Developing the School Improvement Plan

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					       Developing the School Improvement Plan
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                               April 13, 2012                         1
             NH Department of Education

   Developing the School Improvement Plan
                April 13, 2012
Referencing State and Federal Requirements for Schools in Need of Improvement:
                NH RSA 193-H and Federal Public Law 107-110

Presenters:
Mary Ellen Arigo, Title I Schoolwide & School Improvement
Merry Fortier, Bureau of Accountability, School Improvement




                    NH Department of Education
                Developing the School Improvement Plan


                         Webinar Agenda
   Documents and Resources – what do I need and where are they
    located?

   Statutory Requirements – What are the state and federal
    requirements for an improvement plan?

   Plan Review and Approval Procedures

   Writing the Plan – Required Components

   The Planning Process – Recommended Resources

   The Steps to Success Option
                              April 13, 2012                      3
              Developing the School Improvement Plan

         Documents for Developing the Plan

     Select one of two documents to complete the plan:

    Instructions and Forms for Developing the School Improvement Plan
                         For Non-Title I Schools
                                   OR
  Instructions and Forms for Developing the School Improvement Plan
                           For Title I Schools


  ** The requirements for Title I schools and non-Title I
    schools are different. Be sure to use the document
appropriate for your school for the upcoming (2012-2013)
                       school year.**


                               April 13, 2012                            4
                        Developing the School Improvement Plan


                Where Are the Documents Located?
From the NHDOE home page at http://www.education.nh.gov/
For Title I Schools:
    ◦ Select “T” on the subject index alphabet in the top section of the homepage
    ◦ Select “ Title I, Part A”
    ◦ Select the “Title I Schools in Need of Improvement (SINI) Information” box
    ◦ Links to the Title I plan document and other information are listed individually.
   For Non-Title I Schools:
    ◦ Select “S” on the subject index alphabet in the top section of the homepage
    ◦ Select “Schools in Need of Improvement” (SINI)
    ◦ Select 2012-2013. This brings you to the 2012-13 SINI Web page at
    http://www.education.nh.gov/instruction/school_improve/sini_2012_13.htm
    ◦ Under the heading “For New Schools In Need of Improvement”, select the
      “Non-Title I School Improvement Plan” document.




                                      April 13, 2012                                      5
               Developing the School Improvement Plan


                                  Resources
All resource materials listed below, including this power point are
located in the “Resources” section of the 2012-2013 SINI web page at
    http://www.education.nh.gov/instruction/school_improve/sini.htm

   Chart of State and Federal Requirements
    (an overview of the requirements for Title I and Non-Title I schools for
    each year a school is in SINI status.)

   Improvement Plan Review and Approval Procedures

   A link to information about the “Steps to Success” on-line plan
    development process

   The “Modified Continuum “ self-assessment guide

                                     April 13, 2012                            6
           Documents and Resources


Questions on Documents and
Resources?
You have two options for asking a
question:
 “Raise your Hand” and you will
   be unmuted to ask your question;
   OR
 Type your question in the chat
   window



                      April 13, 2012   7
 Developing the School Improvement Plan




Statutory Requirements




               April 13, 2012             8
            Developing the School Improvement Plan
      State and Federal Statutory Requirements

New Hampshire’s school and district accountability statute
requires the development of a school improvement plan for
any school officially designated as a school in need of
improvement. (NH RSA 193:H) The plan must describe at a
minimum:
(1) the area(s) in which the school did not make
adequate yearly progress for two consecutive years,
resulting in the designation as a school in need of
improvement, and
(2) the activities the school will implement to improve
the underlying issues affecting student achievement in
the designated area(s).

                          April 13, 2012                     9
           Developing the School Improvement Plan
      State and Federal Statutory Requirements



For Title I schools designated as a school in need
 of improvement, the improvement plan is also
 required by the federal No Child Left Behind
 Act (P.L. 107-110).

 Title I school improvement plans must
 therefore include the following items (3) – (8):



                         April 13, 2012              10
           Developing the School Improvement Plan
      State and Federal Statutory Requirements

(3) an overview of the research demonstrating that
  strategies selected are of proven effectiveness;

(4) parent and family involvement strategies to increase
  the likelihood that improvement efforts are successful
  and sustained;

(5) a description of how parents and outside experts
  were consulted in designing the plan;

(6) a description of the school or district’s teacher
  mentoring program;
                         April 13, 2012                 11
             Developing the School Improvement Plan
       State and Federal Statutory Requirements

(7) a description of the parent notification process, together with a
copy of the parent notification letter, explaining the reasons for the
school’s designation. The Parent Notification letter must be
disseminated to parents at least 14 days prior to the start of the
2012-2013 school year.

