pilotprimr by HC120809073719



                                 October 5, 2004

Kate Nardi @ (608) 267-3164 or kathleen.nardi@dpi.state.wi.us

DPI began notifying districts about December Pilot testing in May 2004.
Materials indicating pilot assignments and district sign-off were sent to District
Assessment Coordinators (DACs) and District Administrators.

Since May, however, a school year has ended and another begun and
personnel has changed in many instances. Thus, we’ve noticed some
confusion. We hope that this information will help you understand the process
and procedures to accomplish this round of pilot testing.

Pilot Test Material Shipping Window:
Pilot test materials will be shipped to districts between November 12 and 22nd.
At this point, you will be checking materials for sufficient quantities and calling
CTB if you do not have enough materials.

Testing Dates:
The Pilot testing window is December 6-10, 2004. Note that testing may begin
after test materials are received, but must be completed by the closing of the
test window, December 10, 2004.

Which Schools/Grades/Content Areas Will Our District Be Pilot Testing?
Final confirmations of schools, grades and content areas for which your district
will be piloting will be mailed to DACs over the next several weeks. If the
district assignments do not match your records or you have questions, please
call Kate Nardi at (608) 267-3164 to discuss and/or reconcile.

WSAS Data Collection - Pre-ID Labels:
If your district is participating in the December 2004 Pilot in addition to the
WKCE assessment at 4, 8 and 10, you need to prepare pre-ID labels for both

The deadline for submitting WKCE Pre-ID labels was September 24. Please
contact Phil Cranley @ (608)266-9798 as soon as possible if you have not
submitted the WKCE Pre-ID labels. Without Pre-ID labels, test administrators
will have to bubble in student information.
Some disks that have been sent to CTB are corrupt. For those that are
corrupt, CTB will be requesting new disks. Again, it is extremely important to
check with Phil Cranley before sending disks to CTB to confirm that your disks
are formatted correctly and working properly.

Pilot Test Pre-ID Labels
The deadline for receipt of Pilot test Pre-ID labels is October 15. Your Pilot test
Pre-ID label disks need to be at CTB on the 15th NOT postmarked on the 15th.
Please be sure to enclose with disks the verification forms that were provided
and label the disk(s) 2004 PILOT TEST with the grade levels that will be piloted.
If you forget to enclose your verification form with your disk, please fax it ASAP
to (831) 393-7068. ATTN: William Cranston or Robin Hughes, with a brief
explanation such as “we sent in our data disk for the field test, grades 3, 5, 7
but forgot the verification form. Here it is."

At some point in the future, when our new state individual student
identification system (ISIS) is in place, we will not have to depend on districts
to provide this Pre-ID information in the format and the timeframe it is being
collected now. We will deliver the Pre-ID labels to public school districts using
the ISIS system.

Calculator Use and Students with IEPs/Section 504 plans:
DPI is encouraging the participation of students with IEPs as student data from
all cohort groups is important. Without this data, the state cannot realize an
accurate picture of student performance across the board.

The use of calculators in Mathematics Session 1 and Session 4 Part A is not
allowed for any student, as those sections of the test measure computation
skills. Only students whose IEP or Section 504 plan allows for the
accommodation of calculator usage may use the calculator for other sessions of
the Mathematics test. The accommodated students must be tested in separate
rooms so as not to give the appearance of having an advantage.

Please contact Sandy Berndt @ (608) 266-1785 if you have questions regarding
allowable accommodations as they relate to the administration of the Pilot (or

Keep in mind that IEPs or other plans will need to be updated to reflect
additional testing requirements under No Child Left Behind (NCLB). Large
scale assessment in grades 3-8 and 10 begins in November 2005.

WSAS Alternate Assessment:
Students who would not normally take standardized assessments are not
required to participate in the Pilot test. Alternate assessments generally apply
to two groups of students: (1) students with more severe disabilities where the
local IEP team determines that the students are not able to demonstrate at
least some of the knowledge and skills; and, (2) students whose first language
is not English and whose academic English skills are at a beginning level.

Absentee Policy:
Every attempt should be made to administer make-up tests to absentees and to
students who missed one or more scheduled sessions. More information on
this topic will become available in the Directions for Test Administration
available soon on the OEA website.

Test Administration Times:
Pilot test administration times for both Reading and Mathematics are housed
on the OEA website. http://www.dpi.state.wi.us/dpi/oea/wkce-crt.html

Directions for Test Administration:
The Directions for Test Administration for all grades (3-8 and 10) will be
available soon on the OEA website http://www.dpi.state.wi.us/dpi/oea/wkce-
crt.html. Periodically check the web. We hope that these documents will
answer many of the questions you have (and we have received) about the pilot.
If you are subscribing to the OEA list serve you will see notice when these
documents become available. If you wish to subscribe to the list serve go to

We sincerely thank you for your willingness to participate in the December
2004 Pilot. Pilots are necessary to the test development and design
process/industry. Without pilots, we cannot be sure that tests are built
properly in terms of scope, coherence and developmental appropriateness.
Furthermore, student participation at this stage allows for refinement to
enhance the quality of the test instruments. In addition, student pilot data is
used in the process to set cut scores (e.g. proficient, advanced) and also as a
component in determining Adequate Yearly Progress (AYP).

To top