April 2012 Meeting Minutes

							   Prior Lake/Savage Girl Scout Leader’s Meeting Minutes
           April 11, 2012 at 7:00 p.m. @ Prior Lake City Hall

Called to order by Marci Beske at 7:02 p.m.
Carla Jenson, Service Unit Manager, was on vacation, so Marci welcomed everyone to the
meeting

Council Updates                                                            Jacqueline Ozmun
Thank you to all of you leaders for all the hard work you have done this year!

Reminder, to please read the back of the agenda (reminders from the back of the
agenda are listed at the bottom of this document). If you have any questions, please
let Jacqueline or your service team know.

Jacqueline will be running a free Literacy Program this summer at local libraries. This
event will be for Daisy & Brownies. This will be advertised in the local paper and at the
libraries. Please come.

Early Bird Registration                                                          Marci/Kristin
                                     nd
Early-Early Bird deadline is May 2        to receive the $5/girl re-registration credit and to
attend the Pool Party.

The $5/girl incentive is earned when you register by May 2nd and turn in your financials
by June 6th (to Angie). You will receive your check at the June 6th drop-off meeting only
if Angie has received your financials via email prior to this date or you hand in a paper
copy of your financials to her on June 6th.

Patches will be here at the May meeting. Patches are wood ducks this year. Patches
are available through June 6th (must be registered by then to receive them).

Registration can be done on-line. If you are using cookie credits from last year, you will
need to get the paper forms from Kristin.

Need to make changes to your troop listing? Please do this when you are registering.
This is the easiest time to do this. You can change and/or add codes as needed when
registering your troop

Lastly, if you experience any issues with the website please call the ST. Paul Office,
Business Services at the 800 number (1-800-845-0787). Marci and Kristin have no
ability to help you with on-line issues.
Pool Party                                                               Molly/Angie C.
Anyone who completed their Early-Early Bird registration (between now and May 2nd) is
eligible to attend the pool party for free!

The Pool Party is a Girl Scouts only event. This will take place on June 8th from 6:00
p.m. to 8:00 p.m. at the Twin Oaks pool. We need 4 volunteers to help on the day for
this event. If you are interested, please talk to Molly.

Please see pink sheet in your registration packet for additional information.

Centennial Day of Service Registration                                  Jennifer Flaten
In order to register for the Centennial Day of Service, you must first register for early
bird on-line. There is No Cost to register for the Centennial Day of Service. Below are
the step-by-step directions on how to register for this event:

      After you have done your Early Bird Registration for next year you will click the
      “Continue Shopping” button, then click “Program Activities & Events” this is
      located on the side of your screen. You will then see “Centennial Day of Service”
      in green, please click this link. After you click this link you should see
      “Centennial Day of Service Sign-up”. Please click “Add to Continue” button. You
      will then click “Check-out” on the side. On the next screen that comes up, click
      “Process My Order”. Please print out for your confirmation.

Jennifer will get weekly updates as to who is registered and attending this event. You
must be registered for this event by June 22nd. Starting June 23 you can register non-
registered members. The Prior Lake Centennial Day of Service will be held on Saturday,
October 13th. This event will start at 11:00 a.m. Our head-quarters for this event will
be at Lake Front Park. Everyone will meet at Lake Front at 11:00 a.m. you will then be
given your project and its location. Projects will run from 11:30 to 1:30. Then
everyone will meet back at Lake Front Park where there will be a pot-luck. Attendance
is required for the entire time. If you have any questions, please contact Jennifer at
plsjuliettes@yahoo.com.

Cookie Incentives                                                               Vicki/Sue
Incentives are all ordered. They should be here in May. All Cookie Mom’s will receive
notification when they are ready to be picked up from Vicki’s house.

General Cookie Information – We sold 52,000 boxes of cookies this year. That is
down from last year where we were at 62,000. Cookie Management was much better
this year. If you are expecting money from Council they have a 2 week turn-around.
Please note you need to complete the form to receive the refund.
Other Information                                                               Open
The library has been updated with the new books. Please feel free to use these as
needed but remember they do not leave the library.


REMINDERS from the back of the Agenda
REMINDERS and Help Needed!

St. Michael’s Clean-up Day is April 21st from 9:00 a.m. to noon. Anyone that
can help please bring a rake and gloves. Contact Christine Hockman with questions at
bckwhock@msn.com.

Lions Club Tree Planting is April 22nd. If you can help, please email Paul Stahler at
p-stahler@msn.com. The Lion’s Club has 650 trees to be planted in Prior Lake. Your
help would be greatly appreciated!!!

Financial Statements are due June 6th to Angie Fischer. If you could please scan
and email your year-end financial statements and last bank statement to Angie that
would be preferred. Otherwise, you can bring a paper copy to the June 6th meeting.
PLEASE put your phone number on the top of your year-end statement in case Angie
has any questions.

Scout Sunday Breakfast at St. Michael’s – This event was a huge success again
this year! Thank you to all who were able to participate! The Girl Scouts received a
check for $365.00 from the Knights of Columbus for our help that day.

Leader Appreciation and Bronze/Silver/Gold Recognition banquet – This will
be held on Wednesday, May 2nd at 7:00 p.m. at the St. Michael’s Archangels
Hall. If you have a girl or girls that have earned their Bronze/Silver/Gold Award and
you have not contacted Christine Hockman yet, please do so IMMEDIATELY! We want
to recognize all the girls that have earned these awards this year. We only have 16
girls so far that we are recognizing (and 11 of them are from Carla’s troop!). We do not
want to miss anyone, so please contact Christine.

June 6th Meeting (Drop-off and Training for Day Camp and Overnight) has a
LOCATION CHANGE! This will happen at the Savage City Hall in the big room
starting at 7:00 p.m. This is the final night to turn in paper registrations (there
shouldn’t be any of those!), year-end Financials and it is the mandatory training session
for Day Camp Volunteers and PA’s.


Please note, no meetings will be held in July & August          


Meeting was closed at 7:29 by Jacqueline Ozmun.

Minutes respectfully submitted by Shannon Schultz on 04/13/12