2012 AGM PROXY VOTING FORM.docx - UN Youth New Zealand

					AGM PROXY VOTING FORM

Proxy voting forms must be received by 5pm Saturday 5 May 2012

Please send your form to Brooke Muggeridge (brooke.muggeridge@unyouth.org.nz)

The working papers can be found on the UN Youth website at http://www.unyouth.org.nz/

Constitutional Amendments
1. Sarah Wilson:

        AMENDMENT: amendment of existing clause 5.2(e) and adding a new clause 5.7 and 5.8.

        Amend clause 5.2(e) to read:

        “Borrow or raise money by debenture, bonds, mortgage, and other means, with or without security. Such borrowing
        powers are only to be exercised by resolution of an annual or special general meeting, with the exception of the
        circumstances described in rules 5.7 or 5.8 of this Constitution.”

        Add new clause 5.7:

        “UN Youth may incur debt for the purposes of booking flights for international delegations, where such payments
        are due immediately in order to secure bookings. Such debt may only be incurred with the express written
        authorisation of the National Executive as to the amount and interest rate for such debt. The costs of these overdraft
        facilities are to be borne by the budget for the particular event incurring the debt.”

        Add new clause 5.8:

        “UN Youth may utilise credit facilities for the purposes of accessing credit cards, subject to the following
        conditions:

             a)    The cards must be issued in the names of either members of the current national executive, or of the
                   appointed staff members for international delegations;

             b)    Cards issued in the names of staff members for international delegations are to be cancelled within one
                   month of the end of the trip;

             c)    Those using the cards are still obliged to keep records of all expenses incurred, and to wherever possible
                   seek prior national executive authorisation for transactions;

             d)    The credit limit on each card is to be set by the express written authorisation the national executive.”

                            For

                            Against

                            Abstention



2. Chloe Muggeridge:

        AMENDMENT: amendment of existing clause




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        2.1      UN Youth is an incorporated branch society of the United Nations Association of New Zealand Incorporated
                 (UNANZ) under the Incorporated Societies Amendment Act 1920. However, UN Youth is not an ordinary
                 branch of the Association but has a special relationship with the Association.

                          For

                          Against

                          Abstention

3. Chloe Muggeridge

        AMENDMENT: amendment of existing clause

        8.1      UN Youth must hold an annual general meeting between 1 November and 31 December.



                          For

                          Against

                          Abstention


4. Chloe Muggeridge

        AMENDMENT: amendment of existing clause

        10.1: The national executive comprises –

                 a)   A president;
                 b)   Up to four vice presidents;
                 c)   A vice president for administration;
                 d)   A vice president for finances;
                 e)   The immediate past president (for one term after the completion of their term as president).


                          For

                          Against

                          Abstention




5. Chloe Muggeridge

        AMENDMENT: amendment of existing clause

        10.3     Quorum for the national executive is four national executive members.




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                           For

                           Against

                           Abstention


6. Scott Bickerton

         AMENDMENT: amendment of existing clause

         8.8 The Vice President for Administration must ask for all reports, accounts, nominations, and submissions at a
         suitable time before the annual general meeting to ensure they are received no later than one month before the
         annual general meeting.



                           For

                           Against

                           Abstention




3
National Executive Elections
I wish to vote for the following candidates:

PRESIDENT

         Anton Smith
                 (Elizabeth Chan/Chris Park)

         No Confidence



VICE PRESIDENT for GOVERNANCE

         Erin Victoria Jackson
                  (Richard Evans/Chris Park)

         Suzy McKinney
                (Chris Park/Sally Wu)

         No Confidence



VICE PRESIDENT for EDUCATION

         Scott Bickerton
                  (Hannah Brown/Chris Park)

         Charlotte Falloon
                  (Elizabeth Chan/Chloe Muggeridge)

         Portia Holt
                  (Alastair Espie/Chelcie Lutton)

         No Confidence




VICE PRESIDENT for COMMUNICATION


         Jerome Cameron
                 (Sally Wu/Chris Park)

         No Confidence



VICE PRESIDENT for FINANCE

         Oliver Clifford
                  (Elizabeth Chan/Chris Park)

         No Confidence




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VICE PRESIDENT for RELATIONS

        Sarah Hamlin
                (Chris Park/Sarah Wilson)

        No Confidence



VICE PRESIDENT for ADMINISTRATION

        Yanjie Long
                 (Brooke Muggeridge/Victoria Clarke)

        No Confidence



I,      am a member of UN Youth NZ. I agree to my vote being registered by the Chair on my behalf at the UN Youth NZ
2012 National Annual General meeting. I understand the Chair will keep the details of my vote confidential.




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