Instrumental Music by 5FfL0v


									Instrumental Music
  Policies &

Philo High School

 Mrs. Erin Brenning
   Director of Bands

  Mrs. Kari Scott
   Assistant Director
                                     Philo High School Band
                                          Erin S. Brenning
                                          Director of Bands

August, 2011

Dear Parent(s)/Guardian(s) and Student:

       Welcome to the Philo High School Instrumental Music Program. I hope you enjoyed your
summer vacation, and I look forward to working with you throughout the upcoming school year.
Throughout this handbook you will find important information that you need to have a successful year in
high school band. Please take the time to read through this handbook together, as we all must be
working toward the same goal of becoming betting musicians and improving our performance skills.
Don’t forget to sign the acknowledgment form and return it to me by Wednesday, August 31st.

If you have any questions, feel free to contact me at school at 674-4355 ex.1032. You may also email me
at I look forward to working with you this year.


Erin S. Brenning
Director of Bands
                          Instrumental Music Department Policy Statement

It is the policy of the Instrumental Music Department that the curriculum, materials, and instruction used to
educate students, be of a nature in which student learning is maximized. In concurrence with this statement, it is
essential that cultural diversity be included in the students’ education. The music curriculum can act as a
vehicle to appreciation of cultural diversity by exposing students to various genres and origins of music

                                             Philosophy of Music

The philosophy of the instrumental ensembles is to perform to the best of our abilities at all times. Our highest
priority is to play musically by exploring dynamics, various interpretations, and emotions. To achieve this, we
must practice and execute technique, reading skills, musical understanding, and interpretation. It is our
responsibility to play musically no matter what the circumstance and to explore every musical nuance of the

                                              Department Goals

Goals for Philo High School Instrumental Ensembles:

       1.      To provide an environment conducive to the growth of aesthetic sensitivity through the medium
               of wind and percussion music.
       2.      To emphasize the addition and improvement of psychomotor skills needed for tone, blend,
               balance, intonation and as tools to aid in the implementation of the knowledge and the emotion
               for performance.
       3.      To improve sight-reading skills both in psychomotor and interpretive elements.
       4.      To provide the experience of the ensemble approach to music.
       5.      To increase student success in academic classes and standardized testing by reinforcing concepts,
               learning strategies, and assessments that cross curriculum.
       6.      To aide students in becoming responsible, independent thinkers.

In addition to the goals stated above, specific goals for each ensemble are listed in the appropriate sections.
                                               Concert Band

         1.    To provide a spectrum of quality 20th Century music and historical music written for the winds
               and percussion for the purpose of sight reading, rehearsing, and performing.
         2.    To emphasize the cognitive aspects of music performance involving the periods, styles,
               composers, and knowledge of techniques which are used to produce desired sounds.
         3.    To foster an atmosphere of camaraderie, pride, citizenship, and responsibility.
         4.    To strive for constant improvement.

Concert Band is a year long, 1 period course for 1 credit. This class is open to students who are in the 9th
through 12th grades. The Concert Band performs five to six concerts during the school year, participates in
adjudicated events, and performs for school events. Participation and attendance are an integral part of the
program. Students should be aware that in addition to attendance during scheduled school hours,
attendance at after school practices and performances is required.


Concerts, contests, and performances are an integral part of the Concert Band curriculum. They give the
ensemble a goal to strive for while learning and experiencing music. Although learning about music is a
lifelong process, concerts, contests, and performances are a valuable way to gauge progress. Each person is
important in the musical process. Each instrument is vital to the ensemble’s success. All performances are
worth 50% of the nine weeks’ grade. Severe illness with a doctor’s excuse and a death in the immediate family
are the only excused absences. Other absences may be reviewed on a case by case basis. Students who are
absent will play their music for the directors for his/her concert grade. Students are responsible for scheduling a
make-up time. Excused absences will receive full credit, while unexcused absences can only receive a 60%.

