ASSOCIATE AND PARTNER COLLEGES
GENERAL INFORMATION FOR STUDENTS AT
ASSOCIATE AND PARTNER COLLEGES
1.0 INTRODUCTION 4
2.0 REGISTERING AS A KENT STUDENT 5
2.1 Completing online enrolment 5
2.2 Kent Student ID Card 5
2.2.1 Photographs 5
2.3 Claim Kent IT account 5
2.4 Checking and forwarding email 6
2.5 Payment of fees 6
2.5.1 Full time students paying their own fees 7
2.5.2 Full time students with a sponsor 7
2.5.3 Full time students requiring financial support 7
2.5.4 UK part time students 7
2.6 Regulations 8
2.7 Credit Framework 8
3.0 STUDY SUPPORT 8
3.1 Student Learning Advisory Service 9
3.1.1 Where to find the SLAS 10
3.1.2 Advice on writing 10
3.2 Careers Information 10
3.2.1 Students at South Kent College 10
3.2.2 Students at all other Colleges 10
3.2.3 Careers information rooms 10
4.0 LIBRARY AND INFORMATION SERVICES 11
4.1 Library catalogues 11
4.2 Library contact details 11
5.0 IT AND COMPUTING FACILITIES 12
5.1 PCs on campus 12
5.2 Wireless on campus 12
5.3 IT support and training 12
5.4 Data Protection Act 12
5.5 Leaving the University – Computer Files 12
6.0 HEALTH AND WELFARE ISSUES 14
6.1 Disability and Dyslexia Support 14
6.2 Counselling 14
6.3 Advice and welfare from the Students’ Unions 15
6.4 Chaplaincy 15
7.1 Clubs and societies 17
7.2 Sports and recreation facilities 17
7.3 Sports Scholarships 17
8.0 STUDENTS’ UNIONS 18
8.0.1 Canterbury – Kent Union 18
8.0.2 Medway – Universities at Medway Students’ 18
8.1 Advice and welfare 18
8.2 Activities, clubs and societies 18
8.3 Volunteering 19
8.4 Jobshop 19
8.5 Entertainment 19
8.6 Shopping 20
8.7 Contacts 20
9.0 THE ARTS 21
9.1 The Gulbenkian Theatre 21
9.2 The Gulbenkian Cinema 21
9.3 Music 21
10.0 OTHER INFORMATION 21
10.1 Council tax 22
10.2 Fire action 22
10.3 Parking 22
10.4 Photocopying 22
10.5 Safety 23
10.6 Smoking Policy 23
10.7 Travel 23
10.7.1 Young Persons’ Railcard 23
10.7.2 Student coach card 23
10.7.3 Buses to campus 23
10.8 University records and data protection 24
10.9 Higher Education Statistics Agency 25
11.0 USEFUL CONTACTS 26
The University of Kent has one Associate College, (MidKent College) and two
Partner Colleges, (South and West Kent College - formerly two separate colleges
/West Kent College and South Kent College - and Canterbury College).
Students at Associate and Partner Colleges study on courses validated by the
University of Kent, and are taught in the College by College tutors. The qualifications
they take are awarded by the University of Kent, which has overall responsibility for
the academic level and quality of the course. It is the responsibility of the Colleges to
provide students with the appropriate facilities and teaching staff to enable them to
complete their studies.
Higher Education (HE) students in the Colleges have access, not only to their
College facilities, but also to the wide range of facilities at the University of Kent’s
Canterbury and Medway campuses. These include the libraries on both of our
campuses, the Careers Advisory Service, and the Student Learning Advisory
Service, as well as extensive sporting, music and arts facilities on both of the
There are over 1,000 students, part-time and full time, who are studying on University
of Kent courses at Associate and Partner Colleges. The following information
provides details of all the services available to these students, and also provides
useful contact details.
2.0 REGISTERING AS A KENT STUDENT
Students need to register with his/her College, but are also required to complete their
registration with the University. The enrolment procedure should be completed at
www.kent.ac.uk/gettingstarted/assoc/index.html and further detailed information is
available online at this address. To complete the enrolment process students will
need his/her Kent identity number, which will be given to them at the beginning of
their course, after they have enrolled with the College.
2.1 Complete online enrolment
Students should go to www.kent.ac.uk/gettingstarted/assoc/ index.html and
click ‘Go’ on the ‘Enrol’ tab. It should take no more than 10 minutes to
complete and is simply confirmation of details and provision of information we
require to register him/her as a student.
2.2 Kent Student ID Card
Associate and Partner College students studying for University of Kent HE
qualifications are entitled to access facilities at both the Canterbury and the
Medway campuses of the University. However, before they can do this they
need to obtain a University of Kent student ID card and agree to abide by the
relevant regulations of the University. This card will be issued to them, once
they have completed their online enrolment and have provided a photograph.
