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									SHEFFIELD ELEMENTARY SCHOOL
  “Great Students, Great Staff, Great
            Community”

               4890 Ross Rd.
             Memphis, TN 38141
               (901) 416-2360
               (901) 416-1964




          Faculty Handbook
             2010-2011
          Sharonda Beard, Principal
   Michelle Murphy, Instructional Facilitator




                       1
FACULTY HANDBOOK

  Sheffield Elementary School
 4890 Ross Road * Memphis, Tennessee 38141
Telephone (901) 416-1990 * Fax (910) 416-1964




             Sharonda Y. Beard, Principal
        Michelle Murphy, Instructional Facilitator




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TABLE OF CONTENTS


1.    INSTRUCTION ________________________________________________________________________ 1
     1.1 INSTRUCTION – DRIVEN BY STANDARDS, MI, & OUR BELIEFS ________________ 1
     1.2 CURRICULUM MAP / CURRICULUM GUIDE / LESSON PLANS _________________ 1
     1.3 MUSIC, ART, PHYSICAL EDUCATION (SUPPORT CLASSES) _____________________ 1
     1.4 BELLWORK __________________________________________________________________
     1.5 HOMEWORK ________________________________________________________________ 1
     1.6 TECHNOLOGY ______________________________________________________________ 2
     1.7 FACULTY MEETINGS ________________________________________________________ 2
     1.8 SCHEDULES ________________________________________________________________ 2
2.    PROFESSIONALISM ____________________________________________________________________ 3
     2.1 PROFESSIONALISM _________________________________________________________ 3
     2.2 PERSONAL APPEARANCE OF TEACHERS _____________________________________ 3
     2.3 PROFESSIONAL GROWTH AND DEVELOPMENT ______________________________ 3
     2.4 CHILDREN OF EMPLOYEES _________________________________________________ 4
     2.5 CONFIDENTIALITY OF INFORMATION ______________________________________ 4
     2.6 RELATIONSHIPS WITH PARENTS ____________________________________________ 4
3.    SUPERVISION RESPONSIBILITIES ______________________________________________________ 5
     3.1 DAILY SCHEDULE___________________________________________________________ 5
     3.2 DAILY SUPERVISION OF STUDENTS _________________________________________ 5
     3.3 PLAYGROUND ______________________________________________________________ 5
     3.4 LOCK DOWN ________________________________________________________________ 5
     3.5 MORNING DUTY ____________________________________________________________ 6
     3.6 AFTERNOON DISMISSAL ____________________________________________________ 6
     3.7 FIRE DRILLS / TORNADO DRILL_____________________________________________ 6
4.    CLASSROOM MANAGEMENT ___________________________________________________________ 7
     4.1 DISCIPLINE _________________________________________________________________ 7
     4.2 CLASSROOM EXPECTATIONS ________________________________________________ 7
     4.3 CLASSROOM MANAGEMENT TECHNIQUES __________________________________ 7
5.    PROCEDURES - TEACHERS ____________________________________________________________ 9



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     5.1 LUNCH _____________________________________________________________________ 9
     5.2 CHANGE OF ADDRESS_______________________________________________________ 9
     5.3 PHONE MESSAGES __________________________________________________________ 9
     5.4 SUBSTITUTE FOLDERS ______________________________________________________ 9
     5.5 BULLETIN BOARDS _________________________________________________________10
     5.6 MAILBOXES _________________________________________________________________10
     5.7 THE WORKING DAY _________________________________________________________10
     5.8 MAILBOXES AND TEACHER BULLETIN BOARD ______________________________10
     5.9 ACCIDENTS - EMPLOYEES___________________________________________________10
     5.10   PERSONAL AND PROFESSIONAL LEAVE ___________________________________10
     5.11   TEACHER ABSENCE ______________________________________________________ 11
     5.12   LESSON LINE _____________________________________________________________ 11
     5.13   SMOKING _________________________________________________________________ 11
     5.14   VISITORS _________________________________________________________________ 11
     5.15   ANNOUNCEMENTS _______________________________________________________12
     5.16   VIDEOS ___________________________________________________________________12
     5.17   TELEPHONE _____________________________________________________________12
     5.18   PTA_______________________________________________________________________12
6.     PROCEDURES AND EXPECTATIONS - STUDENTS ______________________________________ 13
     6.1 ATTENDANCE PROCEDURES - STUDENTS ___________________________________13
     6.2 LIBRARY PROCEDURES _____________________________________________________13
     6.3 POSSIBLE RETENTIONS _____________________________________________________13
     6.4 GRADE BOOK _______________________________________________________________14
     6.5 FORM 8 _____________________________________________________________________14
     6.6 STUDENT FILES ____________________________________________________________14
     6.7 STUDENTS WHO MOVE DURING THE YEAR__________________________________14
     6.8 WEDNESDAY FOLDER_______________________________________________________14
     6.9 REPORT CARDS _____________________________________________________________15
     6.10   PARENT CONFERENCES __________________________________________________15
     6.11   HONOR ROLL_____________________________________________________________15
     6.12   SPECIAL EDUCATION REFERRALS _________________________________________16
     6.13   TEXTBOOKS ______________________________________________________________16
     6.14   DISPLAY STUDENT WORK IN YOUR ROOM AND HALLWAY _________________16
     6.15   RESTROOM BREAKS _______________________________________________________16
     6.16   WITHDRAWING STUDENTS _______________________________________________17
     6.17   PARENT COUNCIL ________________________________________________________17




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     6.18   EMERGENCY (SNOW) DISMISSAL __________________________________________17
     6.19   HALL PASS ________________________________________________________________17
     6.20   ACCIDENTS - STUDENTS __________________________________________________17
     6.21   CAFETERIA _______________________________________________________________17
     6.22   LUNCH CHARGES _________________________________________________________18
     6.23   DEFICIENCY NOTICES ____________________________________________________18
     6.24   STUDENT OF THE WEEK __________________________________________________18
     6.25   DRESS CODE - STUDENTS _________________________________________________18
     6.26   SCHOOL BUS DIRECTIVES FOR ROSS ELEMENTARY ________________________19
     6.27   TEXTBOOKS ______________________________________________________________19
     6.28   EARLY DISMISSAL FROM SCHOOL ________________________________________ 20
     6.29   PARTIES _________________________________________________________________ 20
     6.30   EXTENDED CARE ________________________________________________________ 20
7.     FINANCE RESPONSIBILITIES AND PROCEDURES ______________________________________ 21
     7.1 SUPPLY ALLOCATIONS ______________________________________________________21
     7.2 ORDERING SUPPLIES _______________________________________________________21
     7.3 COLLECTION OF MONEY AT SCHOOL _______________________________________21
     7.4 FINANCES __________________________________________________________________21
     7.5 PAYROLL CHECKS __________________________________________________________21
     7.6 FIELD TRIPS ________________________________________________________________21
     7.7 SALES _____________________________________________________________________ 22
     7.8 BOOKSTORE _______________________________________________________________ 22
8.     CARE OF BUILDING, FURNITURE, AND EQUIPMENT __________________________________ 23
     8.1 SUPERVISING BUILDING ENGINEER _______________________________________ 23
     8.2 ROOM MAINTENANCE _____________________________________________________ 23
     8.3 FURNITURE _______________________________________________________________ 23
     8.4 AV EQUIPMENT____________________________________________________________ 24
9.     FORMS _________________________________________Error! Bookmark not defined.Error! Bookmark not defined.

