Approved Audit plan by the Audit Committee - Excel

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					                                                                                                                                                                                                                                                                       AMATHOLE DISTRICT MUNICIPALITY
                                                                                                                                                                                                                                                                                                                        INSTITUTIONAL SCORECARD
                                                                                                                                                                                                                                                                                                                                  2012-13 SDBIP
                                                                 Objective                                                                                         Indicator                                Measurement Source                                                                       Q1 Deliverable          Q1 Financial                                                          Q2 Financial                                                                   Q3 Financial                                                                         Q4 Financial                                                                                                                                                   No of
   Priority Area               Strategic Objective                         Strategy                                      Indicator                                                  Activity / Project                                     Budget           Account No        Baseline                                                      Q1 Evidence            Q2 Deliverable target                          Q2 Evidence                     Q3 Deliverable target                          Q3 Evidence                                Q4 Deliverable target                     Q4 Evidence                 Annual Target                         Identified Risks                        Custodian
                                                                  Code                                                                                               Code                                   and Frequency                                                                            target                     target                                                                target                                                                         target                                                                            target                                                                                                                                                          KPI


                                                                                                                                                                                                                                                                              KPA 1 : Municipal Transformation and Institutional Development                                                                          KPA Weight 40%
                                                                           Conduct an institutional diagnosis to     Approved Reviewed Establishment                           Business Process re-         Quarterly report              R 900,000       88-20-8-20-070-69   Approved               Develop ToR    and           0         1. ToR signed by       1. Appointment of Service          40000       1. Letter of appointment        Draft Business Process Re-        300000       1. Draft Business Process Re-              Final Business             560,000        1. Final BPR                Approved Reviewed Establishment       1. Non co-operation by management Director Corporate Services                   1
                                                                           improve effectiveness and appropriateness Plan                                                      engineering Study            supported by evidence                                             Establishment Plan     Advertise                              HOD                    Provider       2.                              2. Process Plan                 engineering Study                              engineering Study submitted to EMC         Process Re-                               2. Signed minutes of the    Plan                                  2. Service provider performance
                                                                           of organisational functioning                                                                                                                                                                                                                                    2. Bid advertisement   Developement of Process                                                                                                       2. Expenditure report                      engineering Study                         EMC                                                               3. Failure to meet institutional
                                                                                                                                                                                                                                                                                                                                                                   plan                                                                                                                                                                     submitted to EMC                          3. Close out report                                               mandate
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      4. Expenditure report
                                                                                                                                                                   MTI 1:1




                                                                           Review and implementation of the              Implemented programs per retention                     Retention Strategy          Quarterly report              R 500,000       88-20-8-20-071-69   Approved retention     2 programs as per         125000       1. Quarterly report   2 programs as per the plan        R 125,000     1. Quarterly report and         2 programs as per the plan       R 125,000     1. Quarterly report and supporting         2 programs as per the        R 125,000    1. Quarterly report and     Implemented approved and              Non co-operation by officials           Director Corporate Services             2
                                                                           Retention Strategy                            strategy implementation plan                          implementation               supported by evidence                                             strategy               the plan                               and supporting                                                        supporting documents                                                           documents            2. Expenditure report plan                                      supporting documents        budgeted programs per retention
                                                                                                                                                                                                                                                                                                                                            documents                                                             2. Expenditure report                                                                                                                                               2. Expenditure report       strategy implementation plan
                                                                                                                                                                   MTI 1:2                                                                                                                                                                  2. Expenditure report



                                                                           Develop and implement a comprehensive         Approved Comprehensive                                Comprehensive                Quarterly report              R 250,000       88-20-8-20-077-69   Nil                    Develop ToR    and          R0         1) ToR signed by     1. Appointment of Service          R 50,000      1. Letter of appointment        Draft Compensation Strategy      R 100,000     1. Draft Compensation Strategy             Final Compensation           R 100,000     1. Final Compensation      Approved Comprehensive           1. Labour disputes          2.               Director Corporate Services             3
                                                                           compensation management strategy              Compensation Management strategy                      Compensation strategy        supported by evidence                                                                    Advertise                              HOD                  Provider        2.                               2. Process Plan         3.      submitted to Council                           2. Council minutes   3. Expenditure        Strategy submitted to                     Strategy                    Compensation Management strategy Limitation by LG collective
                                                                                                                                                                                                                                                                                                                                            2) Bid advertisement Development of Process                           Analysis report      4. SP                                                     report                                     Council                                   2. Council minutes                                           agreements
                                                                                                                                                                   MTI 1:3
                                                                                                                                                                                                                                                                                                                                                                 plan      3. Analysis report                     Close out report                                                                                                                                                    3. Expenditure report


                                                                           Review and implementation of                  Reviewed PM Framework submitted                       Reviewed Performance         Quarterly report                 R0                 N/A           2012 Performa nce      Situational Analysis        R0         Situational analysis 1st Draft PM Framework                R0          1. 1st Draft PM Framework      2nd Draft PM Framework              R0         1. 2nd Draft PM Framework                  Final PM Framework               R0        1. Final PM Framework      Reviewed PM Framework submitted Inconsistency with performance                Strategic Manager                       4
                                                                           Performance Management System                 to Council for approval                               Management Framework         supported by evidence                                             Management                                                    report signed by HOD submitted to EMC                                 2. Signed EMC minutes           submitted to Mayoral                           2. Mayoral committee agenda                submitted to Council                      2. Council Agenda           to Council for approval         reporting
                                                                                                                                                                   MTI 1:4                                                                                                    Framework                                                                                                                                                           Committee
                        To attract, retain, build capacity and
Human Resource
                        maximise utilization of ADM human         MTI 1
and Administration
                                   capital by 2017                         Review and implement HRD Strategy             Reviewed HRD Strategy submitted to                    Reviewed HRD Strategy        Quarterly report                 R0                 N/A           Existing HRD Strategy Situational Analysis         R0         Situational analysis 1st Draft HRD Strategy                R0          1. 1st Draft HRD Strategy      1st Draft HRD Strategy              R0         1. 2nd Draft HRD Strategy                   Final HRD Strategy              R0        1. Final HRD Strategy      Reviewed HRD Strategy submitted       1. Scarce specialised SP's              Director Corporate Services             5
                                                                                                                         Council for approval                                                               supported by evidence                                                                                                           report signed by HOD                                                  2. Signed EMC minutes           submitted to Mayoral                           2. Mayoral Committee agenda                submitted to Council                      2.Council Agenda            to Council for approval               2. Learners not completing the
                                                                                                                                                                                                                                                                                                                                                                                                                                                  Committee                                                                                                                                                                                             program
                                                                                                                                                                   MTI 1:5



                                                                                                                         No of staff attended the Minimum                      Minimum competency           Quarterly report              R 600,000       88-20-8-20-075-69   14                     Develop program             R0         Program monitoring     Identification of attendees         R0         1.Quarteryly report           Registration of identified         R 600,000      1. Quarterly report     2. Proof of        Report on trained               R0        1. Training report        12 trained officials.                  1.Abscondment of learners/students Director Corporate Services                  6
                                                                                                                         Competency program                                                                 supported by evidence                                                                    monitoing system                       system report                                                         2. Approved list of attendees attendees to the respective                      registration of attendees                  officials                                 2. Attendance register                                            2. Non submission of assignment
                                                                                                                                                                                                                                                                                                                                                                                                                  3. Report from institution    institution                                      3. Report from institution                                                           3. Expenditure report                                             3. Non attandance
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      4. Report from institution
                                                                                                                                                                   MTI 1:6




                                                                           Develop Labour Relations Diagnosis report Labour Relations Diagnosis report                         Labour Relations Diagnosis Quarterly report                R 50,000        88-20-8-20-073-69   Labour Relations       Conduct 3                R 16,000      1. Quarterly report   Conduct 3 consultation            R 16,000      1. Quarterly report             Conduct 3 consultation           R 16,000      1. Quarterly report                        Diagnosis report               R 2,000     1. Copy of the diagnosis Final draft Diagnosis report            1. Lack of participation by staff       Director Corporate Services             7
                                                                                                                     Developed                                                                            supported by evidence                                               Policy                 consultation sessions                  2. Attendance         sessions                                        2. Attendance register          sessions                                       2. Attendance register                     submitted EMC                             report                    submitted to EMC                        2.Non attendance by staff
                                                                                                                                                                                                                                                                                                                                            register                                                              3. Expenditure report                                                          3. Expenditure report                                                                2. Minutes of the EMC
                                                                                                                                                                   MTI 1:7                                                                                                                                                                  3. Expenditure report                                                                                                                                                                                                                     3. Expenditure report



                                                                           Develop Occupational Health, Safety and       Developed Occupational Health, Safety                 Occupational Health,         Quarterly report              R 500,000       88-20-8-20-074-69   Nil                    Develop ToR    and        R 5,000      1. Terms of reference 1. Appointment of Service         R 150,000     1. Letter of appointment       Draft OHS and Wellness            R 200,000     1. Draft OHS and Wellness Strategy 2. Final OHS and                     R 145,000     1. OHS and Wellness        OHS and Wellness Strategy             1. Poor peformance of the SP            Director Corporate Services             8
                                                                           Wellness Strategy                             and Wellness Strategy submitted to                    Safety and Wellness          supported by evidence                                                                    Advertise                              2. Bid advertisement Provider         2. Situational                  2. Situational analysis report Strategy submitted EMC                          EMC agenda                            Wellness Strategy                              Strategy                    submitted to council                  2. In adequate funding to rollout the
                                                                                                                         council                                               Strategy development                                                                                                                                         3. Expenditure report analysis report                                 3. Expenditure report                                                                                                submitted to Council                           2.Council agenda                                                  project
                                                                                                                                                                   MTI 1:8                                                                                                                                                                                                                                                                                                                                                                                                            3. expenditure report




                       To promote and enhance internal and                 Review and implement Communications           Finalised reviewed communication                      Reviewal of communication Quarterly report with            R 100,000       05-10-1-25-030-00   Existing               Adopted reviewed            R0          1. Adopted reviewed Progress Report of year one        R 20,000       1. Progress report             Progress Report of year one      R 40,000       1. Progress report                        Progress Report of            R 40,000     1. Progress report          Finalised reviewed communication     No cooperation of departments           Strategic Manager                       9
                         external communication by 2017                    Strategy of ADM                               strategy and implementation of year 1                 strategy                  supporting evidence                                                  Communication          strategy                               strategy             implementation plan                              2. Expenditure report           implementation plan                            2. Expenditure report                      year one                                  2. Expenditure report       strategy and implementation of year
                                                                                                                         action plan                                                                                                                                          Strategy                                                      2. Council agenda                                                                                                                                                                               implementation plan                                                   1 action plan
  Communication                                                    MTI 2                                                                                           MTI 2:1                                                                                                                                                                  indicating item




                         To have a fully functional integrated     MTI 3   Develop, implement and review an              Functional Integrated Information         MTI 3:1     Intergrated Municipal        Quarterly reports with        R 600,000       88-20-8-20-068-69   Nil                    Appointment of              R0          Signed appointment Customization and                   R 200,000     System generated report         Utilization of the system and    R 200,000      1. System generated report                Utilization of the           R 200,000     1. System generated        Functional Integrated Information     1. Finding a suitable service provider Director Health & Protection            10
                        Information Management System for                  Integrated Information Management             Management System                                     Health Information           supporting evidence                                                                      Service Provider                       and acceptance letter alignment of MHS                                                                capacitation of staff                          2.Training report           3.             system and                                report                      Management System                     and a software
                                    MHS by 2017                            System                                                                                              Management System                                                                                                                                                                  information with ADM ICT                                                                                                       Attendance register                        capacitation of staff                     2.Training report                                                 2. Service provider performance
 Municipal Health                                                                                                                                                                                                                                                                                                                                                 transversal system                                                                                                                                                                                                  3. Attendance register
    Services



                         Ensure development and review of                  Coordinate review and development of          4 Sector Plan Coordinating Forum                      Sector Plan Coordinating     Quarterly reports                R0                 N/A           Developed and         Q1 Sector Plan                           1. Sector Plan            Situational Analysis                        1. Sector Plan Progress        Q3 Sector Plan Coordinating                     1. Sector Plan Progress report            Q3 Sector Plan                   R0        1. Approved Sector          1. Sector Plan Progress report       1.Non convening of council              Strategic Manager                      11
                         sector plans in line with theSpatial              institutional Sector plans in line with the   progress reports on review and                        Forum report                 supported by evidence                                             reviewed sector plans Coordinating Forum                      Progress report                                                       report           2. Minutes     Forum progress report on                       2. Minutes of the Sector Plan              Coordinating Forum                        Plans                       2. Minutes of the Sector Plan         meetings           2. Limited
                       Dvelopment Framework and Integrated                 SDF and IDP                                   development of Department's sector                                                                                                                   as per 2012-2017 IDP progress report on                       2. Minutes of the                                                     of the Sector Plan              draft Sector Plans                             Coordinating Forum 3. Attendance           progress report on final                  2. Council minutes          Coordinating Forum            3.      Funding
                            Development Plan by 2017                                                                     plans                                                                                                                                                                      Action/process plans                    Sector Plan                                                           Coordinating Forum                                                             register                                   Sector Plans                              3. Expenditure report       Attendance register
                                                                                                                                                                   MTI 4:1                                                                                                                                                                  Coordinating Forum                                                    3. Attendance register
                                                                                                                                                                                                                                                                                                                                            3. Attendance
                                                                                                                                                                                                                                                                                                                                            register


                                                                                                                         13 LHSED;                3 Engineering;               Sector Plan development      Quarterly reports           R450 000(Eng)      88-30-8-30-031- 13 Existing Sector        Terms of reference          R0          1. Signed terms of        Situational Analysis            R0          Draftt Situational Analysis    Draft Sector Plans                   0          1. Draft copies of Sector Plans         Reviewed Sector Plans              R0        1. Final copies of Sector Reviewed Sector Plans submitted to 1. Non convening of Council                 LHSED, Engineering, Health &           12
                                                                                                                         9 H & Protection;    6 Strategic                      and review                   supported by evidence      R3 000 000(H&P)        69(H&P)      Plans                                                            reference by HOD                                                      report signed by HOD                                                           2. Extract from IDP Sector Plan Chapter submitted to Council                         Plans                      Council for approval               meetings             2. Limited             Protection and Budget and Treasury
                                                                                                                         Planning Reviewed Sector Plans                                                                                                    88-20-8-20-080-                                                                                                                                                                                                                       submitted to Council                  3. for approval                                2. Extract from IDP                                           funding
                                                                                                                         submitted to Council for approval                                                                                                    69(H&P)                                                                                                                                                                                                                            Extract from Council Agenda                                                          Sector Plan Chapter
                                                                  MTI 4                                                                                                                                                                                    88-20-8-20-082-                                                                                                                                                                                                                                                                                                            submitted to Council
                                                                                                                                                                   MTI 4:2
                                                                                                                                                                                                                                                              69(H&P)                                                                                                                                                                                                                                                                                                                 3. Extract from Council
                                                                                                                                                                                                                                                         402017525100(H&P)                                                                                                                                                                                                                                                                                                            Agenda
                                                                                                                                                                                                                                                           88-20-8-20-078-
                                                                                                                                                                                                                                                               69(Eng)
                                                                           Development of Spatial Development            SDF Shared Services Report                            Spatial Development          Quarterly reports with        R 200,000       88-40-8-40-064-69   District SDF           Inception Report         R 30,000       1. Inception report by Research Report                 R 40,000       1. Research report by             Synthesis and Findings         R 80,000      1. Synthesis and Findings report by the   Final SDF Shared              R 50,000     1. Final SDF Shared       SDF Shared Services Report to EMC 1. Limited funding                           Director Land Human Settlements &      13
                                                                           Framework Shared Services                     submitted to EMC                                      Framework Shared             supporting evidence                                                                                                             service provider                                                      service provider         2.                                                    service provider                      2.   Services Report                           services report by service                                                                                Economic Development
                                                                                                                                                                               services                                                                                                                                                     2. Appointment Letter                                                 Venus expenditure report                                                       Venus expenditure report                                                             provider           2.
                                                                                                                                                                   MTI 4:3                                                                                                                                                                  3. Venus expenditure                                                                                                                                                                                                                      Venus expenditure report
                                                                                                                                                                                                                                                                                                                                            report



                                                                           Review, develop and implement policies        No of developed and reviewed policies                 2 MHS Policies               Quarterly reports with        R 200,000       88-20-8-20-081-69   2 MHS Policies         Appointment of              R0          Signed appointment 1.Draft MHS Policy                  R 50,000       1. Draft Policies              Final Policies submitted to      R 150,000     1. Approved Policies               2.                n/a                    n\a                 N/A                        Reviewed policies           Non performance of a service            Direstors: Health & Protection, and    14
                                                                           and by-laws.                                                                                                                     supporting evidence                                                                      Service Provider                       and acceptance letter 2. Consultation process                         2. Consultation session         Council for approval                           Council minutes                                                                                                                                        provider                                Engineering
                                                                                                                                                                                                                                                                                                                                                                                                                  Report
                                                                                                                                                                                                                                                                                                                                                                                                                  3. Attendance register
                                                                                                                                                                   MTI 5:1
    Sector Plans,
                                                                                                                                                                               2 Engineering Policies                                        R0                 N/A           2 Engineering Policies Draft comments              n/a        1. Draft comments                                          n/a                                        Final Policies submitted to         n/a
policies and by-laws
                                                                                                                                                                                                                                                                                                                                                                                                                                                  Council for approval



