Material Safety Data Sheets (MSDS) are required by law to be provided for hazardous materials with the
item(s)/packages(s) when shipped to the final destination (refer to OSHA 1910.1200 and #20 of the
Standard Terms and Conditions in Attachment C. In addition, electronic access to the contractor’s complete
MSDS information database is required to be available at no cost to the UW-Madison departments (users,
contract administrator or Environmental Health and Safety Department personnel). Electronic access to the
MSDS information can be accomplished via at least one of the following options:
1. Provide access to contractor’s complete MSDS database via the Worldwide Web to be hosted on
contractor’s site at no additional cost to the State agencies.
2. Working with, UW-Madison Purchasing to incorporate the contractor’s complete MSDS database
information within the UW-MSDS database at no additional cost to the UW-Madison, or
3. Provide the complete MSDS database information on CD-ROM’s for individual and for network
installations at no cost to any user, contract administrator or Environmental Health and Safety
personnel from departments who requests them.
Electronic access to contractor’s complete MSDS database shall be provided to all users within the
departments who request to participate. Because electronic access to MSDS information is required
to be provided as described above, contractor will not be required to send the second MSDS
hardcopy with the invoice as specified in the Standard Terms and Conditions.
4. Chemical Purchase Reports
Contractor is required to provide annual, semi-annual and/or quarterly customized reports on
purchases of certain chemicals to assist State agencies with environmental compliance and reporting.
The reports are to be provided upon request to the Environmental Health and Safety Department
personnel from a State of Wisconsin agency or University. Contractor shall provide reports within 10
business days of request. The report is to include manufacturer, chemical stock number (catalog
number), chemical name (description), CAS number, package description (case, each, etc.), units in
package (4 bottles/case, etc) number of packages sold and ship-to address.
Any requested report (customized or total sales) is to be submitted as a Microsoft Excel spreadsheet
on an IBM PC compatible disk.
“The University would strongly prefer that awardee have the ability to electronically report purchases of
certain hazardous materials including, but not limited to:
1) Chemicals and other materials listed on the Department of Transportation Hazardous Materials
Table (49 CFR 172.101)
2) Chemicals listed in Appendix A of Homeland Security Chemical Facility Anti-Terrorism Standards
(CFATS – 6 CFR 27)
3) All compressed gas cylinders
Preference will be given to vendors who can report in real time (as transactions occur), less preference
to those who can report only periodically (i.e., monthly).”
Suggested simple benchmarks for evaluation:
Highest - Report electronically in real time, flag chemicals separately by regulatory classification and
Middle - Report periodically by any means, report listed chemicals only, no distinction by regulatory
Lowest - Inability to report selected chemicals