Application for excused absence

Below I have inserted a copy of the excused absence form. This form must be submitted to the director for any
absence of a student at a required rehearsal or performance. In order for the excused absence to be considered,
this form must be given to the director 24 hours before the performance or rehearsal start. It is up to the
discretion of the directors to deem the absence excused or not. The student is required to complete any missed

My Son/ Daughter _______________ will not be able to attend the following event:
__________________________________ On (date)__________________________________. I understand
that this is a large part of his/ her grade and he/ she will be asked to make up the performance grade and/or
missing work (if excused by director). He/She cannot attend because:

I also understand that the director may choose not to excuse the absence.
________________________________________ Date_________________________
Parent/ Guardian Signature

Parents will be informed at least 2 weeks in advance (if possible) of any changes to performances/rehearsals.
The student will receive a letter stating the date and times and requirements for the performance/rehearsal.


Practice is essential to the success of the individual performer as well as the group. Practicing is your
homework for band. In order to come to class prepared, follow these guidelines:

1. Sing, tap, or clap the rhythm.
2. Slow down the passage that you are working on and gradually speed it up in increments once you can          play
it perfectly at the slower speeds.
3. Play the passage five times in a row perfectly. If you make a mistake, you must start back at one.
Once you have played it five times in a row perfectly, you will have it down!
4. Break down difficult passages into rhythms.
5. If you need help with music, ask for help from these people (in the following order): friend, someone       in
your section, section leader, field commander, director.
6. Make sure that you practice what you need to work on! Only practicing what you already know will            not
help you improve!

                                                  Playing Tests

In order to assess students’ progress and level of ability, playing tests will be assigned. When playing tests are
assigned, the student will be given a date by which the test is to be passed. If a student does not pass the test on
that date, they will be able to try again, at a later date provided by the director. It is suggested that students
consult section leaders or directors if they need help. If a student cannot pass the test before the
deadline/concert, he/she may be asked to refrain from playing during that passage, play an altered part, and/or be
changed to a different part. At least one playing test per nine weeks will be assigned.


Auditions will be held by the end of October. Audition music will be assigned up to a week before the
scheduled audition day. Auditions will consist of: prepared music, sight reading, class C scales, and rudiments.
 A rubric will be used to determine a score. The highest score in each section will be awarded the title of
principal player of the section. The second highest score will be second chair, etc. In case of a tie, the students
will play scales until they make a mistake on a scale. The student who makes it the farthest will receive the
higher chair. Results will be posted when all students in that section have auditioned and the directors have
tallied and averaged the scores. Scores will not be posted.


Students may challenge the person in the seat above them beginning in November. Challenges can be
conducted throughout the rest of the school year. The results of a challenge that is conducted within two weeks
of a concert will not be instated until after the concert. Both students must challenge on the music of the higher
seated person. Students who wish to challenge must sign the challenge sheet at the front of the room by
Monday. The director will assign the music that will be used for the challenge. The challenge will take place
on Friday. Both students will enter a practice room and play the selection individually out of sight of the
band/directors. The band will listen to both players and will vote on which player they think played the passage
the best. The directors may overturn the band’s vote if necessary.

                                                Section Leaders

Section leaders must interact with their sections at all times. Section leaders must look and listen for
opportunities to help, correct, and improve the members of the section in a positive manner. When section
leaders do this, it allows the directors to address larger improvements.

Section leaders must help their sections at all times. Section leaders must: know all fingerings, provide helpful
tricks of the instrument, know all music, answer questions, and anticipate questions. If a student has a question,
they must ask the section leader before asking the director. Section leaders may call sectionals, but they must
consult the director first.

                                                 Private Lessons

Private lessons are the best way for students to help with their individual playing success. Lessons are also the
best means of developing the refined playing habits that help students excel in solo-ensemble, as well as honor
bands. We encourage each band member to study privately. I want to encourage parents to consider this
advantage for their son/daughter.