                                                                                                                         Implemented By-laws                                   Implementation and         Quarterly reports with             R0                 N/A           Existing By-laws       Quarterly report            R0         Inspection report      Quarterly report indicating         R0         Inspection report               Quarterly report indicatigng        R0         Inspection report                          Quarterly report                 R0       Inspection report           4 Quarterly inspection reports        1. Industrial action            2.      Directors: Health & Protection;        15
                                                                                                                                                                               enforcement of MHS by-     supporting evidence                                                                        indicating                                                    compliance / non                                                               compliance / non compliance                                                               indicatigng compliance                                                                                      Access to premises denied               LHSED, BTO
                                                                                                                                                                               laws; Fire by-laws;    Air                                                                                            compliance / non                                              compliance                                                                                                                                                               / non compliance
                                                                                                                                                                   MTI 5:2     Quality by-law                                                                                                        compliance



                                                                           Development of a Risk Master Plan             Developed Risk Master Plan                            Develop risk management      Quarterly report with         R 250,000       88-20-8-20-144-69   Nil                    1. Terms of reference     R 5,000       1. Signed Terms of Analysis report submitted to        R 125,000      1. Service provider's report   Draft Risk Management            R 100,000      1. Service provider's report              Final Draft Risk              R 20,000     1. Service provider's Risk Management Master Plan                Scarcity of service providers to        Strategic Manager                      16
                          Ensure development, review and                                                                                                                       master plan                  supporting evidence                                                                      2. Appointment of a                    Reference               Risk steering committee                       2. Project Manager's report     Master Plan submitted to                       2. Draft Management Master Plan            Management Master                         report                                                            develop plan
                       implementation of policies and by laws     MTI 5                                                                                                                                                                                                                              service provider                       2. Appointment letter -                                               signed by HOD                   Risk Management                                3. Project manager's report signed by      Plan submitted to the                     2.Final Draft
                                     by 2017                                                                                                                                                                                                                                                                                                Service provider                                                      3. Risk Steering Committee      Committee                                      HOD                                        Audit Committee                           Management Master Plan
                                                                                                                                                                                                                                                                                                                                                                                                                  minutes                                                                        4. Risk Management Committee Minutes                                                 3. Project manager's
                                                                                                                                                                                                                                                                                                                                                                                                                  4. Expenditure report                                                          5. Expenditure report                                                                report signed by HOD
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      4. Audit Committee
                                                                                                                                                                   MTI 5:3                                                                                                                                                                                                                                                                                                                                                                                                            agenda reflecting item
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      5. Expenditure report




                                                                           Develop and implement an institutional        Developed EPWP Mainstreaming                          Development of the EPWP Quarterly reports with                R0                 N/A           New                    Consultation on the         R0          Progress on the     1st Draft EPWP Policy                 R0         Draft EPWP Policy               Final EPWP Policy                   R0         Final EPWP Policy                          Developed EPWP                   R0       Developed EPWP Policy Developed EPWP Policy                       Possible delay Process                  Director Land Human Settlements &      17
                                                                           policy and framework on EPWP in ADM           policy                                                Policy                  supporting evidence                                                                           Draft EPWP Policy                      consultation process                                                                                                                                                                            Policy                                                                                                                                              Economic Development

                                                                                                                                                                   MTI 5:4



                                                                           Alignment of the ICT Strategy to ADM          Implemented prioritised projects of                   Implementation of identified Quarterly reports with        R 500,000       88-20-8-20-072-69   Draft IT Master Plan   Approved IT Master          R0         1. IT Master Plan    Quartely report on the                R0         1. Quarterly report as per      Quartely report on the           R 250,000     1. Quarterly report as per implementation Quartely report on the        R 250,000    1. Quarterly report as per Implementation of year 1 targets on    1. Budgetary constraints                Strategic Manager                      18
                                                                           Business Strategies                           year 1 targets                                        projects from IT Master      supporting evidence                                                                      Plan                                   2. Agenda of Council progress of the identified                       implementation plan and         progress of the identified                     plan and operational plan                 progress of the                            implementation plan and Approved IT Master Plan
                                                                                                                                                                               plan                                                                                                                                                         Meeting              projects                                         operational plan                projects                                       2. Expenditure report                     identified projects                        operational plan
                                                                                                                                                                   MTI 6:1                                                                                                                                                                                                                                        2. Expenditure report                                                                                                                                               2. Expenditure report




                                                                           Development of enterprise wide business       Developed Business Continuity Plan                    Development of ADM           Quartely progress report      R 500,000       88-20-8-20-007-69   TOR Business           Service Provider            R0         1. Advertisement.      Progress Report                  R 100,000     Progress report and             Draft Business Continuity        R 200,000     Draft Business Continuity Plan             Final Business               R 200,000    Final Business Continuity Final Business Continuity Plan          Lack of cooperation in Directorates     Strategic Manager                      19
                                                                           continuity plan                                                                                     buisness continuity plan     with evidence                                                     Continuity Plan        appointed                              2. Appointment of a                                                   supporting evidence             Plan                                                                                      Continuity Plan                           Plan
                                                                                                                                                                   MTI 6:2                                                                                                                                                                  service provider


                                                                           Implementation of a district wide shared      Establishment of a district wide shared               Provide IT support to LM's Quartely reports of             R 500,000       88-20-8-20-001-69   Nil                    Situtaional Analysis        R0         Situational Analysis   Implementation of the            R 200,000     1. 1 LM's report including      Implementation of the shared     R 200,000     1. 1 LM's report including supporting      Final Report                 R 100,000    Final Report                Established district wide shared      1. Lack of Cooperation from LMs 2.      Strategic Manager                      20
                                                                           services center                               services function at 2 LM's                                                      support given to LMs                                                                                                              Report                 shared services model in                       supporting evidence.            services models to another                     evidence. 2. Expenditure Report                                                                                  services function at 2 LM's           Lack of budget
                                                                                                                                                                                                                                                                                                                                                                   one LM                                         2. Expenditure Report           one LM
    Information        Ensure integrated and responsive ICT                                                                                                        MTI 6:3
                                                                  MTI 6
    Technology                    function by 2017




                                                                                                                                                                                                                                                                                                                                                       Page 1 of 6
   Information        Ensure integrated and responsive ICT      Objective                                                                                        Indicator                                Measurement Source                                                                    Q1 Deliverable           Q1 Financial                                                          Q2 Financial                                                                    Q3 Financial                                                                               Q4 Financial                                                                                                                                                   No of
  Priority Area               Strategic Objective                MTI 6    Strategy                                     Indicator                                                  Activity / Project                                  Budget           Account No       Baseline                                                        Q1 Evidence            Q2 Deliverable target                          Q2 Evidence                       Q3 Deliverable target                          Q3 Evidence                                    Q4 Deliverable target                        Q4 Evidence                 Annual Target                         Identified Risks                       Custodian
   Technology                    function by 2017                Code                                                                                              Code                                   and Frequency                                                                         target                      target                                                                target                                                                          target                                                                                  target                                                                                                                                                          KPI

                                                                          Mainstream & integrate GIS with other        Updated Cadastral information for all 7               Cadastral land audit         Quarterly verification    R 900,000       88-20-8-20-059-69   Updated cadastral       1. Development of            R0         Approved ToR and       Deliver correct SG aproved       R 200,000     1. Map showing approved           Processed deeds office data     R 300,000      1. Map showing processed deeds data   Registered and                         R 400,000      1. Map showing              Updated Cadastral information for all 1. No ADM certified land auditors      Strategic Manager                     21
                                                                          information management systems               Local Municipalities                                  verification for Nkoniobe,   report with supporting                                        KPA 1 : Municipal Transformation and Institutionalcadastral layer for all 3 LMs
                                                                                                                                                                                                                                                                        information for Nxuba, TOR          signed Appointment Development                                                                        KPA Weight 40%3 LMs
                                                                                                                                                                                                                                                                                                                                                                                                              cadastral layerfor all                                                           for all 3 LMs          2. Expenditure unregistered Cadastral                                registered and              7 Local Municipalities
                                                                                                                                                                             Ngqushwa and Amahlathi       evidence                                                      Great Kei, Mnquma       2. Appointment of                       letter                                                                2. Service Provider report                                                       report                                data sets for all 3 LMs                               unregistered cadastral
                                                                                                                                                                 MTI 6:4     LMs                                                                                        and Mbhashe LMs         Service Provider                                                                                              3. Expenditure report                                                                                                                                                        data sets for 3 LMs
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                           2. Expenditure report



                                                                                                                       Integration of EDAMS data with                        Water Services               Quartely reports with     R 750,000       88-20-8-20-069-69   Integration of the      Situational Analysis         R0         Situational Analysis   Pilot intergration of the        R 200,000     Pilot project report 2)           Implement system                R 300,000      Implementation report with supporting          Implement water               R 250,000      Maintenance report with     Intergration of EDAMS data with the   1. Lack of institutionalisation of GIS. Strategic Manager                    22
                                                                                                                       Corporate GIS                                         Infrastructure Consolidation supporting evidence                                           existing water                                                  Report                 EDAMS and GIS systems                          Expenditure report                intergration based on pilot                    evidence                                       system data                                  supporting evidence         Corporate GIS
                                                                                                                                                                             and Maintenance System                                                                     infrastructure data                                                                                                                                                     project results                                                                               maintenance and
                                                                                                                                                                 MTI 6:5     establishment                                                                              with GIS                                                                                                                                                                                                                                                              intergration
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                              mechanisms


                       To enhance institutional capacity to               Building capacity of the Reasearch Unit      Developed Economic Research Plan                      Development of Economic      Quarterly reports with       R0                  N/A          Nil                     Development of               R0         Signed ToR             Situational Analysis                R0         Situational Analysis Report       First draft of Economic            R0          First draft of Economic Research Plan          Final draft of Economic           R0         Final draft of Economic     Development of Economic Research 1. Under Capacitated Research Unit Director Land Human Settlements &              23
                     plan and implement services effectively                                                                                                                 Research Plan                supporting evidence                                                                   Terms of Reference                                                                                                                              Research Plan                                  signed by HODs                                 Research Plan                                Research Plan by the        Plan                             2. Lack of Institutional support   Economic Development
 Research and                and efficiently by 2017                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                       HODs
                                                                 MTI 7                                                                                           MTI 7:1
 Development



                                                                          Develop and implement an efficient           Approved ADM Satellite office                         Development         of ADM   Quarterly report             R0                  N/A          Existing satellite      Develop ToR and               0         1. ToR signed by       1. Appointment of Service            0         1. Letter of appointment          Draft report containing            R0          1. Draft report             2. EMC             Final report submitted            R0         1. Final report             Approved ADM Satellite office                                                Director Corporate Services           24
                                                                          integrated model for ADM satellite offices   structure                                             Satellite Structure          supported by evidence                                         offices                 proof of tender advert                  HOD                    Provider       2.                              2. Process Plan                   streamlined processes                          minutes                                        to EMC                                       2. Signed minutes of the    structure
                                                                          to ADM operations                                                                                                                                                                                                                                             2. Bid advertisement   Developement of Process                                                          submitted to EMC                                                                                                                           MEC
 Management of       Ensure coherent functional and effective                                                                                                                                                                                                                                                                                                  plan
                                                                  MTI 8                                                                                          MTI 8:1
 Satellite Offices           satellite offices by 2017




                                                                          Strengthen Operations of the Accident        12 Sittings of the Accident Committee                 Accident Committee           Quarterly report             R0                  N/A          Existing Accident       3 Sitting of the                        1. Signed minutes of 3 Sitting of the Accident                        1. Signed minutes of the AC 3 Sitting of the Accident                R0          1. Signed minutes of the AC                    3 Sitting of the                  R0         1. Signed minutes of the 12 Sittings of the Accident                                                     Director Corporate Services           25
                                                                          Committee                                                                                          operations                   supported by evidence                                         Committee               Accident Committee                      the AC               Committee                                        2. Attendance Register      Committee                                            2. Attendance Register                         Accident Committee                           AC                     2. Committee
                                                                                                                                                                 MTI 9:1                                                                                                                                                                2. Attendance                                                                                                                                                                                                                                      Attendance Register
                                                                                                                                                                                                                                                                                                                                        Register
                         To resource and capacitate the
Fleet Management      accidents and transgression functions       MTI 9   Review |Fleet Management Policies and        All instances of non-compliance and        MTI 9:2    Monitoring of the usage of   Quarterly report          R 2,126,154    20-05-1-75-333-00    Fleet monitoring        Quarterly report          R 500,000     1. Netstar vehicle     Quarterly report indicating      R 500,000     1. Netstar vehicle usage          Quarterly report indicating      R 500,000     1. Netstar vehicle usage report           Quarterly report                    R 500,000     1. Netstar vehicle usage    All instances of non-compliance and                                          Director Corporate Services           26
                                     by 2017                              procedures                                   usage reported to user departments                    ADM vehicles                 supported by evidence                                         software                indicating general                      usage report           general usage                                  report               2.           general usage                                  2. Accident report            3. Register indicating general                                report                      usage reported to user departments
                                                                                                                                                                                                                                                                                                usage                                   2. Accident report                                                    Accident report     3.                                                           of fines                                  usage                                             2. Accident report
                                                                                                                                                                                                                                                                                                                                        3. Register of fines                                                  Register of fines                                                                                                                                                            3. Register of fines



                                                                                                                       Dutywa Dams refurbishment Plans                       Develop Dutywa Dams          Quarterly Reports         R 1,000,000    88-30-8-30-119-69    Dutywa Dam Safety       TOR & Bid document           N/A        TOR document and       Contractor Appointed                N/A        Appointment Letter                Refurbishment of the Dutywa      R 200,000     Progress report signed off by HOD              Refurbishment plans            R 800,000     Refurbishment plans and Dutywa Dam refurbished plan               1. Poor performance of service         Director Engineering                  27
                                                                                                                                                                             Refurbishment Plans                                                                        inspections complete    Developed                               BSC Minutes                                                                                             Dams commenced                                                                                and design report of                         design report of Dutywa completed                                 providers 2. Poor Project
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                              Dutywa Dams                                  Dams submitted                                                    management capaity
                                                                                                                                                                 MTI 10:1                                                                                                                                                                                                                                                                                                                                                                     complete



                                                                                                                       Great Kei Municipality's Water and                    Developing Great Kei         Quarterly Reports          R 250,000     88-20-8-20-138-69    WSDP                    TOR developed                N/A        TOR document and       Contractor Appointed                N/A        Appointment Letter                Progress report from SP          R 50,000      progress report from the SP                    Complete master plan           R 200,000     1. Master Plan document Great Kei Municipality's Water and        1. Poor performance of service         Director Engineering                  28
                                                                                                                       Sanitation Services Master Plan                       Master Plan                                                                                                                                                BSC Minutes                                                                                                                                                                                           report document                              2. Service |Provier report Sanitation Services Master Plan        providers         2. Poor Project
                                                                          Implement Water Resource Plans as part                                                                                                                                                                                                                                                                                                                                                                                                                                                                           3. Expenditure report      developed                              management capaity
                                                                                                                                                                 MTI 10:2
                                                                          of the Water Services Development Plan



                                                                                                                       Feasibility Study for Bende-Shixini                   Undertaking feasiblity       Quarterly Reports         R 1,000,000     88-20-8-20-139-69   WSDP                    TOR developed                N/A        TOR document and       Contractor Appointed                N/A        Appointment Letter                Progress report from SP          R 200,000     progress report from the SP                    Complete feasibility           R 800,000     1. Feasibility Study       Feasibility Study for Bende-Shixini    1. Poor performance of service         Director Engineering                  29
                                                                                                                       WSS and Cafutweni WSS                                 studies for Bende, Shixini                                             88-20-8-20-140-69                                                                   BSC Minutes                                                                                                                                                                                           studies report                               document                   WSS and Cafutweni WSS                  providers         2. Poor Project
                                                                                                                                                                             and Cafutweni                                                                                                                                                                                                                                                                                                                                                    document                                     2. Service |Provier report developed                              management capaity
                                                                                                                                                                 MTI 10:3                                                                                                                                                                                                                                                                                                                                                                                                                  3. Expenditure report
                       Provision of adequate, potable and
Water Resource
                           sustainable water services            MTI 10
    Plans
                             infrastructure by 2014
                                                                                                                                                                             Stutterheim pipe             Quarterly Reports         R 500,000       88-30-8-30-120-69   Comprehensive asset TOR & bid document               n/a        BSC Minutes            Professional service provider       R0         Appointment letter                Pipe replacement feasability    R 100,000      Quarterly progress report                      Pipe replacement               R 400,000     Pipe replacement            2 Towns with pipe replacement         1. Lack of reference document          Director Engineering                  30
                                                                                                                                                                             replacement planning                                                                       register with condition Developed                                                      appointed                                                                        study commenced                                                                               feasibility study                            feasibility and design      plans completed                       2. Poor performance of service
                                                                                                                                                                                                                                                                        assessment of all                                                                                                                                                                                                                                                     complete                                     report                                                            providers          3. Poor Project
                                                                                                                                                                                                                                                                        infrastructure, Water                                                                                                                                                                                                                                                                                                                                                                management capaity
                                                                                                                                                                                                                                                                        Conservation and
                                                                                                                                                                                                                                                                        Demand Management
                                                                                                                                                                                                                                                                        Strategy

                                                                                                                         No of towns with pipe replacement
                                                                          Establish accurate water balances                                                      MTI 10:4
                                                                                                                                      planning
                                                                                                                                                                             Dutywa pipe replacement      Quarterly Reports         R 500,000       88-20-8-20-079-69   Comprehensive asset TOR & bid document               n/a        BSC Minutes            Professional service provider       R0         Appointment letter                Pipe replacement feasability    R 1,000,000    Quarterly progress report                      Pipe replacement               R 400,000     Pipe replacement
                                                                                                                                                                             planning                                                                                   register with condition Developed                                                      appointed                                                                        study commenced                                                                               feasibility study                            feasability and design
                                                                                                                                                                                                                                                                        assessment of all                                                                                                                                                                                                                                                     complete                                     report
                                                                                                                                                                                                                                                                        infrastructure, Water
                                                                                                                                                                                                                                                                        Conservation and
                                                                                                                                                                                                                                                                        Demand Management
                                                                                                                                                                                                                                                                        Strategy