10. CALENDARS

11. REFERENCES




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1. INSTRUCTION

1.1 INSTRUCTION – DRIVEN BY STANDARDS, MCS CURRICULUM GUIDES, & OUR
BELIEFS
         Students need to know what is expected of them and what the outcome of their learning will be.
It is important that the Memphis City Schools standard that is to be met by your instruction is posted on
the whiteboard in the classroom and is stated in words children understand.

        Instruction should be standards driven. In other words, we plan with the end in mind, making
sure that all learning activities provide teaching and reinforcement for the end result we desire-a
performance or product that demonstrates the standard. Instruction should address the skills identified by
the school's curriculum map; technology should be integrated into instruction, teaching and learning
should be at higher levels and should exemplify quality work.

        We recognize that each child can achieve success. Our challenge is to discover each child’s
strengths and preferred learning styles and to provide instruction to match these strengths and learning
styles.
        We must strive to make learning fun as well as meaningful with plenty of connections to living.
We must make school a place where students want to escape "into" rather than "from.”

1.2   SPI’s (STUDENT PERFORMANCE INDICATORS) / LESSON PLANS
       In the Wednesday Folder, we will send a copy of SPI’s for each nine weeks, which gives in-
depth detail as to content being taught for the nine weeks. You are expected to have lesson plans
completed and turned in on Fridays for the following week. Teachers should maintain their plans in the
Lesson Plan Book. These lesson plans should be kept on your desk/kidney table at all times.

1.3   MUSIC, ART, PHYSICAL EDUCATION (SUPPORT CLASSES)
        Music, art, physical education, library time, etc. are important programs in the total school
curriculum. Students may not be kept from attending these classes as a means of punishment. Teachers
or teacher assistants are expected to walk with their students to and from these classes.

        Each class is scheduled for a designated period each week. Students should arrive on time and be
picked up on time as well. These schedules may vary due to special activities and programs.

1.4   MORNING MEETING
         Teach your specific morning routines to the students from day one. Include having bellwork posted
in the classroom for students to begin working when they enter the classroom by the 7:30 bell. Morning
Meetings should begin promptly after morning announcements.


1.5   HOMEWORK
        Homework is to be assigned every night except for Friday. Each grade should use the same
system for sending the homework assignments home (homework pad, agenda book, etc.). The daily
homework assignment is to be posted on the assignment board in the classroom each day for students to
copy into their assignment notebooks.




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         According to Board of Education policy, homework should constitute no more than 10% of the
student's grade.

1.6   TECHNOLOGY
         A technology committee has been established to provide input for technology decisions and staff
development. All technology requests for repairs and assistance should be submitted in writing. The form
is in the Forms Section of this book. These forms should be placed in a mailbox in the main office.

1.7   FACULTY MEETINGS
        All teachers are expected to punctually attend faculty meetings and grade level meetings. Even
though there may not be meetings every Wednesday, please leave this time period vacant. (Refer to
Board Policy # 2253 and MEA Contract Artricle XVII).The teacher is responsible for hearing and
Faculty meetings begin at 2:30.

        As much as possible all or part of faculty meeting will be devoted to mini-lessons, seminars,
and/or discussions centered on raising achievement and improving instruction.

        Each grade will have common planning time, with a planned agenda, each week during the
school day. The purpose of PLC meetings is to work as a team on planning and instruction. A copy of
the minutes will be placed in your grade level notebook. Mrs. Beard or Ms. Murphy will attend grade
meetings and will usually have a presentation or mini-workshop during this time.

1.8   SCHEDULES
         Schedules are designed to maximize instruction. All schedules must be adhered to on a daily
basis. Any modification of the schedule must have prior administrative approval. Teachers should pay
special attention to getting their students to and from specialists' classes on time.

         Teachers will fill out a Daily Schedule form (in the Forms section) and submit a copy to the
principal by the end of the second week of school.




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2. PROFESSIONALISM


2.1   PROFESSIONALISM
        Adults should model the same speaking tone and problem solving skills that we want our
students to use. Students are to be treated with respect at all times. It should not be necessary for any
adult to raise his/her voice in class. Using appropriate and effective procedures in the classroom will
make this possible. Students should be called by their first name. They should never be humiliated or
ridiculed or the subject of sarcasm. Neither teachers nor teaching assistants should grab a student by the
arm hand, ear, shirt, jacket, blouse, or any other piece of apparel. Our aim is to de-escalate incidents by
using our own calm reasoning rather than emotional reactions.

       Since Ross personnel serve as role models for students and adults of the community, our behavior
should reflect respect for everyone. This includes positive support for co-workers in conduct and
conversation; maintenance of neat, accurate records; and adherence to school expectations.

        To maintain a professional atmosphere, teachers customarily refer to each other by Mr., Mrs.,
Ms., or Miss rather than first names in the presence of students, parents, and other customers.

          It is extremely important that every teacher maintain a good rapport with parents by making
every effort to communicate effectively and by responding promptly and accurately to their questions and
concerns. Ex: Respond to notes on the same day that they are received. If you cannot answer a question,
refer it to the administration, but never say “I don’t know”.

         If you have information regarding specific children (ex: abuse, neglect, etc.) you must by law
report this information. The information should be given to the principal who will notify The Department
of Children's Services.

2.2   PERSONAL APPEARANCE OF TEACHERS
         Teachers should take a professional attitude toward their personal appearance and are expected to
dress in an appropriate fashion. This means that apparel such as jeans, warm-up suits (including silk, knit
and/or nylon warm-ups), leggings, extremely short skirts/dresses, caps worn indoors (unless for a medical
reason), revealing tops and city short sets are not appropriate. It is suggested that gentlemen wear ties.
Casual day apparel may be worn on Fridays and any days in which students are not present. Your
appearance has great influence on students. Let us all strive to send a message that reflects our personal
and professional pride.

2.3   PROFESSIONAL GROWTH AND DEVELOPMENT
        Much staff development will be conducted at school. Make sure that you properly sign in on
these days. You are required to attend workshops at the Teaching and Learning Academy. Keep a record
of your attendance on the Record of Professional Development form provided in the Forms section of this
book as well as your evidence of attendance. You will have various needs for this information during
your career.




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2.4   CHILDREN OF EMPLOYEES
         At no time should school employees interrupt a class or corner a teacher to discuss or try to
resolve their child(ren)'s problem. Conferences should be scheduled in the same manner as that
established for parents outside the school. Children are not to leave their classes to go to their parent's
classroom or other work area during the day. These students will be dismissed with the last group of bus
students.

        Early entry into the building with the parent is a privilege not to be abused. Therefore, children
of school employees are to remain in an assigned area. The teachers' lounge is off limits to all children at
all times. Children cannot be left alone before or after school and attending staff meetings is not
appropriate. The safety and welfare of our children is extremely important, therefore on meeting days
arrangements must be made for someone to pick up the child or the child must be enrolled in the
Extended Care program. If a teacher is working late after school, her/his child will need to remain with
the parent in the classroom.

