Stationery Department, Model Town, Patiala Ph. No. 0175-2214565, Fax 0175-2220226
LIMITED TENDER FOR
Dated: 18.05.2012 EMPANELLED PRINTERS
SEALED QUOTATION FOR PRINTING OF BANKING CODE &
STANDARD BOARD OF INDIA (BCSBI) LEAFLETS FOR WELCOME KITS
The Bank invites sealed quotations for the printing of leaflets of Banking Code & Standard
Board of India (BCSBI) from the empanelled printers having multicolor off-set printing
facilities and other requisite infrastructure for Printing and Supply of the same. The printers
are to give their FINANCIAL BID in a sealed cover by Regd.post/ Courier/ In Person, which
may be put in the box kept for the purpose, with the words "BID FOR BCSBI LEAFLETS"
written on the face and addressed to the Chief Manager, State Bank of Patiala, Stationery
Department, Model Town, Patiala on or before 19.06.2012 upto 2 PM. The quotations will be
opened on 19.06.2012 at 3 PM at Conference Room, IInd floor, The Mall, Patiala by the
Quotation Opening Committee. The tenderor or the authorised representative of the tenderor
may attend the opening of the technical bid. The tenders received after the said date and time
will not be accepted.
Particulars of Items Quantity
Printing leaflets of Banking Code & Standard Board
of India (BCSBI)
Size of leaflets with 2+2 folds 13.5”x21.5” 1.50 lac English version
Colour of printing Grey 1.00 lac Hindi version
Paper white 60 GSM 0.50 lac Punjabi version
(The approx. value of the quotation is Rs.2.50 lacs only)
1 The size and the colour of printing material as per specimen enclosed.
1 The Copy of quotation document, duly signed, along with the Terms & conditions should be
enclosed with the bid accepting the terms & conditions of quotation.
2 In case the successful bidder fails to execute the order to the satisfaction of the bank, the
bank reserves the right to forfeit part/whole of the security deposit and may also resort to civil
remedy for loss/damages etc. as available under laws for delay/failure in execution of the
3 Any stipulations contrary to the terms & conditions of this quotation during or after the
process or in financial bids will not be entertained at all.
4 The printers who have multicolour off-set printing facilities and other requisite infrastructure
to print the abovestated stationery items can participate in the Quotation
GENERAL TERMS AND CONDITIONS
1 The quotations received after the abovesaid date i.e. 19.06.2012 and time i.e. 2 PM will not
2 Any condition levied by the bidder will render the vender in-eligible and the Bank reserves
its right to forfeit the Security Deposit besides taking other action against such vender.
3 The rates are to be quoted per leaflet inclusive of paper cost, printing charges, art, designing
charges and all other charges & incidentals - f.o.r. State Bank of Patiala, Liability Central
Processing Centre, c/o SBOP, Infotech Academy, Urban Estate, Phase-II, Patiala (Pb.) - 147
002 (0175 - 5022502, 5023502, Fax 2280046).
4 Paper is to be arranged by the printer from his own.
5 The stipulations contrary to the terms & conditions of this quotation during or after the
process or in financial bid will not be entertained at all.
6 The rates of the successful bidder in the financial bid will remain valid for at least 2 months
from the date of finalization OR completion of the printing & supply of full quantity of ordered
items OR finalization of next quotation whichever is later.
7 It would be the sole discretion of Bank to reject any of the quotation without assigning any
reason what so ever. The decision of the Bank will be final. The printers who have been
depaneled should not apply.
8 The vender will ensure that the quotationed items must invariably be tightly packed
(preferably shrink packing) in bundles of 1000.
9 For participation in quotation please ensure that the vender must have necessary printing
facilities & other infrastructure required for the purpose.
10 That incase any lot is found not upto the mark in respect of printing or any other
deficiency, the whole lot will be rejected or in case Bank decides to accept, suitable penalty
shall be imposed at the sole discretion of Bank which shall be undisputable.
11 (a) Delay in supply : That the penalty shall be levied as a following percentage of the
total cost of supply. The detail are as under :-
for delay upto 10 days 1%
for delay beyond 10 & upto 20 days 3%
for delay beyond 20 & upto 30 days 5%
for delay beyond 30 & upto 60 days 6%
for delay beyond 60 & upto 90 days 7%
for delay beyond 90 & upto 120 days 8%
for delay beyond 120 & upto 150 days 10%
Higher penalty or any other action, as deemed fit, will be taken for delay beyond 150 days
(b) Penality Related to Variations In The Parameters
In case of variation upto 10% if found in the parameters, penalty ranging between
2% to 5% and for variation above 10%, higher penalty and rejection of lot will be imposed
at the sole discretion of the Bank which will not be disputed by the vender.
(c) That in case of the use/ supply of specified brand paper other than approved one,
penalty of 20% to 50% of the rate of approved brand paper will be imposed on the total
value of the lot in case the supply is accepted by the Bank.
Besides actions like forefeiture of Security Deposit, delisiting of firm's name from the
panel of the Bank will be initiated.
12 The rough proofs are required to be sent to us within 10 days for Bank’s approval
from the date of our order and the entire supply is to be made maximum within 30 days
from the date of approval of proofs.
13 That no deviation in net size, quality etc. will be allowed.
14 Before final printing 5 sheets of Paper (A-4 size) being used by you for the item are to be
sent to us out of every lot of supply for testing purpose. The testing charges will be borne by
the printer. 20% of the bill amount shall be retained by us which will be released after receipt
of satisfactory report from the testing lab.
15 Please note that this is only an invitation for the quotation and should not be construed as
our order. The final orders will be placed for the quantity as per our requirement at the
16 The printer's name, month and year of printing to appear on the items at a convenient
place as decided by the bank eg. M/s XYZ- June 2012, M/s XYZ-June 2013 etc. The printer
will have to sign an undertaking with the Bank. A specimen of which can be seen in the
17 The successful printer will have to sign a contract document with the Bank. A copy
thereof can be seen from the Stationery Department.
18 All disputes are subject to Patiala jurisdiction only.
That in case of any clarification, contact State Bank of Patiala, Liability Central Processing
Centre, c/o SBOP, Infotech Academy, Urban Estate, Phase-II, Patiala (Pb.) - 147 002 (0175
- 5022502, 5023502, Fax 2280046) Mobile No. 9779584777.
(Stationery) All terms & conditions of the quotation
Note : In case of any discrepancy only
English Version of This Quotation will be valid Signature of vender alongwith Seal
CHECK LIST (Enclosed)
i Copy of complete Quotation Document duly signed Yes/No
ii Rate of leaflet inclusive of cost of paper printing, art Yes/No
designing charges and all other charges and incidentals f.o.r
at Patiala Stationery Department.