VOLUNTEER LEADER JOB DESCRIPTION
As part of the HRPA team, the Chapter President is a key member of the HRPA
leadership team, contribution to the strength of HRPA within the geographical area of
his/her Chapter. Chapter Presidents are responsible for directing the effective
operations of their chapters in order to meet the needs of members and to ensure
conformance with Chapter and HRPA bylaws. The Chapter President is the principal
liaison between HRPA and the Chapter’s membership.
While it is the intent of this position description to reflect the duties of Chapter
Presidents in all chapters, each chapter may have varied or additional duties that are
required of their Chapter President.
The Chapter Program Director reports to the members of the Chapter
1. Build on the strength of HRPA within the Chapter Association.
2. Uphold the HRPA Code of Ethics at all times.
3. Has Signing Authority
4. Attend monthly Chapter meetings
5. Raise the profile of the Association and the Profession within the Chapter
6. Support the management of the affairs of the Association as per the statues, policies
and strategic plan.
7. Direct and manage Chapter operations to meet the local needs of Chapter
8. Direct the Chapter Executives to establish and annually review the Chapter’s
mission, vision and objectives. These should be in alignment with HRPA’s mission,
vision, strategies, objectives and policies. The Chapter President must ensure goals
and plans are communicated to his/her chapter membership on an ongoing basis.
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9. Direct and manage the business activities and affairs of all officers and directors, as
well as standing committees to ensure that accomplishment of Chapter goals,
objectives and strategies.
10. Ensure the Chapter operates in accordance with the established Chapter bylaws.
Ensure Chapter bylaws comply with the HRPA bylaws.
11. Ensure the effective and fiscally responsible operations of the Chapter.
12. Ensure the development and implementation of strategies for the retention and
recruitment of members.
13. Conduct an annual review of Chapter programs and services to ensure they meet
the needs of his/her Chapter membership and an annual review of Chapter policies
14. Meet with the chapter executive as soon as possible after the Chapter’s Annual
General Meeting (or as appropriate under the local election practices) to determine
activities and services for the coming year, including choosing committees and
15. May act as an ex-officio member of all committees of the Chapter.
16. Review the roles, responsibilities and activities of all Chapter Executives. Determine
if new positions need to be created, or if the operational structure needs to be
17. Preside in all general Chapter membership meetings and in all monthly meetings of
the Chapter Executive. Conduct these meetings in good order in accordance with
chapter and HRPA bylaws.
18. Promote good relations within HRPA by:
Providing HRPA with input via the consultation process. Discuss issues with the
Chapter Executive and members where appropriate.
Working with all members of the HRPA leadership team (Board of Directors,
Senior Management Staff, and Chapter Executives) to reinforce the importance
of good communication.
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Working with the Chapter’s HRPA Board Liaison to ensure effective relations
between the Board of Directors and Chapter Presidents through dialogue and
Disseminating information and communicate outcomes to the chapter Executive
following Chapter Presidents and Board of Directors joint meetings, and
discussions with Board/Chapter Liaisons.
Sharing all information provided to Chapter Presidents by HRPA with the Chapter
Advising HRPA of Chapter successes, initiatives and challenges on behalf of the
Remaining informed about HRPA initiatives and communicate these to Chapter
Responding to all communication directed to Chapter Presidents from HRPA
Participating in all HRPA Chapter Presidents and Board of Directors joint
meetings, conference calls and all planning activities for such.
Encouraging Chapter Executives to utilize chapter resources available through
Additional Responsibilities (may be performed by the Chapter President or a
1. Assume the responsibilities of his/her Chapter Membership Director and Chapter
Government Affairs Liaison when these positions are vacant.
2. Assume responsibilities of other roles during vacancies in key positions in
accordance with Chapter bylaws.
3. Recruit for vacant key positions ensuring a fair recruitment and selection process.
4. Manage chapter staff and chapter goods (chattel) if required.
5. Establish effective Chapter Executive volunteer management activities including;
ensuring Chapter volunteers understand their rights and responsibilities, training
executives, developing an annual Chapter Executive succession planning, strategy,
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designing activities that will both encourage and reward local volunteerism,
managing and addressing, issues related to volunteer performance.
6. Ensure appropriate communication with local Chapter members on a regular basis
via a method determined as most appropriate by his/her Chapter Executive.
7. Ensure the proper maintenance of chapter association records by the Chapter
Chapter are in accordance with privacy guidelines.
9. Provide HRPA with a copy of his/her chapter bylaws when they have been
10. Provide HRPA with an updated Chapter Executive Listing when requested each year
and as changes on the executive occur.
11. Ensure all events information if forwarded to HRPA on a regular basis for inclusions
in HRPA promotional vehicles as appropriate.
Must be an HRPA member in good standing elected by the Chapter membership and
have their CHRP designation. Must able to devote sufficient volunteer time to the duties
of the position. Must ensure that the necessary responsibilities are fulfilled on a weekly
basis. It is recommended that the Chapter President has served on a Chapter
committee, and is an active Chapter member before assuming the role of Chapter
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