2.5   CONFIDENTIALITY OF INFORMATION
         It is your professional responsibility to maintain confidentiality of any information that you
have about students. This includes refraining from discussing them with parents other than their own, by
not allowing students to have access to other students' papers, tests, or test scores. Students should not be
allowed to see grade books or accumulative records ever. It is the teacher's responsibility to grade
papers, record grades, and post grades.

2.6   RELATIONSHIPS WITH PARENTS
         Involving parents in your instructional program strengthens your program and is encouraged, but
this involvement must not interfere with instruction. A parent cannot substitute for you in the classroom.
Maintaining a professional relationship with parents is critical to your success.

         Remember, you are the ambassador of goodwill for the school. It is your responsibility to sell the
parents on our school philosophy and teaching strategies. Should parents have concerns that you cannot
resolve, you should refer this situation to the principal.

         Although we welcome parents to our school, we cannot allow parents to “drop in anytime”.
Parents must make an appointment to conference with you or visit your class. Too much instructional
time is lost otherwise. If a parent comes to your door without an appointment, very courteously and with
a smile remind them they will need to make an appointment. At the end of the day, should a parent come
to your door to wait for a child, remind them very courteously that they are to wait at the front door.
Should a parent come to your door to pick up a child, we do not check out students after 2:30 and that you
cannot dismiss a child without the presentation of a dismissal slip from the office. And that we only
dismiss a child early when the office has called for them. Direct the parents to the office. Very
courteously remind them that the very last few minutes are critical to success for each child as well as to
your own attention to the students during these last minutes of the day.

        2.7   COMMUNICATION

        Monday Memos will placed in your mailboxeach Monday morning detailing events and
        announcements for the week. You will need to check your e-mail at least three times a day for
        information that you may receive from your administrative team. This is a vital communication
        tool.



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3. SUPERVISION RESPONSIBILITIES

3.1   DAILY SCHEDULE
          8:00 Breakfast begins as well as breakfast duty. Breakfast students enter the building.
          8:10 Teachers sign in.
          8:15 Teachers must be in hallways to greet students and monitor hall behavior.
          8:15 The unloading of buses and opening of doors signal the beginning of our school day.
          8:15 Bookstore is open from 8:15 – 8:25 Tuesday through Friday.
          8:15 Students enter building.
          8:30 School officially starts.
          8:35 Announcements will be made during this time. Take attendance. Mark tardies as
               needed.
          11:00Attendance data should be input into the system.
          2:40 Announcements will be made if necessary.
          2:50 Dismissal begins.
          3:25 Teachers may leave unless bus students still remain.

3.2   DAILY SUPERVISION OF STUDENTS
         It is the teacher's professional and legal responsibility to be sure that students are supervised at all
times. Teachers must escort and supervise students to and from art, music, library, physical education,
lunch, restrooms, and assemblies and follow departure and arrival routines. If a teacher must leave the
classroom for an emergency, that teacher should summon another adult (neighboring teacher, teacher
assistant support staff) to cover the class while the teacher is absent from the classroom. Teachers in
portables should be especially careful to follow this rule.

3.3   PLAYGROUND
         Students should never be on the playground without supervision. Organized play such as group
games builds teamwork and cooperativeness and is encouraged on the playground. The teacher should be
positioned to see all the children in his/her supervision at all times. Teachers must be proactive in heading
off incidents. If the teacher sees dangerous, threatening, or provocative behavior on the part of one or
more students, the teacher must act to prevent an incident from occurring, whether this be a fall, a
collision due to poorly defined play areas, or "checking", pushing; or taunting. Older students and
younger students should not be on the playground at the same time.

3.4   LOCK DOWN
         Should the announcement “Roadrunner Red Alert” be made, each teacher is to lock the classroom
door and move children to an area in the classroom that is not visible from the door. No one is to leave
the classroom until an “all clear” announcement is made.




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3.5   MORNING DUTY
        It is our responsibility to supervise students who arrive early to participate in the school breakfast
program A schedule is established, and a memo is distributed outlining duty assignments and
responsibilities. Teachers are responsible for advising a substitute if you have before or after-school duty
or swap with another teacher for the day you are absent.

         The teachers assigned to cafeteria duty are to be in the cafeteria when the 8:00 a.m. bell rings.
Students are to be organized in an orderly line to go into the serving area. When the students exit the
serving area, they are to be seated at the tables nearest the south wall. As students finish eating and leave
the table entering students are to fill the empty seats. The aim is to reduce the number of tables requiring
cleaning after breakfast. Students who have finished eating should be seated on benches near the stage in
view of the cafeteria teacher. The teacher should alternate between the eating area and the benches, and
dismiss those who have finished eating to go to the classrooms at 8:15. Do not allow students to linger in
the cafeteria and be late to class. The serving line will close at 8:20 and no students, except for those from
late buses, will be allowed to remain in the cafeteria after 8:25. Encourage students in the cafeteria to eat
quickly and clear the cafeteria. The office will announce any buses that are late.

3.6   AFTERNOON DISMISSAL
         No class should be on the playground after 2:30. Dismissal begins at 2:50 with car riders,
walkers, and off-campus day care students. No one should be dismissed before the 3:05 bell. A separate
memo details dismissal procedures. Closing activities should begin at 2:45. Instruction should continue
until this time.

3.7   FIRE DRILLS / TORNADO DRILL
         Fire and tornado drills are practiced throughout the school year. Some will be announced to
teachers and some may be unannounced. The signal for a fire drill is a continuous ringing of the fire
alarm buzzer. Upon hearing this signal, students should be evacuated from the building as quickly as
possible in an orderly and quiet manner. Evacuation routes are assigned at the beginning of the year and
should be posted in each room. Close all doors and windows and take your grade book with you so that
you can call roll. If your class is in the library, physical education, art or music, you need to take your
class roll and meet them outside. See the Floor Plan for Fire Drills in the Reference section. As soon as
you reach your assigned area outside, check the roll, then report “all accounted for” to the Fire Drill
Captain for your outside area. Any problems should be reported to the Fire Drill Captain.

         The signal for a tornado drill is 3 short rings of the bell. Upon hearing this signal, all doors and
windows should be closed, and students should be moved in an orderly and quiet manner to the corridor
adjacent to your room. All students should assume a sitting position, facing the wall and away from any
glass area. Knees should be drawn up tightly, heads tucked between or on knees, and hands over heads.
This position should be held until the all clear bell is sounded. See the floor plan for Tornado Drills in the
Reference section.




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4. CLASSROOM MANAGEMENT
4.1   DISCIPLINE
         A school stands or falls on the effectiveness of its discipline. Without order, safety, and a sense of
security and civility, schools cannot work and learning will not occur. The ultimate goal of a discipline
program at Ross is self-discipline. Students will be successful when they achieve a level of self-control
that allows them to get the most of their education. MCS board policy will be the guiding force of the
discipline program at Ross with a large range of disciplinary actions related to the particular offense.
Consequences will be more severe depending upon the offense, the age of the student and the student's
history of misbehavior.

         Any student who chooses to fight rather than solving the problem peacefully will be suspended as
well as anyone who instigates a fight. Should a student choose to fight a third time, a board suspension
will result.