As part of the procedures they will follow under the ‘Enrol’ tab at
www.kent.ac.uk/gettingstarted/assoc/index.html, students will be asked to
submit a passport style photograph (head and shoulders, white background).
This photo will be used on their student ID card. In order to submit this, they
will need to save a suitable photo into .jpg format, and then follow the online
prompts to select, preview, and upload the photo.
If they cannot submit their photograph online, they must send a hard copy of a
suitable photograph (head and shoulders, white background) to the address
below as soon as possible. They should write their name, 8-digit Kent ID
number (which will be given to them at the start of their course) and the name
of their College on the reverse of the photo and send it to:
Getting Started Photographs
Student Records Office,
University of Kent,
Kent CT2 7NZ
Your Partnership Development Officer will bring cards to the Colleges, once
they are printed. Students should take care of their cards as there is a £10
replacement charge for lost cards, unless proof can be provided that it was
2.3 Claim Kent IT account
The University of Kent IT account grants students access to:
On-line library resources and the library catalogue (www.kent.ac.uk/library)
Their University of Kent email account (www.kent.ac.uk/kentmail)
The student portal (www.kent.ac.uk/student)
The Student Data System, which allows them to view end of year marks
and to update personal information (www.kent.ac.uk/student and click on
the link to ‘Student Data System’).
It also allows them to log into IT facilities if they go onto the University
campuses and wish to use the computers while there.
Students should follow the links from
www.kent.ac.uk/gettingstarted/assoc/index.html to claim their account. Once
they have claimed their account they will be given a username and a
password – they should make a note of these.
2.4 Checking and forwarding email
To check University of Kent email, and/or to forward mail sent to this account
to an email account which is regularly used:
Visit www.kent.ac.uk/kentmail. (This will link to Communications Express,
the mail service which the University of Kent uses for email.)
To log in to an email account, click on ‘log in to your email account’ and
enter the username and password given when the IT account was claimed.
Alternatively, click on the ‘Email for students’ link and find user instructions
Once logged in, this will lead to the inbox.
If students wish to forward their mail sent to this account to an account
they regularly use, click on the ‘Options’ tab at the top of the page. Once in
‘Options’, ensure they are in the ‘Mail’ tab within this section and click on
the ‘Settings’ link at the top of this page.
At the bottom of the ‘Settings’ there is a ‘Mail Forwarding’ header. Click on
‘enable forwarding’ and, if they do not wish to leave a copy of the email in
the University of Kent inbox, then also click ‘Do not leave copy on server’
(this is recommended if they do not intend to check this account regularly).
Enter the email address to which the mail is being forwarded in the ‘Email
address’ field and click ‘Null’. The email address will now appear in the
‘Mail forwarding list’ box below.
Remember to click on ‘Save’ at the bottom of the page.
Return to the inbox by clicking ‘Mail’ on the top tab, or click ‘Log Out’ at the
top of the page.
2.5 Payment of fees
Full-time students must pay tuition fees direct to the University.
Part-time students pay fees direct to their College.
Students who owe money to the University do not receive their marks and are
not permitted to progress or graduate until the debt is settled. Throughout their
studies the University will contact students via their University of Kent email
address to discuss any issues which arise regarding the payment of their fees.
Students should remember to check this email account, or forward it to an
email account which they check regularly.
2.5.1 Full-time students paying their own fees
These students should go to www.kent.ac.uk/gettingstarted/assoc/
index.html and click on ‘fees payments’. (Part time students pay their
fees to their College.) Full time students should follow the links on this
page to make arrangements to pay their fees. Tuition fees are payable
in advance or can be made in 2 instalments; any tuition fees that
remain unpaid will attract an administration charge.
2.5.2 Full-time students with a sponsor who is paying their fees
If fees are being paid by a sponsor (a private company or other
organisation), not by relatives/parents, the student themselves or by
Government Student Support, then students should print and complete
the form available at www.kent.ac.uk/finance-student/fees/sponsor.pdf.
This form should then be sent to the University income office at the
address below, with a confirmation letter from the sponsor on
company/organisation headed paper.
University of Kent
Kent CT2 7NZ
T: 01227 823953
2.5.3 UK full-time students requiring financial support to pay fees
Such students should apply for Government Student Support online
(PN1 form) at www.studentfinancedirect.co.uk or on a paper PN1 form
to their local authority.
Important note for when completing a PN1 form
In section 4, page 8, when students are asked 'Give the name and
address of the university or college you will attend in 2008/09 academic
year. If the course is at a university that is made up of a number of
colleges, give the name of the college first, followed by the name of the
university’. Students should give the name of their College (e.g.
MidKent College), followed by the University of Kent.
