Baby Shower Planning Checklist
When Task Complete
4 weeks prior to Choose a theme
Create a party folder or file - this is for your to record
all your ideas and developments for the party
Consider a date and time and check with key friends
and relatives if the date is suitable
Confirm date and time
Determine an affordable budget (allow $10-15 per
Generate a guest list with consideration of your budget
Choose a location for the party and make reservations
For a party at a park, check with the local council if
there are any regulations you need to follow.
If you are having the party at a venue, discuss with
management what you a required to bring on the day
and what they will supply for you such as decorations.
Also discuss whether you are able to bring your own
decorations and how much time you have to decorate
the room and when.
Develop a party action plan
3 weeks prior Plan party games - make a list of prizes and supplies
you will need for the games.
If hiring caterers, book their service now.
Make or purchase invitations.
Create a contingency plan for an indoors party (only if
you are having an outdoors party)
2-3 weeks prior Send invitations, be sure to specify an RSVP date so
you can confirm number (make the RSVP date a week
before the party)
Begin plans for the cake. If you are making the cake
from scratch, bake the cake, freeze it until closer to the
If you are purchasing a cake, order the cake and
arrange for the cake to be ready the morning of the
Make a list of things you will need on the day such as
extra tables, serving platters and other supplies.
1-2 weeks prior Ask friends and family if you are able to borrow extra
supplies such as tables and chairs etc.
Contact party hire for extra supplies such as tables if
you are unable to obtain these items from your friends
and family. Arrange a booking for these items.
Create a plan for the party venue. Consider where you
will play games, place food, how you will hang
Create a party food menu and a shopping list for food
1 week prior Gather extra party supplies such as tables, chair,
Go shopping and purchase all party supplies for
decorations, prizes, games and food that can be pre-
prepared and frozen before the party day.
Begin prepare any foods that can be frozen until the
party - try making a different party dish each night of
the week to decrease the daunting task of preparing
food for a large group.
Prepare your party clothes - choose what the party
child so you won't need to worry about it on the day
when you are busy.
5 days prior Follow up with guests who are yet to RSVP.
2-3 days prior Go shopping for remaing party supplies (perishable
items that cannot be frozen) and any supplies you have
forgotten along the way.
Day before Defrost the cake
Clean the party area(s)
Set up party area - lay out tables, paper plates, forks
and activity and game areas. ( if the party is outside
you may need to wait until the party day.
Charge the camera and videocamera.
Prepare your family's party clothes - wash, iron etc.
Celebration Day! Decorate cake
Prepare remaining food such as fresh food platters with
fruit and cheese.
Finish setting up games and activities
Quick tidy up of the party area and house
Get ready to celebrate!
Clean up once guests have left.
Day after Finish cleaning up party area
Return hired party supplies
2-3 days after Return borrowed party supplies
Put away props to be kept for future party use
Have your party pictures developed!
Create a photo album dedicated to the day.
Email some pictures to guests and relatives.
Make or purchase thankyou cards (or notes).
Send thank you cards to the guests who attended (You
may also like to send them a photo from the day).