4.2   CLASSROOM EXPECTATIONS
         Classroom expectations should be clearly defined and brief and should for the most part reflect the
expectations established for your grade. Students should have clear understanding what the consequence for
infractions of the expectations will be. Classroom expectations should be posted in the classroom. Involving
students in the development of the classroom expectations can be helpful. Each grade should have the same
classroom discipline plan. A copy of this plan should be submitted to the principal the first week of school.

4.3   CLASSROOM MANAGEMENT TECHNIQUES
Please establish clear, consistent classroom management procedures, incorporating the following guidelines:

1. Always maintain a level of professionalism Your classroom should be warm inviting, and friendly.
   Use your classroom as a self-fulfilling prophecy. If everyone has a responsibility and works toward
   carrying out his or her responsibility, discipline largely takes care of itself. Don’t personalize student
   misbehavior; simply react to the behavior in a matter-of-fact manner and act appropriately.

2. During the first days of school, be sure to establish positive contact with each parent and let them
   know you want them to be a partner with you. Asking them "What would be helpful for me to know
   about your child that will help me best provide for your child?” is a good first contact topic, and when
   asked sincerely, practically assures a successful year with the child.

3. Each grade should develop a discipline plan used by all teachers in the grade. This grade plan should
   be submitted to the principal during the first week of school.

4. Establish procedures. Teach procedures. Practice procedures. This will help produce students who do
   very much on their on with little prompting from you. This is the culture that allows the student to do
   the work of learning and that allows you to serve as coach. You will need to stop and practice
   procedures occasionally, but this to be expected as we help students know that we maintain these
   expectations.

5. Use positive reinforcers for good behavior (examples: extra points, recognition, tangibles, praise, time
   for engaging in preferred activity, etc.). You may want to survey your students on the first day in
   order to determine their preferences. Change the reinforcers frequently.

6. A range of consequences should be implemented in a sequential manner and should include
   conference with the student, phone call to parents, school conference with parents, referral to



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   administrator. NOTE: Referral to the administrator should not occur until other options have been
   exhausted.

7. If you request a school conference with parents and they do not respond, staple a copy of the school
   conference request to a disciplinary referral form and submit to the office. A home suspension will be
   issued. Conference Request Forms are in the office.

8. For major problems in the classroom (fights, gross insubordination, etc.), call for an administrator via
   the intercom.

9. Utilize a portion of your planning period to contact parents and keep them informed of student
   progress. Use your judgment in determining when student behavior warrants a phone call to parents.
   A good measuring stick is to look upon the behavior from a parent perspective. Ask yourself, "If my
   child exhibited this behavior at school, would I want to know?" It is very important that parents know
   that we care about the welfare of our students. It is good to contact parents to let them know of
   improvement and good things as well. Any change in student behavior should be reported to parents.
   Keep a log of phone calls to parents.

10. Each teacher should keep a folder for each student in the classroom that includes such items as notes
    from parents, copies of notes to parents, copies of disciplinary referral forms, special recognitions,
    and any other information pertinent to the child's progress.

11. Corporal punishment may not be administered by the teacher in the classroom as per Board policy.
    The policy on corporal punishment reads: "Corporal punishment is permissible in the Memphis City
    Schools in cases meriting such action. Generally speaking, other means of punishment should be tried
    before resorting to this method of discipline. Corporal punishment may be administered by the
    principal, assistant principal, acting principal, or the teacher involved, provided permission is granted
    by and the punishment is witnessed by one of the previously mentioned administrators."

12. Always refrain from any action that could be considered physical or mental abuse. DO NOT:

       Isolate a child out of your sight for disciplinary reasons. This includes the hallway and closets.
       Send a child just to sit in the office for disciplinary purposes.
       Put your hands on a child in anger. "Your hands" includes rulers, paddles, yardsticks, etc.




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5. PROCEDURES - TEACHERS

5.1   LUNCH
         No food or drink is to be taken from the cafeteria by students. Teachers are expected to return all
utensils to the cafeteria immediately after use. DO NOT EAT OR DRINK in the classroom when children
or visitors are present. Do use your professional discretion about drinking water in your classroom for your
voice during the day. Cokes are available in the teachers' lounge for faculty and staff. Do not allow students
in the lounge to purchase cokes or snacks. Students should not be sent to the cafeteria to purchase food or
drink for teachers. Only cafeteria workers should be behind lunchroom counters.

5.2   CHANGE OF ADDRESS
        If there is a change in the teacher's name, address, or telephone number at any time during the
school year, please request form #14677 "Report of Change in Name, Marital Status, Address or
Telephone Number" from the secretary. Complete in duplicate and return both to the office as copies
must be sent to the Board of Education.

5.3   PHONE MESSAGES
        It is recommended that you check your mailbox at lunch and before leaving school. Office staff will
not notify you of personal messages except for emergencies. Personal messages will be placed in mailboxes.
The phone in the teachers' lounge is for your use.

5.4   SUBSTITUTE FOLDERS
         Each teacher will prepare a substitute folder. The folder should be clearly marked and placed in
the top right drawer of your desk. This folder should include the following:

        1.    One complete set of lesson plans that can easily be followed by the sub
        2.    Schedules (Support classes, resource, CLUE, speech, lunch, etc.
        3.    Class roll
        4.    Classroom expectations
        5.    Attendance procedures
        6.    Seating chart
        7.    Emergency plans
        8.    Floorplan of the school
        9.    Classroom helpers and their responsibilities
        10.   Names of students with special needs (medication, health problems, etc.)
        11.   Arrival/Dismissal Procedures

Do not leave instructions for your substitute to have materials duplicated. If you have a planned absence,
and would like the substitute to follow your actual lesson plans, feel free to do so. After an absence,
please replenish any materials used by the substitute from your packet. Feedback regarding the
substitute's performance is always helpful. Good substitutes are in demand.




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5.5    BULLETIN BOARDS
Ms. Murphy will coordinate the maintenance of hall bulletin boards in common areas. Season bulletin
boards should be removed prior to leaving school for that holiday.

5.6    MAILBOXES
         Mailboxes are organized in alphabetical order in the main office. Names are below the box. You will
receive mail, faculty memos, professional growth program announcements, etc. in your mailbox. Outgoing
U.S. mail may be left in the box designated for pickup around 1:00. Please check your mailbox before school,
after lunch and at the end of the day.

5.7    THE WORKING DAY
       By contract teachers are expected to work a seven hour, fifteen minute day. In addition to the
required teaching day, all teachers are urged to support all school activities. Our school hours are 8:30am.
until 3:15 p.m. Each teacher is required to sign in for him/herself daily by 8:10 a.am. and to be in the
hallway at their classrooms by 8:15 when students enter the building and to remain at least until 3:25p.m.
or when their bus students have departed.

        Teachers “Should Not Leave” campus during the school day without prior permission from the
principal. A sign-out sheet is available in the office with departure and returning times. Please sign in
each morning as soon as you arrive. An accurate clock is located in close proximity to the sign-in sheet.
Record the actual time of your arrival. Records are kept of tardies and absences. If you are absent, please
fill out an absentee report the morning you return to school.

5.8    MAILBOXES AND TEACHER BULLETIN BOARD
         The mailboxes are located in the office. Check your mailbox at least twice daily. The teacher bulletin
board is located in the café’ area.

5.9    ACCIDENTS - EMPLOYEES
       Accidents or injuries involving employees should be reported on the Employee Accident Form,
which may be obtained from the office.

