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Baby Shower Planning Checklist When Task Complete 4 weeks prior to Choose a theme party Create a party folder or file - this is for your to record all your ideas and developments for the party Consider a date and time and check with key friends and relatives if the date is suitable Confirm date and time Determine an affordable budget (allow $10-15 per person) Generate a guest list with consideration of your budget Choose a location for the party and make reservations (if necessary) For a party at a park, check with the local council if there are any regulations you need to follow. If you are having the party at a venue, discuss with management what you a required to bring on the day and what they will supply for you such as decorations. Also discuss whether you are able to bring your own decorations and how much time you have to decorate the room and when. Develop a party action plan 3 weeks prior Plan party games - make a list of prizes and supplies you will need for the games. If hiring caterers, book their service now. Make or purchase invitations. Create a contingency plan for an indoors party (only if you are having an outdoors party) 2-3 weeks prior Send invitations, be sure to specify an RSVP date so you can confirm number (make the RSVP date a week before the party) Begin plans for the cake. If you are making the cake from scratch, bake the cake, freeze it until closer to the party. If you are purchasing a cake, order the cake and arrange for the cake to be ready the morning of the party day. Make a list of things you will need on the day such as extra tables, serving platters and other supplies. 1-2 weeks prior Ask friends and family if you are able to borrow extra supplies such as tables and chairs etc. Contact party hire for extra supplies such as tables if you are unable to obtain these items from your friends and family. Arrange a booking for these items. Create a plan for the party venue. Consider where you will play games, place food, how you will hang decorations. Create a party food menu and a shopping list for food supplies. 1 week prior Gather extra party supplies such as tables, chair, serving platters. Go shopping and purchase all party supplies for decorations, prizes, games and food that can be pre- prepared and frozen before the party day. Begin prepare any foods that can be frozen until the party - try making a different party dish each night of the week to decrease the daunting task of preparing food for a large group. Prepare your party clothes - choose what the party child so you won't need to worry about it on the day when you are busy. 5 days prior Follow up with guests who are yet to RSVP. 2-3 days prior Go shopping for remaing party supplies (perishable items that cannot be frozen) and any supplies you have forgotten along the way. Day before Defrost the cake Clean the party area(s) Set up party area - lay out tables, paper plates, forks and activity and game areas. ( if the party is outside you may need to wait until the party day. Charge the camera and videocamera. Hang decorations Prepare your family's party clothes - wash, iron etc. Celebration Day! Decorate cake Prepare remaining food such as fresh food platters with fruit and cheese. Finish setting up games and activities Quick tidy up of the party area and house Get ready to celebrate! Have Fun! Clean up once guests have left. Day after Finish cleaning up party area Return hired party supplies 2-3 days after Return borrowed party supplies Put away props to be kept for future party use Have your party pictures developed! Create a photo album dedicated to the day. Email some pictures to guests and relatives. Make or purchase thankyou cards (or notes). Send thank you cards to the guests who attended (You may also like to send them a photo from the day).
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