PTO Minutes 5 26 2010

							                                   PTO Executive Committee Meeting
                                   Wednesday, May 26, 2010 at 6:30 P.M.
                                   Location: Pencader Charter High School

                                                        MINUTES

In Attendance: Jenny Aunet, Chuck Beck, Jean Buzzard, Brad Catts, Debbie DelleDonne, Laura House,
               Gale Kennedy, Judi Kennedy, Margie Mussoni, and Brandon Townsend

PTO Administration

       President’s Announcement: Jean expressed her thanks for the gift card and certificate which she received
        as the 2009-2010 PTO Volunteer of the Year.

       New Board: The Executive Committee officers for the 2010-2011 school year will be:

                      President ............................................... Judi Kennedy
                      Vice President ...................................... Debbie DelleDonne
                      Treasurer .............................................. Chuck Beck
                      Secretary ............................................... Laura House

        Transition to the new board will take place at the end of June. A meeting has been scheduled for Thursday,
        July 15, at 3:00 p.m., to plan the 2010-2011 PTO calendar.

       Freshman Testing Day (5/22): The PTO had an information table at Freshman Testing Day on May 22.
        Four new Supporting Members joined for the 2010-2011 school year.

       Financial Report: Chuck had previously emailed Executive Committee members a copy of the 2009-2010
        School Year Financial Summary showing documented revenues and expenses through May 25, 2010.
        Chuck said that the PTO had met its year-end goal of donating 80% of its net fundraising revenue. Chuck
        also said there remains approximately $1,600 available in the PTO account that could be used for further
        expenditures.

       PTO Expenditures: The purchase and installation of a new Ricoh photocopy machine for the second floor
        of the main building was completed. The cost of the copier was $3,200.

       Approvals for Expenditures:
           1. Picnic Tables - The committee approved up to $500 for the purchase of three picnic tables and
               paint supplies. These tables will be set up on the patio outside of the cafeteria, replacing at least
               two of the existing picnic tables which are in poor condition.
           2. Vacuum Cleaner for Computers - The committee approved up to $100 for the purchase of a
               vacuum cleaner for the school computers. Jean will contact Ricoh for prices.
       Expenditures Pending Further Discussion/Research:
           1. Benches for Front Lobby - Debbie will research costs for benches to be placed in the front lobby.
           2. Hand Sanitizers for Computer Labs - It became known that the two wall-mounted hand sanitizer
               units, for which the Executive Committee had approved funding on September 30, 2009, had never
               been purchased. The committee agreed to reevaluate this purchase at the next Executive
               Committee meeting in August 2010, taking into account the on-going replenishment costs for the
               cartridge refills. Debbie will research the potential costs.
           3. Signage for PTO Donations/Improvements - Chuck suggested that plaques be made that would
               identify items that the PTO had purchased for the school. Brad said he will talk to the Business
               Department to see if such signage could be produced in house.

       PTO Appreciation Dinner: On June 15 at 6:00 p.m., there will be an Appreciation Dinner for PTO
        executive and chairpersons at the Applebee’s on Route 40.

PCHS Administration

       State Parent Advisory Council: Brad said there are two PCHS parents who are members of SPAC. He will
        notify them in advance of the next meeting on June 19.
       Awards Ceremony (5/17): The annual Awards Ceremony was held at the school on May 17. Turn out
        among students was smaller than expected, but otherwise the event went well. It was at this ceremony that
        the winners of the PTO Student Achievement Awards were announced and that Jean received the Volunteer
        of the Year Award.
       Graduation (6/2): Brandon said 151 seniors will graduate on June 2. Seating will begin at 6:30, the
        ceremony will start promptly at 7:00, and it should end by 9:30. Each student could request ten tickets.
        There are a total of 1800 seats at the Chase Center. Four parents - Deneka Smith, Donna Chandler, Rose
        Eller, and Jessie Funcich - have volunteered to collect tickets. After all tickets have been collected, non-
        ticket holders will be able to take any remaining empty seats. No standing will be permitted. The fire
        marshal, Chase staff, and two police officers will be present to ensure the rules are followed.

PCHS Faculty
    New Photocopy Machine: Jenny reported that the faculty thanks the PTO for its donation of a new
      photocopy machine.

Fund Raising
    New Chairperson: Vonda Benson will be the new chair for the Fundraising Committee.
    Earlier Fund Raiser Proposed: Chuck suggested that the PTO find an additional, large money-making
       fund raiser that could take place earlier in the school year.
    Blue Rocks Concession: Since April, the PTO has sponsored three fund raisers at Blue Rocks concession
       stands. As sponsor, the PTO receives $50 per game. The remaining revenue for the first game went to the
       After-Prom Committee (subsequently to the PCHS Olympics Day, since After-Prom was cancelled). The
       second game raised $577.72 for the Swim Team; the third game benefitted the Lacrosse Team (amount
       TBD). There remain three more games: 6/6, 6/18 (for BPA), and 6/20 (for Cross Country). Jean said
       fireworks will be shown at the June 18th game and a large attendance is expected. At least 25 volunteers will
       be required, including 10 adults and 15 students over the age of 16. Jean will contact Scott Green, BPA
       advisor, about starting recruitment early.
Staff Appreciation
     New Chairperson: Donna Chandler will be the new chair for the Staff Appreciation Committee.

Student Enrichment & Recognition
     Student Achievement Awards: Ryan Szarlan and Lauren Erony were the recipients of the 2009-2010
        Student Achievement Awards. The students did not attend Awards Night, but Brad gave them their
        certificates and $250 gifts from the PTO.
     Olympics Day (5/14): The PTO donated $500 to this year’s Olympics Day. Sufficient parent volunteers
        were on hand that day to help out.
     Senior Picnic (5/24): Members of the PTO volunteered at the Senior Picnic, a senior project for one of the
        students. The event was described as a “great send off” for seniors. Judi proposed that the PTO sponsor this
        event next year as its gift to the graduating seniors.

Communication
    Promotional Materials Updated: The Supporting Membership Applications, Membership
     Acknowledgement Letters, and the PTO Brochure were all updated for the 2010-2011 school year and
     printed in time for distribution to incoming freshmen parents on Testing Day (5/22). Judi said that before
     more brochures are printed, the committee will have to decide which day of the week Executive Committee
     meetings will be held. In addition, Margie pointed out that there may be additional “Members-at-Large” to
     include on the brochure and letterhead.

Next Executive Committee Meeting
    The next Executive Committee meeting will be held in August. The specific date and time will be
       established at the Planning Meeting on July 15.

Adjournment: This meeting adjourned at 8:10 p.m.


Respectfully submitted June 1, 2010, by Margaret Mussoni, PTO Secretary for the 2009-2010 School Year.