5.10    PERSONAL AND PROFESSIONAL LEAVE
         Teachers shall be allowed personal and professional leave earned at the rate of one day for each half
year employed, which shall not accumulate from year to year. Teachers planning to use a day or days under
this provision shall notify the principal in writing, using the form Request for Personal/Professional Leave, as
far in advance as possible, except in cases of emergency. The form is in the Forms section of this handbook.
You will have to secure a substitute before submitting the request. Personal and professional days are not to
be used on the days before and after holidays or before, after, and during testing.




                                                        10
5.11   TEACHER ABSENCE
        Teachers who are unable to report for work should contact the Memphis City Schools Substitute
Management System (452-2000) as far in advance as possible. Information regarding this system will be
provided during the week of inservice. It is the teacher's responsibility to get logged onto the system.
Make sure that your school is listed as Ross. Let the administration know if the wrong school is given
with your name.

        Report all absences to Mr. Collins as soon as the need is known. If you have an unplanned
absence, call Mr. Collins between 8:30p.m.or in the morning by 6:00a.m..

         Call the sub system as soon as the need for a substitute is known, but no later than 5:30a.m. the
morning of the absence. If you have not called the sub system by 5:30 a.m., you are expected to be in
school. Do not leave messages on substitutes' telephone answering machines and assume the message
was received. You do not have a sub until a sub actually accepts the job. If you have a sub that you
prefer to use, make arrangements with that sub then and call the sub line to officially report who has
accepted your sub job.

         On your first day back to school you must complete and give Mr. Leaks a REPORT OF
ABSENCE form. This form is to be completed after returning from any absence. It is your responsibility
to make sure your report is on file. If an absence form is not turned in, you run the risk of not being paid
for the absence.

5.12   LESSON LINE
        Lesson Line is a no longer available.

5.13   SMOKING
        Board policy #4512 mandates that there will be no smoking in any building or anywhere on
school grounds. We expect everyone to adhere to board policy.

5.14   VISITORS
        All visitors, including parent volunteers, must sign in through the office. Parents must have an
appointment with a teacher before they will be allowed to go to a classroom. Parents will not be sent to
classrooms unless they have previously made an appointment. Should a parent come to your door
without an appointment, very kindly send them back to the office, letting them know you must continue
with instruction and you will be happy for them to make an appointment through the office for a
conference during your planning period.

        Visitors will be given a stick-on badge to wear so they can be identifiable to everyone. If a
teacher sees a stranger in the hall or wandering about the building or campus, direct them to the office
and notify the principal immediately. Any staff member observing any unusual activity or persons are to
notify the office by intercom immediately. Do not leave your door unlocked when you and your students
are away from the room.




                                                      11
5.15   ANNOUNCEMENTS
         Morning announcements will be made at 8:35 each morning. State Law mandates that a moment
of silence be observed. The Thought for the Day and the Pledge of Allegiance will be done by each class
on a rotating basis. A schedule will be provided. Any announcements to be made should be sent to the
office to the receptionist prior to this time.

5.16   VIDEOS
       Videos are due in the library by 10:00 a.m. on or before due date. Please do not remove film box
from the library.

5.17   TELEPHONE
        Telephones are for emergencies only. Office personnel will assist students when the need arises.
Students will not be permitted to call for forgotten homework, projects, etc; they must handle the
consequences of forgetting. A phone is provided in the lounge for the use of teachers. Telephone
messages will be placed in mailboxes. No student will be called from class to receive any call.
        Cell Phone use should be kept to a minimum. I understand that occasionally some teachers
may use the phone from their classrooms to call parents about inappropriate behaviors or to conduct
important business that cannot wait. However, please be mindful that it is very difficult to monitor
students effectively and talk on the phone. Furthermore, if an accident does occur and it is documented
that you were on the phone, it may result in you being in serious trouble.

5.18   PTA
         The PTA at Ross is an active organization. All teachers are expected to join and support PTA
activities. Dues are $5.00 and payable on registration day. A meeting schedule will be given and all
teachers should attend two meetings.

        The PTA supports the instructional program in a variety of ways, and it is equally important that
school personnel support the efforts of the PTA.




                                                    12
6. PROCEDURES AND EXPECTATIONS - STUDENTS

6.1   ATTENDANCE PROCEDURES - STUDENTS
         Student achievement is directly related to school attendance. It is very important that students
attend school regularly. Teachers can promote regular school attendance by creating a classroom climate
that fosters a feeling of belonging and by using a variety of interesting and motivational strategies.

        Any student arriving at school after 8:30 is considered tardy and should be marked accordingly
on the SMS system and Class Record Book. Students who are tardy will proceed to the classroom after
receiving a tardy slip from the front office. Keep a log book to note the arrival time of students after
8:30am. Attendance scanners should be sent to the office at 11:45 a.m., the midpoint of the day.

         The office will call for students who check-out. They will be signed out in the office on the
official sign out sheet. Parents may not come to your door to “get” a child. Very politely but firmly
remind any parent who comes to your room for their child of our procedure (I.e. Parents go to the office
to check out students, the office then calls the classroom for the child to be sent to the office. No check-
outs after 2:30 because the end of the day is as important as the beginning and middle.) and direct them to
the office. Call the office if you need assistance with this.

        Please advise the administration in writing whenever a problem pattern of attendance begins to
develop. When a student accrues five unexcused absences, an Unexcused Absence Report and Home
Suspension will be sent home by the office. Ten unexcused absences will result in a Habitual Absence
Report to Juvenile Court and the parent as well as a Board Suspension.

          Please note the following:
1.    Teachers and only teachers shall check attendance in the classroom. At no time is a student permitted
      to check attendance.
2.    All absences and tardies must be marked in the record book as unexcused or excused.

       Students must bring a written note from the parent upon returning to school after an absence.
These notes are to be kept by each teacher until the end of the school year.

         The teacher will admit students coming back to school from an absence. Board policies will be
used concerning excused and unexcused absences. Absences are excused for personal
illness, illness in the immediate family, death in the immediate family, religious holidays, and
court summons. All other absences are unexcused (Policy #5113). When a child attends a school-
sponsored trip or is involved in a school function, mark that student present.

       In practically every case students are given the opportunity to make up work missed due to
absences.

6.2   LIBRARY PROCEDURES
        The librarian/media specialists will inform teachers of procedures students' use of the library and
for using audio-visual equipment. The librarian will put on reserve any small group of books for the
exclusive use of a certain group of students for a teacher.

6.3   POSSIBLE RETENTIONS
      Keep a running log for each child of all parent contacts made and the outcome of each contact.
When a student is not making satisfactory progress, a parent conference should be conducted and


                                                      13
properly recorded. Parents want and need to know about problems when there is still time to help the
child continue progress. Specific suggestions should be given to the parent so that they can reinforce your
efforts for their child. Maintain accurate data in the STAR folder of a child who may be at risk of failing.

        The guidance counselor and principal should be notified by the teacher about possible retentions
no later than the third six weeks. If achild needs to be referred to outside services other than the
classroom, please do so by the guidance counselor by the third six weeks. A letter is provided that will be
sent during the fifth six weeks for any child who is a possible candidate for retention.

