Recording Sound into your PowerPoint Presentation Today, an important communication skill is on-line narrated presentation, either straight audio-visual or Presentation software based. This may take some effort and repetition to get right and there may be slight variations in the way your PowerPoint looks and works after it is posted, but the following instructions will get you started. You can record sound directly into PowerPoint using a simple, cheap microphone. However, using a cheap microphone means you’ll probably have to do several takes to get it to sounding decent. The biggest problem will be over-amplification. Here’s how to correct that problem: Set the sound levels in your PC computer using the little speaker icon in your taskbar in the lower right corner of your screen. Here’s how: o Double click the speaker icon; o Drop down the Options menu and choose Properties; o Choose Recording and click Okay; o Select the input you have plugged the microphone into [usually “microphone”] o Adjust up and down to get the sound levels at a point which won’t over-amplify and result in “fuzzed out” sound yet be reasonably loud enough to hear with your speakers turned up about half way. To record a sound in PowerPoint, follow these steps: 1) Make sure you have a built-in microphone on your computer, or plug a microphone into the mic jack. If the mic has a switch, make sure it’s turned on. 2) Pull down the Insert menu, point to Movies and Sounds, and then click Record Sound: The following dialog box will appear: 3) Click the Record button on the control panel. 4) Speak into the microphone. 5) When you’re done, click the Stop button. 6) Click the Play button to hear your sound. 7) When you are satisfied, click OK. A picture of a speaker will appear on your slide. Note: The sound is stored within the PowerPoint presentation; a separate sound file is not created. Whether the sound is imported into PowerPoint<<not recommended for this project]]] or recorded within PowerPoint, once it is in the presentation, you can work with it the same way: To manually play the sound during the slideshow, click the speaker icon. Or, you can tell PowerPoint to play the sound automatically at a specified time during the slideshow. PowerPoint calls this “animating” a sound. To do “animate” the sound: 1) Select the sound icon you want to animate. 2) Pull down the Slide Show menu, then click Custom Animation. 3) Click the Multimedia Settings tab. The dialog box should look like this: NOTE: This menu not available on all versions of PowerPoint 4) In the Check to animate slide objects area, put a check next to the sound that is selected. (In the graphic above, you would check “Media 3”.) “Play using animation order” is then checked automatically. 5) Select whether you want the slide show to continue while the sound plays, or whether you want it to pause. 6) If you want the sound to loop (i.e., repeat over and over), click the More Options button, check “Loop until stopped” and then click OK. 7) Click the Order & Timing tab. The dialog box should look like this: On the Order & Timing tab, you can set the order of the slide’s animations. In the example above, first the title would appear, then the slide text, and then the sound would play. If the sound were moved to the top of the animation order, this would tell PowerPoint to begin playing the sound before any text appears on the slide. 8) Using the Move buttons, move the sound to where you want it in the animation order. 9) In the Start animation area, select “On mouse click” if you want the sound to wait until you click the mouse to play; select “Automatically” if you want to specify a time interval after which the sound will automatically play. In the example above, the sound would automatically play four seconds after the text appeared on the slide. 10) When you are satisfied, click OK.
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