                                                                          Implement Climate Change Strategy            Completed Renewable Energy Study                      Development of Renewable Quartley Report with          R 335,000       88-20-8-20-102-69   Climate Change          Terms of Reference           R0         1. Signed Terms of     1. Appointment of the            R 135,000     1. Appointment Letter             First draft of Renewable         R100 00       1. First draft of Renewable Energy Study Final draft of                      R 100,000      1. Final report on        Completed Renewable Energy              1. Non attandance of departments       Director Land, Human Settlement       31
                                                                                                                                                                             Energy Study             supporting evidence                                               Strategy                                                        Reference by HOD       service provider                               2. Inception Report by the        Energy Study                                   2. Venus Expenditure Report              Renewable Energy                                   Renewable Energy Study Study                                      during consultation                    and Economic Development
                                                                                                                                                                                                                                                                                                                                                               2. Inception Report by                         Service Provider                                                                                                          Study                                              2. Attandance Register                                            2. Prolonged SCM processess
                                                                                                                                                                                                                                                                                                                                                               Service provider                               3. Venus expenditure report                                                                                                                                                  3. Venus Expenditure
                     To promote holistic sustainable regional                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                              Report
 Climate Change                                                  MTI 11                                                                                          MTI 11:1                                                                                                                                                                                                                                                                                                                                                                                                                  4. Agenda of consultative
                         economic development by 2030
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                           workshop




                                                                                                                                                                                                                                                                        KPA 2 : Basic Service Delivery and Infrastructure Investment                                                                           KPA Weight                       20%
                                                                          Implement water resource plans as part of    Selected section of Adelaide Canal                    Refurbishment of Adelaide Quarterly Reports            R 5,000,000     88-20-8-20-131-69   1km of canal            TOR & bid document           R0         BSC Minutes            Contractor Appointed                R0         Appointment letter                Refurbishment of the            R 500,000                   Progress report                   Refurbishment of              R 4,500,000    Completion Certificate      Remainder of canal rehabilitated      1. Poor performance of service        Director Engineering                   32
                                                                          the Water Services Development Plan          Refurbished                                           Canal                                                                                      refurbished             Developed                                                                                                                                       Adelaide canal commensed                                                                      Adelaide canal                                                                                                 provider                  2. Unknown
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                              complete                                                                                                       scope of work until feasibility study
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             is done
                                                                                                                                                                  SDI 1:1                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    3. Unfavourably site conditions




                                                                          Establish accurate water balances            Butterworth 4km Pipe Replacement                      Implementation of            Quarterly Reports         R 5,000,000     88-20-8-20-130-69   Butterworth             TOR & bid document           R0         BSC Minutes            Contractor appointed                R0         Appointment letter                Pipe replacement                R 500,000      Quarterly progress report                       4km of pipeline              R 4,500,000    Completion certificate      Butterworth 4km Pipe Replacement      1. Poor performance of service        Director Engineering                   33
                                                                                                                                                                             Butterworth Pipe                                                                           pipereplacement plan Developed                                                                                                                                          commenced                                                                                     replaced as per                                                                                                provider                  2. Unknown
                                                                                                                                                                             Replacement Programme                                                                      and design report.                                                                                                                                                                                                                                                    contract document -                                                                                            scope of work until feasibility study
                                                                                                                                                                                                                                                                        Comprehensive asset                                                                                                                                                                                                                                                                                                                                                                  is done
                                                                                                                                                                                                                                                                        register with condition                                                                                                                                                                                                                                                                                                                                                              3. Unfavourably site conditions
                                                                                                                                                                                                                                                                        assessment of all
                                                                                                                                                                                                                                                                        infrastructure, Water
                                                                                                                                                                  SDI 1:2
                                                                                                                                                                                                                                                                        Conservation and
                                                                                                                                                                                                                                                                        Demand Management
                                                                                                                                                                                                                                                                        Strategy



                       Provision of adequate, potable and
      Water                sustainable water services             SDI 1
                                                                          Improvement of Water Management              12 Reseviours monitored using                         Further roll out of telemetry Quarterly Reports        R 500,000       88-30-8-30-118-69   SCADA system            TOR & bid document           n/a        BSC Minutes            Service provider appointed          R0         Appointment letter                Telemetry installation          R 100,000      Quarterly progress report                      All additional reservoirs     R 400,000      Completion certficate       12 Reseviours monitored using         1. Lack of cooperation from fielsd     Director Engineering                  34
                             infrastructure by 2018
                                                                                                                       Telementry system installed at highest                installations at more high                                                                 installed and 35        Developed                                                                                                                                       commenced                                                                                     monitored using                              and report indicating       Telementry system installed at        staff             2. Poor
                                                                                                                       priority installations                                risk reservoirs                                                                            reservoirs monitored                                                                                                                                                                                                                                                  telemetry                                    details of telemetry        highest priority installations        performance of service provider
                                                                                                                                                                                                                                                                        via telemetry                                                                                                                                                                                                                                                                                                      installations                                                     3. Poor project management
                                                                                                                                                                  SDI 1:3                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    capacity




                                                                          Eradicate water backlogs                     No of households with rainwater tanks                 Rainwater harvesting         Quarterly Reports         R 1,000,000      88-20-820-137-69   2 400 household with    25 HH with rain water     R 100,000     1. 25 Happy letters 100 HH with rain water tanks        R 300,000     1. 100 Happy letters              100 HH with rain water tanks    R 300,000      1. 100 Happy letters                           100 HH with rain water        R 300,000      1. 100 Happy letters        325 Households provided with          1. Insufficient water tanks in stock                                         35
                                                                                                                                                                                                                                                                        rain harvesting tanks   tanks                                   from communities                                                                                                                                                                                      tanks                                                                    rainwater tanks                       2. Disagreements within
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             communities
                                                                                                                                                                  SDI 1:4                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                           Director               Engineering



                                                                                                                       No of households with new water                       Roll out of various water    Quarterly reports and    R 250,603,037        MIG Votes       Approximately 200       901 HH with new          R 29,563,193   1. Close out report   Pipe laying                      R 44,370,000   1. Close out report               564 HH with new                R 63,304,985    1. Close out report                  2.        2 145 HH with new            R 105,636,381   1. Close out report         3610 Households with new water        1. Poor performance of service         Director Engineering                  36
                                                                                                                       connections                                           projects in the district     supporting evidence                                           000 households with     connections                             2. Completion                                                         2. Completion certificate         connections                                    Completion certificate                    3.   connections                                  2. Completion certificate   connections                           providers         2. Slow
                                                                                                                                                                                                                                                                        new connection                                                  certificate                                                           3. Expenditure report                                                            Expenditure report                                                                          3. Expenditure report                                             procurement processes
                                                                                                                                                                                                                                                                                                                                        3. Expenditure report                                                                                                                                                                                                                                                                                                3. Rain delays
                                                                                                                                                                  SDI 1:5




                                                                          Implement sanitation infrastructure as an    No of households with eradicatied                     Eradication of bucket        Quarterly reports and    R 36,339,377         MIG Votes       2006 Bucket           Project                    R 9,869,377    1. Consultant         1000 househods with              R6 365 000     1. Close out report               1000 househods with             R 7,006,000    1. Close out report              2.            1881 househods with           R 1,309,000    1. Close out report    2. 3881 Households with eradicated         1. Poor performance of srervice        Director Engineering                  37
                                                                          alternative to the bucket systems            bucket system                                         system                       supporting evidence                                           eradication program - implemantation plan                       progress report       eradicated bucket system                        2. Completion certificate         eradicated bucket system                       Completion certificate                    3.   eradicated bucket                            Completion certificate    bucket system                           providers           2. Slow
                                                                                                                                                                                                                                                                        5859 buckets          report by Service                         2. Expenditure report                                                 3. Expenditure report                                                            Expenditure report                             system                                       3. Expenditure report                                             procurement processes
                                                                                                                                                                                                                                                                        eradicated before     Provider                                                                                                                                                                                                                                                                                                                                                       3. Rain delays
                                                                                                                                                                 SDI 2:1
                                                                                                                                                                                                                                                                        2012-13

                       Implemantation of sustainable and
    Sanitation       environmentally friendly sanitation and     SDI 2
                      services to all communities by 2018                 Eradicate sanitation backlogs                No of households provided with VIP                    Roll-out of VIP sanitation   Quarterly reports and    R 98,843,585         MIG Votes       450 households          2 268 Households         R 17,717,182   1. Consultant         5 870 households provided        R 18,384,499   1. Consultant progress            6 356 households provided      R 275,668,146   1. Consultant progress report                  4 968 households             R 33,383,758    1. Consultant progress      19 462 households with VIP toilets    1. Poor performance of srervice        Director Engineering                  38
                                                                                                                       toilets                                               projects                     supporting evidence                                           provided with 1 VIP     provided                                progress report       with 1 VIP toilet                               report                       2.   with 1 VIP toilet                              2. Expenditure report                          provided with 1 VIP                          report                                                            providers                  2. Slow
                                                                                                                                                                                                                                                                        toilet                                                          2. Expenditure report                                                 Expenditure report                                                                                                              toilet                                       2. Expenditure report                                             procurement processes
                                                                                                                                                                 SDI 2:2                                                                                                                                                                                                                                                                                                                                                                                                                                                                                     3. Rain delays




                                                                                                                       No of drinking water samples                          Take samples, submit for     Quarterly report with      R 704,000        4030 175 24600    1407 water samples      355 of drinking water     R 160,000     1. Report from       355 of drinking water              R 230,000     1. Report from Amatola      355 of drinking water                 R 130,000      1. Report from Amatola Water                   355 of drinking water         R 184,000      1. Report from Amatola   1420 of drinking water samples           1. Unavailability of water             Director Health & Protection          39
                                                                                                                                                                             testing and follow-up non-   supporting evidence                         4055 175 24600    tested                  samples tested                          Amatola Water     2. samples tested                                   Water              2. Venus samples tested                                       2. Venus expenditure report                    samples tested                               Water              2.    tested that comply with prescribed       2. Ageing of infrastructure
                                                                                                                                                                             compliance                                                               4070 175 24600                                                                    Venus expenditure                                                     expenditure report                                                                                                                                                           Venus expenditure report standards                                3. Bad weather conditions
                                                                                                                                                                 SDI 3:1                                                                              4075 175 24600                                                                    report
                     Contribute towards the Reduction of the
Municipal Health                                                          Monitor drinking water and waste water
                     prevalence of communicable diseases          SDI 3
   services                                                               quality compliance on a monthly basis        No of waste water samples tested                                                   Quarterly report with                                         180 waste water         45 of waste water                       1. Report from       45 of waste water samples                        1. Report from Amatola            45 of waste water samples                      1. Report from Amatola Water                   45 of waste water                            1. Report from Amatola   180 of waste water samples tested                                               Director Health & Protection          40
                                    by 2017
                                                                                                                                                                                                          supporting evidence                                           samples tested          samples tested                          Amatola Water     2. tested                                           Water               2.            tested                                         2. Venus expenditure report                    samples tested                               Water              2.    that comply with prescribed
                                                                                                                                                                                                                                                                                                                                        Venus expenditure                                                     Venus expenditure report                                                                                                                                                     Venus expenditure report standards
                                                                                                                                                                 SDI 3:2
                                                                                                                                                                                                                                                                                                                                        report




                                                                                                                                                                                                                                                                                                                                                   Page 2 of 6
                                                                 Objective                                                                                          Indicator                                 Measurement Source                                                                    Q1 Deliverable            Q1 Financial                                                          Q2 Financial                                                                  Q3 Financial                                                                       Q4 Financial                                                                                                                                                   No of
  Priority Area               Strategic Objective                          Strategy                                      Indicator                                                   Activity / Project                                 Budget           Account No        Baseline                                                          Q1 Evidence             Q2 Deliverable target                         Q2 Evidence                    Q3 Deliverable target                          Q3 Evidence                                Q4 Deliverable target                    Q4 Evidence               Annual Target                           Identified Risks                          Custodian
                                                                  Code                                                                                                Code                                    and Frequency                                                                         target                       target                                                                target                                                                        target                                                                          target                                                                                                                                                          KPI

                           Enhance the provision and                       Establish and operationalise legally          1 Fire Satellite Station established at                Establishment of 1 Fire     Quarterly progress         R 1,000,000     88-30-8-30-115-69   Nil                      Land Lease                    R0         1. Signed lease         Foundation Phase                R 500,000     1. Consultant's report         Wallplate level                  R 200,000     1) Consultant's report                2)   Roof level                 R 800,000     1. Consultant's report    50% construction of fire satellite      1. Poor Service provider                  Director Health & Protection        41
                     standardisation of fire services by 2017              compliant fire stations in identified areas   Hamburg                                                Satellite Station a Hamburg reports supported by                                           KPA 1 : Municipal Transformation and Institutional Development
                                                                                                                                                                                                                                                                                       agreement with          agreement                                                                                               KPA Weight 40%
                                                                                                                                                                                                                                                                                                                                                                                                                   2. Venus expenditure report                                                   Venus expenditure report                                                            2. Venus expenditure      station                                 performance                          2.
                                                                                                                                                                                                            evidence                                                                                Ngqushwa LM and                          2. BSC minutes                                                                                                                                                                                                                          report                                                            Adverse weather conditions
   Fire services                                                  SDI 4                                                                                             SDI 4:1                                                                                                                         initiation of tender
                                                                                                                                                                                                                                                                                                    processes


                                                                                                                         Disaster relief backlogs addressed in 3                Disaster relief backlogs      Quarterly reports        R 1,500,000     88-30-8-30-030-69   3 LMs               Appoint service                    R0          Appointment and        Procure and delivery to 3       R 500,000     1. Progress report             Procure and delivery to 3LM's    R 500,000     1. Progress report          2. Delivery Procure and delivery to       R 500,000     1. Progress report        Disaster Relief Material distribution   1. Price escalation may reduce the        Director Health & Protection        42
                                                                                                                         LM's(Ngqushwa, Nkokobe and                                                           supported by evidence                                        (Ngqushwa,Amahlathi provider for 3 LM's                           acceptance letter       LM's                                          2. Delivery note                                                              note               3. Expenditure report 3LM's                                      2. Delivery note          to 3LMs                                 amount of relief being provided
                                                                                                                         Mnquma)                                                                                                                                           , Nkonkobe)                                                                                                                             3. Expenditure report                                                                                                                                             3. Expenditure report                                             2. Price escalation may reduce the
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                       amount of relief being provided
                                                                                                                                                                    SDI 5:1
                     Facilitate Sustainable coordination of
    Disaster                                                               Rehabilitation of disaster damages as per
                     disaster relief and response with other      SDI 5
   Management                                                              disaster management framework
                              stakeholders by 2017

                                                                                                                         48 Awareness campaigns conducted                       Disaster awareness            Quarterly reports        R 800,000       88-30-8-30-036-69   40 Disasters             12 Awareness               R 350,000     1. Attendance         12 Awareness campaigns            R 300,000     1. Attendance register         12 Awareness campaigns           R 50,000      1. Attendance register                2.   12 Awareness               R 100,000     1. Attendance register    48 Awareness campaigns conducted Industrial Actions of department of              Director Health & Protection        43
                                                                                                                         in 7 LMs                                               campaigns                     supported by evidence                                        awarenesses              campaigns                                register                                                              2. Expenditure report                                                         Expenditure report                         campaigns                                2. Expenditure report                                      Education
                                                                                                                                                                    SDI 5:2                                                                                                conducted                                                         2. Expenditure report


                                                                           Implementation of the Integrated Waste                                                               Construction of Transfer      Quarterly Report         R 2,000,000     88-20-8-20-125-69   Integrated Solid         Terms of Reference            R0         Quarterly Report with         Engineer appointed        R 30,000      Quarterly Report with              Construction started         R 300,000     Quarterly Report with supporting                Construction          R 1,670,000   Quarterly Report and      Two Transfer Stations completed         1. Poor performance of srervice           Director Engineering                44
                                                                           Management Plan                                                                                      stations in Mnquma and        supported by evidence.                                       Waste management             completed                            supporting evidence.                                                  supporting evidence.                                                          evidence.                                        completed                          Expenditure Report                                                providers           2. Slow
                                                                                                                         2 Solid Waste Transfer stations built in               Mbashe                                                                                     Plan                                                                                                                                                                                                                                                                                                                                                                        procurement processes
                                                                                                                         Mnquma and Mbashe                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             3. Rain delays
                      Ensure that solid waste is managed in
                      an integrated, environmentally friendly
Waste Management                                                  SDI 6                                                                                             SDI 6:1
                       and sustainable manner throughout
                                  ADM by 2014




                                                                           Implementation of the Integrated Transport Elliotdale public Transport project                       Elliotdale Public Transport   Quarterly Report         R 3,000,000     88-30-8-30-117-69   Integrated Transport     Contractor appointed          R0         Quarterly Report with Progress report -                 R 650,000     Quarterly Report with               Progress report -           R 900,000     Quarterly Report with supporting           Progress report -          R 1,450,000   Quarterly Report with     1 public transport facility completed   1. Poor performance of srervice           Director Engineering                45
                                                                           Plan                                       implemented                                               Facility                      supported by evidence                                        Plan                                                              supporting evidence. Construction commenced                           supporting evidence.             Construction in progress                     evidence.                                  Construction                             supporting evidence.                                              providers           2. Slow
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            completed                                                                                                  procurement processes
                     All households to have access to public                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                           3. Rain delays
    Transport         transport facilities, within 2km walking    SDI 7                                                                                             SDI 7:1
                                 distance by 2022



