design and implementation of automated motor vehicle driving licensing system by GttTJCU

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									           DESIGN AND IMPLEMENTATION OF AUTOMATED

             MOTOR VEHICLE DRIVING LICENSING SYSTEM

                             TABLE OF CONTENT

Cover page

Title Page

Certification

Dedication

Acknowledgement

Abstract

Table of content


CHAPTER ONE

1.0 Introduction

1.1 Background of the study

1.2 Objective of the study

1.3 Statement of the problem

1.4 Justification of problem
1.5 Project organization


CHAPTER TWO

2.0 Literature Review

CHAPTER THREE

3.0 Overview of the existing system

3.1 Description and Analysis of the existing system

3.2 Method of Data collection

3.21 Interview method

3.22 References to written text

3.23 Use of questionnaires

3.3 Input Analysis

3.4 Process Analysis

3.5 Output Analysis

3.6 Problems of the existing system

3.7 Justification for the new system


CHAPTER FOUR

4.0   Design of the new system
4.1   Input specification and design

4.2   Output specification and design

4.3   File design

4.4   Procedure chart

4.5   System flowcharts

4.6   System requirement


CHAPTER FIVE

5.0   Implementation

5.1   Program design

5.2   Program flowchart

5.3   Pseudo code

5.4   Sources listing

5.5   Test run


CHAPTER SIX

6.0   Documentation
CHAPTER SEVEN

7.0   Recommendation and conclusion

      Reference
                                CHAPTER ONE

1.0   INRODUCTION

The motor vehicle licensing office is one of the departments under the board of

internal revenue which is the arm of the state ministry of finance. The

activities of the board are meant to generate revenue for the government. The

motor licensing department are located at each of the local government area

head quarters of the country.

The motor licensing offices at the local government area of the state are under

the motor licensing office of the state. The daily transaction from which these

revenues are generated include the following:

Registration Of Vehicles: This include the registration of both new imported

second handed vehicles popularly known as (Tokumbo) and the ones bought

from the government and its prostates.

After the registration an identification number is issued which is unique to the

vehicle concerned. Such identification numbers serve as a mark to identify the

origin of a particular motor.
For instance Anambra state is represented by (HOME FOR ALL) Abia is

represented (GOD’S OWN STATE) Enugu with (Coal City) but this form of

identification is above the scope of this project.

Issuance/ renewal of vehicle licences: licences are issued to newly registered

cars. Also licence that has expired after the duration of six or twelve months

are renewed.

After the renewal of licence badge is issued which is stocked on the car wind

screen.

Change of ownership: This transaction affects only car, which has previously

registered. That is cars which the initial owner has decided to dash out or sell to

another person, in a situation like this registration of this vehicle will then be

updated with respect to police extract indicating justice to right full owner.

OTHERS

-     Learners permit

-     Vehicle test for road worthiness

-     Replacement of lost or defaced driving licence

Considering the important role played by this department. The introduction of

computer will enhance their activities. Also it will reduce manual operation,
     increase accuracy easy access to date, and it will also help in the accounting for

     money generated by the department.



BACKGROUND OF THE STUDY

A study was undertaken to investigate the mode of operation in our licensing office

and the difficulties encountered in executing their debs.

Consideration was based specifically on Uwani Motor vehicle Driving licensing

office.

In the cause of investigation, it was discovered that customers has to wait endlessly

before a driving licence is issued to them or before they renew the expired ones.

The current motor licensing management in Uwani Motor licensing office is very

gloomy and innovative ways have to be found to get out of this perilous situation.

To achieve the improvements required, the concept in Uwani Motor vehicle

licensing office need to be developed so as to get things done as effectively and

efficiently as possible,
1.2 AIMS/OBJECTIVE OF THE STUDY

  This research aims at improving the accuracy of information and data on all the

  transactions of wane motor licensing office to be precise.

  Providing a means for effective and efficient system integration.

  Reducing the cost of processing each unit of data.

  For instance data on the registration of cars, issuance of licences, a data on

  change of ownership etc

  Providing an easy and fast way of accessing and retrieving information.

  Reducing the number of staff in specific administrative functions because of

  cost.

  All this functions have been simplified and fully implemented when I was

  designing the new system which is a computer wed system whish is a

  computerized system.



  1.21         STATEMENT OF THE PROBLEM

  Motor licensing system demands for efficient service to attain the maximum

  requirement of their customers.
But due to the fact that man cannot work beyond his capacity, there is

reduction in the total output of the existing organization. These are some of the

inefficiencies that leads to the computerization of the existing system.

1.    Inability of workers o keep accurate account of money generated.

2.     Inadequate storage facilities.

3.    Their speed of program execution and implementation is very low

4.    Customers demand canned be efficiently and conveniently attained to.

5.    Method of retrieving information is tedious and time wasting.

Due to these in competencies observed in the manual services, I was faced with

the challenges of finding a way to alleviate this problems.

Therefore this exclusive project (software) has been design to take appropriate

care of such problems listed above.
1.3     SCOPE OF THE STUDY

    Since it is an academic exercise the project is restricted to Uwani Motor

licensing office Enugu and is designed to handle only some of the activities of

the department.

Namely:

i       Change of ownership

ii      Registration of vehicles

Iii     Issuance and renewal of licences

iv.     Report generation

v.      Modification, display, deletion, addition of vehicle records

vi.     Enquires

Also only some categories of vehicles can be handle for instance cars, pickups

and mini buses.

The system was not design to handle special numbers like

-       Government and parastatals vehicles.

-       Armed forces and police vehicles

-       Diploma and reserved numbers
Although the scope of the project is restricted to Uwani Enugu and certain

customers, it could be modified to take care of other states and special numbers

by addition and modification of the system



1.4   METHODLOGY

1.    INTERVIEW:          The researcher visited the licensing authority and

interviewed the staffs in various areas and levels in the establishment

I also interviewed some of the customers I met during my visit.

The state motor licensing was the first person interviewed. He briefed me on

the various services rendered by the establishment and later direct me to the

financial controller and to other members of the establishment who seen to the

day to day transaction and are in better position to get me informed on the

shortcoming of the system.

2.     OBSERVATION : In the cause of interviewing the staff, time was

spent in their offices to see their mode of operation and how the existing

system work

I also observed that information dissemination is very slow, though its

effective.
3. REGRENCES TO WRITEN MATERIALS: In the cause of information

mining the researcher made references to some written materials and find out

the necessary information on motor licensing in Nigeria.

The information gathered here was used in writing the project



1.5   PROJECT ORGANIZATION

Chapter     1      -     Introduction

Chapter     2      -     Review of related literature

Chapter     3      -     Descriptor and Analysis of the existing system

Chapter     4      -     Design of the new system

Chapter     5      -     Implementation

Chapter     6      -     Documentation

Chapter     7      -     Recommendation and conclusion
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