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Minutes of a HKCA Executive Meeting held on Thursday, 19 February 2009 at 7.00
p.m. at KCC.
Present: Mr. Darren Tucker, Chairman
Mr. Dinesh Tandon, Hon. Treasurer
Dr. John Cribbin, Hon. Secretary
Mr. James Callow, HKCC
Mr. Michael Jamieson, League & Cup Committee
Mr. Roger Nissim, Umpires
Mr. Adrian Lee, Ordinary Member
Mr. Tony Turner, Independent Cricket Clubs Representative
Mr. Travis Pittman (for Mr. Simon Scanlon, HKCC COC)
Ms. Alice Jones, Women’s Committee
Apologies: Mr. Simon Scanlon, KCC COC
Mr. Nisar Khusro
In attendance: Mr. Mark Burns (for item 2)
Mr. Charles Lau (HKCA)
Mr. Wilfred Wu
Mr. Aftab Habib (for item 1)
1. Coaches Report
The Committee NOTED
1.1 that Mr. Habib presented a report on the Argentina World Cup Division 3
competition;
1.2 that he had previously submitted a coaching plan including U19s, womens
team and training, U17 and coaching courses as well as the national team; a
monthly report on coaching would be appreciated and emphasis on Chinese
language coaching;
1.3 that the Executive was invited to give further direction on coaching policy;
1.4 the team had not performed capably in Argentina and an inexperienced
manager had not helped; information on other teams had not been
ascertained; it seemed unclear where responsibility lay and batting in
particular had been disappointing; incentives may be a problem and this
should be reviewed afterwards. Selection on the tour was not particularly
an issue nor turf wickets but the size of grounds was perhaps an issue in that
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players were too used to playing on small grounds and fell short when faced
with larger grounds; meetings of the captain, coach and selectors should be
planned and might be helpful;
1.5 that the Hon. Secretary had prepared a chart showing the commitments of
the men’s national team going forward in terms of the ACC and World
Cricket League (attached);
1.6 that emphasis in the near future on T20 would be important.
Mr. Habib left at this point.
2. Sixes
The Committee NOTED
2.1 a report from Mr. Burns that the sponsorship search was now ongoing and
that CCIL determined that the event must be financially viable or would not
go ahead;
2.2 the paperwork for the M Mark reimbursement was now in;
2.3 the sponsorship packages had been prepared and would be circulated to
members via mail/email, together with a company list;
2.4 the CCIL support in the office would continue to the end of March; the
financial climate was difficult at present but timelines would be fixed and
there was a unity of purpose not to go on without sponsorship; the title
sponsorship was available of HK$7M; there were alternatives of 2
co-sponsors at $3.5M or, if that strategy failed, then later a strategy 4 x
$1.7M sponsorships might follow; there was a question of timing and the
end of April would be the deadline;
2.5 in terms of the event, a continuing issue would be BCCI and the India team
and the problem of getting a marquee player as otherwise Indian sponsors
would not be interested given so much other content was available, other
potential sources may be available in China;
2.6 that Mr. Jason Warne was proposing a Sixes circuit and this was a
possibility but had no certainty at present;
2.7 consideration would be given as to whether the Allstars were worth the
costs or whether that particular team could be provided more cheaply (e.g.
a Hong Kong Allstars side with 3 Allstars and 4 HK players);
2.8 CCIL would be meeting soon and bring back a
plan/proposal/update/timeline for the Executive;
2.9 it was recognized that the $1.8M approved by the Executive would be used
and there might be a small over-run (+$50,000) on this but it was certain
that the event would stay under $2M as had been approved earlier;
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Mr. Burns left at this point.
3. Minutes
The minutes of the previous meeting were confirmed, taking into account Mr.
Adrian Lee’s corrections and noting his disappointment that the last meeting had
been cancelled.
4. Matters Arising
None.