2.5.4 UK part-time students
Part time students can apply for Government Student Support to help
with tuition fees and help with course costs. Their course must last at
least one year and not take more than twice as long to complete as an
equivalent full-time course. Part-time students apply for Government
Student Support on a paper PTG1 form supplied by the DIUS
(Department of Innovation, Universities and Skills). Students should
contact their Local Authority to request a PTG1 form, or download it at
www.studentfinancedirect.co.uk. Please note that students can not
submit this application until they are registered and attending their
Students are required to abide by the University regulations. These can be
viewed online at www.kent.ac.uk/regulations.
2.7 Credit framework
All Associate and Partner College students enrolling on Higher Education
courses will be subject to the University of Kent Credit Framework. Full details
of the framework can be found at
www.kent.ac.uk/registry/quality/credit/studentguide.html, and click on the
‘Credit Framework’ link.
3.0 STUDY SUPPORT
There are a number of facilities available to help student with their studies, in addition
to the guidance provided by the College’s services and staff.
3.1 Student Learning Advisory Service
The Student Learning Advisory Service (SLAS) is a free and friendly source of
academic guidance and information for all students. The service is a resource
for students who are interested in developing more effective approaches to
study, or who would like help with a specific study-related problem. Further
information can be found on the website at www.kent.ac.uk/uelt/learning. The
SLAS offers the following:
Individual and confidential study guidance
Any student or small group of students wishing to improve their learning can
make an appointment with a learning advisor.
If students are unable to come to a University campus, they can arrange a
telephone appointment, or they can email them on either firstname.lastname@example.org
During the autumn and spring terms, they provide a series of generic
workshops on study skills, such as:
- Academic writing
- Planning and writing essays
- Planning and writing dissertations
- Time management, revision and exams
Workshop details are posted in advance on the web:
Learning resources are also provided:
- Leaflets and books on study skills and techniques
- Online study skills guides
A programme for mature and/or part-time students run as a series of Saturday
workshops on effective study. The sessions will be delivered at Canterbury,
Medway and Tonbridge campuses. To book, students should go to
www.kent.ac.uk/uelt/learning/value or email email@example.com or
phone 01227 823929 (Canterbury) or 01634 888884 (Medway) and ask for
Maths and stats support
Help is also available in this area.
3.1.1 Where to find the SLAS:
The SLAS is based on the Canterbury campus behind the Grimond Building
and Barclays Bank. Further information can be found on the website at
The SLAS is based on the Medway campus in the Gillingham building. Further
information can be found on the website at www.kent.ac.uk/uelt/learning.
3.1.2 Advice on writing skills
For advice on any aspect of practical writing and editing skills, book a
confidential appointment with the University’s Royal Literary Fund Writing
Fellow, Stephen Wakelam. Email firstname.lastname@example.org. Telephone
3.2 Careers information
A careers advisor is available throughout the academic year for students
studying at all of our Associate and Partner Colleges. Please contact Jenny
Walters, the University of Kent Careers Adviser, for an appointment on 01634
888876 or for general enquiries please email email@example.com or visit
3.2.1 Careers information rooms
The Careers Information Rooms on the Canterbury and Medway campuses of
the University are open from 09.00 – 17.00, Monday to Friday in both term
time and vacations. Students from all the Associate and Partner Colleges are
welcome at any time during these hours to browse through the information
resources, access the internet for careers information, use a computer
guidance program or CD-ROM, or pick up a vacancy list or graduate directory
to take away.
The Careers Service on the Canterbury Campus is located at the entrance to
Keynes driveway. On the Medway Campus it is located within the Student
Services Department in the Gillingham Building.
4.0 LIBRARY AND INFORMATION SERVICES
All students from our Associate and Partner Colleges have access to the full
resources of the University’s library collections at both Canterbury and Medway, in
printed or electronic format. Library collections at Canterbury (Templeman Library)
and Medway (Drill Hall Library) contain over a million books, periodicals, pamphlets,
audio tapes, videos, DVDs, slides and microfilms, which together with the extensive
collections of materials available in electronic format, form the essential resources to
support learning, in addition to resources available at the College. Students are very
welcome to visit the libraries, which provide a mix of study spaces, quiet study areas,
group study areas and a large number of PCs for word processing, email and access
to the internet.
4.1 Library catalogues
The Templeman Library website www.kent.ac.uk/library and the Drill Hall
website http://campus.medway.ac.uk/library are accessible to all computers
with internet access. Through these websites students can access the library
web catalogue to find printed books and periodicals and to reserve and renew
books. The web catalogue also gives access to full periodical and newspaper
articles in around 15,000 titles and an increasing number of e-books to
support studies. Students can access all resources using their University of
Kent log-in from anywhere in the world.
