COBB COUNTY PUBLIC SCHOOLS
SPECIAL STUDENT SERVICES
HEARING AND VISION SCREENING PROGRAM
TO: Principals and Staff Members Organizing Screenings
FROM: Heidi Evans, Supervisor, Vision and Hearing
DATE: July 31, 2012
SUBJECT: Hearing and Vision Screening Training Dates
State regulations require that all persons administering vision or hearing screening to students must
attend an approved training course. Mass screenings for grades 1, 4, 7 and 10 and any students new to
the district should be completed prior to winter break for school year 2012-2013. New kindergarteners
are required to present at registration a completed form 3300 (vision, hearing, dental screening) dated no
earlier than August 15, 2011.
Training courses for new trainees and checkout sessions for renewing screeners will be offered to staff
designated by you. Please see attached schedules for your school’s date. Trainees should try to
attend on their school’s assigned date, but because of the difficulty in getting coverage for staff members,
it is permissible for trainees to attend on any date offered at their school’s assigned training
location. Screeners should train for both vision and hearing screening. This requires a full morning of
training. It is recommended that you choose paraprofessionals and any staff members who do not have
full day classroom duties. Employees who attend a training course are not cleared to teach others to
administer vision or hearing screenings. You may send as many staff members to training as you
determine are needed.
There is no funding to provide substitutes; this is a local school initiative. You may use trained
volunteers or PTA members as screeners at your discretion, but PTA is no longer in charge of organizing
the mass screenings. School staff members are now responsible for maintenance of records, sending
failure letters, and ensuring that one form 3300 is present in each student’s cum file. Only one form 3300
is required to be present in the cumulative file, it need not be updated at each screening. I suggest that
you ask each teacher to check their own students’ cumulative files to be sure that there is a completed
The clinic nurse can help with mass screenings as long as her clinic duties are covered or the clinic is
closed during mass screening times. Mass screenings must be conducted in a quiet and controlled
environment and cannot be done in an open clinic.
NEW TRAINEES: New trainees are those who either have never been trained before or who have
attended only one training session for hearing and vision. New trainees must attend a training session.
RENEWING HEARING SCREENERS: Renewing hearing screeners must attend a Check-Out Session.
Renewing screeners are those who have attended two previous training sessions and have performed
screenings before. Two afternoon sessions for hearing checkout only are scheduled this year (new
trainees do not come to this). In addition, checkout sessions occur at the end of each training session
for all trainees. Please see the attached schedule.
RENEWING VISION SCREENERS
New Titmus Screeners must attend training and check out at the end of a training session.
Renewing Titmus screeners should attend check-out at the end of a training session if there are
any new Titmus trainees at their school. The experienced Titmus screeners help your school’s
new screeners learn to use your particular machine so they must come to the check-out session
with the new trainees.
Renewing Snellen Chart and HOTV Chart screeners do not need to check-out, but should
be sure their names appear on the Vision Chart Certification Form for your school (included in
Please be aware that if renewing screeners are not able to demonstrate proficiency at checkout,
they will not be cleared and will be required to attend another training.
Please inform new trainees to be prompt as persons who arrive late and miss the instructional
lecture will not receive certification. Thank you very much for ensuring that your students are
screened. If you have any questions, please call Heidi Evans, Supervisor, Special Education at 770-426-
3497. If you have questions dealing specifically with hearing screening, please call Audiology Services at
PC: Area Assistant Superintendents
Carol Seay, Assistant Superintendent, Special Student Services
Susan Christensen, Director, Special Education
Cathy Jordan and Julie Moilanen, Assistant Directors, Special Education
Special Education Supervisors
Education Program Specialists
Supervisor, School Nurses