6.4   GRADE BOOK
         All grades are to be labeled in the grade book and dated. The grades on report cards should
match the grades in the grade book. The grade book is an official document and will be turned in to the
principal at the end of the school year. Your method for determining the six week, semester, and year
grades should be readily apparent. You should mark attendance in your grade book as well on the
attendance scanners which are turned in daily.

6.5   FORM 8
         Student permanent records (Form 8) must be maintained accurately with black ink only. Vision
and Hearing Screening information should be filed in these records. When Form 8s are removed from the
office, the teacher should sign them out and then back in when returned to the office. Form 8s must be in
the office each afternoon.

        Form 8s should be kept in alphabetical order with girls and boys mixed together. A new form will
need to be completed on students new to Memphis City Schools. For students who have ever attended a
Memphis City School, the Form 8 will be sent from the Board of Education. Form 8s for each student
must be complete by September 24.

6.6   STUDENT FILES
         One drawer in the file cabinet in your classroom should be used to maintain all records that you
have on students in your class. This includes weekly progress reports, deficiency notices notes from
parents, copies of notes to parents, disciplinary referral forms, textbook expectations, etc.

       It is important to maintain adequate records as documentation of our decisions and professional
judgments.

6.7   STUDENTS WHO MOVE DURING THE YEAR
      Remind students to tell you in advance about planned moves. Changes in student addresses should
be reported to the attendance secretary immediately in order to keep accurate records.


6.8   WEDNESDAY FOLDER
         Every student must have a folder with pockets for the sole purpose of communication. Each
Wednesday every teacher will send home graded work, a weekly newsletter, a conduct/progress report (a
form established by each grade), PTA newsletter, notices of upcoming events, permission slips, etc.
Graded papers are to be signed and returned each Thursday and kept on file in the classroom until the end
of the semester.




                                                      14
          If a child doesn’t return or loses his/her folder it is still expected that the work/communication
still go home each Wednesday. The office has a great supply of used brown envelopes if you do not have
a folder for this use.

         The Wednesday folder is a major communication device and as such it reflects on our
professionalism. The student papers should be a balance of class work, tests, and homework; and should
reflect skills and concepts that were taught during the week.

        Follow-up should be done to ensure that parents have received the contents of the folder. This
means that folders should be checked on Thursday morning for authentic parent signatures. See the
Parent-Student Handbook for more specific instructions for failure to return Wednesday Folders.

6.9    REPORT CARDS
         Report cards are to be sent home every six weeks (in the Wednesday folder). The first six weeks
make a duplicate copy of the front of each report card on the copy machine. This duplicate set of report
cards is to be turned in to the office the day report cards go home. Each six weeks the duplicate set is to
be completed along with the report cards and turned in to the office along with the Pupils Achieving
Honor Roll and Plan of Achievement two to three days before report cards go home. The date will be
announced in advance.

      When a child enters from another school check with Ms. Thurman or Ms. Byrd for proper
documentation on prior grades. Indicate on the Ross report card which grades came from another school.

         Report cards should be filled out neatly and accurately. This card is sent to the office if the child
transfers during the school year. All report cards must be signed by a parent or guardian. This indicates
that the parent has seen the report card. Report cards should be filled out in black ink with a ballpoint
pen.

         Report cards should be returned within three days of issue and stored in a safe place. If a student
loses a report card, the parent must indicate in writing that he/she reviewed the report card. A $1 fee will
be charged for a duplicate card. This duplicate should be identical to the one misplaced and labeled as a
duplicate card.

6.10   PARENT CONFERENCES
         Conferences are to be scheduled with parents before or after school or during the planning period.
Please notify the office staff when you have a conference planned. When necessary the secretaries will
check with you via the intercom to verify that the parent does indeed have an appointment with you.
Parents should report to the office for a visitor's pass and sign in and out. Should a parent come to your
room without a Visitor's Badge, very kindly and firmly remind them they must have an appointment and
direct them to the office. Keep a log of phone conferences.

6.11   HONOR ROLL
        The Honor Roll is determined from the student report card and is set by the Board of Education
Policy. Six copies of the Honor Roll form are provided in the Forms section for reporting the honor roll to
the administration each six weeks. This is due the day report cards go out.

        Principal's List
                Academic Subjects                                                                      All As
                Special Subjects (Art, Music, etc.)                                                    All Es
                Social and Academic Behavior (Conduct)                                                 E or S



                                                       15
       Honor Roll
              Academic Subjects                                                           A’s & B’s only
              Special Subjects (Art. Music, etc.)                                                 E or S
              Social and Academic Behavior (Conduct)                                              E or S

       Citizenship Honors
               Social and Academic Behavior (Conduct)                                              All Es


6.12   SPECIAL EDUCATION REFERRALS
        Special Education referral forms must by obtained from guidance, completed and returned to
guidance within five days. Evaluations cannot be conducted until all paperwork is completed and
returned to Guidance.

        The majority of referrals will only be made after an "S" team has been formed to work with the
student. In the event of an obvious problem, the teacher should discuss with the principal or curriculum
coordinator, any child who has a suspected learning problem. Careful consideration of the problem
should be given by a teacher prior to meeting with the principal. Parents will be contacted when the
pre-referral work has been completed and then only through the office. We will not make promises over
which we have no control such as promising to have child evaluated by a certain time or telling a parent
the psychologist is too busy to see a child.

         Teachers who teach special education students or have special eduaction students assigned to
their hornerooms must read the student's Individual Education Plan (IEP). This file may be obtained in
the office. These files are highly confidential. Do not remove anything from these files.

6.13   TEXTBOOKS
        Books are issued either "New" or "Used". If the book is lost or damaged, the full price is charged
for a new book and 3/4 for a used book. When reading levels have changed, please notify the textbook
coordinator that the next level is needed.

6.14   DISPLAY STUDENT WORK IN YOUR ROOM AND HALLWAY
        Guidelines for hall display are listed in the reference section of this book. Student work should
also be displayed in your classroom.


6.15   RESTROOM BREAKS
        Restroom breaks should be coordinated around Support Class blocks. Please use good judgment
and be considerate of other classes when scheduling these breaks. The teacher should accompany
children to the restroom. Procedures should be established that ensure the restrooms are left in good
order. The teacher should make a final check of restrooms before the class returns to the room.

        We try as much as possible to avoid having just one student leave class to go to the restroom.
This is when many problems occur. Be aware that many children who ask to go to the restroom do so
just because they need a change of pace. Planning for this need with these children will eliminate many
individual restroom visits requests.




                                                     16
6.16   WITHDRAWING STUDENTS
        You are responsible for completing the transfer data for any student leaving Ross. You must
check textbooks - all turned in, damage, etc.

6.17   PARENT COUNCIL
        Every attempt should be made to provide opportunities for all parents to volunteer and
participate. Each teacher will send a letter to parents of his/her homeroom students which lists ways
parents can assist the teacher and the educational program at school and at home. When responses are
returned, the teacher should select parents to serve on a council in an advisory capacity and for the other
various volunteer capacities.

6.18   EMERGENCY (SNOW) DISMISSAL
         Every student must have on file with you a completed Emergency Dismissal Form that is
completed during registration. These forms are to be maintained by the homeroom teacher. In the event of
an early/emergency dismissal, sign out sheets will be distributed to teachers. Any person who signs out a
child must be listed on the child's registration form.

