BYLAWS of the by PSVCtU

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									Revised June 2011
                                          BYLAWS of the
                                WESTERN NEW YORK CHAPTER of the
                         INTERNATIONAL ASSOCIATION OF ASSESSING OFFICERS

ARTICLE 1 GENERAL PROVISIONS

Section     1.1          The official name of the chapter shall be the “Western New York Chapter of
                         The International Association of the Assessing Officers” hereinafter W.N.Y.
                         Chapter I. A. A. O. or chapter.

Section     1.2          The W.N.Y. Chapter I.A.A.O. shall have a jurisdictional area inclusive of the following
                         Counties located in the western portion of the State of New York. Allegany, Cattaraugus,
                         Chautauqua, Erie, Genesee, Livingston, Monroe, Niagara, Ontario, Orleans, Steuben,
                         Wayne, Wyoming and Yates.

              1.21.A.A   The chapter shall limit its jurisdictional area to those counties listed in Section 1.2 excepting
                         that the majority of the members of I.A.A.O. in a county, contiguous to the chapter jurisdiction
                         area may petition for inclusion in the W.N.Y. Chapter I.A.A.O. The Executive Board of
                         I.A.A.O. and the Executive Committee of the W.N.Y. Chapter I.A.A.O. must approve by
                         a simple majority vote the inclusion of the petitioning county in the W.N.Y. Chapter I.A.A.O.
                         jurisdictional area.

Section      1.3         The objectives and goals of the W.N.Y. Chapter I.A.A.O. shall be to elevate the standards
                         Of the assessment profession, to enhance the professional stature and recognition of the
                         Assessment and real estate appraisal professions, to increase public education regarding the
                         real property tax system, and to provide an information and communications resource to its
                         membership as well as all assessment and real estate appraisal practitioners in its jurisdictional
                         area.

              1.31        The W.N.Y. Chapter I.A.A.O. shall promote its stated objectives and goals by sponsoring
                         I.A.A.O. professional assessment and property appraisal courses.

               1.32      The W.N.Y. Chapter I.A.A.O. shall provide a forum for speakers on topical issues related
                         to the appraisal of real estate, valuation of personal property, property assessment and ad
                         valorem taxation of real property.

               1.33      The W.N.Y. Chapter of the I.A.A.O. shall promote and encourage its members to earn the
                         professional designations of Certified Assessment Evaluator, Residential Evaluation
                         Specialist and Cadastral Mapping Specialist conferred by the I.A.A.O.

SECTION 1.4 MEMBERSHIP

                  1.41   Membership in the W.N.Y. Chapter I.A.A.O. is open to all persons interested in real property
                         assessment and appraisal. Only members in good standing of both the W.N.Y. Chapter I.A.A.O.
                         and the I.A.A.O. residing or having their principal place of business within the chapter’s
                         jurisdictional area shall be eligible to hold office, vote in chapter elections or vote on Chapter bylaw
                         changes.




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             1.42     The categories of membership are as follows.

             1.421    Voting Members – Voting members shall be all chapter members who are I.A.A.O. members
                      in good standing, excepting only those who reside within or have principal place of business
                      within the W.N.Y. Chapter I.A.A.O. jurisdictional area may vote in chapter elections or on
                      chapter bylaw changes.

             1.422    Non Voting Member - Non voting members shall be all chapter members who are not
                      I.A.A.O. members in good standing excepting those as limited in 1.421.

             1.423    Distinguished Chapter Membership – The W.N.Y. Chapter I.A.A.O. shall grant distinguished
                      chapter status to any W.N.Y. Chapter I.A.A.O. voting member who holds office in or becomes
                      a member of the Executive Board of I.A.A.O. by reason of election.

             1.424    Member Preclusion- No person who is precluded from I.A.A.O. membership by reason of an
                      action by the I.A.A.O. Executive Board or an ethics review committee or panel acting on behalf
                      of the I.A.A.O. shall hold membership in the W.N.Y. Chapter I.A.A.O.

             1.43     A chapter member in good standing who is a member of the I.A.A.O., is one who has paid all
                      I.A.A.O. and chapter dues. A chapter member in good standing who is not an I.A.A.O. member
                      is one who has paid all chapter dues.

             1.44     Chapter membership dues shall be independent of I.A.A.O. dues, Chapter dues shall be $20.00
                      per annum payable by July 30th of each calendar year.

             1.441    The W.N.Y. Chapter I.A.A.O. shall not collect, process or forward any I.A.A.O. dues. All
                      I.A.A.O. dues shall be paid directly to the I.A.A.O. headquarters.

             1.442    Distinguished Chapter Member. Any person who shall be granted the status of Distinguished
                      Chapter Member shall not be required to pay annual chapter dues for the duration of the chapter
                      membership.