5. Sub-Committee Reports
5.1 League & Cup Committee (Mr. Jamieson)
The Committee NOTED
5.1.1 that the fixtures had been revised; some games at Police College
were not able to take place; the Saturday league would finish on 18
April; the Saturday cup by early May (T20 format) using triple and
double headers; the Sunday league was on schedule and some games
had to take place on the 7’s weekend; Womens league would finish
on 5 or 12 April;
5.1.2 looking forward to the 09/10 season the availability of Kai Tak was
welcomed and planning so far envisaged continuation of a Sunday
Superleague or perhaps a mixture of T20 as well as 50 over games;
5.1.3 Balls – a meeting would be held with Duke’s and there would be a
trial of coloured balls for the cup;
5.1.4 it was agreed also that all teams should be asked to apply for entry to
the leagues next season, both Saturday and Sunday, to ensure
fairness all round which had been raised at the AGM;
5.2 Sixes/Events
The Committee NOTED Mr. Burns’ contract would finish at the end of
March in the context of following up the sponsorship leads;
5.3 Finances
The Committee NOTED
5.3.1 that a note was tabled;
5.3.2 that Sixes had come at a cost of $4.8M, $3M which was covered
by M Mark, leaving the Association to pick up $1.8M and it was
therefore on budget, currently the Association had some $3.2M in
the bank ($3M reimbursement from M Mark would be added to
this);
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5.3.3 the annual audit for 2008 would start next week and details would
be available in due course;
5.3.4 there was now a need to draw up budgets for the current year and
work to these plans;
5.3.5 queries were raised on whether the services outsourced to
Cheerlink (at $6,000 per month) were worth it; Mr. Lau and the
Treasurer would circulate a recommendation on how to develop a
proper reporting system at the next meeting;
5.4 Staff Committee (Dr. Cribbin)
The Committee NOTED
5.4.1 that the principal issue had been the CEO appointment which had
now became controversial but which had been under discussion
since February 2008; the Chairman felt that this issue needed to go
ahead but accepted that the timing might not now be right in view of
the economic situation;
5.4.2 in terms of the recent Strategic review (attached to the minute book)
it was important that the CEO appointment was connected with the
Development Plans and local promotion of the game and, having
looked at this, it was agreed that clubs play a role for their members
and the development of elite players, HKCA would have a wider
remit for the game at the grassroots;
5.4.3 the national team was important and should do well but the
consensus was that it should stay on an amateur basis;
5.4.4 the strategic paper was to be considered and returned to at a later
meeting;
5.4.5 in this context therefore discussion on the CEO identified that there
was a need for a CEO to take matters forward but costs would
certainly be an issue; the Association was currently spending $2.5M
on development and $2.7M on tournaments and there had to be
questions on whether the returns were worth it, particularly in the
context of development of local players who were not coming
through from the junior arrangements;
5.4.6 whilst there had been the issue of the CEO role to generate income
to cover costs perhaps a more prudent issue was to look at
effectiveness of current costs;
5.4.7 the question could be asked as to what the results were for 12 years
of development in terms of local progression?
5.4.8 there was also the suggestion that a concentration for the game
should be on the health and wellness aspect and not just cricket and
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that variants of the game such as indoor cricket should be looked at;
5.4.9 the fact was that there had been no transitions from the junior league
to senior cricket, the sport should be community based in Hong
Kong or it had nothing;
5.4.10 that it might be that the pathways were not clear from the
community/junior base and that this whole area needed some
ownership and leadership; this was why a CEO was required and
that the basis should be to work with in the existing budgets and the
feasibility/implications of this should be worked upon further;
5.4.11 the consensus was that the Executive was committed to a senior
person as the present system was not working and needed fixing;
5.4.12 it was agreed that it might be an inappropriate stage to parachute
someone in from outside Hong Kong and that a search would be
appropriate for a local senior sports administrator to take up the
CEO role, utilizing existing sources; it was agreed to go ahead on
this basis;
5.4.13 the strategy document from the Chairman could be a guideline in
terms of priorities; the Executive should re-convene and move
forward on the basis of this report against objectives and this should
also be shared in the website;
5.4.14 Coaches
(i) Mr. Adrian Lee asked that coaching be discussed in terms of a
coaching plan and network of coaches, he pointed to the lack of
local coaches as there were only a few at HKCA L1;
(ii) it was agreed that there should be differentiation between elite level
coaching and basic level coaching and the question of who
