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Student Handbook - Trinity College Dublin


									Student Handbook
Student Handbook

Table of contents

Table of contents ........................................................................ 2
Welcome ..................................................................................... 3
Code of Practice for Students with Disabilities ............................ 5
Supports available to students .................................................... 6
Examination arrangements ....................................................... 10
ATIC – Assistive Technology and Information Centre ............... 12
UNILINK ................................................................................... 14
Fitness to Practice .................................................................... 19
Library Supports ....................................................................... 20
How to make contact with the Disability Service ....................... 22
Disability Service Website & Facebook ..................................... 23
Other Useful Addresses in College ........................................... 24

This booklet is available in other accessible
formats upon request and on our website at


Dear Student,

Congratulations on accepting your place at College and
welcome. The Disability Service (DS) is here to
support and assist you. This handbook aims to give
you an overview of supports and services we offer.
There is lots of additional information on our website

There is also a College orientation website which will
help you manage yourself in the first semester. This
provides lots of information on all services you need to
know about. This information is linked here:

Wishing you the very best for the years ahead and just
remember - there are numerous people here to help
you should you need it.

Best Wishes,

Declan Treanor

Student Handbook

Director of the College Disability Service.
How many people are currently registered with
DS in Trinity?

The DS was established in order to facilitate the
academic support needs of students with disabilities.
Statistics indicate that more than 820 students have
disclosed a disability upon applying or after entering
Trinity College Dublin (2010-11 academic year). Our
service is staffed by experienced professionals with
knowledge and expertise in disability, access and
equity issues. We work closely with academic staff,
tutors, administrators, and other support services to
ensure College is as accessible as possible to all

Is there a policy in College for students with

Trinity is committed to a policy of equal opportunity in
education and to ensuring that students with a
disability have as complete and equitable access to all
facets of university life as can be reasonably provided.


DS aims to assist and advise the College community
on issues associated with compliance with laws that
relate to students with disabilities, including the
University Act 1997, the Employment Equality Act
1998, the Equal Status Acts 2000-2004 and the
Disability Act, 2005.

Code of Practice for Students with Disabilities

The Code of Practice is intended to provide a model for
a high standard of service to students with disabilities.
The College will take reasonable steps to ensure that it
does not place a student with a disability at a
substantial disadvantage compared to a non-disabled

The Code of Practice has two main purposes

   -       to outline for students with disabilities their
           rights and responsibilities in receiving
           reasonable accommodations while studying
           at Trinity;

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    -     to define Trinity’s rights and responsibilities
          to students with disabilities and the College

All students registering with DS will receive a copy of
this code of practice to read and sign. The full
document can be downloaded or viewed on the DS
website at:

Supports available to students

Who works in Disability Service?

The DS is managed by the Director of the Disability
Service, Declan Treanor. There are two full-time
Disability Officers (Alison Doyle and Declan Reilly) as
well as a number of administrative staff within the
service. When you register with DS you will be
assigned a Disability Officer who will assist you in
obtaining the support you require in order to attain
your highest academic potential. For further
information on DS staff see:

How will I know what type of support I require?

When you disclose your disability, we will discuss
which support requirements would be most beneficial
to you, and ensure that these are ready to be put in
place. A detailed needs-assessment will be carried out
by your Disability Officer, who will discuss whether you
have previously received educational support, (e.g.
during secondary school) and the type of support you
might require now. The level of support required will
differ between students, and even students with
similar disabilities, as each student brings with them
their own experience. There is a wide range of
educational supports available for students with
disabilities, including in-course, exam and library

What Types of Supports are Available?

Students with a disability or specific learning difficulty
(including dyslexia) may require support whilst
studying at Trinity. This can take various forms
depending on individual requirements.

Examples include:

•     Exam Accommodations
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•     Access to Assistive Technology
•     Extended Borrowing in the Library
•     Specialist tuition for students with dyslexia
•     Tuition for students with disabilities
•     Academic/ Library assistant
•     Specialist support for students with mental
      health difficulties
•     Specialist tuition for students who are deaf

Much of the study-related support for students with a
disability is financed through the European Social Fund
(ESF) Student with Disability Fund. Trinity College
receives a per capita allocation based on the number
of students registering with DS seeking supports. The
National Access Office in the HEA administers
applications and decides who is eligible for funding
under this scheme. For further information on this
fund, please read:

Further information

For more information on all funding available to
students in higher education see is a user
friendly comprehensive website that will help students
and their families navigate
through financial support

How academics are informed about what
supports I need?

This needs assessment report is called the Learning
Educational Needs Summary (LENS). The LENS
outlining your needs is written up and may be sent to
you to confirm you are happy with what we said and is
automatically re-sent to academic staff at the
beginning of each college year. This report will outline
the supports you require - for example, it will tell
academics your additional exam supports.

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                      If required, a meeting will then be
organised with you, your College Tutor and/or
department and your Disability Officer to discuss this
report and to ensure you get the supports outlined.

If you wish to change any of the details on your LENS,
you need to contact your Disability Officer and let
them know.