             1.443    Chapter Sponsor – Any organization, individual, company, corporation or partnership
                      which contributes not less than $100 per annum up to $1,000 to defray the chapters expenses
                      in providing I.A.A.O. educational services shall be designated a W.N.Y. Chapter I.A.A.O.
                      sponsor. Public recognition of the donation and chapter sponsor status shall be given to
                      donors at the time the educational service is provided and as approved by the executive
                      committee

             1.444    Chapter dues modification and or revisions. Annual chapter dues may be revised for a
                      Succeeding year upon recommendation of the chapter officers acting through the chapter
                      president and with the approval of the majority of voting members present at the chapter
                      meeting preceding issuance of membership dues invoices.

ARTICLE II           CHAPTER GOVERNMENT

SECTION       2.1    Officers – The Officers of the chapter shall consist of the 1) President, 2) Vice President,
                     3) Treasurer, 4) Secretary, all of whom shall be elected biannually and serve for two years. ,




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  SECTION      2.2     EXECUTIVE COMMITTEE

              2.21     The Executive committee shall be the governing body of the chapter. The committee shall be
                       composed of the chapter offices, the immediate past president of the chapter and three (3)
                       members at large. The members at large shall not be from the same counties. The members
                       at large may be increased by majority vote of the chapter membership at the annual meeting in
                       which chapter offices are elected. At large members of the chapter executive committee shall
                       be elected biannually and serve for two year terms beginning September 1992.

 SECTION       2.3    DUTIES OF THE CHAPTER OFFICES

              2.31    President- The President shall preside at the chapter and at the executive committee meetings
                      and subject to the approval of a majority of the executive committee shall appoint all necessary
                      committees of the chapter. If a vacancy occurs in any office, executive committee position
                      and/or committee, the president subject to the approval of the majority of the executive
                      committee shall fill that position. If a vacancy occurs in the office of chapter president,
                      chapter vice president shall become president. The president shall not succeed him/herself in
                      office, but may be re-elected and serve after an interval of one term.

              2.32    Vice President- The vice president shall in the absence of the president for good cause preside at
                     the chapter and executive committee meetings. The vice president shall perform those duties
                     delegated by the president.

              2.33    Treasurer- The treasurer shall receive all monies collected by the chapter or by any officer or
                      party on behalf of the chapter, depositing such monies in a financial institution designated by the
                      executive committee. The treasurer shall mail membership renewal applications on or before
                      June 1st each year. The treasurer shall regularly report the financial status of the chapter to the
                      executive committee and annually prepare a financial report submitted to the executive director
                      of the I.A.A.O. in August each year and the chapter membership in September.

              2.34    Secretary- The secretary shall prepare and keep a roll of all chapter members, and shall keep an
                      Accurate record of the minutes of all regular and special meetings of the chapter and the chapter
                      executive committee. The secretary upon approval of the minutes by the executive committee
                      shall send a copy of the minutes to the executive director of I.A.A.O. The secretary shall
                      annually submit a list of members including officers and executive committee members to the
                      executive director of I.A.A.O. in August each year and the chapter membership in September.
                      The secretary shall prepare and keep a record of all chapter correspondence not specifically
                      the responsibility of other officers and shall send notices of regular and special meetings to the
                      membership. The secretary shall serve as the chair of the Publication/Public Relations Committee.

              2.36    At the end of each term of an officer, executive committee member or committee chair, that
                      person shall turn over the books and records of the office to their successor.

              2.37    The term of office of all officers shall begin on July 1st of the year of election and end on
                      June 30th of the second year of the term of office.


ARTICLE III          NOMINATIONS AND ELECTIONS

Section        3.1    NOMINATING COMMITTEE



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             3.11      The president of the chapter acting with the approval of the majority of the executive
                       committee shall designate three voting members of the chapter to a nominating committee to
                       select eligible candidates for the chapter offices and executive positions. The committee shall
                       be appointed not later than the meeting immediately preceding the annual meeting for election
                       of officers. The committee shall meet at a central location and prepare a slate of officers for all
                       elected chapter positions.

             3.12      The nominating committee shall endeavor to prepare a slate of at least two candidates for
                       each vacant elected position. If the nominating committee is unable to provide the names of
                       more than 1 candidate for each vacant elective position it shall provide the executive committee
                       and chapter membership with the reason(s) as to why.

             3.13      The nominating committee shall make its selections and submit a report to the executive
                       committee not later than 20 days prior to the annual meeting at which time elections take place.

             3.21     The secretary shall prepare and distribute election ballots to all voting members not less than
                      10 days prior to the annual meeting at which elections take place.

             3.22     The election ballots shall provide for write in candidates.

             3.23     The ballots shall be of such form as to insure secrecy of voting to the membership.

             3.24     Prior to the submission of ballots at the annual meeting held for such purposes, any member
                      otherwise eligible to hold elected position may with the approval of any two other voting
                      members become a candidate for any elected position. The president shall at the annual meeting
                      held for such purposes make public the members candidacy prior to the final balloting.