We are fortunate to live in a highly musical community. A “fundamentals oriented” teacher, one who has a
proven record of successful teaching, is recommended. I will be happy to recommend a private teacher for your
son/ daughter. I caution parents about signing up for lessons with a teacher whom you know very little about.
Private lessons are highly recommended for the success of your son/ daughter in music.

                                               Solo and Ensemble

Solo and Ensemble is a special opportunity to work on individual and small group playing. Students who are in
Solo and Ensemble experience a growth in their musicality that transfers to Concert Band. Students must
understand that Solo and Ensemble is a mostly self-directed activity with little director intervention. Students
will meet with a director a few times after or before school, as well as with the pianist. Solo and Ensemble is
held in late January or early February. Students who are interested in taking a solo or an ensemble must let the
band director know by September 30th. Students may only participate in a maximum of one instrumental solo
and two instrumental ensembles. Students who have not signed up for Solo and Ensemble, and the directors
feel that the student would benefit from taking a solo or ensemble, may be asked to take a solo or ensemble. A
song will be provided for you by October 31st. Students must perform the solo/ensemble and applicable scales
for the directors at the end of November in a jury. The directors will determine if the student has progressed
enough to participate in Solo and Ensemble and will continue to prepare for the event. Students will be asked to
pay the entry fee and the district will pay for the pianist. The money is due by December 16th. If a student
withdraws, or the directors think that the student is unprepared, the money cannot be refunded. If a student fails
to show up for their Solo and Ensemble, then they will not be allowed to perform at Solo and Ensemble or
Honor Bands in the future.
                                                    Honor Bands

Honor Bands are special ensembles in which musically talented students can participate outside of school.
Many of these bands are sponsored by universities and music districts. It is an honor to attend these events.
Students who are: musically gifted, section leaders, responsible, and reliable will be nominated by the director.
In most instances, students must provide their own transportation. If a student fails to participate in an honor
band after committing to the event, then the student may not be nominated for future honor bands.

                                                  Care of music

Music must be cared for at all times. Music must only be kept in a band folder (provided) in the assigned slot in
the folio cabinet. Students will be given originals of music that a group is playing. They are responsible for
their music just as they would be for a text book. Only pencil may be used to write on music. If a student needs
a piece of music, they may check the music slots or ask a music librarian. The music must be returned in the
same condition that it was given to the students. A five dollar fine will be assessed for each piece of music that
is lost or in poor condition.


It is vital that the band look professional when they perform. This requires students to dress uniformly. The
uniform consists of black pants, a tuxedo shirt (with white undershirt/tank top underneath), black dress shoes
(no sandals or open toed shoes), black socks, black bow tie, and black cummerbund. The hair must also be
pulled back from the face–males and females alike. Students must provide the pants, shoes, and socks.
Students must also pay $12 for a tuxedo shirt that will be ordered by the band. If a student has a choir shirt, then
that shirt can be used. The money for this shirt will be due November1st. The band boosters will provide the
bow tie and cummerbund. Students are responsible for the cost of the bow tie and cummerbund if it is lost or
damaged. These clothes are an investment--students will wear this uniform throughout their four years in
Concert Band. Make sure it is comfortable! It is imperative that all students look uniform. Students who do
not comply with these requirements will be asked to change. If they refuse or cannot, they will not be allowed
to perform, and/or will receive a reduction in grade.


Round trip transportation

All band members must ride school transportation to and from events if it is provided. In certain cases,
students will be required to provide their own transportation to and from an event. Students will be notified
well in advance if this is the case.


All carry on bags and purses will be searched before leaving for an event. This is to prevent students from
taking inappropriate items with them. If an inappropriate item is found, an administrator will be contacted
immediately and the student will not be permitted to travel to the event. Please consult the Substance Policy
section for the next step in the process.