         Parents of children who go to Ross After School Care or any other daycare must supply and have
on file an alternative means of getting home in the event of early dismissals.

6.19   HALL PASS
         When a student is sent on any type of errand by a teacher during class time, he/she should wear
an official hall pass. The pass should be visible to any adult who meets that student out of class. Every
teacher has a responsibility in the security of the school and should question students that they see in the
hall without a pass. Students should be sent back to their classes if they have no pass.

         Do not dismiss any student from class without an official pass. Do not allow students to go to the
office unless office staff or guidance has summoned them. If a test is being administered when the office
or guidance summons a child, inform the office staff or counselor so that the child may be sent after
completion of the test.

         Please do not interrupt other teachers' classes by sending for pupils or detaining pupils, etc. This
is unfair to the teacher and the class.


6.20   ACCIDENTS - STUDENTS
         The teacher must handle minor occurrences requiring band-aids in the classroom. All student
injuries must be reported to the office on an Accident Form. The supervising teacher will request office
assistance before moving injured students. Any injury to the head, or an injury that might require
medical attention, should be called to the attention of an administrator and reported to the parent
immediately. The teacher must report the injuries to the parent. Accident reports should be completed for
all students on the day of the injury. These reports are to be left in the off ice.

6.21   CAFETERIA
        Cafeteria expectations are to be taught and constantly reinforced. The cafeteria expectations are:

            1. Follow directions the first time they are given by the monitors.



                                                      17
            2.   Speak softly. Do not yell.
            3.   Eat only the food on your tray without throwing or playing with it.
            4.   Walk. Don't run.
            5.   Clean up your space after eating.
            6.   Do not play in the lunch line or at the lunch table.

        The cafeteria monitor, teacher assistants and administrative personnel will reinforce cafeteria
expectations, and expect students to use basic good table manners. Students who do not maintain
acceptable voice levels or table manners will be assigned to complete their lunch at a supervised table
located in the center of the cafeteria. Various reinforcers will be used to encourage positive behavior in
the cafeteria, beginning with The Silver Spoon program.

        It has been mandated by the state that all teachers are to receive a duty free lunch period. All
teachers are required to remain on the campus during lunch. Teachers must escort their class to the
serving line on a punctual schedule and must also return (no later than 30 minutes after delivering the
students to the cafeteria) to the exit door to pick up their class.

6.22   LUNCH CHARGES
        It is the teacher's responsibility to make certain that every student in the class has lunch money.
Students who do not have lunch money, send them to the office. Mr. Leaks will record their names and
give them money for the day. A letter will be sent home to parents for any lunch reimbursements. DO
NOT send a child to the office at lunchtime. Accounting for lunch money is to be handled in the morning.

6.23   DEFICIENCY NOTICES
        Mid-six weeks deficiency notices should be sent for any child in danger of failure in any subject
area. The administrative copy should be sent to the office the day notices go out in the Wednesday folder.
Progress reports will be sent for all other students. A Progress Report form is included in the Forms
Section.


6.24   STUDENT OF THE WEEK
         In this program a student from each classroom is spotlighted each week. A picture of each child,
will be taken on Monday mornings, is displayed on the bulletin board in the hallway on a certificate that
is supplied by the office. In the classroom, each teacher should identify ways to celebrate that
individual’s unique contribution to his/her classroom and the school. Parents can be contacted to find out
special interests and talents. Ex: devote a display to a collection of the students’ work, pictures of the
student’s family, baby pictures, and/or items of importance to the student. At the end of the week
students will receive their pictures and certificates recognizing them as Student of the Week. Teachers
should see that every child is spotlighted during the year.

6.25   DRESS CODE - STUDENTS
         The Memphis City Schools Policy on School Uniforms and Dress Code 9#5150.1) requires
students to wear a school uniform, which consist of a white, navy blue, or gold (not yellow) shirt with a
collar, blue, black, or khaki bottoms. We encourage all students to dress comfortably and modestly.
Personal appearance should not disrupt the educational process or call undue attention to the individual.

        Short shorts and spandex type shorts will not be permitted on boys or girls. Headpieces, caps,
tube tops, halters, tank tops, exceptionally short skirts, garments exposing the midriff and strapless




                                                     18
dresses without jackets are unacceptable. The finger tip rule should be demonstrated to students and
students should be instructed to use this as an indicator of appropriate length before leaving home.

        Clothing with obscene or questionable printing. including shirts with rock bands or references to
any types of drugs or alcohol will not be permitted.

         Caps and hats are to be worn to protect students from the weather. No caps will be worn inside
the building for either boys or girls unless there is a medical reason. The administration should be aware
of these situations.

        Students are required to wear shoes at all times. Tennis type shoes are necessary for physical
education classes. Sandals are allowed but no “slid ins” oe “flip flops”

6.26   SCHOOL BUS DIRECTIVES FOR ROSS ELEMENTARY
A. School bus duty is shared by all teachers in the afternoon. A separate memo will detail these
procedures.

B. Consistent bus procedures maintained by all grade levels include:

   1. No child will be allowed to return to his/her classroom after dismissal.
   2. Students will not ride any bus other than the one to which they have been assigned.
   3. Children who normally ride the bus will be put on the bus unless they have a parent's note
      indicating permission for alternative plans.
   4. Students are not to run in the bus loading area.

C. Any persistent problems should be reported to administrative personnel.

D. Post a Departure Plan for all your students that includes the bus route numbers of bus riders. Turn in
   a copy to the office by Friday of the first week of school. Keep this list updated.

E. Students will not carry radios or tape players on the buses.

F. Teachers must not detain students after class causing them to miss their buses.


6.27   TEXTBOOKS
        Textbooks will be furnished for all students. At the beginning of the school year, each student
will receive a Textbook Expectations form, which is to be signed by the student's parent or guardian and
returned for proper filing by each teacher. When a student withdraws from school, he/she must turn in all
books. The teacher should caution the students that the books may not be written in or defaced in any
way. If a book is defaced, a fine is levied against the student. All books are turned in at the end of the
school year, at which time they are checked for damage. A student must pay for lost or damaged books.
Teachers must keep accurate records of textbooks issued.

         The administration, or designee will handle textbook distribution with the assistance of a
Educational Assistant. The number assigned to each textbook issued will be recorded on the textbook
card. These cards will be used at year-end textbook retrieval to verify the return of books issued to each
student.




                                                     19
6.28   EARLY DISMISSAL FROM SCHOOL
        Only parents or designated adults listed on the registration card may check out students. This
adult must come to the office for the check out procedure. For the student's safety, the teacher cannot
release any child until notified by the office. If a parent comes to your room please direct kindly direct
them to the office and only dismiss students when notified by office staff. No check-outs after 2:30.
Please reinforce to parents the importance of this rule. It is also important for parents to understand that
Board policy states that early dismissals are considered a tardy and will count against students record.

6.29   PARTIES
        Student parties are limited to Christmas (held the day before Winter Break begins) and end of the
year (held the last day of school). These must not begin before 1:45 p.m. Celebration parties must be
approved by the principal.

6.30   EXTENDED CARE
         Ross is operating our own before and after school care program. This is a support service offered
for our families. Guidelines and fees are determined by the Board of Education. Teachers and teacher
assistants have the opportunity to work in this program. We will offer tutoring, reading, computer classes,
library use, work in the outdoor classroom, physical activity, and other activities. The registration fee is
$10.