Further detailed information on all support services is
available on the DS webpage at:

Examination arrangements

Trinity currently offers a range of facilities at
examination time, including extra time allowance, rest
breaks, alternative examination venues, specialised
furniture and technology aids.

Students should make requests as early as possible in
the academic year and note that the following
deadlines are applied:

Michaelmas tests/examinations:
Friday 28th October 2011 - End of week 5.
Hilary tests/examinations:
Friday 17th February 2012 - End of week 5.
Annual examinations:
Friday 23th March 2012 - End of week 10.
Supplemental examinations:
Friday 3rd August 2012

A full copy of the College’s guidelines on examination
arrangements is also available on the web, on disk,
and in alternative formats on request. A summary of
your responsibilities and other important information is
given below:

Student Handbook

ATIC – Assistive Technology and Information Centre

ATIC refers to various Assistive Technology Centres
located around the Trinity campus. Assistive
Technology (AT) can help/assist students perform
Information Technology (IT) functions that might be
otherwise difficult or impossible to achieve. AT can
give you confidence in using a computer or laptop and
help you enhance your course/project work.

What services does ATIC provide?

    • Help and access to Technology & software that can
      help you in your studies.
    • One to one appointments to help you use the
      technology provided.
•        Access to PCs with Assistive Technology
installed in ATIC areas.

Where are the ATIC rooms?

    1. In the Berkeley Lecky Ussher (BLU) Library
    2. In the Hamilton Library ATIC

All these facilities are available to students registered
with DS.

ATIC rooms have computers, scanners, printing
facilities, and many different software packages,

    Screen readers for visually impaired and blind
    Software that allows documents to be scanned
     and read out by a computer.
    Software that enlarges the screen or changes the
    Software that allows ideas, projects and essays
     to be planned visually and dictionaries,
     thesaurus, word prediction, and homophone

Need further information?

For further information please contact the AT Officer
Andrew Costello: Email or call 8963111 to
make an appointment.

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What is Unilink?
Unilink is a confidential, practical support service for
students who may be experiencing mental health
difficulties and/or physical and sensory difficulties.

What can Unilink offer you?
Unilink offers a safe environment in which to explore
your difficulties and how they impact on you as a
person and the activities that you do. During the one-
on-one sessions with your occupational therapist, we
will collaboratively work to overcome practical issues
by developing strategies and maximising the use of
available environmental supports to help you fulfil
your role as a student.

Possible areas of difficulty experienced;
Unilink supports students with mental health
difficulties such as Depression, Attention Deficit
Disorder, Anxiety, Asperger's Syndrome, Bipolar
Disorder, Eating Disorders, Obsessive Compulsive
Disorder or Schizophrenia and physical and sensory

disabilities such as chronic fatigue syndrome,
fibromyalgia, multiple sclerosis, cerebral palsy,
arthritis and other medical conditions.

Some examples of difficulties that students may

      Poor time management.
      Difficulty concentrating in lectures or while
      Trouble completing course work.
      Feeling overwhelmed by the stress of college life
       and the college environment.
      Difficulty managing the effects of fatigue.
      Problems communicating with other students or
      Feeling isolated in college which may affect your
       relationships and your   academic performance.
      Managing chronic pain.
      Difficulty accessing buildings around college.
      Difficulty developing a healthy and balanced

Student Handbook

How can I avail of the Unilink Service?
You can use the Unilink Service if you are a student at
Trinity College and are registered with the Disability
Service. To register with the Disability Service, please
call 01-8963111 or email If you are
already registered with the disability service, please
contact your disability officer and ask for a referral to

Unilink is run by the Discipline of Occupational Therapy
in collaboration with the College Disability Service. All
staff members in the service are qualified occupational
therapists and are bound by the Code of Practice of
the Association of Occupational Therapists of Ireland.

For further information:
Please see the Unilink Website at:
or contact one of the Occupational Therapists at:
Mobile: 087 2743879 or 085 758 5835 – Mental
Health     or 0876563402 – Physical / Sensory

Academic Support at DS

An Academic Support Tutor (AST) is available 2 days a
week to students with significant needs registered with
the Service. Additional hours may be available at
weekends during the busy times of term. This learning
support is very valuable, and students registered with
DS are encouraged to attend sessions with the AST,
particularly for assistance with using the library,
writing essays and preparing for examinations. These
and other areas of academic support can be arranged
by phoning or emailing the Disability Service.

Academic support sessions are also available as
leaflets, podcasts and in mp3 format, and can be
downloaded from TCD iTunes or YouTube

Study skills

DS provides an online study skills resource to first
year (JF) students.   Skills4Study Campus
Students are strongly recommended to utilise this
resource to assist with reading techniques, academic
writing, referencing and exam revision.

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Further information on Academic Support is
available at:

Other sources of support at Trinity

Additionally, learning support is available for students
with specific learning difficulties through the College
Counselling Service. The learning support team offers
one-to-one appointments to students that can cover
study and organisational strategies, academic writing
skills, managing examinations, presentation skills, and
other topics related to academic study.