                                                                           Implementation of the Land Reform and         No. of LRSP projects facilitated for                   Faciliation of                Quarterly reports with   R 1,346,000   88-20-8-20-083-69 88- LRSP                     Progress Report as         R 125,000     Quarterly report    Progress Report on                  R 675,000     Quarterly report supported     Progress Report on               R 375,000     Quarterly report supported by evidence     Progress Report on         R 171,000     Quarterly report          4 LRSP projects faciliated for          1. Delays in ascertaining consent of      Director Land, Human Settlements    46
                                                                           settlement plan                               implementation as per approved                         implementation of 4 LRSP      supporting evidence                    20-8-20-132-69 88-20-                          per implementation                       supported by        implementation of 4 LRSP                          by evidence and signed by      implementation of 4 LRSP                       and signed by HOD                          implementation of 4                      supported by evidence     implementation as per approved          land                   2. Community       and Economic Development
                                                                                                                         budget                                                 projects                                                             8-20-133-69 88-20-8-                           and operational plan                     evidence and signed Projects                                          HOD                            Projects                                                                                  LRSP Projects                            and signed by HOD         budget                                  disputes           3. Delays in
                                                                                                                                                                     SDI 8:1                                                                               20-134-69                                on the                                   by HOD                                                                                                                                                                                                                                                                                                    registration of Trust by DRD&LR
                                                                                                                                                                                                                                                                                                    implementation of 4
                                                                                                                                                                                                                                                                                                    LRSP Projects

  Land reform &       Facilitate development of sustainable
                                                                  SDI 8    Implementation of the housing strategy        No. of Housing Strategy projects                       Housing Risk Plan and         Quarterly reports with   R 800,000      88-40-8-40-0062-69   Housing Strategy         Progress Report as            R0         Quarterly report    Progress Report on                  R 290,000     1. Quarterly report supported Progress Report on                R 300,000     1. Quarterly report supported by evidence Progress Report on          R 210,000     1. Quarterly report       2 Housing Strategy projects             1. Non adhernce to deadlines by LM Director Land, Human Settlements           47
Human Settlements       and viable settlements by 2014
                                                                                                                         implemented (housing risk awareness                    Housing Fraud Plan            supporting evidence                     88-20-8-20-084-69                             per implementation                       supported by        implementation of 2 Housing                       by evidence and signed by     implementation of 2 Housing                     and signed by HOD                         implementation of 2                       supported by evidence     implemented                             2. Non submission of requsted      and Economic Development
                                                                                                                         and Housing fraud awareness)                                                                                                                                               and progress report                      evidence and signed Strategy Projects                                 HOD                           Strategy Projects                               2. Venus expenditure report               Housing Strategy                          and signed by HOD                                                 documents             3. non
                                                                                                                                                                                                                                                                                                    on the                                   by HOD                                                                2. Venus expenditure report                                                                                             Projects                                  2. Venus expenditure                                              attendance
                                                                                                                                                                    SDI 8:2                                                                                                                         implementation of 2                                                                                                                                                                                                                                                              report
                                                                                                                                                                                                                                                                                                    Housing Strategy
                                                                                                                                                                                                                                                                                                    Projects


                                                                           Implementation of the Heritage Resource       No of Heritage Resources                               Development and               Quarterly reports with   R 214,000     88-20-8-20-114-69 88- Heritage Resources  Progress Report on              R 50,000      1. Progress Report      Progress Report on              R 50,000      1. Progress Report on          Progress Report on               R 114,000     1. Progress Report on implementation of    Progress Report on             R0        1. Progress Report on     2 Heritage Reources Management          Community disputes during                 Director Land, Human Settlements    48
                                                                           Management Strategy                           Management strategy project                            Conservation of Heritage      supporting evidence                       28-8-25-097-69     Management Strategy implementation of 2                           on implementation of    implementation of 2 Heritage                  implementation of 2 Heritage   implementation of 2 Heritage                   2 Heritage Resources Management            implementation of 2                      implementation of 2       Strategy projects developed and         rehabilitation, weather conditions        and Economic Development
                                                                                                                         developed and implemented                              Sites                                                                                                          Heritage Resources                            2 Heritage              Resources Management                          Resources Management           Resources Management                           Strategy projects signed by the HOD        Heritage Resources                       Heritage Resources        implemented
                                                                                                                                                                                                                                                                                               Management                                    Resources               Strategy projects                             Strategy projects signed by    Strategy projects                              2. Venus expenditure report                Management Strategy                      Management Strategy
                                                                                                                                                                                                                                                                                               Strategy projects                             Management                                                            the HOD                   2.                                                                                             projects                                 projects signed by the
                                                                                                                                                                                                                                                                                                                                             Strategy projects as                                                  Venus expenditure report                                                                                                                                          HOD        2. Venus
                         Develop, conserve and maintain
     Heritage                                                     SDI 9                                                                                             SDI 9:1                                                                                                                                                                  per Implementation                                                                                                                                                                                                                      expenditure report
                             heritage sites by 2017
                                                                                                                                                                                                                                                                                                                                             and Operational plan
                                                                                                                                                                                                                                                                                                                                             signed by the HOD
                                                                                                                                                                                                                                                                                                                                             2. Venus expenditure
                                                                                                                                                                                                                                                                                                                                             report


                                                                           Monitor and report on the performance of      4 qaurterly performmance reports on                    Report on service             Quarterly reports           R0                 N/A           11/12 service            Quarter 1                     R0         contracts register &    Quarter 2 performance              R0         Contracts register and item    Quarter 3 report                    R0         Contracts register and item to EMC         Quarter 4 report               R0        Contracts register and    4 quarterly reports submitted,          Poor reporting by line departments        Chief Financial Officer             49
                                                                           contractors                                   supplier performance to the EMC                        provider's performance        supported by evidence                                        providers                performance report                       item to EMC             report                                        to EMC                                                                                                                                                            item to EMC               consolidated report of all quartes
                                                                                                                                                                                                                                                                           performance report       on contractor
                                                                                                                                                                    SDI 10:1                                                                                                                        perfomance
                        Monthly monitor and report on the
  Supply Chain
                     performance of contractors in relation to    SDI 10
  management
                                    projects.                              Enhance the capacity of contractors to        1 SCM supplier/contractor workshop                     Conduct contractor            Quarterly on service     R 150,000        252517534500       Supplier database        N/A                           R0                                 N/A                                R0                                        Notice inviting key                 R0         Workshop invitation to stakeholders        Quarter 4 report           R 150,000     Attendance register and   1 SCM supplier/contractor workshop Poor attendance by service                     Chief Financial Officer             50
                                                                           deliver on contracts                                                                                 development workshop          providers performance,                                                                                                                                                                                                              stakeholders                                                                                                                       SCM supplier workshop                                        providers
                                                                                                                                                                    SDI 10:2                                  supported by evidence                                                                                                                                                                                                                                                                                                                                                  report




                                                                                                                                                                                                                                                                                                     KPA 3: Local Economic Development                                                            KPA Weight             5%
                                                                           Mainstreaming and co-ordination of EPWP No of projects in MIS                                        EPWP Compliance Report Quartley Report with               R0                 N/A           EPWP Guidelines/         Identification of             R0         Signed list of          List of projects complying         R0         1. List of projects from     EPWP Compliance Report                R0         Signed EPWP Report                         EPWP Compliance                R0        Signed EPWP Report        EPWP Compliance Report                  Non submission of information by          Director Land, Human Settlement     51
                                                                           across all the sectors;                                                                                                     supporting evidence                                                 template                 EPWP projects                            identified EPWP         with EPWP                                     EPWP                                                                                                                     Report                                                                                                     various department                        and Economic Development
                                                                                                                                                                    LED 1:1                                                                                                                                                                  projects                                                              2. Quarterly progress Report
                                                                                                                                                                                                                                                                                                                                                                                                                   signed by HOD

 Expanded Public                                                           Implement HRD Strategy Learnership            Implement program per HRD Strategy                      District HRD Strategy        Quarterly report         R 1,000,000     88-20-8-20-072-69   Existing HRD Strategy Develop ToR            and     R 2,000      1. ToR signed by        1. Appointment of Service       R 258,000      1. Appointment Letter         Conduct training as per          R 350,000      1. Training report            2.          1. Training report 2.      R 390,000      1. Training report       Implemented 1 approved and        1. Scarce specialised SP's                      Director Corporate Services         52
Works Programme                                                            program                                       implementation Plan                                    program                       supported by evidence                                                              Advertise                                   HOD                     Provider        2. Conduct                    2. Training report     3.      implementation plan                            Attendance register                        Attendance register                      2. Attendance register    budgeted program per HRD Strategy 2. Learners not completing the
                                                                                                                                                                                                                                                                                                                                             2. Bid advertisement    training as per                               Attendance register                                                           3. Expenditure report                                                               3. Expenditure report     implementation Plan               program
                                                                                                                                                                    LED 1:2                                                                                                                                                                  3. Expenditure report   implementation plan                           4. Expenditure report




                                                                           building capacity of the Reasearch Unit       No. of Enterprise Development                          Implementation of 4           Quartley Report with     R 634,337     88-28-8-25-098-69 88- SMMEStrategy             Progress report on         R 58,584      1. Progress report on   Progress report on the          R 458,584     1. Progress report on the      Progress report on the           R 58,584      1. Progress report on the Implementation   Progress report on the      R 58,585     Progress report on the    Implementation of 4 Enterprise          Limited Funds, Delaying                   Director Land, Human Settlement     53
                                                                                                                         Strategies Projects implemented                        Enterprise Development        supporting evidence                    20-8-20-099-69 88-20- Informal Trade           the Implementation of                    the Implementation of   Implementation of 4                           Implementation of 4            Implementation of 4                            of 4 Enterprise Development Strategies     Implementation of 4                      Implementation of 4       Development Strategies Projects         Procurement processes                     and Economic Development
                                                                                                                                                                                Strategies Projects                                                  8-20-100-69 88-20-8- Strategy                  4 Enterprise                             4 Enterprise            Enterprise Development                        Enterprise Development         Enterprise Development                         Projects signed by HOD                     Enterprise                               Enterprise Development
                                                                                                                                                                                                                                                           20-101-69       Co-operatives            Development                              Development             Strategies Projects                           Strategies Projects signed     Strategies Projects                            2. Venus expenditure report                Development                              Strategies Projects
                                                                                                                                                                                                                                                                           Strategy                 Strategies Projects                      Strategies Projects                                                   by HOD             2. Venus                                                                                              Strategies Projects
                                                                                                                                                                    LED 1:3                                                                                                                                                                  signed by HOD                                                         expenditure report
                                                                                                                                                                                                                                                                                                                                             2. Venus expenditure
                                                                                                                                                                                                                                                                                                                                             report

  Small, Medium,
 Micro enterprises

                                                                           Facilitate use of Local procurement           No. of procurement complying with use                  SMMEs and         Co-         Quartley Report with        R0                 N/A           SCM Policy               Progress report on            R0         Signed Progress         Progress report on the             R0         Signed Progress report on      Progress report on the              R0         Signed Progress report on the              Progress report on the         R0        Signed Progress report    SMMEs and Co-operatives                 Non compliance of internal                Chief Financial Officer             54
                                                                                                                         of SMMEs and Co-operatives                             operatives Compliance         supporting evidence                                                                   the procurement                          report on the           procurement complying with                    the procurement complying      procurement complying with                     procurement complying with use of          procurement                              on the procurement        Compliance Report                       Departments
                                                                                                                                                                                Report                                                                                                              complying with use of                    procurement             use of SMMEs and Co-                          with use of SMMEs and Co-      use of SMMEs and Co-                           SMMEs and Co-operatives by HOD             complying with use of                    complying with use of
                                                                                                                                                                                                                                                                                                    SMMEs and Co-                            complying with use of   operatives                                    operatives by HOD              operatives                                                                                SMMEs and Co-                            SMMEs and Co-
                                                                                                                                                                    LED 1:4                                                                                                                         operatives                               SMMEs and Co-                                                                                                                                                                                  operatives                               operatives by HOD
                                                                                                                                                                                                                                                                                                                                             operatives by HOD
                     To promote holistic sustainable regional
                                                                  LED 1
                         economic development by 2030
                                                                           Regenerate the economies of small towns. Conduct Impact Assessment of LED                            Impact Assessment of LED Quartley Report with             R0                 N/A           Amathole Regional    Inception Report                  R0         1. Inception report by Research Report                     R0         1. Research report by       Synthesis and Findings                 R0         1. Synthesis and Findings report by the    Final Report on impact         R0        1. Final Report on impact Impact Assessment of LED Projects Limited funding                                 Director Land, Human Settlement     55
                                                                                                                    Projects                                                    Projects Report          supporting evidence                                               Economic                                                          service provider                                                      service provider         2.                                                   service provider                     2.    assessment of LED                        assessment of LED                                                                                           and Economic Development
                                                                                                                                                                                                                                                                           Development Strategy                                              2. Appointment Letter                                                 Venus expenditure report                                                      Venus expenditure report                   projects                                 projects by service
                                                                                                                                                                                                                                                                                                                                             3. Venus expenditure                                                                                                                                                                                                                    provider            2.
                                                                                                                                                                    LED 1:5
                                                                                                                                                                                                                                                                                                                                             report                                                                                                                                                                                                                                  Venus expenditure report




    Economic                                                               To faciliate and promote regional economic 3 AREDS projects implemented                              AREDS Programme               Quartley Report with     R 534,337       88-20-8-20-110-69   Amathole Regional    Progress Report as             R 100,000     1. Progress Report    Progress Report on the               R0         1. Progress Report as per Progress Report on the                R 200,000     1. Progress Reportas per operational and Progress Report on the       R 234,337     1. Progress Report on the 3 AREDS projects implemented            Limited funding                           Director Land, Human Settlement     56
   Development                                                             development                                                                                                                        supporting evidence                                          Economic             per Implementation                           as per                Implementation of 3 AREDS                       implementation and        Implementation of 3 AREDS                           implementation plan on the               Implementation of 3                        Implementation of 3                                                                                         and Economic Development
                                                                                                                                                                                                                                                                           Development Strategy Plan and operational                         Implementation and projects                                           operational plan on the   projects                                            Implementation of 3 AREDS projects       AREDS projects                             AREDS projects signed
                                                                                                                                                                                                                                                                                                plan of 3 AREDS                              operational plan on                                                   Implementation of 3 AREDS                                                     signed by HOD              2. Venus                                                 by HOD              2.
                                                                                                                                                                                                                                                                                                projects                                     the Implementation of                                                 projects signed by HOD                                                        expenditure Report                                                                  Venus expenditure
                                                                                                                                                                    LED 1:6                                                                                                                                                                  3 AREDS projects                                                                                                                                                                                                                        Report
                                                                                                                                                                                                                                                                                                                                             signed by HOD
                                                                                                                                                                                                                                                                                                                                             2. Venus expenditure
                                                                                                                                                                                                                                                                                                                                             Report


                                                                           Implement Climate Change Strategy             Implement Renewable Energy RE                          Biogas and other RE           Quarterly Reports        R 1,000,000     88-30-8-30-116-69   High level Renewable        TOR developed              R0         TOR & BSC minutes SP appointed                             n/a        Appointment letter             Progress report                  R 200,000     1) progress report from SP                 Project complete           R 800,000     Completion Certificate    Project complete                        1. Poor performance of srervice           Director: Engineering               57
                                                                                                                         project as identified in the High level                projects                                                                                   Energy scoping report                                                                                                                                                                                                 2)minutes of site meetings                                                                                                                            providers 2. Slow procurement
                                                                                                                         scoping report done in 2011-2012 or                                                                                                               and first pilot Biogas                                                                                                                                                                                                3) Venus expenditure report                                                                                                                           processes               3. Rain
                                                                                                                         alternative technology project                                                                                                                    prject complete                                                                                                                                                                                                                                                                                                                                                             delays

 Climate Change                                                                                                                                                     LED 1:7




                     To enhance sustainable use of Natural                    Implementation of the Environmental        Implementation of Air Quality                          Implementation of Air         Quartley Report with     R 150,000       88-20-8-20-104-69   Envoronmental            Progress report on         R 25,000      1. Progress report on Progress report on the               R0         Progress report on the        Progress report on the            R 25,000      1. Progress report on the Implementation   Progress report on the      R 50,000     1. Progress report on the Implementaion of Air Quality            1. Limited funding        2. Non          Director Land, Human Settlement     58
                             Resources by 2017                                       Management Plan                     Management Plan                                        Quality Management Plan       supporting evidence                                          Management Plan          the Implementation of                    the Implementation of Implementation of Air Quality                   Implementation of Air Quality implementation of Air Quality                   of Air Quality Management Plan signed      Implementation of Air                    Implementation of Air     Management Plan                         coperation from sector department         and Economic Development
                                                                                                                                                                                                                                                                                                    Air Quality                              Air Quality           Management Plan                                 Management Plan signed by Management Plan                                     by HOD                 2. Venus            Quality Management                       Quality Management Plan
                                                                                                                                                                                                                                                                                                    Management Plan                          Management Plan                                                       HOD.                                                                          expenditure report                         Plan                                     signed by HOD
                                                                                                                                                                                                                                                                                                                                             signed by HOD                                                                                                                                                                                                                           2. Venus expenditure
                                                                                                                                                                                                                                                                                                                                             2. Venus expenditure                                                                                                                                                                                                                    report
  Environmental                                                                                                                                                                                                                                                                                                                              report
                                                                  LED 2                                                                                             LED 2:1
  Management