        If a child is left at school after 3:25, the child will be placed in the Extended Care program and
the parents will be charged appropriate fees.




                                                      20
7. FINANCE RESPONSIBILITIES AND PROCEDURES
7.1   SUPPLY ALLOCATIONS
        Memphis City Schools provides an allocation of $100 for instructional materials to be spent by
each teacher and a second $ 100 to be pooled and spent by the consensus of each grade.

7.2   ORDERING SUPPLIES
     ALL PURCHASES FOR THE SCHOOL MUST BE PREAPPROVED BY THE
PRINCIPAL.

        The school will not honor statements from vendors or bills made in the name of the school unless
a purchase order has been completed and signed by the principal. Prior to purchases using funds other
than teacher allocations, a bid sheet and purchase order will have to be submitted. See Mr. Leaks

         Orders for materials and supplies using the teacher’s allocation money are to be submitted on a
requisition form to the financial secretary who will first check the teacher's allocations’ balance. These
requisitions are submitted to Mr. Leaks. The principal must then sign the requisitions before they will be
honored.

         As soon as supplies are received, check them against the delivery ticket to verify. Then sign and
return the delivery ticket to the financial secretary.

7.3   COLLECTION OF MONEY AT SCHOOL
        All money collected from students must be receipted (unless an exception is made by the
administration, as in the case of picture money). Before taking up money for any reason, be certain that
procedures are formulated with the financial secretary. Each teacher will be given a receipt book and a
money envelope that will be turned in together. ALL money should be turned in to the financial secretary
by 9:00 a.m. the day it is received. Money should not be left in the classroom for any reason. If you
receive a check from a student, the student's name, grade section, and your teacher name should be
printed on the front of the check.

7.4   FINANCES
        Receipt books and money should be in the office by 9:00a.m. Teachers are responsible for
receipting money received from students and the receipt book must always accompany money sent to the
office. Any receipt written out of order must be voided with the original receipt attached to the copy in
your receipt book.

7.5   PAYROLL CHECKS
Pick up checks in the office on payday after 11:00a.m. Please sign the payroll sheet at that time.



7.6   FIELD TRIPS
        Field trips by students may be taken only when they relate to the instructional program of a given
class or group of students. All classes in the grade level will participate in the same field trip. The
principal and teachers shall determine whether any proposed trip is related to the instructional program.
Two field trips per semester will be allowed, therefore, a total of four field trips per year.



                                                      21
         A Request for Field Trip form (in the Forms section) must be completed by the teacher
coordinating the field trip. The trip must be approved by the principal before any information is passed on
to the students or sent home to parents. The cafeteria manager must be notified when classes are to be
away at lunch as well as any special lunch arrangements. Mr. Leaks will secure the buses.

        Approval must be received at least two weeks before the anticipated date of the field trip. It is
hoped that all grades will have two field trips during the year. All costs incurred by the field trip must be
factored into the total cost each student pays. The school secretary will explain to faculty members how
to obtain cost projection for buses.

        Care should be taken to provide adequate and safe means of transportation on buses approved by
Memphis City Schools. Adequate adult supervision must be provided. Approval of the parent or guardian
of each child who participates must be on file in the office prior to departure.

         Approval to leave the city must be obtained from the Associate Superintendent at least fifteen
days before the students are to leave. If the school is not able to give fifteen days notice, satisfactory
justification must be submitted for inability to give required notice (Policy #6132).


7.7    SALES
       Nothing is sold at school except through the school bookstore. This excludes approved PTA sales
and other school approved fundraisers.

7.8    BOOKSTORE
         The school operates a bookstore on Tuesday through Friday mornings for the benefit of students
and teachers. If any teacher wishes supplies ordered that are not in stock, please notify Mr Leaks. Bookstore
time is from 8:15 until 8:25. Students not in their rooms by 8:30 are to be marked tardy.

7.9    CHECKS
          If you are in need of a check, with prior approval from Mr. Stone, inform Mr. Leaks at least 2 days in
      advance in writing.




                                                         22
8. CARE OF BUILDING, FURNITURE, AND EQUIPMENT

8.1    SUPERVISING BUILDING ENGINEER
         All needs concerning building maintenance are to be put in writing and placed in the Mr.
McFarland’s mailbox, which is found on top of the teacher mailbox center. If a response or appropriate
action does not result in a timely manner, please notify the principal. A form is provided in the Forms
section.

8.2    ROOM MAINTENANCE
         Procedures should be established, taught, and practiced that teach children how to properly use
and store classroom materials.

        The classroom should be kept neat and clean and equipment assigned to teachers should be
maintained appropriately. Excessive materials must be removed. Report anything that is broken so that it
can be repaired. A well-organized classroom with materials properly displayed and neatly arranged is a
must for a creative learning environment. Your classroom makes a statement about you and your class.
Things to remember:

     Classrooms should be arranged in such ways to allow "best practices" such as reading areas,
      collaborative learning and projects.
     Be safety conscious.
     Windows and doors may not be blocked with classroom furniture.
     Students may not place advertisements or posters on walls or elsewhere unless permission is granted
      by the principal.
     Plants need something waterproof under them to handle overflow.
     Masking tape or other adhesive materials will not be used for display on walls.
     Students should not be allowed to leave items on the floor under their desks overnight.
     A11 windows and doors should be locked and closed before the teacher leaves for the day.
     Please double check your fire door to be sure it is closed securely.
     Because of fire regulations, nothing is to be hung from light fixtures.
     Please have the last five minutes of your daily schedule open for your class to straighten the room
      and clean the chalkboards.
     Remind students that there are to be no stickers on lockers, desks or walls.

8.3    FURNITURE
         Furniture is not to be removed from classrooms, workrooms, etc. or traded from room to room
without the approval of the principal. If you have a need for additional furniture to be added or removed,
please complete the SBE Needs form (in the Forms section). Teachers are responsible for all furniture
and equipment assigned to their rooms and will inventory their room during in-service week and turn the
form in to the office. The Furniture Inventory Form is in the Forms section.
         It should be understood that if a classroom is vacated at the end of the year, all furniture in that
room is to remain there. No one may take the furniture in the room.




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8.4   AV EQUIPMENT
          Equipment must be signed in and out of the media center. This is necessary for an accurate
inventory. Teachers are responsible for equipment and materials from the time it is released from the
Media Center until it is returned. No equipment or materials should be removed from school premises
until cleared through the office and completion of Transfer of Equipment form.




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9. FORMS
10. CALENDARS
11. BLUE RIBBON PLAN
12. REFERENCES




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ROSS ELEMENTARY SCHOOL
4890 ROSS ROAD
MEMPHIS, TENNESSEE 38141
901-416-1990




August 6, 2007

TO:

Faculty:

FROM:            Roy Stone, Principal

RE

Possibility of Surplus

In the event that we have to declare a teaching position surplus at Ross, you have the opportunity
to volunteer for surplus status. If you would like to volunteer for surplus status, please indicate by
returning this form with your signature in the space below. Thank you.




In the event of a surplus situation at Ross Elementary School, I would like to volunteer for surplus
status.

Printed Name________________________________

Signature____________________________________

Date________________________________________




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