If you would like to make an appointment with one of
the learning support psychologists please contact the
Counselling Service (the entrance is on campus next
to the Health Centre). Alternatively you can call on
(01) 896 1407 to make an appointment.

Further information is available at:

Fitness to Practice

In April 2009 the College Fitness to Practice Policy was
approved by both Council and Board. See: College
Calendar or

Professional courses demand that certain core
competencies are met by students in order to
graduate and practice professionally after qualification.
College has a special responsibility to ensure that all
students admitted to all professional programmes will
be eligible for registration by the relevant professional
body upon graduation. It is important to us that our
students are able to fulfill the rigorous demands of
professional courses and are fit to practice.

If you wish to clarify any issues or concerns you may
have, in relation to your disability, supports available,
disclosure or the demands of a course or on
professional practice after qualification, please contact
a member of the Disability Service staff. Contact
details are on page 22.

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Library Supports

                      As well as the Assistive
Technology Centres described in page 8 of this
booklet, there are a number of other library supports
available to students with disabilities, these include:
Borrowing rights: Students with a disability
registered with the Disability Service may be entitled
to special borrowing privileges. Essentially, this means
that you can borrow up to 10 books for one month
from the open shelves and closed access areas. This
facility will be set up automatically within 2 weeks of
you registering with the Disability Service. It becomes
active the next time you present your student card to
borrow books. Contact the Disability Service if there
are any delays in this facility being set up for you.

Alternative formats: Reading material can also be
provided in alternative formats such as Braille or

Book retrieval: Readers with disabilities may request
a member of staff to fetch inaccessible books.

Personal Assistants: Students with disabilities
requiring a P.A. may bring their assistant into the
Library with them or alternatively, they, on production
of the student's ID card, may borrow on their behalf.

Photocopying: Readers unable to copy for
themselves should request assistance from counter
staff (please note that due to pressure at the counter
this service may not be instant).

For help and general advice on using the library see
the library website: and our

Student Handbook

How to make contact with the Disability Service

You can call into the office in Room 2054 of the Arts
Building, on the entrance level past the Lecky Library.
Phone DS on (01) 896 3111 for an appointment, Text
086 3442322, or you can e-mail the Service at

Who works in the Disability Service?

Declan Treanor              Declan Reilly
Disability Service          Disability Officer across all
Director                    Schools
E-mail:     E-mail:
Tel: (01) 896 3475          Tel: (01) 896 3776

Alison Doyle                Michelle Garvey
Disability Officer across   Inclusive Curriculum Officer
all Schools E-mail:
Tel: (01) 896 3014
                            Tel: (01) 896 3666
Andrew Costello             Trish Ferguson
Assistive Technology        Academic Support Tutor
                            Tel: (01) 896 3111
Tel: (01) 896 2903

Carol Barry               Jennifer Maxwell
Executive Officer         ESW Administrator
E-mail:      E-mail:
Tel: (01) 896 3111        Tel: (01) 896 3971
Kieran Lewis              Claire Gleeson
UNILINK Occupational      UNILINK Occupational
Therapist                 Therapist
E-mail:    E-mail:
Tel: (087) 274 3879       Tel: (085) 7585835
Brian Creaner             Deaf Support @ 3rd Level
                          Project – DS3
UNILINK Occupational
Therapist                 Contact: Declan Treanor
E-mail:   E-mail:
Tel: (087) 6563402

Disability Service Website & Facebook

We update information on our website regularly
and put up news on our Facebook site

Student Handbook

Other Useful Addresses in College

Admissions Office
Address:           Regent House,
                   Trinity College Dublin
Telephone:         00353 1 896 4444
Fax:               00353 1 872 2853

Fees Office
Address:           5 College Green, Floor 3,
                   Trinity College Dublin
Telephone:         00353 1 896 1852
Fax:               00353 1 896 2576

Student Health Centre
Address:           House 47, Trinity College, Dublin 2
Telephone:         00353 1 896 1556

Accommodation Office
Address:         West Chapel, Trinity College Dublin
Telephone:       00353 1 896 1177
Fax:             00353 1 671 1267

Senior Tutor’s Office
Address:         House 27, Trinity College Dublin
Telephone:       00353 1 896 2551
Fax:             00353 1 672 5089

Student Counselling Service
Address:         Third Floor,
                 7-9 South Leinster Street,
Telephone:       00353 1 896 1407
Fax:             00353 1 608 3464

Student Handbook

Examinations Office
Address:           West Theatre,
                   Trinity College Dublin
Telephone:         00353 1 896 2345 / 3710
Fax:               00353 1 896 9260

Student Union & Education Officer for Student
with Disabilities
Address:           House 6, Trinity College Dublin
Telephone:         00353 1 896 6545
Fax:               00353 1 6777957

Careers Advisory Service
Address:           2nd Floor, East Chapel,
                   Trinity College Dublin
Telephone:         00353 1 896 1721/1705
Fax:               00353 1 6793295


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