and database management
ability to maintain confidentiality of information
Core Organisational Competencies:
Contributing to a high standard and achieving results.
Organising, prioritising and planning time and resources be they human, physical or
Identifying or developing options and selecting solutions to problems which occur in
Treaty of Waitangi, Te Reo, Tikanga
Human Rights Commission operations, legislation, race relations, EEO and the
Information and communications technology
Relevant workplace legislation e.g., Health & Safety, Employment Relations, and
Crown entities (the ‘good employer’, Code of Conduct, etc)
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Working proactively within the context of the HRC’s vision and strategy to
demonstrate the Commission’s values.
Using a variety of methods to gain support for ideas, strategies and organisational
values and vision, both internally and externally.
Stating own ‘stand’ or position on issues and taking decisions when required.
Includes self management; self regulation; self-assessment; personal insight into
own issues and willingness to share this; self-development; composure; managing
emotions; and work life balance.
Includes flexibility, comfort with ambiguity; and openness to change.
Thinking and Understanding
Forming concepts, hypotheses or ideas on the basis of information.
Gathering, collating, analysing and making decisions about data. Includes agility;
investigating, probing; evaluating issues and information; identifying and designing
appropriate methodologies; researching; and questioning assumptions.
Working Effectively With Others
Involving others and contributing to building co-operative teams and partnerships in
which group members feel valued, motivated, trusted, empowered and have shared
goals. Includes consistency of behaviour; tolerance; respect and appreciation of
and for others; being an active team member; providing leadership and direction for
the team; and providing coaching within the group.
Written, oral and electronic communication skills. Includes listening; having an open
mind; appropriate communication with Tangata Whenua and other groups;
conveying basic factual information clearly, accurately and appropriately; explaining
complex or detailed specialist information; giving presentations; facilitation; and use
of humour in an appropriate manner.
Excellent service to clients, both internal and external, and service commitment and
improvement. Includes creating networks of useful contacts; and building an
Interpersonal skills and an understanding of relationships and motivation in others.
Includes empathy; openness; integrity; trust; mutual respect; value of Tangata
Whenua; value of diversity; sensitivity and appreciation of other cultures and of
other differences; giving and receiving constructive feedback; conflict recognition
and resolution; and responsibility for managing relationships.
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Human Rights Commission Values
Hutia te rito o harakeke, kei hea te komako e ko?
Ki mai ki au, He aha te mea nui?
Maku e ki atu, He tangata, he tangata, he tangata.
The Human Rights Commission is committed to promoting and protecting universal human
rights, and will reflect those rights in everything it does.
The Commission seeks to be:
Accessible The Commission listens to, hears and respects all
people it comes into contact with. The Commission
is committed to removing barriers to its services.
Relevant The Commission works to improve understanding
and enjoyment of universal human rights and
harmonious relations in ways that are meaningful to
New Zealanders and New Zealand communities.
Strategic The Commission takes a strategic, evidence-based
approach to carrying out its functions.
Independent The Commission ensures that it is independent,
transparent and accountable in carrying out its
Credible The Commission’s reputation and credibility are
built upon its integrity, expertise, professionalism
and the quality of its work.
Values diversity The Commission respects the dignity of every
person. It celebrates diversity, difference and open-
mindedness, and recognises the plurality of views
and perspectives held by New Zealanders.
Respects tangata whenua The Commission values and respects, in its work
and its ways of working, the place of Tangata
Whenua in Aotearoa/New Zealand.
Honours the Treaty of The Commission values and respects, in its work
Waitangi and its ways of working, the Treaty of Waitangi as
the founding document of the nation.
Works with others The Commission works in partnership and
cooperation with government, iwi, business and
unions, community organisations and individuals to
achieve shared goals.
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