                                                                                                                         No. of Heritage Management Strategy                    Implementation of 4           Quartley Report with     R 420,337     88-20-8-20-111-69 88- Heritage Resources       Progress report on         R 120,000     1. Progress report on   Progress report on the          R 150,000     1. Progress report on the      Progress report on the           R 75,337      1. Progress report on the Implementation   Progress report on the      R 75,000     1. Progress report on the 4 Heritage Management Strategy          Community disputes during                 Director Land, Human Settlement     59
                                                                                                                         Projects implemented as per                            Heritage Management           supporting evidence                    28-8-25-112-69 88-28- Management Strategy      the Implementation of                    the Implementation of   Implementation of 4 Heritage                  Implementation of 4 Heritage   Implementation of 4 Heritage                   of 4 Heritage Management Strategy          Implementation of 4                      Implementation of 4       Projects implemented                    rehabilitation                            and Economic Development
                                                                                                                         Implemented and Operational Plan                       Strategy Projects                                                    8-25-096-69 88-20-8-                           4 Heritage                               4 Heritage              Management Strategy                           Management Strategy            Management Strategy                            Projects signed by HOD              2.     Heritage Management                      Heritage Management
                                                                                                                                                                                                                                                           20-113-69                                Management                               Management              Projects                                      Projects signed by HOD         Projects                                       Venus expenditure report                   Strategy Projects                        Strategy Projects signed
                                                                                                                                                                    LED 3:1                                                                                                                         Strategy Projects                        Strategy Projects                                                     2. Venus expenditure report                                                                                                                                       by HOD
                                                                                                                                                                                                                                                                                                                                             signed by HOD                                                                                                                                                                                                                           2. Venus expenditure
                                                                                                                                                                                                                                                                                                                                             2. Venus expenditure                                                                                                                                                                                                                    report
                                                                                                                                                                                                                                                                                                                                             report
    Heritage            To unearth and preserve heritage                       Manage and conserve our heritage
                                                                  LED 3
   Management                 resources by 2017                                          resources




                                                                                                                                                                                                                                                                                                                                                        Page 3 of 6
                                                                                                                                                                                                                                                                                     Heritage Resources
                                                                                                                                                                                                                                                                                    Management Strategy




                                                                Objective                                                                                        Indicator                                 Measurement Source                                                                               Q1 Deliverable           Q1 Financial                                                           Q2 Financial                                                                   Q3 Financial                                                                           Q4 Financial                                                                                                                                                   No of
   Priority Area              Strategic Objective                         Strategy                                      Indicator                                                 Activity / Project                                         Budget               Account No        Baseline                                                        Q1 Evidence             Q2 Deliverable target                          Q2 Evidence                     Q3 Deliverable target                          Q3 Evidence                                 Q4 Deliverable target                       Q4 Evidence                  Annual Target                          Identified Risks                         Custodian
                                                                 Code                                                                                              Code                                    and Frequency                                                                                    target                      target                                                                 target                                                                         target                                                                              target                                                                                                                                                          KPI
    Heritage            To unearth and preserve heritage                      Manage and conserve our heritage
                                                                 LED 3                                                  Implementation of Military Veterans                  Implementation of Military    Quarterly Report with          R 2,000,000          88-20-8-20-115-69                            Progress report on        R 500,000     1. Progress report on Progress report on the                R0         1. Progress report on the       Progress report on the          R 1,300,000    1. Progress report on the Implementation    Progress report on the        R 400,000     1. Progress report on the Implementation of Military Veterans       1. Limited funding                       Director Land, Human Settlement    60
   Management                 resources by 2017                                         resources
                                                                                                                        Support Programmes                                   Veterans Support              supporting evidence                                                      KPA 1 : Municipal Transformation and InstitutionalImplementation of Military
                                                                                                                                                                                                                                                                                                the Implementation of   the Implementation of Development                                                                      KPA Weight 40%
                                                                                                                                                                                                                                                                                                                                                                                                                                          Implementation of Military
                                                                                                                                                                                                                                                                                                                                                                                                                           Implementation of Military                                                     of Military Veterans Support Programmes     Implementation of                           Implementation of Military Support Programmes                                                                and Economic Development
                                                                                                                                                                             Programmes                                                                                                                     Military Veterans                       Military Veterans    Veterans Support                                  Veterans Support                Veterans Support                               signed by HOD                               Military Veterans                           Veterans Support
                                                                                                                                                                                                                                                                                                            Support Programmes                      Support Programmes Programmes                                          Programmes signed by HOD        Programmes                                     2. Venus expenditure report                 Support Programmes                          Programmes signed by
                                                                                                                                                                                                                                                                                                                                                    signed by HOD                                                                                                                                                                                                                                 HOD
                                                                                                                                                                 LED 3:2
                                                                                                                                                                                                                                                                                                                                                    2. Venus expenditure                                                                                                                                                                                                                          2. Venus expenditure
                                                                                                                                                                                                                                                                                                                                                    report                                                                                                                                                                                                                                        report



                                                                          Implementation of Agricultural                No. of Agricultural Development Plan                 Implementation of of 2        Quartley Report with            R 634,337            88 25 825 091 69    Agricultural            Progress report on           R0         1. Progress report on   Progress report on the           R 434,337     1. Progress report on the       Progress report on the              R0         1. Progress report on the Implementation Progress report on the           R 200,000     1. Progress report on the 2 Agricultural Development Plan           Adverse climatic conditions              Director Land, Human Settlement    61
                                                                          Development Plan                              projects implemeted                                  Agricultural Development      supporting evidence                                  88 40 840 009 69    Development Plan        the Implementation of                   the Implementation of   Implementation of 2                            Implementation of 2             Implementation of 2                            of 2 Agricultural Development Plan       Implementation of 2                            Implementation of 2       projects implemeted                                                                and Economic Development
                                                                                                                                                                             Plan projects                                                                                                                  2 Agricultural                          2 Agricultural          Agricultural Development                       Agricultural Development        Agricultural Development                       projects signed bu HOD                   Agricultural                                   Agricultural Development
                                                                                                                                                                                                                                                                                                            Development Plan                        Development Plan        Plan projects                                  Plan projects signed by HOD     Plan projects                                                                           Development Plan                               Plan projects signed bu
                                                                                                                                                                                                                                                                                                            projects                                projects signed bu                                                     2. Venus expenditure report                                                                                             projects                                       HOD
    Agricultural     To promote Agrarian Reform and food
                                                                 LED 4                                                                                           LED 4:1                                                                                                                                                                            HOD                                                                                                                                                                                                                                           2. Venus expenditure
   Development            security within ADM by 2017
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                  report




                       To promote compliance with the                        Improved compliance with legislation       No of food handling premises                         Conduct inspection in food Quarterly reports with                 R0                     N/A           100 Food handling       Quarterly reports with       R0         1. Quaterly report      Quarterly reports with              R0         1. Quaterly report   2.         Quarterly reports with              R0         1. Quaterly report   2. Inspection sheets   Quarterly reports with            R0        1. Quaterly report        2. 4 Quarterly reports on legislation      Access denied to premises               Director Health and Protection     62
                     Municipal Health legislation within ADM                                                            inspected                                            premises                   supporting evidence                                                         premises inspected      supporting evidence                     2. Inspection sheets    supporting evidence                            Inspection sheets               supporting evidence                                                                        supporting evidence                         Inspection sheets            compliance
                                    by 2017                                                                                                                      LED 5:1


                                                                                                                        No of sessions conducted to                          Capacitation of food          Quarterly reports with          R 150,000             403017517800       400 food handlers       2 capacitation            R 37,500      1. Quaterly           2 capacitation sessions held       R 37,500      1. Quaterly capacitation        2 capacitation sessions held     R 37,500      1. Quaterly capacitation workshop report 2 capacitation                    R 37,500     1. Quaterly capacitation     8 capacitation sessions conducted      Poor attendance                          Director Health and Protection     63
 Municipal Health                                                LED 5                                                  capacitate food handlers                             handlers                      supporting evidence                                                      capacitated             sessions held for                       capacitation          for food handlers                                workshop report                 for food handlers                              2. Attendance registers                  sessions held for food                         workshop report              for food handlers
                                                                                                                                                                                                                                                                                                            food handlers                           workshop report                                                        2. Attendance registers                                                        3. Expenditure report                    handlers                                       2. Attendance registers
                                                                                                                                                                 LED 5:2                                                                                                                                                                            2. Attendance                                                          3. Expenditure report                                                                                                                                                  3. Expenditure report
                                                                                                                                                                                                                                                                                                                                                    registers
                                                                                                                                                                                                                                                                                                                                                    3. Expenditure report


                                                                          Implementation of the Tourism Master Plan No of Tourism Master Plan projects                       Implementation of 9           Quartley Report with            R 584,337             88-20-8-135-69     Tourism Master Plan     Progress report on        R 135,000     1. Progress report on   Progress report on the           R 139,337     1. Progress report on the   Progress report on the               R 205,000     1. Progress report on the Implementation    Progress report on the        R 105,000     1. Progress report on the 9 Tourism Master Plan projects            Limited Funding                          Director Land, Human Settlement    64
                                                                                                                    implemented                                              Tourism Master Plan           supporting evidence                                  88-20-8-20-105-69                           the Implementation of                   the Implementation of   Implementation of 9                            Implementation of 9 Tourism Implementation of 9 Tourism                        of 9 Tourism Master Plan projects signed    Implementation of 9                         Implementation of 9       implemented                                                                        and Economic Development
                                                                                                                                                                             Strategy projects                                                                  88-20-8-20-106-69                           9 Tourism Master                        9 Tourism Master        Tourism Master Plan                            Master Plan projects signed Master Plan projects                               by HOD                        2. Venus      Tourism Master Plan                         Tourism Master Plan
                                                                                                                                                                                                                                                                88-20-8-20-107-69                           Plan projects                           Plan projects signed    projects                                       by HOD                                                                         expenditure report                          projects                                    projects signed by HOD
                                                                                                                                                                                                                                                                88-20-8-20-085-69                                                                   by HOD                                                                 2. Venus expenditure report                                                                                                                                            2. Venus expenditure
                                                                                                                                                                 LED 6:1
                                                                                                                                                                                                                                                                88-20-8-20-086-69                                                                   2. Venus expenditure                                                                                                                                                                                                                          report
     Tourism                                                                                                                                                                                                                                                  88-20-8-20-109-69 88-                                                                 report
                       To position Amathole District as a                                                                                                                                                                                                     20-8-20-086-69 88-40-
 Development and                                                 LED 6
                       tourism destination of choice 2017                                                                                                                                                                                                          8-40-065-69
    Marketing

                                                                          Implement the reviewed Communications         12 advetorials                                       12 advetorials                Quarterly report with           R 900,000              15501515500       Reviewed                3 Advetorials             R 225,000      1. Expenditure         3 Advetorials                    R 225,000      1. Expenditure reports         3 Advetorials                    R 225,000      1. Expenditure reports                     3 Advetorials                 R 225,000      1. Expenditure reports      12 advetorials                                                                  Strategic Manager                  65
                                                                          Strategy and Action Plan                                                                                                         supporting evidence                                                      Communication                                                   reports                                                                2. Adverts published in                                                        2. Adverts published in magazines (3)                                                   2. Adverts published in
                                                                                                                                                                 LED 6:2                                                                                                            Strategy and plan                                               2. Adverts published                                                   magazines (3)                                                                                                                                                          magazines (3)
                                                                                                                                                                                                                                                                                                                                                    in magazines (3)


                                                                          Organising financing instruments for          Provide access to funding for emerging               Enter into MOU with           Number of MOU entered               R0                      N/A          No baseline (new        Signed MOU with              N/A        Signed MOU with         Signed MOU with one                 N/A        Signed MOU with one             Signed MOU with one                 N/A        Signed MOU with one financial institution Signed MOU with one                N/A        Signed MOU with one          Four signed MOU with financial         Financial Institutions not will ing to   Chief Financial Officer            66
                                                                          emerging suppliers                            suppliers/contractors through the                    financial institutions        into with financial                                                      objective)              one financial                           one financial           financial institution                          financial institution           financial institution                                                                    financial institution                         financial institution        institutions                           provide financial assistance
                                                                                                                        conclusion of MOU with financial                                                   institutions                                                                                     institution                             institution
                        To increase internal and external                                                               institutions
 Project spending     project spending to 80% of projected       LED 7                                                                                           LED 7:1
                               expenditure by 2015




                                                                          Implementation of the film industry           No of Film Industry Development                      Support towards Film          Quartley Report with             R 50,000           88-20-8-20-108-69    Film Industry        Quartely Report on           R 15,000      1. Quartely Report as Quartely Report on Film            R 15,000      1. Quartely Report as per     Quartely Report on Film            R 10,000      1. Quartely Report as per implementation    Quartely Report on             R 10,000     1. Quartely Report as per Film Industry Development innitiative Limited Funding                              Director Land, Human Settlement    67
                                                                          development strategy.                         innitiative supported                                Industry Development          supporting evidence                                                      Development Strategy Film Industry                              per implementation    Industry Development                             implementation and            Industry Development                             and operational plan on Film Industry       Film Industry                               implementation and        supported                                                                          and Economic Development
                                                                                                                                                                             innitiatives                                                                                                                Development                                and operational plan initiatives supported                             operational plan on Film      initiatives supported                            Development initiatives supported signed    Development initiatives                     operational plan on Film
                                                                                                                                                                                                                                                                                                         initiatives supported                      on Film Industry                                                       Industry Development                                                           by HOD              2. Venus expenditure    supported                                   Industry Development
                                                                                                                                                                                                                                                                                                         as per                                     Development                                                            initiatives supported signed                                                   report                                                                                  initiatives supported
                                                                                                                                                                                                                                                                                                         implemantation plan                        initiatives supported                                                  by HOD               2. Venus                                                                                                                                          signed by HOD
                     To develop film industry within ADM by
Film Development                                                 LED 8                                                                                           LED 8:1                                                                                                                                                                            signed by HOD                                                          expenditure report                                                                                                                                                     2. Venus expenditure
                                      2014
                                                                                                                                                                                                                                                                                                                                                    2. Venus expenditure                                                                                                                                                                                                                          report
                                                                                                                                                                                                                                                                                                                                                    report




                                                                                                                                                                                                                                                                                                KPA 4: Municipal Finance Viability and Management                                                                        KPA Weight 30%
                                                                          Implement a costing model for ADM             Annual report on proposed tariffs                    Service charge                Cost Recovery Model             R 300,000           88-35-8-35-016-69    2012/13 tariffs         N/A                          R0         N/A                     Review of tariff costing            R0         Draft reviewed costing model Draft proposed tariff costing       R 200,000     Item on proposed tariff to EMC              To have approved              R 100,000     Council minutes              Approved cost recovery tafiffs under   The tariffs might not be affordable      Chief Financial Officer            68
                                                                          services.                                     submitted to EMC                                     investigation                                                                                                                                                                                  recovery model                                                              model submitted to EMC                            accompanied by calculations                 tariffs and tariff policy                                                revised tariff policy                  and nonsitting of council
                                                                                                                                                                 MFV 1:1


                                                                          Monitoring of variances on actual against     Spending not less than 80% of                        Development of                Quartely expenditure            Departments          Multiple accounts   Existing quartely       Spending on projects         R0          Project expenditure    Spending on projects not            R0         Project Expenditure report      Spending on projects not            R0         Project Expenditure report                  Spending on projects              R0        Project Expenditure          Spending on projects not less than  Non submision of invoices and poor All Heads of Departments                    69
                                                                          projected project expenditure                 departmental projected budget                        procurement plans and         reports including           allocated budget for                         expenditure report      not less than 80% on                    report                  less than 80% on                                                               less than 80% on                                                                           not less than 80% on                        report                       80% on departmental projections for project management
                                                                                                                                                                             business plans including      expenditure on projects           projects                                                       departmental                                                    departmental projections for                                                   departmental projections for                                                               departmental                                                             the quarter
                                                                                                                                                                 MFV 1:2     cashflow projections                                                                                                           projections for the                                             the quarter                                                                    the quarter                                                                                projections for the
                        To ensure 20% recovery of costs                                                                                                                                                                                                                                                     quarter                                                                                                                                                                                                                                   quarter
  Cost recovery      incurred to provide water and sanitation    MFV 1
                                 services by 2015

                                                                          Submission of business plans as pre-          Developed business plan for each                     Development of business      Number of business                   R0                     N/A                      N/A          Quartely report              R0         Report on number of Quartely report                         R0         Report on number of             Quartely report                     R0         Report on number of projects allocated      Quartely report                   R0        Report on number of        Four quarterly reports                   Funds unallocated due to                 All Heads of Departments           70
                                                                          requisites for project approval and           project application                                  plans and cashflow           plans received (Aligned                                                                                                                   projects allocated                                                     projects allocated funding                                                     funding based on business plans                                                         projects allocated funding                                          unsubmission of business plans
                                                                          inclusion in the IDP                                                                               projections for each project to IDP and bugdet)                                                                                                                        funding based on                                                       based on business plans                                                        received                                                                                based on business plans
                                                                                                                                                                             application.                                                                                                                                                           business plans                                                         received                                                                                                                                                               received
                                                                                                                                                                 MFV 1:3                                                                                                                                                                            received




                                                                                                                        Increase billing by 10%                              Improved billing and credit   Quarterly reports with              R0                     N/A           80% of metered          2.5% increase in             R0         Venus report            2.5% increase in billing            R0         Venus report                    2.5% increase in billing            R0         Venus report                                2.5% increase in billing          R0        Venus report                 10% increase in billing                Faulty meters, inaccessibility of        Chief Financial Officer            71
                                                                                                                                                                             control                       supporting evidence to                                                   consumers being         billing                                                                                                                                                                                                                                                                                                                                                   meters to read.
                                                                                                                                                                 MFV 2:1                                   EMC                                                                      billed