If applicable, the letter must include procedures parents may use to
request school choice for their child.
The Parent Notification letter must be disseminated to
parents/guardians and teachers. Deadline for approval of the
notification letter is June 15, 2012 (should be received by the
NHDOE by May 15).

Before completing Form Page 5, review the Public School Choice
and Parent Letter document located on the Title I SINI webpage.

                            April 13, 2012                           12
              Developing the School Improvement Plan
        State and Federal Statutory Requirements


In addition, the district must annually post on its website:
  ◦ the number of students requesting school choice;
  ◦ the number of students that receive school choice; and
  ◦ the name(s) of the schools to which students have transferred,
    with the associated number of students that are attending
    through choice.

(8) signed assurances that certain practices and policies
  are established and implemented.




                            April 13, 2012                           13
            Developing the School Improvement Plan
       State and Federal Statutory Requirements



                 Required Focus of the Plan
 In contrast with other strategic plans which may be
 broader in scope, this improvement plan must be
 specifically focused on improving student achievement in
the areas in which the school did not make Adequate
Yearly Progress (AYP), resulting in the designation as a
school in need of improvement.




                          April 13, 2012                    14
               Developing the School Improvement Plan
          State and Federal Statutory Requirements



                     Duration of the Plan
   The school improvement plan is in effect for a two-year
    period (school years 2012-2013 and 2013-2014 ).

   While your planning process should encompass a two-
    year period, you will be submitting an action plan for
    the first year (2012-2013) only.




                             April 13, 2012                  15
               Developing the School Improvement Plan
          State and Federal Statutory Requirements



   The action plan for the second year is submitted in
    conjunction with a required annual progress report at
    the end of the 2012-2013 school year.

   The “school in need of improvement” designation is
    removed once the school makes Adequate Yearly
    Progress (AYP) for two consecutive years in the content
    area(s) for which the school is identified.




                             April 13, 2012                 16
                  Developing the School Improvement Plan
             State and Federal Statutory Requirements

               Deadline for Submission
 In accordance with state and federal law, the improvement plan
  must be submitted within 90 days from the close of the AYP
  appeals process (May 4), at which time the designation as a
  school in need of improvement is final.
 Deadline for approval of the Title I SINI parent notification
  letter is June 15, 2012 (should be received by the NHDOE by
  May 15th).
 The School Improvement Plan must be submitted electronically
  (via e-mail) by August 1, 2012.
 As the plan is a public document, Title I schools must post their
  completed plan on the school/district website. Non-Title I
  schools are strongly encouraged to also post their plans.


                                April 13, 2012                        17
        State and Federal Requirements


Questions on State and Federal
Requirements?
You have two options for asking a
question:
 “Raise your Hand” and you will
  be unmuted to ask your question;
  OR
 Type your question in the chat
  window


                      April 13, 2012     18
               Developing the School Improvement Plan
                Review and Approval Process

               Plan Review and Approval Process
   Consistent with state and federal accountability law,
    the local school board is the responsible entity for
    oversight of a school or district’s plan for improving
    student performance.

   To that end, the NH Department of Education, during
    the 2011-12 school year, clarified its role in the plan
    review and approval process, resulting in a shift from
    reviewing all plans to an indicator-based process for
    determining if a plan/progress report is “in need” of
    review. The indicators include, but are not limited to:

                             April 13, 2012                   19
                   Developing the School Improvement Plan
                  Review and Approval Process

                Plan Review and Approval Process

   a school’s cumulative AYP index score in the “all students” category,
    and its ranking in relation to other schools in the state;
   whether one or more schools in the district meets the state’s
    definition as “persistently low performing”;
   the number of years the school or district has been identified for
    improvement;
   program-specific requirements (i.e. the use of Title I SINI/DINI
    professional development set-aside funds, alignment to PD master
    plans, Title III Corrective Action requirements, etc.)
   a request from the school or district for specific feedback on areas
    of concern .