Behavior on the bus

Students must use common sense when riding the bus. Attendance will be taken. Students may not eat, drink,
or chew gum on the bus. NO EXCEPTIONS! Students may open their windows, but must close them when
leaving the bus. Students must keep all extremities and other items inside the bus. No screaming or loud music.
 Students must clean up the area around their seats. Students may not stand or walk while the bus is moving.
Students must keep the isle clear. Students must cease talking when crossing railroad tracks. Inappropriate
language and music will not be tolerated. Affection of any sort will not be tolerated. Students may not signal or
communicate to traffic. Failure to follow any bus rules will result in but not limited to: reprimand, loss of
privileges, calling parents, detention, contacting administration. Severity of the action will determine the level
of punishment. Directors, staff, and chaperones reserve the right to sit students according to what is best for the
                                                    Fund Raising

Throughout the year, students will be participating in various fund raisers. These fundraisers make money for
the Band Boosters (who, in turn, provide equipment, uniforms, transportation, supplies, music, and food) and
the students’ band bucks account. It is important to know that the student is responsible for the money collected
and the merchandise that is being sold. Any loss, theft, or destruction of money or products must be replaced by
the student. If a Marching Band student has received band aide, then he/she is required to participate in
fundraisers. Students who participate in fundraising activities may be awarded band bucks or an incentive.

                                                   Band Bucks

Each student has a band bucks account that is maintained by the Band Boosters. Students earn money for this
account by participating in fund raisers. Money in this account cannot be given directly to students, but may be
used to buy supplies, equipment, repairs, fees (shoes, gloves, dry cleaning, etc.), trip fees, and Band Camp. If a
student is unable to pay for an item or trip, band aide might be available. This fund comes from students who
drop out of band or graduating seniors who did not transfer their money to another student. In order to be able
to use the band aide, the Band Boosters must vote on the issue. A student’s name will remain confidential
between the director and the student’s family. In order to receive money from the band aide, a student must
remain in the Marching Band or other band for the remainder of the season/year. If a student drops out or
leaves, they will have ninety days to refund the full amount in cash to the Band Boosters. Students who use
money from the band aide are asked to participate fully in all fund raisers.

                                                Equipment Needs

Each student must come to class, rehearsal, and concerts prepared, as this assists in the learning process and
keeps class running smoothly. Students must bring the following to class everyday: a sharpened pencil,
instrument accessories (at least two working reeds, valve/slide oil, or personal drum sticks), their instrument
(except percussionists) in working condition, assigned music, and a positive attitude. Students that play larger
instruments (tuba, baritone saxophone, etc.) will be assigned a school instrument. The student and parent will
sign a form that indicates the borrowing of the school instrument. It is the student’s responsibility to maintain
the instrument daily. If it is obvious that damage has occurred by student neglect, then the student will be
responsible for the cost of the repair. Normal wear and tear will be covered. When a student’s personally
owned instrument is being repaired, the student may borrow a school instrument. They must also sign a form
and maintain the instrument daily. If a student needs a reed, oil, or a repair on their instrument, the student must
not approach the director during class time. This wastes precious instructional time. The student is responsible
for taking care of these concerns during other portions of the day.

                                                    Supply list

         Flute swab
         Cleaning rod
         2 reeds
         Reed Case
         Oboe Swab
         Empty film canister

       2 reeds
       Reed Case
       Bassoon Swab
       Empty film canister
Clarinet/ Bass Clarinet –
       2 reeds
       Reed Case
       Clarinet Swab
       Cork Grease
       Mouthpiece and Ligature
Alto, Tenor and Baritone Saxophones-
       2 reeds
       Reed Case
       Sax Swab
       Cork Grease
       Mouthpiece and Ligature
       Neck Strap (larger Saxes need the strap with padding)
       Mouthpiece (7C beginners, 3C Advanced)
       Valve Oil
       Rotor oil
       Slide grease
       Slide Cream
       Small spray bottle filled with water (empty sample hair spray bottle works well)
       Valve Oil
       1 pair of Snare sticks

                                           Classroom Management Plan


1.   Follow all directions and requests the first time they are given, without question or complaint.
2.   Be fully prepared for class.
3.   Tardies are given at the second bell. Class will begin two minutes later.
4.   No consumables in class.
5.   Raise your hand to speak. Wait for the teacher to call on you.
6.   At the end of class, straighten your chair and stand. Check you floor space for debris.
7. Use mindful, respectful, school-appropriate language at all times.
8. Constantly remain focused on the task at hand.