supervised the national coach was raised; Staff Committee was
asked to come up with a proposal on how to manage these matters in
association with the Chairman of the Development Committee;
(iii) the coaching situation at present was for 4 full-time and other needs
being met part-time; post-July there would be 3 full-time, 4 regular
part-timers and freelance coaching was required;
(iv) on the issue of player contracts, it was agreed that Hong Kong
would be an amateur side only and there would be no more
contracts;
(v) clubs would need to look after their members and the HKCA
coaches would be oriented to community support;
(vi) the issue of fitness coaching was raised and it was agreed that this
whole area be put on a firmer basis;
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5.5 Development
The Committee NOTED
5.5.1 the report tabled by Mr. Lee;
5.5.2 that there had been age dispute in a junior side and that HKID cards
would be taken as the correct measure in this regard;
5.5.3 a concern was raised that MDC had recently penalized HKCA staff
members involved in a game, this was not a good example to set for
others;
5.5.4 for community sport clubs, it was confirmed that HKCA would fund
these directly and keep them under review and that funding would
not come from the LCSD;
5.6 Grounds
5.6.1 the short term tenancy at Kai Tak was now confirmed with 12,000
sq.m. and work on costs/fencing/preparation would commence;
Ricky Aitkin was willing to help in this and potentially 2 grounds
could be provided with grass and artificial strips and they should be
ready for the 2009/10 season;
5.6.2 PKVR waterworks – this was in process and suitable for
junior/women/academy usage on the same timescale;
5.6.3 PKVR – the main ground ought to be available again in 2010/11;
5.6.4 Mission Road – phase 1 being completed and the next issue was the
grass square to be put in place for 2009/10; clubhouse had to follow
later;
5.6.5 that maintenance of grass wickets coming on stream would be an
issue that needed to be planned in detail and the costs worked out;
5.6.6 Gin Drinkers Bay – the feasibility report was done and would be
going to the District Board as soon as possible; if this was ok then it
would proceed to Lands Department and the Town Planning Board;
5.6.7 a Chinese Executive summary was required and this would be
proceeded with; the Jockey club had informally indicated it might be
willing to support although there would be a preference for use to be
multi-purpose;
5.6.8 Tseng Kwan O – this may now not be for an FA Academy; HKCA
would work with RFU to see if it could be opened up for other
sports;
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5.6.9 a vote of thanks were expressed to Mr. Tony Turner for his work on
grounds;
[post-meeting note: please note that in the budget additional funding for
sport facilities via the Sir David Trench Fund was announced]
5.7 International
The Committee NOTED
5.7.1 the disappointing results of the Argentina competition;
5.7.2 the team remained in Division 3 and would not progress further
towards the world cup or Division 2;
5.7.3 that player payments would come to an end;
5.7.4 also that the womens team would be hosting a Pakistan A team in
April;
5.7.5 the U17s came 6th in the ACC tournament in Nepal;
5.8 Selectors
No report necessary for this meeting.
5.9 Match & Disciplinary Committee
No matters to report.
5.10 Umpires & Scorers
The Committee NOTED
5.10.1 umpires representatives had met MDC and touched base on a
number of issues, particularly on reporting of evidence from
matches and this had clarified matters;
5.10.2 at the 24 January course there had been 24 in attendance which was
positive;
5.10.3 the position of umpire availability was now that there were 2
umpires on most Sunday games and at least 1 for most Saturday
games which was good progress;
5.11 Women’s Cricket
The Committee NOTED
5.11.1 that Pakistan A would be coming on 13, 15 and 17 April for 3 games
(Easter weekend);
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5.11.2 the coaching issue was still to be resolved as mentioned earlier, there
was a particular lack for the U19 team;
5.11.3 Mr. Jamieson was reminded about a draft code of conduct document
to be considered;
5.12 Sponsorship
5.12.1 this had been covered under Sixes.
6. Any Other Business
The Committee NOTED
6.1 Mr. Lau reported that application for Sports Aid grant for mens training had
been made and U19 girls; this was on a result driven basis;
6.2 Mr. Lau asked that the matter of Chinese New Year bonus for staff be
considered;
6.3 it was also reported that there was the practice of study abroad scheme and
that this involved the learning English through cricket which could be
helpful for development and this also involved overseas camps;
6.4 that the AGM would take place on 29th May together with the annual
dinner;
6.5 that an EGM was probably necessary for dealing with some routine
amendments required by the Companies Registrar and to formalize the
Women’s representative on the Executive;
6.6 the Hon. Secretary briefed members on the coming Chief Executive
Committee in South Africa;
6.7 that the next meeting would be on 19th March.
Chairman
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