The libraries on both campuses have experienced staff to help students make
best use of these resources and services. They are welcome to visit the library
helpdesk, clearly signposted inside both libraries, for help with using the library
system, computer systems and to get help with finding course relevant
4.2 Library contact details
To contact the Templeman library by phone, please call 01227 823570, or the
Drill Hall Library is contactable on 01634 883278. Please see the library
websites (see above) for opening hours as these are subject to change
throughout the year
5.0 IT AND COMPUTING FACILITIES
Please read section 2.3 for information for how students should to register for their
Kent IT account. Once they have registered for their account, they can access the
University computing network using their username and password. This includes:
On-line library resources and the library catalogue (www.kent.ac.uk/library)
University of Kent email account (Please see section 2.3.1 for details on how
to check and forward email)
The student portal (www.kent.ac.uk/student)
The Student Data System, which allows students to view end of year marks
and to update personal information (www.kent.ac.uk/student and click on the
link to ‘Student Data System’)
It also allows students to log into IT facilities if they go onto the University
campuses and wish to use the computers while there.
5.1 PCs on campus (Kent public PCs)
Whenever students visit the Canterbury or Medway campuses, they are
welcome to use the public PCs located across the campus and in the libraries
(they will need their University of Kent username and password to log in).
There is a range of standard and specialist software available for use on these
PCs. A full list of software is online at
5.2 Wireless at Canterbury and Medway
Most buildings across the Canterbury and Medway campuses are wireless
enabled. (Students will need their University of Kent username and password
to access it).
5.3 IT support and training
User guides are available on the IT website to lead students through the
process of accessing and using Kent IT services. Students should visit
www.kent.ac.uk/is/computing/students for information. Additional assistance
with using University of Kent IT services is available via email at
firstname.lastname@example.org. Students can also call the IT reception on 01227
824777, who will then direct their call appropriately.
When visiting the campuses, there are face-to-face help points in the Templeman
and Drill Hall libraries, and at the IT Reception at the Computing Services entrance to
the Cornwallis South building on the Canterbury campus.
5.4 Data Protection Act
The Data Protection Act 1998 controls the holding or processing of personal data on
computers. It is the student’s responsibility, should they hold personal data on others
on their PC, to ensure that they abide by the terms of the Act.
5.5 Leaving the University: What Happens to Students’ Computer Files?
Student files may be deleted as soon as their period of registration ends unless they
are a member of staff or a research postgraduate student. In practice, final year
student logins are left active until after Congregation and usually until the end of July.
Students should make sure that they have taken copies of any of their files that they
wish to keep. In exceptional circumstances logins may be left active if arrangements
are made in advance by contacting Computing Reception at the Canterbury Campus.
6.0 HEALTH AND WELFARE ISSUES
6.1 Disability and Dyslexia Support
Students who require some level of support on their course as a result of a disability
or dyslexia are asked to disclose this to their College or to the University Disability
and Dyslexia Support Service (DDSS) at the earliest possible opportunity. The
College and the University of Kent DDSS work closely with students to discover and
recommend what level of support is most appropriate.
Support is available from Colleges via:
Mid Kent College
South Kent College
01732 358101 ext 2405
Support is also available from the university from:
Disability and Dyslexia Support Service
T: 01227 823158
Students with dyslexia or with a disability are warmly invited to contact the Disability
and Dyslexia Support Service at the University of Kent for confidential advice on
suitable educational support. Examples of help include study skills tuition, note
taking, special arrangements for examinations, mobility scooter hire, radio aids and
Students at our Associate and Partner Colleges are welcome to visit our counsellors,
who are located on our Canterbury and Medway campuses. The Counselling Service
provides a team of neutral professionals who are trained to help individuals through
difficult and stressful situations, whether personal or work-related. Confidentiality is
The office is open from 10.00 – 16.00 during term-time and from 10.00 – 13.00
during the vacation. Counselling is available from 08.30 – 17.30 all year round,
subject to appointment availability.
Useful information, including details of the many groups and courses that run during
the year, can be found on www.kent.ac.uk/counselling.
Appointments can be made by visiting the main office in Room Ig.2-3 in Keynes
College, by phoning 01227 823206 or by emailing email@example.com.
The Counselling Service for Medway students is located within the Students Services
Department, Gillingham Building. Appointments can be made by email
firstname.lastname@example.org or telephone on 01227 823206.
6.3 Advice and welfare from our Student Unions
Kent Union – Canterbury campus
Kent Union provides a Student Advice Centre, on the Canterbury campus, which
offers advice on a range of different topics such as finance, housing, funding,
academic appeals, legal matters and welfare. Please see www.kentunion.co.uk for
Students from Associate and Partner Colleges are welcome to visit the Student
Advice Centre on the campus. Students from Canterbury College, South Kent, and
West Kent can also contact Tim Vivian, the Kent Union Advice and Outreach Worker,
who will visit the Colleges throughout term time. Tim is available to provide advice
and guidance on the issues listed above and can be contacted by emailing
email@example.com or by calling 01227 824915 or 07809 507 104. Please see
www.kentunion.co.uk/outreach or see the posters in your College for times when Tim
will be at your College.