                                                                                                                        No. of consumers registered as                       Registration of 1600          Quarterly reports to            R 612,029            88-30-830-001-69                            300 consumers             R 459,022     1. Expenditure report 400 consumers registered           R 153,007     1. Expenditure report           450 consumers registered as         R0         1. Expenditure report                   2. 450 consumers                      R0        1. Expenditure report        1600 registered indigent consumers 1. consumers failing to submit       Chief Financial Officer                    72
    Revenue          To ensure that the District municipality             Implementation of the credit control and      indigents                                            Indigent consumers            Council                                                                                          registered as indigent                  2. Venus report for   as indigent                                      2. Venus report for             indigent                                       Venus report for registered indigent       registered as indigent                       2. Venus report for                                             sufficient supporting documentation.
                                                                 MFV 2
  Enhancement             is financially viable by 2017                   indigent policies                                                                                                                                                                                                                                                         registered indigent                                                    registered indigent                                                            consumers                                                                               registered indigent                                             2. unwillingness by indigent
                                                                                                                                                                                                                                                                                                                                                    consumers                                                              consumers                                                                                                                                                              consumers                                                       consumers to register
                                                                                                                                                                 MFV 2:2




                                                                          Implement Credit control and Indigent         increase collection rate to 45%                      Water restrictions, handing Quarterly reports, to EMC             R0                     N/A           June 2011               10% of the total             R0         Venus report            15% of the total audited debt       R0         Venus Report                    10% of the total audited debt       R0         Venus report                                10% of the total                  R0        Venus report                 45% collection rate against the audit ristrictions not being effective, poor    Chief Financial Officer            73
                                                                          policies                                                                                           over of overdue debt to the                                                                            outstanding debt        audited debt for                                                for 10/11 financial year                                                       for 10/11 financial year                                                                   audited debt for 10/11                                                   debt book for 10/11 financial year    performance by the appointed debt
                                                                                                                                                                             appointed debt collection                                                                                                      10/11 financial year                                                                                                                                                                                                                      financial year                                                                                                 collector
                                                                                                                                                                             agency. Write offs
                                                                                                                                                                 MFV 3:1




                                                                          Writing-off of irrecoverable debt             Four council items submitted to write                Hand over of irrecoverable    Quartely reports with          R 2,000,000            2535 135 005 00    Nil                     The submission of         R 500,000     Council item on write Quartely reports submitted         R 500,000     Council item on write offs of   Quartely report submitted to     R 500,000     Council item on write offs of               Quartely reports              R 500,000     Council item on write offs Four council items submitted to write Non sitting of council & non                Chief Financial Officer            74
                     To improve collection rate on water and
Revenue collection                                               MFV 3                                                  offs of irrecoverable debts                          debts to debt collectors,     supporting evidence                                                                              proposed write offs to                  offs of irrecoverable to the council                                   irrecovarable debts             council                                        irrecovarable debts                         submitted to council                        of irrecoverable debts     offs of irrecoverable debts           submission of reports by the debt
                       sanitation services to 60% by 2017
                                                                                                                                                                             write offs and                                                                                                                 council for approval                    debts                                                                                                                                                                                                                                                                                                          collection agent
                                                                                                                                                                 MFV 3:2     disconnection



                                                                          Ensure billing of metered consumers           97% of read meters to total active                   All active meters to be read Quarterly reports with               R0                     N/A           90% of meters read to 92% of meters read             R0         Venus report            93% of meters read                  R0         Venus report                    95% of meters read                  R0         Venus report                                97% of meters read                R0        Venus report                 97% of meters read                     Non-conducive weather conditions,        Chief Financial office             75
                                                                                                                        meteres                                                                           supporting evidence to                                                      total active meters                                                                                                                                                                                                                                                                                                                                                             access to meters
                                                                                                                                                                 MFV 3:3                                  EMC



                                                                                                                                                                             Comprehensive                 Quarterly Report               R 2,000,000          88-35-8-35-017-69    Comprehensive           Progress report           R 250,000     Progress report         Progress report                  R 250,000     Progress report                 Progress report                  R 250,000     Progress report                             Progress report               R 250,000     Progress report              Comprehensive Infrastructure Asest 1. PSC not meeting regularly                 Director: Engineering              76
                                                                                                                                                                             Infrastructure Asest                                                                                   Infrastructure asset                                                                                                                                                                                                                                                                                                                       Managmenet plan implemented
                                                                                                                                                                             Managmenet plan                                                                                        register in place
                                                                                                                                                                             implemented

                     To ensure ADM Assets are adequately
                                                                          Implementation of the Infrastructure Asset No of Asset Management projects                         All critical above ground     Quarterly reports               R 500,000           88-35-8-35-018-69    Infrastructure assets   TOR & bid document           R0         BSC Minutes             Professional service provider       R0         Appointment letter              Progress report                  R 100,000     Progress report                             Identified above ground       R 400,000     Completion certificate       All critical above ground assets       1. Decisions not taken early
Asset Managbement          managed and monitored                 MFV 4                                                                                           MFV 4:1
                                                                                    Management Plan                  implemented                                             assets tagged                                                                                                                  Developed                                                       appointed                                                                                                                                                                 infrastructure assets                       with data base of assets     tagged
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      tagged                                      tagged

                                                                                                                                                                             Comprehenisve valve audit Quarterly reports                  R 1,000,000          88-20-8-20-141-69    Pipe network layout     TOR & bid document           R0         BSC Minutes             Professional service provider       R0         Appointment letter              Valve audit commenced            R 200,000     Quarterly progress report                   Valve audit complete          R 800,000     Completion Certificate       Comprehenisve valve audit for          1. No as-builts available
                                                                                                                                                                             for identified towns                                                                                   plans                   Developed                                                       appointed                                                                                                                                                                                                                                          identified towns



                                                                                                                                                                                                                                                                                                            KPA 5: Good Governance & Public Participation                                                    KPA Weight 5%
                                                                                                                        Developed and implemented audit plan                 Development and             Quaterly Report                       R0                     N/A           11/12 Approved Audit Approved Audit plan              0         1. Signed Audit Plan Quarterly Audit Reports                 0         No of Audit reports as per      Quarterly Audit Reports             R0         No of Audit reports as per plan             Quarterly Audit                   R0        No of Audit reports as per Approved and implemented Audit           1. Non sitting of the Audit Committee Strategic Manager
                                                                                                                                                                             implementation of the Audit                                                                            Plan                 by the Audit                               2. Copies of reviewed                                                  plan                                                                                                                       Reports                                     plan                       Plan                                     2. Late development of risk
                                                                                                                                                                             Plan                                                                                                                        Committee, Audit                           Charters                                                                                                                                                                                                                                                                                                          assessment
                                                                                                                                                                 GGP 1:1                                                                                                                                 Committee Charter,                         3. Audit Committee                                                                                                                                                                                                                                                                                                                                                                            77
                                                                                                                                                                                                                                                                                                         Internal Audit Charter                     Minutes of the
                                                                                                                                                                                                                                                                                                         and Performance                            meeting
                                                                                                                                                                                                                                                                                                         Audit Charter                              4. Audit Reports
                                                                                                                        Audit Support : Financial Statements                 CFO Support                   Monthly progress reports       R 5,413,262          88-20 - 820-040-69   10/11 Audit Report   Collating information       R 1,353,316    1. Audit working        Assistance with audit           R 1,353,316    1.Service Provider's            Develop action plans to         R 1,353,316    1. Audit Action Plan                  2.    Updated audit and             R 1,353,316   1. Audit Action Plan         Submission of AFS to the AG and        Incomplete AFS due to non-               Chief Financial Officer            78
                                                                                                                        compliant with MFMA and GRAP                                                       from the Service Provider                                                                     which supports the                         paper files, signed off processes                                      progress report      2.         address any AG findings                        Service Provider's Progress report to       management letter                           2. Service Provider's        Provincial Treasury by 31 August       submission of supporting evidence
                                                                                                                        submitted to AG on time.                                                                                                                                                         AFS                                        by CFO                                                                 Expenditure report                                                             EMC                           3.            action plans                                Progress report to EMC                                              and information by respective
                                                                          Provide assurance and consulting services
                                                                                                                                                                                                                                                                                                                                                    2. Service Provider's                                                  3. Minutes of the Technical                                                    Expenditure report                                                                      3. Expenditure report                                               departments
                                                                          on matters relating to Governance                                                      GGP 1:2                                                                                                                                                                            monthly progress                                                       meeting with AG
                                                                          processes, Risk Management and Internal
                                                                                                                                                                                                                                                                                                                                                    report
                                                                          Controls
                                                                                                                                                                                                                                                                                                                                                    3. Expenditure report

                                                                                                                        Appropriate Management responses                     Provision of Management  Monthly Report to EMC               R 4,500,000           2515 175 015 00     External Audit reports. Management                R 300,000     1. 3 Monthly EMC        Management responses and        R 3,900,000    1. 3 Monthly EMC reports        Management responses and         R 300,000     1. 3 Monthly EMC reports                    Management                        R0        1. 3 Monthly EMC             12 Monthly EMC Reports and Action Non- adherence to the times                   All Heads of Departments           79
                                                                                                                        provided within specified time-frames                responses and time bound with supporting evidence.                                                                             responses and time                      reports                 time bound Action Plans due                    2. 3 Action Plans               time bound Action Plans due                    2. 3 Action Plans                           responses and time                          reports                      Plans                             stipulated on the Action Plan due to
                                                                                                                                                                             Action Plans to external                                                                                                       bound Action Plans                      2. 3 Action Plans       in this quarter submitted to                                                   in this quarter submitted to                                                               bound Action Plans                          2. 3 Action Plans                                              unforseen challenges.
                                                                                                                                                                             Audit queries.                                                                                                                 due in this quarter                                             EMC                                                                            EMC                                                                                        due in this quarter
                                                                                                                                                                 GGP1:3                                                                                                                                     submitted to EMC                                                                                                                                                                                                                          submitted to EMC




                                                                                                                                                                                                                                                                                                            1. 2 meetings and         R 131,900     1. All Minutes and      Quartely reports as per          R 100,000     1. Minutes and attendance       Meetings held and capacity        100,000      1. Minutes and attendance register          Meetings held and             R 100,000     1. Minutes and               4 sittings of the committees           No sitting of the committees             Strategic Manager                  80
                                                                                                                                                                                                                                                                                                            capacity buildings                      attendance register     implemantation plan                            register              2.        building attended                              2. Venus report                             capacity building                           attendance register
                                                                                                                                                                                                                                                                                                            attended                                2. Venus report                                                        Venus report                                                                                                               attended                                    2. Venus report
                                                                                                                                                                                                                                                                                                            2. Conduct
                                                                                                                                                                             Whippery Woman's                                                                                                               Participation
                                                                                                                                                                             Caucus and MPAC Rules                                                                                                          Activities
                                                                                                                                                                                                                                                                                    Established             3. All meetings held
                                                                                                                                                                             Public Participation and      Quarterly report with                               88-03-8-03-245-69
                                                                                                                             No of Section 79 committees         GGP 1:4                                                                  R 1,660,000                               committees

                                                                          Coordinate functioning of Council oversight
                                                                                                                                                                             Liason
                                                                                                                                                                             Moral Reneration
                                                                                                                                                                             Movement
                                                                                                                                                                                                           supporting evidence                                 88-03-8-03-272-69
                                                                                                                                                                                                                                                                                    Public participation
                                                                                                                                                                                                                                                                                                                                                               Page 4 of 6
                                                                          structures
                       To ensure clean and accountable
   Governance
                       governance in the district by 2017
                                                                                                                                                                                                                                                                                                    1. 2 meetings and         R 131,900                                                                                                                                                                                                                                                                                                                                                             Strategic Manager                  80
                                                                  Objective                                                                                      Indicator                                Measurement Source                                                                        capacity buildings
                                                                                                                                                                                                                                                                                                    Q1 Deliverable           Q1 Financial                                                           Q2 Financial                                                                     Q3 Financial                                                                            Q4 Financial                                                                                                                                             No of
   Priority Area                Strategic Objective                         Strategy                                      Indicator                                               Activity / Project                                    Budget           Account No        Baseline                 attended                                Q1 Evidence             Q2 Deliverable target                          Q2 Evidence                       Q3 Deliverable target                          Q3 Evidence                                    Q4 Deliverable target                    Q4 Evidence                 Annual Target                         Identified Risks                      Custodian
                                                                   Code                                                                                            Code                                   and Frequency                                                                             target                      target                                                                 target                                                                           target                                                                               target                                                                                                                                                    KPI
                                                                                                                                                                                                                                                                                                    2. Conduct
                                                                                                                                                                             Whippery Woman's                                                                                                       Participation
                                                                                                                                                                                                                                                                                                                                            1. attendance           MPAC visits to projects          R 25,000      1.attendance registers            taking annual report to all      R 200,000     1. attendance registers                  2.    Council Open Day and        R 200,000    1. attendance registers     N/A
                                                                                                                                                                             Caucus and MPAC Rules                                                                         KPA 1 : Municipal Transformation and Institutional Development
                                                                                                                                                                                                                                                                           Established
                                                                                                                                                                                                                                                                                                    Activities
                                                                                                                                                                                                                                                                                                               registers
                                                                                                                                                                                                                                                                                                    3. All meetings held
                                                                                                                                                                                                                                                                                                                                                                                                                       KPA Weight 40%
                                                                                                                                                                                                                                                                                                                                                                                                                                  LMs
                                                                                                                                                                                                                                                                                                                                                                                                                   2. quarterly reports                                                             Quaterly Report                                SODA                                     2. Council Minutes.
                                                                                                                                                                             Public Participation and     Quarterly report with                        88-03-8-03-245-69
                                                                                                                               No of Section 79 committees       GGP 1:4                                                               R 1,660,000                         committees                                                       2. quarterly reports
                                                                                                                                                                             Liason                       supporting evidence                          88-03-8-03-272-69
                                                                                                                                                                                                                                                                           Public participation
                                                                                                                                                                             Moral Reneration
                                                                            Coordinate functioning of Council oversight
                                                                                                                                                                             Movement                                                                                                                                                       1. Minutes and          All meetings held                 R 6,900      1. Minutes and attendance      All meetings held                    R 6,900      1.Minutes and attendance register for all      meetings held and           R 200,000    1. Minutes and              Monthly MRM Meetings                  No sitting of the committees
                                                                            structures
                                                                                                                                                                                                                                                                                                                                            attendance register                                                    register for all meetings held                                                   meetings held              2. Venus            activities conducted                     attendance register
                          To ensure clean and accountable
    Governance                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      report                                                                                  2. Venus report
                          governance in the district by 2017


                                                                                                                          No of Section 80 Committees per year                                            Quarterly report with           R0                  N/A          Established              All meetings held                       1. Minutes and          All meetings held                   R0         1. Minutes and attendance      All meetings held                      R0         1.Minutes and attendance register              Meetings held and               R0       1.Minutes and attendance Functional Section 80 Committees         No sitting of the committees          Corporate Services
                                                                                                                                                                                                          supporting evidence                                              committees                                                       attendance register                                                    register for all meetings held                                                   2. Venus report                                activities conducted                     register              2.
                                                                                                                                                                 GGP 1:5                                                                                                                                                                                                                                                                                                                                                                                                                    Venus report                                                                                                                               81


                                                                            Develop of a guiding framework for            Draft Legal Registers per Department               Develpment of Legal          Quartely reports with           R0                  N/A            National, Provincial   Legal research in            R0         Progress report         Legal research in respect of        R0         Progress report                   Legal research in respect of        R0         Progress report                                Drafting of Legal               R0       Draft Legal Registers per Draft Legal registers per Department Time contraints to meet the annual       Strategic Manager
                                                                            legislative compliance requirements                                                              Registers based on           supporting evidnce                                                      and Local         respect of specific                                             specific responsibilities                                                        specific responsibilities                                                                     Registers per HOD                        HOD delegation, for                                            target
                                                                                                                                                                             responsibilites as                                                                                 Government          responsibilities                                                assigned to HOD's                                                                assigned to HOD's                                                                             delegation                               comment
                                                                                                                                                                 GGP 1:6     delegated to HOD's                                                                                  legislation        assigned to HOD's                                                                                                                                                                                                                                                                                                                                                                                                                  82



                                                                                                                          Developed and Implemented Risk                                                  Quarterly report with        R 200,000       88-20-820-144-69    2011/2012                Quarter 1 Risk            R 50,000      1. Minutes of the     Quarter 2 Risk registers for       R 50,000      1. Minutes of the Steering        Quarter 3 Risk registers for     R 50,000      1. Minutes of the Steering and Risk            Quarter 4 Risk               R 50,000    1. Minutes of the Steering Developed and Implemented Risk         Non co-operation by departments       Strategic Manager
                                                                                                                          Management Plan                                                                 supporting evidence                                              Implementation plan      registers for all the                   Steering and Risk     all the departments and                          and Risk committee                all the departments and                        committee meetings            2.               registers for all the                    and Risk committee         Management Plan
                                                                                                                                                                                                                                                                                                    departments and                         committee meetings sittings of committee                               meetings           2.             sittings of committee                          Attendance register                       3.   departments and                          meetings           2.
                                                                                                                                                                                                                                                                                                    sittings of committee                   2. Attendance                                                          Attendance register                                                              Expenditure report                             sittings of committee                    Attendance register
                                                                                                                                                                 GGP 1:7                                                                                                                                                                    register                                                               3. Expenditure report                                                                                                                                                    3. Expenditure report                                                                                                                      83
                                                                                                                                                                                                                                                                                                                                            3. Expenditure report