             3.25     The secretary shall assemble the ballots and provide them to the chapter president who
                      shall submit them to the nominating committee for counting.

             3.26     The nominating committee shall report the vote count to the chapter president who shall report
                      and post the election results to the membership.

             3.27     A simple plurality of votes cast shall be sufficient for election of officers and the executive
                      committee.

             3.28     In the event of a tie vote the executive committee members who are not candidates for the
                      office shall by majority vote determine the election winner.

ARTICLE IV          CALENDAR - FISCAL YEAR begins July 1st and ends June 30th

Section       4.1     CHAPTER MEETINGS

             4.11     The chapter shall hold an annual meeting in June of each year at a time and location designated
                      by the executive committee.


             4.12     The June chapter meeting shall be the annual meeting.

             4.13     The chapter may schedule and hold 3 additional meetings per year.



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            4.14     The executive committee shall provide to the membership present at the annual June meeting a
                     list of additional meetings.

SECTION     4.2      Special Meetings- Special meetings may be held on the call of the chapter president or upon
                    written request of members of the executive committee.

SECTION     4.3      Quorum- For the purpose of transacting official chapter business a quorum shall consist of at
                    least 5 members of the executive committee or a majority of the voting members of the chapter
                    as applicable.

          4.41      The secretary shall notify the chapter membership of regular meetings at least 10 days prior
                    to the meeting. The secretary shall notify the executive committee at least 5 days prior to a
                    special meeting.

            4.42     The notice of regular and special meetings may be incorporated into the chapter publication
                     or make by any other reasonable method.

ARTICLE V           COMMITTEES

SECTION      5.1    General provisions - There shall be standing committees and such other committees as are
                    deemed necessary by the executive committee to carry out the objectives of the chapter.
                    The chapter president with the approval of a majority of the executive committee shall
                     appoint all committee members except where the stated duties of an office established the
                     incumbent as a committee chairperson.

SECTION       5.2     Standing committees – The following shall be standing committees:

             5.21     Nominating Committee

             5.22     Education Committee

             5.23     Publication/Public Relation Committee.

SECTION       5.3     Duties – All committees shall perform their duties in compliance with the by laws of the
                     Chapter and the I.A.A.O. rules, regulations and constitution. All committee actions are
                     subject to the approval of the executive committee.


ARTICLE VI            AMENDMENTS TO THE CHAPTER BY LAWS

SECTION       6.1     Amendments to the By Laws – The chapter by laws may be amended upon
                      recommendation of the executive committee and subject to the approval of two thirds of the
                      eligible voting members. The secretary shall notify the voting members at least 10 days prior to the
                      vote. Amendments may be voted on at any regularly scheduled chapter meeting or the annual
                      meeting.


SECTION      6.2      Approval by the I.A.A.O. Executive Board- All chapter by law amendments after approval
                      by members, must be approved by the executive board of I.A.A.O. The secretary shall
                      certify the amendment and address it to the executive board of I.A.A.O. and mail it to the
                      Executive Director of I.A.A.O.


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ARTICLE VII           CHAPTER FUNDS

SECTION        7.1     Creation
                       The funds of the chapter shall consist of a general operating fund.

SECTION        7.2     Operation

               7.21    The executive committee shall instruct the treasurer as to the desired method for receipt
                       and disbursement of chapter funds.

               7.22   The treasurer shall be responsible for keeping a record of all chapter financial transactions
                      and balances, for the auditing of such records, and for regularly reporting the financial status
                      of the chapter to the executive committee and membership.

               7.23   The treasurer shall annually prepare a report of the chapter activities for the previous year
                      and submit it to the executive director of the association by September 1. The report shall
                      include a statement of receipts, disbursements and balances for the reporting year.

SECTION        7.3     General Provisions
                       The chapter shall be responsible for filing all applicable tax returns. Tax returns shall be
                       filed by the Treasurer after approval of the tax returns by the executive committee.

SECTION       7.4     Annual Budget
                      The chapter president, in conjunction with the chapter treasurer shall annually prepare
                      a proposed budget covering the chapter’s next years expenditures. The president shall,
                      in May of each year, submit the proposed budget to the executive committee or the chapter
                      which may adapt or alter said proposal as it deems required to carry on the chapter’s business
                      for the succeeding year. The budget shall be adopted upon approval by a majority of votes of
                      the chapter’s executive committee.

SECTION        7.5    Dissolution
                      If the chapter is dissolved, its assets shall be turned over to the I.A.A.O. not later than 90
                      days following official, formal dissolution. The members shall not derive pecuniary gain
                      or profit from the chapter.


Revised June 2011
Wednesday, August 08, 2012




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