(Mid Kent College students: please see below for information on the UMSA advice
service on the Medway campus.)
Universities at Medway Students’ Association (UMSA) – Medway campus
UMSA provides a student adviser who is able to offer help and advice on a number
of practical issues including financial, academic, consumer, housing, welfare and
immigration matters. The information is free, confidential and impartial, and available
to all students on the Medway campus, and all Mid Kent College students. For more
information visit www.umsa.org.uk or call 01634 888989.
The chaplaincy is multi-faith with three full-time chaplains (Anglican, Catholic and
Pentecostal) and more than ten part-time members who serve all the main Christian
denominations as well as the Jewish, Islamic and Buddhist faith communities on the
Canterbury campus. Further information is found at www.kent.ac.uk/chaplaincy.
A number of faith groups are available through the Medway campus and full details
can be found by contacting Student Services in the Gillingham Building on the
Medway campus for more information. Telephone 01634 888881.
7.1 Clubs and societies
Students should visit www.kentunion.co.uk to find out more about all clubs,
societies and activities run by Kent Union in Canterbury. Alternatively, they
can visit www.umsa.org.uk for information on those run in Medway by the
Universities at Medway Students’ Association.
7.2 Sport & recreation facilities
The University offers a wide range of activities, as well as some of the best
student sports facilities in the country, and students at our Partner and
Associate Colleges are invited to take advantage.
There are over 30 different sports and 40 dance and fitness classes available
each week on the Canterbury campus. For more details and to apply for
membership, students should visit www.kent.ac.uk/sports.
Badminton, basketball, five-a-side football, table tennis, circuit training as well
as many other different sports are played in our two sports halls.
Four squash courts
Fitness assessments and programmes
‘Fair Trade’ sports café
NEW 2 storey £2.5 million pavilion
Seven outdoor tennis/netball courts
Floodlit 3G football pitch
Floodlit multi-use sand dressed pitch
University of Kent students at Mid Kent College also have the advantage of
many off-campus sporting facilities including the extensive facilities at Medway
Park. University of Kent invested £3m towards this new centre of sporting
excellence and the £11m project provides a multi-sport, state-of-the-art facility
within easy reach of both the Medway campus and Mid Kent College. You’ll
receive preferential rates to use the sports hall, pools, squash courts and
health suite and spa. Medway Park has also been approved as a pre-Games
training camp for thirteen Olympic and eight Paralympics sports
7.2 Sports scholarships
Scholarships are available for talented sportsmen and women each year and
students from Associate and Partner Colleges are welcome to apply. See
website www.kent.ac.uk/sports for further details.
8.0 STUDENTS’ UNIONS
8.0.1 Canterbury campus – Kent Union
Kent Union is a democratic body run by students, for students. As well
as representing University of Kent students on a local and national
level, Kent Union runs commercial services on the Canterbury campus,
including 4 shops, 6 bars/cafes, and a 1,400 capacity nightclub. The
Union is also responsible for a wide range of student activities, as well
as a student Jobshop and the campus nursery. Please visit
www.kentunion.co.uk for more information.
8.0.2 Medway campus – Universities at Medway Students’ Association
The Medway campus is a shared by the University of Kent, Canterbury
Christchurch University, Greenwich University and Mid Kent College.
The students’ association for all the institutions on campus is UMSA.
UMSA is based in the Pilkington Building and provides representation,
advice, activities and commercial services for all students on the
8.1 Advice and welfare from the student unions
Kent Union provides a Student Advice Centre, on the Canterbury campus,
which offers advice on a range of different topics such as finance, housing,
funding, academic appeals, legal matters and welfare. Please see
www.kentunion.co.uk for more information. Students from Associate and
Partner Colleges are welcome to visit the Student Advice Centre on the
campus. Students from Canterbury College, South Kent, and West Kent can
also contact Tim Vivian, the Kent Union Advice and Outreach Worker, who will
visit the Colleges throughout term time. Tim is available to provide advice and
guidance on the issues listed above and can be contacted by emailing
firstname.lastname@example.org or by calling 01227 824915 or 07809 507104. Please see
www.kentunion.co.uk/pages/yourunion/outreach or see the posters in your
College for times when Tim will be at your College. (Mid Kent College
students: please see below for information on the UMSA advice service on the
UMSA provides a student adviser who is based in the Pilkington Building on
the Medway campus and is able to offer help and advice on a number of
practical issues including financial, academic, consumer, housing, welfare and
immigration matters. The information is free, confidential and impartial, and
available to all students on the Medway campus, and all MidKent College
students. For more information visit www.umsa.org.uk or call 01634 888989.