                                April 13, 2012                          20
                   Developing the School Improvement Plan
                  Review and Approval Process

               Plan Review and Approval Process
  Which plans/progress reports are affected by this change in
   procedure?
Plans submitted by schools in SINI status Year 1-3, as well as districts
in DINI status Year 1 and 2, will be reviewed “as needed,” based on
the indicators referenced above, or upon the request of the school or
district.

  Which plans/progress reports are not affected by this change?
Plans submitted by schools in SINI status Year 4 and higher, as well as
districts in DINI status Year 3 and higher, will continue to be reviewed.




                               April 13, 2012                           21
         Review and Approval Process


Questions on Plan Review and
Approval?
You have two options for asking a
question:
 “Raise your Hand” and you will
  be unmuted to ask your question;
  OR
 Type your question in the chat
  window


                      April 13, 2012   22
Developing the School Improvement Plan
     Required Components




    Writing the Plan:
  Required Components




              April 13, 2012             23
                Developing the School Improvement Plan
                   Required Components


                                                      School Improvement Plan
                                                             Document
                                                        Title 1        Non-Title 1
      REQUIRED PLAN COMPONENTS
   Cover Page ------------------------------            Form Page 1    Form Page 1

   Memorandum of Understanding------                    Form Page 2    Form Page 2
                                                         Form Page 3    Form Page 3
   Plan Abstract------------------------------
                                                         Form Page 4    Form Page 4
   Action Plan -------------------------------
                                                         Form Page 5           N/A
   Parent Notification ---------------------




                                     April 13, 2012                               24
               Developing the School Improvement Plan
                  Required Components


 School Improvement Plan Cover Page (Form Page 1)


 Memorandum of Understanding (MOU). (Form Page 2).
 Note: The MOU must be signed. It may be submitted with either an
       original or electronic signature.


 Plan Abstract (Form Page 3).
   In two pages or less, provide all information requested


 Action Plan for School Year 2012-2013 (Form Page 4)


 Parent Notification Letter for Title I Schools (Form Page 5)


                             April 13, 2012                         25
                    Developing the School Improvement Plan
                          Required Components

                  Form Page 3: The Plan Abstract
                    In two pages or less, summarize:
   The plan development, review, and dissemination process.
     Who was meaningfully involved?
     Who was consulted?
     How was the plan reviewed prior to submitting it?
     How will it be disseminated and explained to others, especially those
      who were not directly involved in its development?


   The underlying, “root cause” issues identified as most likely helping
    or hindering student achievement, especially the achievement of
    students below proficient in the content area(s) for which the
    school is identified.
     Be specific about what was identified and how. Identify which of the
      issues will be priorities for the school’s Action Plan.

                                 April 13, 2012                               26
                   Developing the School Improvement Plan
                       Required Components


                 Form Page 3: The Plan Abstract

   The activities proposed for 2012-2013 to address the priority
    issues, and how they will increase the likelihood of improved
    student achievement.
     What we propose to do, and
     Why we propose to do it.




                                 April 13, 2012                     27
                            Developing the Plan
                      Required Components

           Form Page 4: The 2012-2013 Action Plan
Duplicate Form Page 4 as needed. For each area in which the school is
identified for improvement, clearly describe the


   Goal (achievement gap/priority issue being addressed)


   Strategies (to be implemented)


    Objectives (anticipated changes in professional practice
                   AND student learning)


   Proposed Activities designed to achieve the Objectives.


                                April 13, 2012                          28
   Developing the School Improvement Plan


Questions on Developing the Plan?

Use either of your two options for
asking a question:
 “Raise your Hand” and you will
   be unmuted to ask your question;
   OR
 Type your question in the chat
   window


                      April 13, 2012        29
      Developing the School Improvement Plan




Resources for Developing the Plan




                    April 13, 2012             30
           Planning Grant Application for
          New Title I Schools and Districts
              In Need of Improvement
 FUNDING
       Any Title I school or district newly identified as in need of
       improvement is eligible to apply for planning funds not to
       exceed $3,000.


   TIMEFRAME
       The project period may start on or after May 15, 2012 and
       must end no later than August 31, 2012. Funds may
       not be obligated until such time as your planning grant
       application has been received and approved by the NHDOE
       Title I Office.




