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Role Profile
Job Description Ref no:
Job Title Finance Officer
Directorate or Region South Asia Department/Country Resource, Nepal
Location of post Kathmandu Pay Band H
Resources
Reports to Duration of job Indefinite
Manager
Purpose of job:
To ensure that the finances and accounts of the British Council in Nepal are managed to corporate
standards. To support the Resources Manager and other Grant and Partnership Funded (GPF) staff in
financial planning, accounting and reporting, such that all coprorate standards and audit requirements are
met.
Context and environment: (e.g. dept description, region description, organogram)
The British Council in Nepal has a modest grant from the UK government with additional income derived
from our partnership activity and a few paid services. The Finance Officer’s role is to ensure that
corporate procedures are followed in the planning the use of, deployment and accounting for these funds.
This involves the planning of agreed inputs / outputs with activity managers within established criteria for
budget and timescale, using the appropriate policy and process, and monitoring and recording all
financial transactions to BC audit standards.
Accountabilities, responsibilities and main duties:
(including people management and finance)
This post is accountable to the Resources Manager for maintaining the finance systems of the office so
that all staff can deliver their responsibilities effectively. The post holder is responsible for ensuring that
this happens in compliance will all BC financial standards and to the full satisfaction of the staff.
Main duties
1. Preparation and consolidation of financial plans for local GPF activities on the SAP financial
system.
2. Leading on information gathering (from project managers), and budgeting for local staff costs and
UK appointed staff costs.
3. Managing of payment processes to internal and external customers, ensuring that correct
procedures are being followed. Raising necessary Framework Purchase orders.
4. Raising purchase orders on SAP for office purchases, requesting approval from the appropriate
Manager, giving special attention to assigning the correct budget WBS and cost element.
5. Correcting any errors on the system when detected. Notifying staff if any payments are delayed
and reporting accordingly to the Budget Manager.
6. Scanning all invoices submitted on a daily basis and uploading these into the specific drive –
notifying the finance hub.
7. Liaising with the FABS HUB in Noida for payment runs; checking the payments, withholding tax,
vendor creation, credit card management etc.
8. Calculating the withholding tax and net amount payable; preparing a monthly report of withholding
tax by 15th of the following month, to submit to Resources Manager for review / payment
processing.
1 of 4 Recruitment Team June 2011
9. Utilities bill payments for the office e.g. Electricity, telephone, office fuel and related payments at
regular intervals when received.
10. Process vendor / customer creation requests and amendments; check and send e-copy to the
hub. Communicate with suppliers about our payment system and conditions.
11. Prepare cheques for cheque vendors and other off-system payments.
12. Liaising with the outsourcing company for preparation of the monthly payroll, tax issues and other
accounting consultations. Preparing the monthly payroll and agreeing this with the Resources
Manager.
13. Cash management: Preparing the monthly Cash Flow return. Making sure funds are available,
and withdrawal / transfer of funds from the bank. Preparation of payment instruments (Cheque
and online banking), and bank reconciliations. Posting all the Cash journals, Finance journals for
British Council Nepal
14. Checking the Fixed Assets register on a monthly basis and updating as required (FIN 30 / 32).
15. Preparing documentation for the Financial Control and Compliance Framework, including analysis
of standing balances and identification / escalation of risks in any financial area. Work closely
with Resources Manager and SA RDSM on risk identification and management.
16. Preparation of all monthly and end of year financial returns required by HQ (ex: Payroll return, TG
provision return, etc).
17. Provide training to staff as necessary to improve their knowledge of GPS & SAP systems.
18. Maintain yellow envelope system for all travellers and carryout the audit checks as per HUB
request.
19. Provide support to the Resources Officer, as required, under instruction from the Resources
Manager.
Key relationships: (include internal and external)
1. Local suppliers, local banks, outsource companies. Regular contact required.
2. Resources Manager for daily finance and business activities and with SA decision support
manager for finance support issues.
3. Finance HUB for payment process and other necessary issues as required.
4. HQ Finance and Risk teams whenever needed.
Other important features or requirements of the job
(e.g. travel, unsocial/evening hours, restrictions on employment etc)
If a major problem occurs at any time the post-holder is expected to take all necessary action to resolve
it. This may involve out-of-hours work and require significant analytical powers.
Please specify any Must be legally entitled to work in Nepal
passport/visa and/or nationality
requirement.
Please indicate if any security
or legal checks are required No
for this role.
2 of 4 Recruitment Team June 2011
Person Specification
Assessment
Behaviours Required at the “more demanding” level (2) stage
Creating Creating energy and clarity so that people want to work This
shared purposefully together behaviour will
purpose I use a variety of ways to check the understanding of others and be required
build engagement to carry out
I adapt what I say for different individuals, groups and cultures the role, but
I act creatively to inspire others to ensure they focus their efforts will not be
appropriately assessed for
I link my team’s vision to the British Council’s vision recruitment
purposes.
Making it Challenging myself and others to deliver and measure better Interview
happen results
I regularly review results and look for ways of raising levels of
achievement for myself and others
I exceed challenging objectives
I identify barriers to success and tackle them before they become
an issue
I commit resources to support the learning and development of
others
I look for new responsibilities and assignments in order to develop
I take advantage of opportunities and mitigate risks
Being Putting the needs of the team or British Council ahead of my Interview
accountable own
I do more than what is required of me if it will have a positive
impact on others or on outcomes
I put extra energy into dealing with obstacles or setbacks
I stick to my promises, even when it is difficult to do so
I control my emotions to minimise negative impact
I act on feedback about my own behaviour
I seek support when dealing with difficult or emotional situations
I adapt easily to different cultural settings
I hold others accountable for delivering what they have agreed to
do
Assessment
Behaviours Required at the “essential” level (1) stage
Connecting Making regular opportunities to understand others better This
with others I make myself approachable to others behaviour will
I take steps to learn about other people, cultures and be required
organisations to carry out
I apply my learning about how things are achieved in different the role, but
cultures or environments will not be
I interact with others openly and honestly assessed for
I make connections between the aims of different people or recruitment
organisations purposes.
I listen to others’ points of view
3 of 4 Recruitment Team June 2011
Working Establishing a genuinely common goal with others This
together I readily seek others to work with when it is right to do so behaviour will
I establish clarity about what we want to achieve together and be required
what our respective roles are to carry out
I establish effective ways of working together the role, but
I willingly support others who are dealing with difficulties or will not be
problems in their work assessed for
I actively seek out others’ ideas recruitment
I seek out and use creatively what people of different purposes.
backgrounds have to offer
I share leadership or other roles as appropriate
Shaping the Looking for ways in which we can do things better Interview
future I recognise and react to opportunities or issues so that we
improve what we do
I use my knowledge, skills and experience to create better ways
of doing things
I make plans to achieve clear results
I demonstrate how I add value in what I do day by day
I ask why we do things in a certain way
Skills and Ability to manage routine but complex processes to a very high Short listing
Knowledge degree of accuracy. and
Good knowledge of MS Office, with extensive experience of using Interview
Excel for monitoring and analytical purposes.
Good accounting knowledge, including knowledge of Nepalese
accounting practice.
(Desirable) Familiarity with SAP financial procedures, including
templates for planning.
Communication skills
The ability to communicate clearly, either verbally or in writing
with colleagues globally (in English), or locally (in Nepali).
The ability to present financial data clearly so that it can be easily
understood by non-professionals.
Qualifications Degree level qualification in a numerate subject with at least two Short listing
years of relevant experience. Accounting qualification desirable.
Submitted by Robert Monro Date 25 July 2012
4 of 4 Recruitment Team June 2011