8.2 Activities, clubs and societies
Kent Union has a wide range of student activities on offer on the Canterbury
campus and all College students are welcome to join in. There is likely to be a
club or society to suit everyone’s interests, and if there’s not, Kent Union will
support students to start one. There are also media opportunities for students
to get involved in, including the student newspaper, InQuire, which has an
online version available at www.inquirelive.co.uk. Alternatively, students can
become involved in the running of an FM radio station, by joining the UK’s first
student-led FM community radio station – CSRfm. For more information, visit
UMSA runs a number of societies and sports clubs and is always open to
suggestions for new ideas. Currently on offer are men’s and women’s football,
mixed hockey, men’s rugby, men’s basketball, netball and rowing. Societies
on campus include: the Medway Islamic Society, Christian Union, Christian
Faith Academy, Afro-Caribbean Society, RAG (raise and give), Future
Aspirations Society, Environmental Society, Dance Society, Medway Law
Group, Current Affairs Society. Visit
www.umsa.org.uk/pages/student_activities for more information.
Kent Union and UMSA (Universities at Medway Students’ Association) both
run a variety of volunteering schemes, offering students, including those at the
Associate and Partner Colleges, the chance to make a positive impact on the
lives of others, gain experience, add to their CV’s and improve academic
reputation. Please see www.kentunion.co.uk/volunteering for more
Kent Union Jobshop is a free service for students. It advertises a wide range
of available positions and provides temping opportunities, from local part time
vacancies throughout term-time to national and international employment
opportunities during vacations, as well as temporary positions throughout the
year. The Jobshop team are also able to give advice on employment issues
such as national insurance, taxation and creating a CV. Please see details on
the website at www.kentunionjobshop.co.uk.
The Venue is Kent Union’s award-winning nightclub, which in the summer of
2010 has undergone a total refurbishment. Offering a wide range of fantastic
entertainment four nights a week – the Venue has played host to great live
acts and top DJs including Pendulum, Zane Lowe, Hed Kandi, Florence & The
Machine, Feeder, Dizzee Rascal, Five, S Club and many more! The Venue is
not only proud of its entertainment, but also the high level of customer service
it provides – being awarded the ‘Best Bar None Award 2007 & 2009’. These
awards mean that you can relax knowing your experience will be fun, but that
your safety and welfare are never compromised.
Coopers and Purple, Medway’s campus bar and club, offer food and drink all
day, at student friendly prices, Coopers is a popular place for students to meet
from all the institutions on the Medway campus and students from our
Associate and Partner Colleges are more than welcome to join in. Purple is
licensed until 2am, and regularly plays host to a range of special events, such
as open mic nights, school discos, beach parties, pyjama parties, bhangra
nights and many more. Purple is available for students to hire free of charge,
subject to a minimum bar take.
Kent Union runs 4 shops across campus. Essentials convenience store,
Extras off-licence and the Unique clothing store are on central campus and
Park Wood Essentials is right in the heart of the student village. Essentials
and Park Wood Essentials stock a wide range of products from groceries to
stationery, they also stock pies, pastries and other baked goods. Extras has a
wide variety of wines and spirits on offer, as well as many beers and ales at
great prices. Unique offers a wide range of University branded clothing and
Medway Essentials, located in the Jellicoe building, stocks a range of
groceries, drinks, stationery, clothing and alcohol. Essentials specialises in
University of Kent
Kent CT2 7NW
Universities at Medway Students’ Association
9.0 THE ARTS AT UNIVERSITY OF KENT
9.1 The Gulbenkian Theatre
The Gulbenkian Theatre’s theatre seats 340 people and presents
professional, student, and amateur shows throughout the year. The lively
licensed café bar is a favourite haunt for all members of the University
community, as well as the general public. It is open Monday to Friday 8 am –
10pm and Saturdays 5pm – 10pm, serving fresh food and delicious drinks. For
further information on the programme for the theatre see
9.2 The Gulbenkian Cinema
The Gulbenkian Cinema is a public cinema in the Gulbenkian complex, open
to students and the general public. It is Kent’s independent film theatre,
showing new mainstream and non-mainstream releases, as well as archive
and foreign language films not otherwise available in the region. For further
information on the programme for the cinema please see
At the University of Kent, students of all subjects can get involved in the
programme of extra-curricular music making on the Canterbury campus,
including choirs, orchestras, concerts and big bands. Visit the music website
on www.kent.ac.uk/music for information about the exciting range of activities
and events. The website will also guide students through all the various
rehearsals and auditions and gives details about how to use the practice
rooms on the Canterbury Campus, and how to apply for the University’s Music
Medway Universities Music Society aims to provide enjoyable musical
activities for both students and staff from all the institutions on the Medway
campus. Current music-making opportunities include a drumming circle, the
campus choir and the jazz band. For more details about these groups and
possibility of further activities please email email@example.com.