                                                                            Development and implementaion of the
                                                                            Risk Management Plan
                                                                                                                          Identification, monitoring and                     Identification and           Updating of risk registers      R0                  N/A          2011/12 Risk             Updated risk                 R0         1. Updated risk         Updated risk registers              R0         1. Updated risk registers         Updated risk registers              R0         1. Updated risk registers            2. Updated risk registers                 R0       1. Updated risk registers Updated risk registers for all          No updating of risk registers         All Heads of Departments
                                                                                                                          comunication of risks                              monitoring of risk registers on a monthly basis and                                           registers                registers                               registers                                                              2. Risk Steering Comittee                                                        Risk Steering Comittee Meeting minutes                                                  2. Risk Steering Comittee quarters
                                                                                                                                                                             on continous basis           reporting to Risk                                                                                                                 2. Risk Steering                                                       Meeting minutes                                                                                                                                                          Meeting minutes
                                                                                                                                                                 GGP 1:8                                  Comittees on quarterly                                                                                                            Comittee Meeting                                                                                                                                                                                                                                                                                                                                                                           84
                                                                                                                                                                                                          basis                                                                                                                             minutes



                                                                            Facilitate disposal of old ADM records        List of disposed records                           Records Management           Quarterly report with        R 100,000       88-20-8-20-017-69   Records Management Sorting of disposal                R0         1. List of records to    Appointment of Service             R0         1. Appointment letter             Disposal of records              R 50,000      Progress report on disposal of records         Disposal of records          R 50,000    Progress report on          List of disposed records              Delayed approval by Provincial        Director: Corportae Services
                                                                                                                                                                                                          supporting evidence                                              Policy             records and                                   be disposed              Provider                                      2. Acceptance letter                                                                                                                                                     disposal of records                                               Archives
                                                                                                                                                                 GGP 1:9                                                                                                                      submission of                                 2. Application letter to                                                                                                                                                                                                                                                                                                                                                                   85
                                                                                                                                                                                                                                                                                              application to                                Provincial Archives
                                                                                                                                                                                                                                                                                              dispose
                                                                                                                          No of Meetings of the Health &                     Convene District Health,     Quarterly reports with       R 312,500        4030 175 14900     60 Health &              15 H & P Forums           R 78,125      1. Signed minutes     15 H & P Forums                    R 78,125      1. Signed minutes          2.     15 H & P Forums                  R 78,125      1. Signed minutes          2. Attendance       15 H & P Forums              R 78,125    1. Signed minutes           60 Health & Protection consultative   1. Poor attendance by stakeholders    Director Health & Protection
                                                                                                                          Protection consultative Forums;                    MHS, Disaster and            supporting evidence                          42020 175 03600     Protection Forum                                                 2. Attendance                                                          Attendance register                                                              register                  3. Expenditure                                                2. Attendance register 3.   Forums                                2. Inconsistency of attendees
                                                                                                                                                                             Community Safety                                                            405 175 03700     meetings                                                         register                                                               3. Expenditure report                                                            report                                                                                  Expenditure report
                                                                                                                                                                 GGP 2:1     consultative forums                                                        4010 175 00900                                                                      3. Expenditure report                                                                                                                                                                                                                                                                                                                                                                      86




                                                                                                                          No of LED Forums forums convened                   20 LED forums convened       Quarterly reports with       R 100,000       88-40-8-40-066-69   20 LED Forums            5 Sittings of LED         R 25,000      1. Attendance         5 Sittings of LED Forums           R 25,000      1. Attendance register      5 Sittings of LED Forums               R 25,000      1. Attendance register                         5 Sittings of LED            R 25,000    1. Attendance register      Sitting of 20 LED Forums              1. Limited Funds,         2. Non Director Land, Human Settlement
                                                                                                                                                                                                          supporting evidence                                              meetings                 Forums                                  register                                                               2. Venus Expenditure report                                                      2. Venus Expenditure report                    Forums                                   2. Venus Expenditure                                              attendance                      3. and Economic Development
                                                                                                                                                                                                                                                                                                                                            2. Venus                                                               3. Minutes of meeting                                                            3. Minutes of meeting                                                                   report                                                            Inconsistance of Forum members
                                                                                                                                                                 GGP 2:2                                                                                                                                                                    Expenditure report                                                                                                                                                                                                                              3. Minutes of meeting                                                                                                                      87
                                                                                                                                                                                                                                                                                                                                            3. Minutes of meeting


                                                                                                                          No. of Land and Human Settlement                   8 LRSP and Housing           Quarterly reports with        R 40,000     88-40-8-40-061-69 88- 2 L& Human               2 Land & Human            R 10,000      1. Attendance         2 L&H uman settlements             R 10,000      1. Attendance register      2 L&H uman settlements                 R 10,000      1. Signed minutes         2. Attendance        2 L&H uman                   R 10,000    1. Attendance register      8 Land and Human Settlements          1. Non attendance              2.     Director Land, Human Settlement
                                                                                                                          Forums convened                                    consultative forums          supporting evidence                           40-8-40-063-69     settlement's forums      settlements forum                       register              forum sittings                                   2. Venus Expenditure report                                                      register 3. Expenditure report                 settlements forum                        2. Venus Expenditure        consultative Forums                   Timeous distribution of documents     and Economic Development
                        To facilitate coordination, cooperation                                                                                                              convened                                                                                                               sittings                                2. Venus                                                               3. Minutes of meeting                                                                                                           sittings                                 report
                                                                            Strengthen IGR structures within our area                                            GGP 2:3                                                                                                                                                                    Expenditure report                                                                                                                                                                                                                              3. Minutes of meeting                                                                                                                      88
                       and joint planning between the spheres      GGP 2
                                                                            of jurisdiction                                                                                                                                                                                                                                                 3. Minutes of meeting
                                of government by 2017

Inter-governmental
                                                                                                                          Monthly Revenue & Budget reports to                Submission of monthly        Monthly/Quarterly Budget        R0                  N/A          Monthly and quarterly 1 quarterly budget              R0         1. signed quality       1 quarterly budget report and       R0         1. signed quality certificate     1 quarterly budget report and       R0         1. signed quality certificate signed by        1 quarterly budget              R0       1. signed quality         4 quarterly budget reports and 12       1. Accessibility to financial         Chief Financial Officer
 and International
                                                                                                                          National/ Provincial Treasury and                  reports to                   and Revenue reports with                                         reports               report and 3 monthly                       certificate signed by   3 monthly revenue reports                      signed by CFO & MM.               3 monthly revenue reports                      CFO & MM.                2. signed reports     report and 3 monthly                     certificate signed by CFO monthly revenue reports                 information system            2.
     Relations
                                                                                                                          DLGTA/COGTA/ DWA                                   National/Provincial          supporting evidence                                                                    revenue reports                            CFO & MM.                                                              2. signed reports by CFO                                                         by CFO                                         revenue reports                          & MM.             2.                                              Non-submission of information by
                                                                                                                                                                             Treasury, DLGTA/COGTA                                                                                                                                          2. signed reports by                                                                                                                                                                                                                            signed reports by CFO                                             feeder departments
                                                                                                                                                                 GGP 2:4     and DWA                                                                                                                                                        CFO                                                                                                                                                                                                                                                                                                                                                                                        89




                                                                                                                          4 IGR technical and 4 IGR Political                Facilitate IGR 8 forums      Quaterly reports             R 120,000       05-10-1-75-096-00   8 2011/2012 Forums       1 IGR and 1               R 30,000      1. Attendance        1 IGR and 1 DIMAFO                  R 30,000      1. Attendance register and        1 IGR and 1 DIMAFO               R 30,000      1. Attendance register and minutes of          1 IGR and 1 DIMAFO           R 30,000    1. Attendance register  4 technical and 4 Political Meetings      Non attendance by government          Strategic department
                                                                                                                          Meetings                                           meetings                                                                                                               DIMAFO meeting                          register and minutes meeting                                           minutes of meetings               meeting                                        meetings                       2.              meeting                                  and minutes of meetings                                           departments and Local
                                                                                                                                                                                                                                                                                                                                            of meetings                                                            2.Venus/Expenditure report                                                       Venus/Expenditure report                                                                2.Venus/Expenditure                                               municipalities
                                                                                                                                                                 GGP 2:5                                                                                                                                                                    2. Venus/Expenditure                                                                                                                                                                                                                            report                                                                                                                                     90
                                                                                                                                                                                                                                                                                                                                            report



                                                                            Review and resusitation of existing MOU's     4 Meetings between ADM and                         Facilitate the reviewal of   Quaterly reports             R 150,000       05-10-175-096-00    4 Existing MOUs          1 consultative            R 20,000      1. Report of meeting    1 consultative meeting           R 40,000      1. Report of meeting            2 1 consultative meeting           R 60,000      1. Report of meeting        2                  1 consultative meeting       R 30,000    1. Report of meeting      4 consultatives meets with sister       None cooperation of the Partners      Strategic Manager
                                                                                                                          Participating Organisations                        the MOUs                                                                                                               meeting                                 2 Attendance                                                           Attendance register 3.                                                           Attendance register 3. Minutes of the                                                   2 . Attendance register   organisations
                                                                                                                                                                                                                                                                                                                                            register                                                               Minutes of the meeting                                                           meeting                                                                                 3. Minutes of the meeting
                        To promote learning and sharing, both                                                                                                                                                                                                                                                                               3. Minutes of the
                                                                   GGP 3                                                                                         GGP 3:1                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               91
                       domestically and internationally by 2017                                                                                                                                                                                                                                                                             meeting



                                                                            Implemented programmes as per approved 6 SPU Programmes implemented                              Implementation of SPU        Quarterly reports            R 300,000       05-10-1-75-276-00   SPU programmes be        2 capacity building       R 100,000     1. Quaterly Report    2 capacity building programs       R 100,000     1. Quaterly Report                2 capacity building programs     R 50,000      1. Quaterly Report    2.Attendance             2 capacity building          R 50,000    1. Quaterly Report          6 SPU Programmes Implemented          None attendance of the targeted       Strategic Manager
                                                                            SPU Strategy                                                                                     programa                                                                                      implemented in           programs for                            2. Attendance         for designated groups                            2.Attendance register             for designated groups                          register               3. Minutes              programs for                             2. Attendance register                                            beneficiaries
                                                                                                                                                                                                                                                                           2011/12                  designated groups                       register                                                               3. Minutes                                                                       4. Expenditure report                          designated groups                        3. Minutes
                                                                                                                                                                 GGP 4:1                                                                                                                                                                    3. Minutes                                                             4. Expenditure report                                                                                                                                                    4. Expenditure report                                                                                                                      92
                                                                                                                                                                                                                                                                                                                                            4. Expenditure report
                       Mainstreaming of Special programmes
                                                                   GGP 4
                          into ADM programmes by 2017
                                                                            Commemorate 4 National days of                4 national days commemorated                       Facilitation of National     Quarterly reports with       R 600,000      05—10-1-75-278-00    4 National days          1 National Day            R 150,000     1. Report               1 National Day                   R 150,000     1. Report                  2.     1 National Day                   R 150,000     1. Report ,                     2.             1 National Day              R 150,000    1. Report                   4 National days commemorated.         Non participation of government       Strategic Manager
                                                                            importance                                                                                       Commemoration Days           supporting evidence                                              commemorated in          Commemorated                            2. Attendance           Commemorated                                   Attendance register               Commemorated                                   Attendance register, 3. Expenditure            Commemorated                             2. Attendance register                                            departments and LM's
 Special programs                                                                                                                                                                                                                                                          11/12                                                            register       3.                                                      3. Expenditure report                                                            report                                                                                  3. Expenditure report
                                                                                                                                                                 GGP 4:2                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               93
                                                                                                                                                                                                                                                                                                                                            Expenditure report


                                                                            Implement sport development programmes 4 Implemented sports development                          Implementation of Sport      Quarterly reports with       R 850,000       05-10-1-75-278-00   4 programmes             Finalised DSS and            R0         Finalised District      Cascading of the DS                 R0         1. Project Managers report        Implement two programmes         R 400,000     Project managers report and the                Implement two               R 450,000    Project managers report     4 Implemented sport programmes        Non cooperation of Stakeholders       Strategic Manager
                                                                                                                   programmes                                                Development Programs         supporting evidence                                              implemented in           implementation of                       Sport Strategy and      strategy to Local                              2. Minutes of the meetings        from the strategy                              expenditure report                             programmes from the                      and the expenditure                                               and Budgetory constraints
                       Cordinate the implementation of District                                                                                                                                                                                                            2011/12                  Year projects                           Implementation          Municipalities                                 with LMs         3.                                                                                                             strategy                                 report
                                                                   GGP 5                                                                                         GGP 5:1                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               94
                              Sports Strategy by 2017                                                                                                                                                                                                                                                                                       progress Report                                                        Attendance register


                                                                                                                          Reviewed Integrated Development                    Integrated Development       Quarterly reports with       R 800,000        153517509500       5 year Integrated        District IDP                 R0         1. District IDP         IDP Situational Analysis         R 50,000      1. Signed Situational             Draft IDP Review and             R 300,000     1. Draft IDP                2. Council         1. Final IDP submitted      R 500,000    1. Final IDP                Reviewed Integrated Development       Non compliance with legislative       Strategic Manager
                                                                                                                          Plan submitted to Council                          Plan review                  supporting evidence                                              Development Plan         Framework and IDP                       Framework               report                                         Analysis report                   SDBIPsubmitted to Council                      agenda                           3.            to Council                               2. Council agenda           Plan submitted to Council             timeframes; Non cooperation from
                                                                                                                                                                                                                                                                                                    Process Plan                            2. IDP Process Plan                                                    2. Expenditure report                                                            Expenditure report                             2. Draft SDBIP                           3. Draft SDBIP                                                    line departments
                                                                                                                                                                                                                                                                                                    submitted to Council                    3. Council Agenda                                                                                                                                                                                      submitted to the Mayor                   4. Signed letter of
                                                                                                                                                                 GGP 6:1                                                                                                                                                                                                                                                                                                                                                                                                                    submission                                                                                                                                 95
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            5. Expenditure report



                                                                            Coordinate development and alignment of
                                                                                                                          Draft 2013/14 Budget submitted to                  compiling a balanced         quarter 3 and 4 reports       R 150,000      2530 175 040 00     Approved 2012/13         Budget and IDP               R0         1. Budget Process       Distribution of budget              R0         Signed memorundum by              Draft budget tabled to              R0         Draft budget Council item                      Draft budget submitted      R 150,000    Final budget item           Final Budget submitted to Council     Non compliance with legislative        Chief Financial Officer
                                                                            the IDP, SDBIP and budget integration
                                                                                                                          Council                                            budget with IDP links        submitted to Council                                             budget linked to the     Process Plan                            Plan                    templates and funding                          CFO to departmental heads         Council                                                                                       to National and                          submitted to Council                                              timeframes; Non cooperation from
                                                                                                                                                                                                                                                                           IDP                      submitted to Council                    2. Council Agenda       envelopes to departments                                                                                                                                                       Provincial Treasury.                                                                                       line departments. Inability to balance
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Final budget submitted                                                                                     budget requirements to funding
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   to Council and National                                                                                    sources
                                                                                                                                                                 GGP 6:2                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               96
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   and Provincial
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Treasury



                                                                                                                          No of SDBIP quarterly performance                  Quarterly reviews            Quarterly performance           R0                  N/A          4 Quarterly              2011/12 Q4                   R0         1. Performance      Q1 Performance                          R0         1. Performance assessment Q2 Performance                              R0         1. Performance assessment report               Q3 Performance                  R0       1. Performance              4 Quarterly performance reviews for Non sitting of the HoD reviews          Strategic Manager
                                                                   GGP 6                                                  reports submitted to Internal Audit                                             reports                                                          performance reviews      Performance                             assessment report   Assessment report                                  report 2. Minutes of      Assessment report                                      2. Minutes of performance reviews 3.           Assessment report                        assessment report           11/12
                                                                                                                                                                                                                                                                           for 11/12                Assessment report                       2. Minutes of                                                          performance reviews                                                              Attendance register                                                                     2. Minutes of
                                                                                                                                                                                                                                                                                                                                            performance reviews                                                    3. Attendance register                                                                                                                                                   performance reviews
                                                                                                                                                                 GGP 6:3                                                                                                                                                                    3 . Attendance                                                                                                                                                                                                                                  3. Attendance register                                                                                                                     97
                                                                                                                                                                                                                                                                                                                                            register



Integrated planning,   To ensure a district-wide coordination                                                             Ensure 70% achievement in each Key                 Monthly and Quarterly        Quarterly report with           R0                  N/A          Existing PMS             Ensure 70%                   R0         Quarterly               Ensure 70% achievement in           R0         Quarterly assessment report Ensure 70% achievement in                 R0         Quarterly assessment report indicating         Ensure 70%                      R0       Quarterly assessment        Ensure 70% achievement in each                                              ALL HODs
   monitoring and      of integrated planning, implementation,                                                            Performance Area in all 4 quarters                 performance reviews          supporting evidence                                              Framework/ Policy,       achievement in each                     assessment report       each Key Performance Area                      indicating minimum 70%      each Key Performance Area                            minimum 70% performance                        achievement in each                      report indicating           Key Performance Area
                                                                            Coordinate annual performance reporting,
     evaluation           monitoring and evaluation by 2017                                                                                                                                                                                                                IDP, SDBIP               Key Performance                         indicating minimum                                                     performance                                                                                                                     Key Performance Area                     minimum 70%
                                                                            monitoring and evaluation                                                            GGP 6:4                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               98
                                                                                                                                                                                                                                                                                                    Area                                    70% performance                                                                                                                                                                                                                                 performance