                             April 13, 2012                            31
                     USE OF FUNDS
   Use of funds is restricted to activities directly
    related to the development of the required plan.
   Funds are to be used to hire a facilitator.
   Remaining funds may be used to:
    ◦ bring in an outside expert;
    ◦ cover costs to participate in training related to the content of
      the plan:
    ◦ Pay staff for work done outside regular contract hours;
    ◦ pay for substitutes;
    ◦ visit other schools/districts;
    ◦ cover local team meeting expenses or other needed allowable
      expenses

                               April 13, 2012                            32
          Planning Grant Application For
         New Title I Schools and Districts
             In Need of Improvement

Submit via the online grants management system
only:
  the required district/school contact information

  the activities and funds needed for each activity, and

  Complete and save the Planning Committee members
   as an attachment in the online system.




                        April 13, 2012                      33
       Developing the School Improvement Plan
                 Planning Resources

 As you begin to formulate an approach for developing your plan,
 you may wish to consider two resources that can help you focus on
  the following necessary questions:

                 Where are we now?
                 Why?
                 What are the next steps?”

1.      Steps to Success (an on-line self-assessment and plan
        development process)


2.      The Modified Continuum self-assessment guide


                                April 13, 2012                       34
     Developing the School Improvement Plan
               Planning Resources
Both resources support this recommended planning process:

   Establish a core planning team with clear roles and
    responsibilities;

   Conduct a “check-up” (Self-Assessment) of current school
    practices and programs designed to improve student
    achievement, so to answer these questions:
      What did we implement and why?      (the “Here’s What”)
       What were the results?              (the “So What”)

   Identify the location of student achievement gaps to determine
    which students are falling behind and in which areas. Your
    school AYP reports are only one measure of student
    achievement, but can usefully serve as a starting point for
    “digging deeper” to examine student strengths and weaknesses.
    Other data sources can also help.
                             April 13, 2012                          35
       Developing the School Improvement Plan
           (Planning Resources Document )

   Examine conditions, issues, practices, or policies that may be
    contributing factors to either helping or hindering student
    achievement;

   Determine which of these factors are within the school’s control,
    and then decide what to tackle first (prioritizing);

   Move the priorities into a realistic action plan (the “Now What”);
    and

   Monitor the plan for effectiveness as well as timely implementation.




                                April 13, 2012                           36
           Developing the School Improvement Plan

           The Steps to Success OPTION for the
                  2012-2013 Action Plan

What is Steps to Success?
   Structured framework for improvement plan development,
    monitoring and reporting (go to NH DOE website, Steps to
    Success page)
How is it the Same As the standard form?
   Same state and federal requirements for content, components, due
    dates
How is it Different From the standard form?
   Guidance and resources to structure the process of developing the
    improvement plan
   Online workspace to capture, document, retrieve plan components

                              April 13, 2012                        37
          Developing the School Improvement Plan

          The Steps to Success OPTION for the
                 2012-2013 Action Plan

Where can I learn more?
  Go to NH DOE website, Steps to Success page
http://www.education.nh.gov/instruction/integrated/stepstosuccess.htm


Webinar for Schools interested in the Steps Option for
improvement planning:
        Monday, April 23, 2:30 pm – 4:00 pm
To register, go to http://registrations.rmcres.com
and enter the Event ID: SINI2


                             April 13, 2012                         38
               Planning Resources


Questions on Planning Resources?

Use either of your two options for
asking a question:
 “Raise your Hand” and you will
   be unmuted to ask your question;
   OR
 Type your question in the chat
   window


                      April 13, 2012   39
                      Reminder!

Links to the planning resources and plan documents are
available on the 2012-2013 SINI web page at:

 http://www.education.nh.gov/instruction/school_improve/sini.htm




                             April 13, 2012                        40
              For More Information


Title I Schools
  Mary Ellen Arigo (603-271-8315)
  Mary-Ellen.Arigo@doe.nh.gov

Non -Title I Schools
 Merry Fortier    (603-271-7382)
 Merry.Fortier@doe.nh.gov

Steps to Success Tool and Process
  Karen Laba       (603-969-0988)
  Karen.Laba@doe.nh.gov
                      April 13, 2012   41
Thanks for your participation




   Thanks to NECC and Joe Trunk
    for web services and support


                                   42

				
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