10.0 OTHER INFORMATION
10.1 Council Tax
Under the Local Government Finance Act 1992, registered full-time students
may be exempt from paying the tax or may be eligible for a discount.
Students should apply to their college for a certificate confirming their student
status. This certificate will be required by Local Authorities when they
consider applications for discount or exemption. Students need not request a
certificate unless asked to do so by the Local Authority.
10.2 Fire Action
Fire and its smoke and toxic combustion products can spread with great
speed through buildings. It is vital that students:
learn the fire emergency procedures at the start of their studies
look out for evacuation information which is posted up near to
fire call points in all buildings
leave the building when they hear the fire alarm at any time
do not use a lift during evacuation
Check to see that others near them, especially those who have impaired
hearing or mobility or are partially sighted have heard the alarm and are able
Car parking on the Canterbury campus is severely limited and a permit system
is used. Associate and Partner College students who visit campus but who live
within the specified exclusion zone will not be issued with parking permits. For
the academic year 2010/11 the exclusion zone will be defined by postcode
and these postcodes are CT1 1; CT1 2; CT1 3; CT2 7; CT2 8. Special
arrangements are in place for students with a disability.
There is a charge for a student parking permit. For those students who are
eligible for a permit, further information on how to apply is available at
ww.kent.ac.uk/estates/transport/parking/index.html, or by emailing
firstname.lastname@example.org. There are designated areas for parking motorcycles and
mopeds and a valid permit, which is free of charge, must be issued although it
does not need to be displayed.
Car parking on the Medway campus is limited and a permit system is used.
For further information and full details of conditions of issue, please visit
Photocopying facilities are available in the Templeman library on the
Canterbury Campus. On the Medway campus students can buy a
photocopying card (50p returnable deposit for the card required) from the Drill
Hall Library issue desk, and can load the card with credit via machines in the
library foyer. These cards can be used to photocopy on the machines in the
library. Photocopies cost 5p per A4 black and white sheet or 10p per A3 sheet.
Colour copying is also available by asking the library desk staff and costs 20p
per A4 sheet and 40p per A3 sheet.
University of Kent and its Associate and Partner Colleges have a responsibility
to provide a healthy and safe environment. Students have a responsibility to
themselves and others, and should read carefully and comply with any
instructions/notices relating to health and safety.
10.6 Smoking Policy
A smoking policy has been adopted, under which there is a general ban on
smoking in buildings. This is primarily because of the possible harmful effects
from passive smoking and students are required to follow this rule.
10.7.1 Young Persons Railcard
A Young Persons Railcard is available from National Rail and may be
purchased for £20 by anyone aged 16-25 or full-time mature students.
It entitles the holder to save on the cost of most rail journeys. For
further information see www.16-25railcard.co.uk.
10.7.2 Student Coach Card
A student coach card is available from National Express on similar
terms as the railcard, for further information see
www.nationalexpress.com/coach/offers/students.cfm (Some banks
provide National Express student cards when opening a student bank
10.7.3 Buses to campus
The University subsidises the Stagecoach Unibus service and the
Student Unirider ticket which is offered at a substantial reduction to all
registered students. These are available to purchase from the
Stagecoach office at Canterbury bus station. Further information is
available from www.kent.ac.uk/estates/transport/bus/
Arriva bus numbers 100, 140, 141 and the Dockside Shuttle leave
frequently from the bus stops outside Chatham train station and from
the Pentagon bus centre in Chatham town centre and take
approximately 15 minutes to get to the campus. The nearest bus stop
to the campus is on Dock Road outside of the campus entrance. This is
known as the Chatham Maritime stop or the Compass Centre stop. For
more bus information, please contact Arriva on 0870 6082608 or visit
10.8 University Records and the Data Protection Act 1998
The University holds and processes the following information in electronic/or
paper form: personal details, academic record, finance details, disabilities,
eligibility for Disabled Student Allowance, medical reports, Students’ Union
membership, information on criminal records, records held by staff, Library,
Computing, email, electronic entry logs, Kent Hospitality (Accommodation,
Id/cashless vending card), Careers, Sports Centre, CCTV and ID images.
Records will be retained when students leave the University and may be used
for Alumni and reference purposes.
