TIME SHEETS by elv8X6D1

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									                                        MEMORANDUM


TO:     Principals/Secretaries

FROM: Vivian Quon
      Payroll Clerk

DATE: September 12, 2011

RE:      TIME SHEETS, ACTING PRINCIPAL ALLOWANCES,
         TEACHER PAY DAYS AND TEACHER ABSENCE
         REPORTS FOR THE 2011-2012 SCHOOL YEAR


The enclosed form must be on file with the Payroll Department in order for pay to be deposited
in the bank. Therefore, all new employees must complete the form and
return it to Payroll immediately (including substitute teachers and
casuals).
All casuals/substitute teachers must submit a Criminal Record Check (CRC) before they
can be employed. (They need to submit only once. They do not have to submit next
year if you employ them again)

Only substitute teachers that are on Lana Unger’s Substitute Teachers List can be used
as substitutes. Only casuals from her Substitute Teacher Assistant List can be used to
replace support staff. Anyone else cannot be hired and will not be paid.

Time sheets and Teachers Absence Reports must be in the Administration Office on the
cut-off date. Please fax on the day of the cut-off date.


Teacher Pay Days – 2011-2012 School Year

Cheques are deposited directly into bank accounts on the last banking Friday of each month.

Teacher Absence Reports are used as authority for the substitute teacher to receive his or her
pay. Please send in once a week as soon as possible. If unable to obtain the
teacher's signature, the principal may sign the report and forward it. When the absent teacher
returns, he or she can sign the school copy. Please specify if Palliser, teacher or other agency
is to be billed for the equivalent of substitute teacher costs, e.g., ATA or Alberta Education.


Biweekly Cut-off Dates - Casuals (Teacher Assistants/Custodians/Secretaries/Bus
Drivers), and adjustments for regular employees

Paid by deposit two weeks after cut-off date. For example, the cut-off date is September 2.
The time sheet for the adjustments for an employee arrives from the school to me on
September 2. The employee will be paid on September 16. From September 3 to September
16 salary will be paid on September 30.


Time sheets to be in Administration Office as follows:

     2011                                         2012
     August 19, September 2, 16 and 30            January 6 and 20
     October 14 and 28                            February 3 and 17
     November 11 and 25                           March 2, 16 and 30
     December 9 and 23                            April 13 and 27
                                                  May 11 and 25
                                                  June 8 and 22



     Acting principal allowance                   Acting principal allowance
       September to December 31, 2011               January to June 2012
        - December 9                                 - June 8

Monthly Cut-off Dates - Substitute Teachers

On teacher payroll. Pay in the bank same as for teachers.
Teacher Absence Reports to be in as follows:

     2011                                         2012
     September 23                                 January 20
     October 21                                   February 17
     November 18                                  March 23
     December 16 to end of 2011                   April 20
                                                  May 18
                                                  June 22 to end of school year
        After December 9, fax in any other           After June 8, fax in any other subs as
        subs as you require them as soon as          you require them as soon as
        possible                                     possible




Thank you!



Vivian Quon
                    PALLISER REGIONAL DIVISION NO. 26
                       ELECTRONIC PAYROLL CHEQUE DEPOSIT AND STUB

                              EMPLOYEE EXPENSE CLAIMS DEPOSIT

                                     ACCOUNT NOTIFICATION


SECTION A:

Complete EITHER Part 1 or Part 2 (whichever is applicable)


PART 1           - Staple voided personalized cheque here (PREFERRED)

                                                OR

PART 2           - Your bank must complete the following:


                 BANK NAME:

                 ADDRESS:



                 BANK NO:                                   BRANCH TRANSIT:

                 ACCOUNT NO:


SECTION B:
                                         AUTHORIZATION


EMPLOYEE NAME:

SIN #:

SCHOOL/WORK LOCATION:

DATE:

You are hereby authorized to deposit my net payroll cheque directly to the bank account as noted
above or recorded on my personalized cheque.

          Also, deposit my employee expense claim to the bank account as noted above.

EMPLOYEE SIGNATURE:


SECTION C:

Pay stubs and or employee expense claim deposit will be delivered to you in the form of an
attachment through the e-mail account of your choosing (work or home address) from
bellamyreports@pallisersd.ab.ca instead of receiving a printed copy through the mail or hand-
delivery. To ensure confidentiality, this attachment will require a password before you can access
it. We realize another password may be an inconvenience to you, but our goal is to protect your
private and personal information.

          Yes, I do have an email account.
          E-mail Address: ______________________________________________________________
          (Please enter the address you would like your pay stub to be sent to)

       Password: ____________________ (please remember your password!) (maximum 10
characters)

        No, I do not have an e-mail account. Please continue to distribute a paper copy of my pay
stub to me through the mail.




         **** RETURN IMMEDIATELY TO THE ATTENTION OF THE PAYROLL DEPARTMENT ****

								
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