This statement is usually due by the end of October of each year. The year-end For a more detailed description of your reports must consist of a balance sheet and duties and responsibilities as a Branch a profit and loss (income) statement. Treasurer please refer to one or more of the following: Remember! It is mandatory that receipts be issued for members paying 700 101 The General By-Laws their membership dues as well so that a *No. 102 Sask. Command By-Laws proper paper trail is there and the 700 103 Ritual & Insignia Manual membership committee can do its job 700 105 Rules of Procedure/Meetings properly. 700 212 Membership Processing Guide 700 214 Honours and Awards Prior to the Zone Commanders’ visit a 700 249 Sports Guide letter may be received outlining all of the 700 286 Membership Eligibility Guide THE ROYAL items they want to review or items that are 700 312 Membership Chairman’s Guide CANADIAN LEGION outstanding by the Branch. 700 315 Public Relations Manual 700 319 Service Officers Handbook Your Goal as Branch Treasurer. 700 321 Chaplains Manual *200 134 Poppy Manual SASKATCHEWAN Before you can set financial goals for the *200 823 Speakers Guide and Facts COMMAND Branch you need to have a real good idea 700 100 Legion Act to Incorporate where the Branch currently sits financially. News/Snapshots Guidelines/Legion Mag Keep in mind that once changes are *No. 138 Provincial Sports Rules implemented the effect or impact of the changes may not be seen for several The above are available from Dominion months. When you set up your goals Command with the exception of those categorize them into short term (3-6 noted (*) which are available only from months), medium term (6-15 months) and LEADERSHIP AND Sask. Command. long term (15-24 months). DEVELOPMENT These Series of Brochures are the property COMMITTEE Be careful not to set goals that are of Saskatchewan Command Legion and unattainable within your term in office. are intended for use only by its members. Goals should be discussed with the Branch President, the Finance Committee or with The Royal Canadian Legion Branch Officers Series Zone or District officers. These are the Saskatchewan Command colleagues that can help you to attain your 3079-5th Avenue goals. Remember, the more accurate a Regina, Sask. S4T OL6 financial picture you can offer, the more Phone (306) 525-8739 The effective your Branch will be in planning Web. www.sasklegion.ca for the future. GOOD LUCK. Branch Treasurer Feb/2010 Congratulations! On being elected as the executive how to read and interpret the Treasurer of your Branch. You have Branch financial reports will make your The Treasurer should review the cost and accepted this position, which carries the job easier. Financial awareness and the selling prices of all commodities (bar, distinction of being one of the most critical understanding supports the decision legion supplies, poppy wreaths, etc) on a positions with the Legion. making process. continuing basis to ensure the Branch maintains a reasonable mark-up. When This brochure has been designed to offer GENERAL AND POPPY FUNDS MUST prices need to be adjusted you will make tips and ideas that will help to make your BE KEPT IN SEPARATE BANK recommendations to the executive term in office a success. Please take time ACCOUNTS ACCORDING TO THE committee accordingly. A gross profit of to read and discuss this information with GENERAL BY-LAWS. All monies 25-35% should be your target. your Branch President, Zone Commander received by a Branch shall be deposited or Command Office. Their experience and immediately into a bank, trust company or The Treasurer’s job is to review the guidance will be of great value to you credit union. Proceeds from break-open operating expenses of the Branch at all during your term. tickets, bingo and lotteries will be times. Expenses that should be monitored deposited into separate designated trust regularly are telephone, bank charges, The information contained in this brochure accounts as well. advertising, miscellaneous, stationary and is intended as an overview of your duties the largest expense for most Branches, and responsibilities. On the back are listed The general ledger is a consolidation of wages and benefits. Per Capita Tax for the names and order numbers of various the journal entries being recorded to their membership should be looked at as well to manuals, which are available to you and proper accounts and it is from the general ensure that you are charging enough for your colleagues. ledger that the financial statements are membership dues to offset your expenses. prepared. Separate bank accounts require At Your Installation, You gave a pledge separate journals, cheques, monthly Your duties to Zone and District. to perform the duties of your office reports, and properly prepared annual As Branch Treasurer you have few direct faithfully and to the best of your ability. financial statements. responsibilities to the Zone or District. However, once a year the Zone The duties you have undertaken as a The Treasurer must prepare a monthly Commander schedules an official visit to Branch Treasurer are vast and can not be statement of income and expense for each every Branch and at that time you must taken lightly. It will be your duty to ensure bank account and present these reports to bring your financial situation to his/her that an accurate account of all monies the membership at the general membership attention. Your Zone Commander is there received or paid out are recorded, and a meeting. to help you and your Branch if you are record of all other financial transactions is encountering difficulties. He will also maintained. Your duties to your Branch. ensure that you have completed the You must remember that you are a You are accountable for all monies coming General Account Financial Statement that member of a team and that you alone into and going out of the Branch. is submitted to Provincial Command on a cannot resolve all of the Branch financial Therefore, it is your responsibility to yearly basis. Command provides the form problems. You can and should take advice ensure that all monies are recorded and an needed for completion usually by the end from your fellow officers and discuss with accurate paper trail exists. Handle this of February of each year. If you have not them matters of financial importance. money as if it was yours and remember the submitted it by then, your Zone The future of your Branch is in your membership has entrusted you to Commander is tasked with ensuring that it hands. You have an opportunity to administer the funds of the Branch on their is done. The same is true for the yearly educate and train the executive. Teaching behalf. Poppy Trust Fund Statement.
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