A computer record is created for each student. This record is based on an
application form (including in the case of most undergraduates, the UCAS
application form) and information received from the student’s College. Further
information is added to the record throughout their University career. Much of
the information is held for general administrative purposes, for example in
connection with the teaching timetable and examinations and for management
information. The university is required to provide information to external
bodies such as the Higher Education Statistics Agency, grant awarding
bodies, Student Loan Company, local authorities for Council Tax and Electoral
Roll purposes, and under the terms of the Act, to the Police or officers of the
Courts if required to do so.
Basic details of the student record are deemed to be public information and
will be used, for example, for class lists, tutorial lists, pass lists, Congregation
lists and email addresses. The University will confirm award results to third
parties (e.g. prospective employers) on request, and students’ progress to
funding bodies (including overseas sponsors). It will notify, for Undergraduate
students, their former school of their final degree result. It will not release
personal information, such as address, without a student’s consent. Students
may, with good reason, request that certain details of their student record not
be made public. The University may retain anonymous copies of assessed
work and use it for training or quality assurance purposes.
The University tries to ensure that the information it holds is accurate and up-
to-date. It does, however, rely on students to inform the appropriate office of
any change in their personal data. In particular, any change of home or term-
time address should be notified to the college or to the Student Records Office
in the Registry. As a user students are required to comply with the
University’s Regulations for the use of computing facilities. It is also their
responsibility, should they hold personal data on others, to ensure that they
abide by the terms of the Act. See www.dataprotection.gov.uk/dprhome.htm
The Data Protection Act gives a student, as a ‘Data subject’ the right, on
payment of an ‘access fee’ to receive details of all personal information which
concerns them and which is stored and processed by their college and the
University. Requests for such information should be made to the relevant
department in the college.
10.9 Higher Education Statistics Agency
Some information held about each student will be sent to the Higher Education
Statistics Agency (HESA). This forms the student’s HESA record, which
contains mainly coded information including ethnicity and disability data. Each
record, or parts of it, will be passed to those of the following bodies that
require it to carry out their statutory functions in relation to the funding of
Department of Education and Skills (DfES)
National Assembly for Wales (NAW)
Scottish Executive (SE)
Department for Employment and Learning, Northern Ireland (DEL(NI))
Higher Education Funding Council for England (HEFCE)
Higher Education Funding Council for Wales (HEFCW)
Scottish Higher Education Funding Council (SHEFC)
Teacher Training Agency (TT)
Department of Health (DH)
Research Councils (RCs)
The data in the student record will be used primarily for statistical analysis by
HESA and the above bodies. This use may result in the publication and
release of data to other approved users, which may include academic
researchers and commercial bodies. Individual records will not be used by
HESA or any of the above bodies in a way that would affect specific students.
Contact details will not be made available to HESA, and precautions are taken
to minimise the risk of identification of individuals from the published and
released data. None of the above bodies will be able to use the data provided
to HESA in order to contact students.
When students qualify, further data will be collected and information on how
this will be used will be provided to students at that time.
Under the Data Protection Act 1998 students have the right to a copy of the
data held about them by the HESA, for a small fee. Students will any
concerns about, or objections to, the use of data for these purposes, should
contact HESA at www.hesa.ac.uk, or by writing to 95 Promenade, Cheltenham
11.0 USEFUL CONTACTS
Name Telephone Email/Website Address
Information and 01227 827272 email@example.com
Templeman Library 01227 823570 http://library.kent.ac.uk/library
Drill Hall Library 01634 883278 http://campus.medway.ac.uk/library/
Student Learning www.kent.ac.uk/uelt
Canterbury 01227 824016 firstname.lastname@example.org
Medway 01634 888967 email@example.com
English Language Unit 01227 824401 www.kent.ac.uk/secl/elu
Computing Service 01227 824999 firstname.lastname@example.org (Canterbury)
Helpdesk (students) email@example.com (Medway)
Student Guidance and www.kent.ac.uk/guidance/
Canterbury 01227 823206 firstname.lastname@example.org
Medway 01227 823206 email@example.com
The Oaks Nursery, 01227 766686
Disability and Dyslexia
Canterbury 01227 823158 firstname.lastname@example.org
Medway 01634 888804 email@example.com
Kent Union 01227 824200 www.kentunion.co.uk
Kent Union Advice 01227 824216 firstname.lastname@example.org
01227 824915 email@example.com
Tim Vivian 07809 507104
01634 888989 firstname.lastname@example.org
UMSA Student Advisor
Name Telephone Email/Website Address
Kent Union Jobshop 01227 824252 www.kentunionjobshop.co.uk
Careers Advisory 01634 888876 email@example.com
Service for the colleges http://www.kent.ac.uk/careers/
Medway Sport http://www.umsa.org.uk/pages/student_a
Gulbenkian Theatre 01227 769075 www.kent.ac.uk/gulbenkian
Gulbenkian Cinema 01227 769075 www.kent.ac.uk/gulbenkian
Music 01227 823305 www.kent.ac.uk/music