Behavior Modifications

Students will be assigned at the discretion of the director and include but are not limited to:
1. Warning
2. Detention (Lunch or After School)
3. Call parents
4. Office
5. Conference with student, parent, teacher, administrator, or counselor

Other possible consequences:
       1. Student/teacher/parent/administrator contract
       2. Student will write about his/her behavior
       3. Clean room, file music
       4. Lose/restrict activities/privileges

                                               Chain of Command

It is STRONGLY recommended that students and parents follow the chain of command when dealing with
questions, acquiring information, asking for help(with music and marching), and dealing with an issue. Most
times, following the chain of command will resolve the matter in a swift and complete manner. Please utilize
the flow chart below to determine the chain of command.

                                      Friend and/or member of your section
                                Section Leader (of your section or another section)
                                        Field Commander/Corps Captain
                                             Principal of your school
                                            Rehearsal Expectations

     1. Be seated, instrument assembled, music and pencil for rehearsal out, and ready to begin group warm-up
        2 minutes after the tardy bell.
     2. When you enter the band room, read the board for pertinent information.
     3. When the director comes to the podium, there should be no talking or playing.
     4. Do not approach the podium during rehearsal.
     5. Talking during rehearsal should be limited, and should pertain to the rehearsal in some way. Social
        discussions should not take place.
     6. If the director is talking, students are not talking.
     7. Participate actively and intensely in rehearsals!
     8. Students must wait for dismissal by the band director before any equipment or music is put away.
     9. Store instruments and music properly in their designated spots.

                                               Concert Etiquette

1.   Stay attentive and silent while another group is performing.
2.   No electronic devices used during a performance.
3.   Stay in uniform for the duration of the performance/concert.
4.   Do not move around or leave the performance area during a song. Wait until the song is over.
5.   No food, drink, or gum.
6.   Applaud for each group, but do not shout, whistle, make noises.
7.   Remain for the entirety of the concert.

                                              Grading Procedures

Music is an important class within the high school curriculum. It is also an important factor in the complete
education of a student. Like other classes, instrumental ensembles will be graded on a number of factors; these
factors will be averaged to determine the final grade for the nine weeks.

The following will be averaged into the students’ final grades:

1. Playing tests/auditions (worth 25% of final grade)
2. Rehearsal (worth 25% of final grade)
        a. Has all applicable materials
        b. Performing music at an acceptable level of proficiency
        c. Following class rules and procedures
        d. Attentive and participating fully
        e. Punctuality and attendance to all rehearsal sessions (excused absences are acceptable)
3. Performances: Concerts, Contests, Pep Band, Graduation, Other Performances (worth 50% of the
final grade)
        a. Has applicable materials
        b. Follows concert rules, procedures, and etiquette
        c. Attentive
        d. Contributing to a quality performance
       e. Perform at a high caliber on their instrument
       f. On time to performance warm-up
4. Individual assignments (points will vary for each assignment)
       In class and out of class work may be assigned throughout the year.

                                                 Grading Scale

Grades will be averaged and a letter grade will be assigned according to the grading scale below.

