Procedure for applying for a GHSGT Variance or Waiver by 2510O6T

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									          Procedure for applying for a GHSGT Variance or Waiver
(According to GA rule 160-1-3-.09, students who have not passed all parts of the GHSGT may request a
variance or waiver of the GHSGT requirements for students to pass all parts of the GHSGT if they meet
eligibility. For more information, go to: http://public.doe.k12.ga.us )

*** Submitting a request for a variance/waiver does NOT guarantee that the state will approve the
request. Seniors whose variance/waiver request is denied or still pending and who do NOT pass all
parts of the GHSGT prior to JUNE will NOT graduate nor be permitted to participate in the
graduation ceremony (SCCPSS policy)

                                           For a Hardship waiver:

A Hardship Waiver is defined in rule as the situation in which the student did not have a reasonable
opportunity to pass a particular section of the high school graduation assessment due to a substantial
hardship beyond the student’s control. When creating a waiver request, applicants must discuss how
their specific situation and facts meet the requirements for a hardship waiver. Applicants may
consider addressing some or all of the following supporting details and suggestions that are applicable to
their specific case. This list is not exhaustive or conclusive.


legal or other type of deprivation.


an attending physician’s statement certifying that testing the student would yield unreliable results due to
the medical conditions.


homeless liaison identified in the McKinney-Vento Homelessness Act. Additional supporting information
would include documentation of dates or length of homelessness.


and relationship of family member as documented in obituary notice, death certificate or other verifiable
record.


                                                                         t area in which the applicant has
not achieved a passing score on the high school graduation assessment. The written recommendation
should be agreed to by the principal of the student’s school. The written recommendation must be
supported by documentation that lists the skills and knowledge set forth in the GPS and how the student
has demonstrated equivalent mastery of these skills and standards through specific class work and
performance on other academic achievement assessments
                                 Determine if you qualify for a Variance:
If you wish to apply for a variance, you must be able to check each of the items listed below. If you do not meet
all of the requirements, the State Board of Education will not review your request.
                   If all criteria are not met, STOP!

           1. ____ I have attempted to take the relevant section(s) a minimum of four times.
           2. ____ I have taken advantage of remediation after each unsuccessful test attempt.
           3. ____ I have passed three of the five graduation tests.
           4. ____ I have successfully passed the End-of-Course Test(s) (EOCT) related to the section(s) of the
           GHSGT or the GHSWT in which the variance is being sought.
           5. ____ I have met the attendance and course unit requirements for graduation (or am currently on track
           for completing such requirements).
           6. ____ I have a 90 percent or better attendance record, excluding excused absences while enrolled in
           grades 9-12.
           7. ____ I have obtained a scaled score that falls within one standard error of measurement (SEM) for
           passing the relevant section(s) of the GHSGT or GHSWT. (see table below)
                                     Content Area             QCC/             GPS Range of
                                                          Range of Scores        Scores
                                        English               ≥493                ≥190
                                     Language Arts
                                      Mathematics               ≥494                ≥190
                                        Science                 ≥494                ≥192
                                     Social Studies             ≥495                ≥193
                                        Writing                 ≥496                ≥194


IF YOU MEET ALL CRITERIA SET FORTH BY THE DEPARTMEMT OF EDUCATION YOU WILL
NEED TO SUBMIT THE FOLLOWING TO THE GUIDANCE DEPARTMENT ASAP:
    1) Write a letter to the Department of Education:
                     A) Parent writes letter if student if under 18 or student writes letter if student if 18 or older
                               To Whom It May Concern:
                                    b. Request that a Variance or Waiver to Georgia Rule 160-1-3-.09 be
                                         approved for the specific section (s), (i.e., English, Math, Social Studies,
                                         Science, Writing
                                    c. List the scores from each test and dates taken
                                    d. List each remediation class or program taken within the last calendar
                                         year.
                                    e. Sign the letter with address and telephone # listed in letter
    2) Complete a release of records form (see attached)
    3) Submit documentation of structured remediation after each unsuccessful test attempt. Dates and total hours
       must be listed in documentation (i.e., course dedicated to GHSGT remediation taken during the school
       year listed on student transcript; after school or out of school supervised/approved remediation on
       school letterhead stationary – minimum 10 hours documented)
    4) Submit required items listed above to the Guidance Department designee.

*** Submitting a request for a variance does NOT guarantee that the state will approve the request. Seniors
whose variance/waiver request is denied or still pending and who do NOT pass all parts of the GHSGT prior
to JUNE will NOT graduate nor be permitted to participate in the graduation ceremony (SCCPSS policy)

								
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