                                                                                                                          2011/12 Annual report submitted to                 Annual report development Quarterly reports with           R 300,000       153517504200       2010/11 Annual report 2011/12 Annual                  R0         1. Annual                                                   R0                                           1. 2011/12 Draft Annual             R0          1. 11/12 Draft Annual report                  1. 11/12 Annual report      R 300,000    1. Final Annual Report      2011/12 Annual report submitted to    Non compliance with legislative       Strategic Manager
                                                                                                                          Council                                                                      supporting evidence                                                                       Performance report                         Performance report                                                                                       report submitted to Council                    2. Mid-year report           3. Council        distributed to AG, PT,                   2. Distribution list        Council                               timeframes; Non cooperation from
                                                                                                                                                                                                                                                                                                 submitted to Auditor                       2. Distribution                                                                                          2. Mid-year report submitted                   agenda                                         NT, LGTA                                                                                                   line departments
                                                                                                                                                                 GGP 6:5                                                                                                                         General, PT and NT                         register                                                                                                 to Council                                                                                                                                                                                                                                                                        99




                                                                                                                          Staff Performance Agreements signed                Cascading of performance     Quarterly report                R0                  N/A          11/12 Accountability     Approved                     R0          1. Signed and          Approved Accountability             R0          1. Signed and evaluated          Approved Accountability             R0          1. Signed and evaluated AA's and PP's         Approved                        R0        1. Signed and evaluated Staff Performance Agreements                                                   ALL HODs
                                                                                                                          and assessed in all departments                    to levels below Section 57   supported by evidence                                            Agreements and           Accountability                          evaluated AA's and      Agreements and                                 AA's and PP's for all             Agreements and                                 for all employees.                             Accountability                           AA's and PP's for all    signed and assessed in all
                                                                                                                                                                                                                                                                           Performance              Agreements and                          PP's for all            Performance promises for                       employees.                        Performance promises for all                   2. Copy of checklist submitted to              Agreements and                           employees.               departments
                                                                                                                                                                                                                                                                           agreements               Performance                             employees.              all staff                                      2. Copy of checklist              staff                                          Corporate Services                             Performance promises                     2. Copy of checklist
                                                                                                                                                                 GGP 7:1                                                                                                                            promises for all staff                  2. Copy of checklist                                                   submitted to Corporate                                                                                                          for all staff                            submitted to Corporate                                                                                                                    100
                                                                                                                                                                                                                                                                                                                                            submitted to                                                           Services                                                                                                                                                                 Services
                                                                                                                                                                                                                                                                                                                                            Corporate Services
                                                                            Cascading of performance to lower levels
                                                                   GGP 7
                                                                            below Section 57
                                                                                                                          4 Qaurterly performmance reports on                Monitoring of                Quarterly report                R0                  N/A          Performance              Quarterly assesment          R0          1. Checklists          Quarterly assesment report          R0          1. Checklists received from      Quarterly assesment report          R0          1. Checklists received from departments Quarterly assesment                   R0        1. Checklists received                                           1.Non accountability of departments' Director: Corporate Services
                                                                                                                          Departments performance                            implementation of            supported by evidence                                            management               report indicating                       received from           indicating progress in                         departments signed by             indicating progress in                         signed by HODs                           report indicating                              from departments signed                                           performance
                                                                                                                                                                             performance to levels                                                                         framework in place       progress in                             departments signed      implementing PMS in ADM                        HODs                              implementing PMS in ADM                        2. Quarterly assessment report           progress in                                    by HODs                                                           2. Non co-operations by
                                                                                                                                                                 GGP 7:2     below Section 57                                                                                                       implementing PMS in                     by HODs                                                                2. Quarterly assessment                                                                                                   implementing PMS in                            2. Quarterly assessment                                           departments                                                             101
                                                                                                                                                                                                                                                                                                    ADM                                     2. Quarterly                                                           report                                                                                                                    ADM                                            report
                                                                                                                                                                                                                                                                                                                                            assessment report




                                                                                                                                                                                                                                                                                                                                                       Page 5 of 6
                                                            Objective                                                                                   Indicator                                  Measurement Source                                                                  Q1 Deliverable         Q1 Financial                                                            Q2 Financial                                                                Q3 Financial                                                                        Q4 Financial                                                                                                                                                No of
 Priority Area            Strategic Objective                         Strategy                               Indicator                                                   Activity / Project                                 Budget           Account No          Baseline                                                    Q1 Evidence             Q2 Deliverable target                           Q2 Evidence                    Q3 Deliverable target                        Q3 Evidence                                Q4 Deliverable target                    Q4 Evidence                Annual Target                          Identified Risks                         Custodian
                                                             Code                                                                                         Code                                     and Frequency                                                                       target                    target                                                                  target                                                                      target                                                                           target                                                                                                                                                       KPI

                                                                                                             Finance support initiatives on 2 LMs t                 Improvement of GRAP            Quaterly Report          R 250,000     88-40-8-40-052-69      GRAP compliance       Appointment of a           R0         1.Signed Copy of the Progress report as per               R 50,000      1. Project Managers report     Draft GRAP Fixed Asset         R 50,000      Copy of the GRAP fixed asset register      Final GRAP Fixed            R 150,000    Copy of the Final GRAP     Final GRAP Fixed Asset register        Non co-operation of LM officials         Strategic Manager
                                                                                                             towards clean Audit                                    compliant fixed register for                                                                 KPA 1 register Service Provider
                                                                                                                                                                                                                                                                 fixed asset : Municipal Transformation and Institutional implementation plan
                                                                                                                                                                                                                                                                                                           appointment letter Development                                                                KPA Weight 40%
                                                                                                                                                                                                                                                                                                                                                                                                                    register
                                                                                                                                                                                                                                                                                                                                                                                                     2. Expenditure report                                                                                                  Asset register                           fixed asset register
                                                                                                                                                                    Ngqushwa


                                                                                                                                                                    SCM Support for Mbhashe        Quaterly Report          R 300,000     88-40-8-40-053-69                 0          Appointment of a           R0         1.Signed Copy of the Progress report as per               R 50,000      1. Project Managers report     Progress report as per          R100 00      1. Progress report         2.              Progress report of the      R 150,000    1. Service provider Close Service provider Close out report on Non co-operation of LM officials
                                                                                                                                                        GGP 8:1                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   102
                                                                                                                                                                                                                                                                                       Service Provider                      appointment letter   implementation plan                                2. Expenditure report          implementation plan                          Expenditure report                         actual implementation                    out report          2.    the support provided to Mbhashe
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            as per implementation                    Expenditure report
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            plan



                                                                                                             Land and Human Settlements support                     Implementation of 3 Land            Quaterly Report    R 600,000      88-40-8-40-040-69      Two 2011/2012         Appointment of a           R0         Signed copy of the      Situational Analysis report       R 60,000      1. Project Managers            Objectives and Strategies      R 240,000     1. Project Manager quarterly report        Final reports ready for     R 300,000    1. Signed copy of the      3 Final strategies and plans reports   Non co operation of LMs officials        Strategic Manager
                                                                                                             initiatives                                            and Human Settlements                                                 Other projects to be   projects              Service Provider                      appointment letter                                                      quarterly report          2.   report                                       2. Service provider's objectives and       approval by the LMs                      Final reports
                                                                                                                                                                    Projects                                                                funded by MSIG                                                                                                                                           Service provider situational                                                strategies report        3. Expenditure    Council                                  2.Agenda/Minutes of the
                                                                                                                                                                                                                                                                                                                                                                                                     analysis report                                                             report                                                                              council meeting
                                                                                                                                                                                                                                                                                                                                                                                                     3. Expenditure report                                                                                                                                           3. Expenditure report




                                                                                                                                                        GGP 8:2                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   103
                                                                                                                                                                    Review of the Nkonkobe                                 R 170,000       Awaiting for MISG     Existing Nkonkobe     Consultation meeting       R0         1. Attendance        Appointment of a Service             R 17,000      1. Appointment letter          Progress Report                R 68,000      1. Project Manager quaterly report         Finalised Nkonkobe           R 85,000    Project Manager closing    Reviewed Nkonkobe SDF                  Non co operation of the LM and the
                                                                                                                                                                    SDF                                                                      allocatation)       SDF                   with Nkonkobe anf                     Register of the      Provider and Inception report                      2. Project Manager report                                                   2. Service provider report and the         SDF                                      report                2.                                          delay of the MSIG transfer of the
                                                                                                                                                                                                                                                                                       finalisation of the                   Consultation meeting                                                    3. Inception Report                                                         expenditure report                                                                  Final draft Strategy and                                          budget
                                                                                                                                                                                                                                                                                       TOR                                   2. Final TOR                                                            4. Expenditure report                                                                                                                                           expenditure report
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                     3. Expenditure report




                                                                                                             IDP/PMS support initiatives                            Capacity building on IDP       Quaterly Report         R 200,000      88-40-8-40-054-69      One 2011/2012         Study Tour to a         R 40,000      Study Tour Report       Facilitate training on PMS for    R 70,000      Training report, Attendance    Project Management for 3       R 90,000      Trainning Report, Attendance Register      N/A                             R0       N/A                        4 IDP/PMS Initiatives undertaken       Non co-operation of LMs officials        Strategic Manager
                                                                                                                                                                    and PMS                                                                                      Projects              Municipality                          and Expenditure         2 LM's                                          Register and Expenditure       LMs                                          and Expenditure Report
                                                                                                                                                        GGP 8:3                                                                                                                                                              Report                                                                                                                                                                                                                                                                                                                                                                               104
                  To ensure that Local Municipalities are
                                                                      Implement Municipal Support
                  empowered to render services that are
Support to LM’s                                              GGP 8    Empowerement and Capacity Building
                   within their powers and functions by
                                                                      Programs To Local Municipalities
                                   2017                                                                      9 Engineering support inititatives and 6                Capacity building training         Quaterly Report    R 150,000        884084004469         One 2011/2012                  N/A               R0                                 Two Trainning Sessions            R 30,000      Trainning Report,              Two Trainning Sessions         R 30,000      Trainning Report, Attendance Register      Two Trainning                R 90,000    1. Training Report         6 training sessions conducted          Non co-operation of LMs officials        Strategic Manager
                                                                                                             training sessions conducted                              for Engineering officials                                                                  Projects                                                                            Conducted                                       Attendance Register and        Conducted                                    and Expenditure Report                     Sessions Conducted                       2. Attendance register
                                                                                                                                                                                                                                                                                                                                                                                                     Expenditure Report                                                                                                                                              3. Expenditure report



                                                                                                                                                                                                                           R 1,820,217      884084004169         Eight 2011/2012       Appointment of            None        RFQs and Bid            Implementation of projects        R 500,000     1. Quarterly Progress report   Implementation of projects     R 700 00      1. Quarterly Progress report with          Finalize Engineering        R 520,217    1. Quarterly Progress      9 Engineering programmes               Non responsive of Service Provider
                                                                                                                                                        GGP 8:4                                                                             884084004269         Projects              Service provider                      Documents                                                               with supporting evidence 2.                                                 supporting evidence                        Programmes                               report with supporting     implemented                                                                                                       105
                                                                                                                                                                                                                                            884084004369                                                                                                                                             Service provider report 3.                                                  2. Service provider report                                                          evidence
                                                                                                                                                                                                                                            882082014369                                                                                                                                             Venus report                                                                3. Venus report                                                                     2. Close out Service
                                                                                                                                                                                                                                            884084004569                                                                                                                                                                                                                                                                                                             provider's report
                                                                                                                                                                                                                                            884084004669                                                                                                                                                                                                                                                                                                             3. Venus report
                                                                                                                                                                                                                                            884084005869
                                                                                                                                                                                                                                            884084006869
                                                                                                             3 Corporate Services support                           Training and Development            Quaterly Report    R 220,000      88-40-8-40-069-69      AGS Report            N/A                        R0         N/A                     Facilitate 2 Coporate             R 80,000      Trainning report and the       Facilitate 2 Coporate          R 70,000      Trainning report and the expenditure       Facilitate 2 Coporate        R 70,000    Trainning report and       Facilitated 6 Coporate Services        Non responsive of Service Provider                Strategic Manager
                                                                                                             initiatives                                            at LMs                                                                                                                                                                           Services Trainnings                             expenditure report             Services Trainnings                          report                                     Services Trainnings                      expenditure report         trainnings for LMs




                                                                                                                                                                    Development of an HR                                   R 750,000     88-40-8-40-070-69 88- Three 2011/2012         Consultations and          R0         1. Copy of the TOR      1. Appointment of Service            R0         1. Letter of appointment       Quaterly progress report of    R 320,000     1. Quater 3 Project          2. Project    Final Strategy and          R 210,000    1.Project Manager           Reviewed HR Strrategy, policy and     Non responsive of Service Provider
                                                                                                                                                        GGP 8:5                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   106
                                                                                                                                                                    Strategy for Mbashe and                                              40-8-40-050-69 88-40- Projects                finalisation of TOR                   2. Attandance           Provider           2.                           2. Project Manager quaterly    the Project Manager and the                  Manager and Service Provider progress      policy reports                           closing report              Developed HR strategy
                                                                                                                                                                    Nxuba LMs                                                                 8-40-059-69                                                                    register of the         inception report                                report              3.         Service Provider                             report                 2. Expenditure                                               2. Final draft Strategy and
                                                                                                                                                                                                                                                                                                                             consultation            3. Project Managers report                      Service Provider Inception                                                  report                                                                              policy report
                                                                                                                                                                                                                                                                                                                             meetings                                                                report




                                                                                                             4 Community Safety Capacity building                   4 Community Safety         Quarterly report with       R 140,000      88-40-8-40-060-69      4 Community Safety    1 Community Safety      R 35,000      1. Attendance         1 Community Safety                  R 35,000      1. Attendance register         1 Community Safety capacity    R 35,000      1. Attendance register                     1 Community Safety           R 35,000    1. Attendance register     4 Community Safety Capacity            1. Poor attendance by stakeholders       Director Health & Protection
                                                                                                             programs                                               Capacity building programs evidence                                                          programs              capacity building                     register              capacity building program                         2. Expenditure report          building program                             2. Expenditure report                      capacity building                        2. Expenditure report      building programs                      2. Inconsistency of attendees
                                                                                                                                                        GGP 8:6                                                                                                  implemented           program                               2. Expenditure report                                                                                                                                                                          program                                                                                                                                                                               107



                                                                      Implement the Communication Strategy   Publication of 12 advetorials                          Publication of 12              Quarterly report with   R 900,000      05-10-1-75-030-00      Communication         3 Advetorials           R 100,000     Expenditure report,     3 Advertorials                    R 200,000     Expenditure report, adverts    3 Advertorials                 R 300,000     Expenditure report, adverts published in   3 Advertorials              R 300,000    Expenditure report,        Publication of 12 advetorials          Late submissions by departments          Strategic Manager
                                                                                                                                                                    Advertorials                   evidence                                                      Strategy                                                    Adverts published                                                       published in newspapers                                                     newspapers                                                                          adverts published in                                              for inputs
                                                                                                                                                        GGP 9:1                                                                                                                                                              newspapers                                                                                                                                                                                                                              newspapers                                                                                                                                   108

                  To promote effective communication of
Communication     ADM’s business to its stakeholders by      GGP 9    Facilitate efficient and effective     Publish 12 internal newsletter and 2                   Publish 12 internal            Quarterly report with   R 400,000      05—10-1-75-030-00      Internal & external   1. 4 internal              R0         4 Internal newsletter   1. 4 internal newsletters         R 200,000     4 Internal newsletter and      1. 4 electronic newsletters       R0         4 Internal newsletter                      1. 4 internal               R 200,000    4 Internal newsletter and Publish 12 internal newsletter and 2 Late submissions by departments             Strategic Manager
                                  2017                                dissemination of information           external newsletters                                   newsletter and 2 external      evidence                                                      communication plan    electronic                                                    2. Published external                           published external                                                                                                     newsletters                              Published external        external newsletters                 for inputs
                                                                                                                                                                    newsletters                                                                                                        newsletters                                                   community newsletter                            community newletter                                                                                                    2. Published external                    community newletter
                                                                                                                                                        GGP 9:2                                                                                                                                                                                                                                                                                                                                                             community newsletter                                                                                                                                                                  109



                                                                                                             No. of Environmental Awareness                         5 Environmental         Quartley Report with           R 149,337      88-20-8-20-103-69      Environmental         1 environmental         R 50,000      1. Progress report on 1 environmental awareness               0         1. Progress report on the 2 environmental awareness           R 50,000      1. Progress report on the environmental 1 environmental                 R 49,337    1. Progress report on the 5 Environmental Awareness               1. Limited funding                  2.   Director Land, Human Settlement   110
                                                                                                             Campaigns as per the implementation                    Awareness Campaign held supporting evidence                                                  Management Plan       awareness                             the environmental     conducted                                         environmental awareness   conducted                                         awareness campaign conducted signed awareness conducted                             environmental awareness Campaign held                             Non participation by the sector          and Economic Development
                                                                                                             plan                                                                                                                                                                      conducted                             awareness campaign                                                      campaign conducted signed                                                   by HOD                          2. Venus                                            campaign conducted                                                departments
                                                                                                                                                                                                                                                                                                                             conducted signed by                                                     by HOD                                                                      expenditure report                                                                  signed by HOD
                                                                                                                                                                                                                                                                                                                             HOD                                                                     2. Programme of                                                             3. Programme of environmental                                                       2. Venus expenditure
                                                                                                                                                                                                                                                                                                                             2. Venus expenditure                                                    environmental campaign                                                      campaign                                                                            report
Environmental     To enhance sustainable use of Natural               Implementation of the Environmental                                                                                                                                                                                                                    report                                                                                                                                                                                                                                  3. Programme of
                                                            GGP 10                                                                                      GGP 10:1
Management                Resources by 2017                           Management Plan                                                                                                                                                                                                                                        3. Programme of                                                                                                                                                                                                                         environmental campaign
                                                                                                                                                                                                                                                                                                                             environmental
                                                                                                                                                                                                                                                                                                                             campaign




                                                                                                                                                                                                                                                                                                                                        Page 6 of 6

				
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