A        93-100
A-       90-92.99
B+       87-89.99
B        83-86.99
B-       80-82.99
C+       77-79.99
C        73-76.99
C-       70-72.99
D+       67-69.99
D        63-66.99
D-       60-62.99
F        0-59.99

                                                  Jazz Band

1. To provide a variety of Jazz styles of music written for the jazz ensemble for purposes of sight reading,
rehearsal, and performance.
2. To emphasize the cognitive aspects of music performance involving the periods, styles, composers, and
knowledge of techniques which are used to produce desired sounds.
3. To provide the experience of a smaller ensemble approach to music.
4. To strive for constant improvement.

This is a 2nd semester, 1 period course for ½ credit. This class is open to students who are in grades
9-12. Students must be able to read music fluently for the instrument that they will be playing in the ensemble.
Instrumentation is limited to saxophones, trombones, trumpets, guitar, bass, piano, drum-set, and occasionally
clarinet and flute. Membership is contingent upon director approval, including an audition if necessary.
Students may also be asked to join the Jazz Band during evening rehearsals and performances to complete the
instrumentation. Jazz Band will provide students the opportunity to study and perform many styles of jazz and
popular music as well as improvisation. As a part of the Jazz Band, students will be required to participate in
after school/evening rehearsals and three to four performances outside of school. A schedule is included in this
handout. Please refer to the Concert Band section for addition procedures, guidelines, rules, and expectations.


The Jazz Band will use the same uniform as the Concert Band.
                                                   Pep Band

         1. To perform a variety of rock styles and learn the techniques involved in their performance.
         2. To provide the experience of a spirit band by supporting the school and community.
         3. To strive for constant improvement.

Students who are members of the Concert Band must attend four Pep Band performances during the basketball
season – two the second nine weeks and two the third nine weeks. 8th grade students may also participate with
parent permission. The primary function of this ensemble is to provide musical entertainment at boys’ high
school basketball games. Performances at pep rallies and spirit events may also be scheduled. Attendance must
be stressed in order to give a quality performance. Rehearsals will be held forty-five minutes before the game.
The performance schedule is included in the back of the handbook. Attendance at 6 of the 7 basketball games is
required in order to earn a pin for a letterman jacket. Students will arrive at the band room at warm
up, and will be done performing by 8:30 p.m. Please make sure that you pick up your student within 20 minutes
of the ending time.


The Pep Band must wear Philo apparel or colors to performances that are in accordance with the dress code.
                                            Music Calendar

*All schedules are subject to change. Parents/Students will be notified two weeks in advance or as soon as
possible if events arise quickly.*

Concert Band Calendar

Monday, December 5th –Winter Concert
Saturday, January 14th—District 9 Honor Band (if nominated)
Saturday, February 4th –Solo & Ensemble
Week of March 12th—After School Rehearsals, TBD
Friday, March 16th & Saturday, March 17th –District Large Group Adjudication
Friday, March 30th – Franklin Local Showcase of Excellence
Wednesday, April 18th –Spring Concert
Friday, May 4th & Saturday, May 5th – State Large Group Adjudication
Friday, May 18th OR Saturday, May 19th—Cedar Point Adjudicated Event
Wednesday, May 23rd – Band Banquet
Sunday, May 27th –Graduation

Jazz Band Calendar

Friday, March 30th – Franklin Local Showcase of Excellence
Wednesday, April 18th –Spring Concert

Pep Band Calendar

Friday, December 2nd
Tuesday, December 13th
Tuesday, January 10th
Wednesday, January 18th (Girls)
Friday or Saturday, January 20th or 21st (TBD)
Tuesday, January 31st
Friday, February 10th
                       2011-2012 Acknowledgement Form
We,_____________________________ , and _______________________________
          Student Name                                Parent Name

have received and reviewed the Philo High School Instrumental Policies, Guidelines, and

Schedule. We agree to adhere to the policies, procedures, and schedule included.

Parent(s)/Guardian __________________________________Date______________


Please include an email so that we may communicate reminders and updates!

Student Email________________________________________________________

Parent Email_________________________________________________________

Please sign and submit this form to the Band Director by:

Wednesday, August 31st

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