FLO CERT Compliance Criteria by HC120808112421

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									                             FLO-CERT GmbH                                                                                                                                Public Criteria List   Small Producers' Organisations




                                                         Public Compliance Criteria List - Small Producers' Organisations -
Compliance Criteria are established by FLO-CERT to translate Fairtrade standard requirements into verifiable control points that are evaluated in the
certification process to determine compliance with the Fairtrade Standard. Non-conformity with a Compliance Criteria is a non-conformity with the
respective standard requirement. Each Compliance Criteria is linked to a specific timeline indicating when it needs to be fulfilled. A Compliance Criteria
identified as major is linked to a major Fairtrade Principle and needs to be complied with at any time.

The FLO-CERT Public Criteria List - Small Producers' Organisations - is based on the Generic Fairtrade Standard for Small Producers' Organisations (dated on
January, 1st 2009) and on the Generic and product-specific Fairtrade Standards (dated on February, 16th 2009) published by FLO International e.V.

This version of the Compliance Criteria supersedes all previous versions. The Compliance Criteria are published in several languages. In the case of an
interpretation dispute in any of the published languages, the English version of the Compliance Criteria prevails.

No.        FLO Standard                               No.              FLO-CERT Compliance Criteria (CC)                     Time          Major       Comments
           [FLO e.V.] or other Requirement

1. Social Development
1.1 Development Potential
1.1.2.1    Within one year of certification, the   1.1.2.1.1 The producer organisation carries out a needs
Progress   organisation carries out a needs        New         assessment, identifying the social, economic and
           assessment how the Fairtrade            (transition environmental development needs of the organisation                 (1)
                                                                                                                             0
           benefits help promote the               period      and its members (and their families).
           environmentally-sustainable social      applies)
           and economic development of the         1.1.2.1.2 The needs assessment considers how Fairtrade benefits
           organisation and its members.           New         (i.e. Premium, price differential, others as defined by
                                                   (transition producer organisation) will contribute to the                       (1)
                                                                                                                             0
                                                   period      development of the organisation and its members.
                                                   applies)
1.1.2.2    Within three years of certification,    1.1.2.2.1     There is a development plan in place to address how                               The development
Progress   the organisation has a development      New           the Fairtrade benefits (i.e. Premium, price                                       plan can be part of
           plan in place to address how the        (transition   differential, others as defined by producer                                       the organisational
           Fairtrade benefits help promote the     period        organisation) help promote the environmentally-                  3                plan.
           environmentally-sustainable social      applies)      sustainable social and economic development of the
           and economic development of the                       organisation and its members.
           organisation and its members. The
                                                   1.1.2.2.2 The development plan contains the Fairtrade premium
           development plan is based on
                                                   New         plan (once the fairtrade Premium is available, see
           democratic and transparent decision-
           making.
                                                   (transition 2.1.2.1) and the employment policy (see 4.1).                      3
                                                   period
                                                   applies)
                                                   1.1.2.2.3 The development plan is based on democratic and
                                                   New         transparent decision-making, and revised annually
                                                   (transition during the General Assembly.                                       3
                                                   period
                                                   applies)
                                                   1.1.2.2.4     The development plan is implemented and measures
                                                                 are annually monitored and followed up by                        6
                                                                 management.
1.2 Members are Small Producers
1.2.1.1    The organisation has membership         1.2.1.1.1     Regulations for registration of members of the
           criteria as defined in its own stated                 organisation are specified in the by-laws or statutes of         0
           rules and regulations (organisation’s                 the organisation.
           constitution or by-laws).               1.2.1.1.2     There is consistent and transparent application of the
                                                                 defined criteria for member inclusion / exclusion.               0
                                                   1.2.1.1.3     The list of members and their membership status is kept
                                                                 up to date and is available to members.                          0
1.2.1.2    The majority of the members of the      1.2.1.2.1     More than 50% of the members of the organisation are
           organisation are small producers.                     small producers.                                                 0         M
                                                   1.2.1.2.2     Small producers are understood as:
                                                                 (For all products) Those that are not structurally
                                                                 dependent on permanent hired labour and that are
                                                                 managing their farm mainly with their own and their
                                                                 family’s labour.
                                                                 OR,
                                                                 (Only for sugar, bananas, wine grapes, juices, tea, dry-
                                                                 fruit and fresh fruit/vegetables) Those that comply
                                                                 with all of the following:
                                                                 a) Not exceeding the indicators for the region-specific
                                                                 production area and number of permanent hired labour             0
                                                                 given in the FLO-CERT Small Producer Indicators Policy.
                                                                 b) The small producer’s major income is from
                                                                 agricultural activities.
                                                                 c) The small producer is involved in the work on the
                                                                 farm including physical work, administration,
                                                                 procurement, logistics or organisation of the farm.




1.2.1.3    Fairtrade products may only be      1.2.1.3.1         All Fairtrade products sold as Fairtrade are originally                           The compliance
           sourced from members. The                             produced and sourced from members.                          0(Topic)       M      criteria is only
           organisation must therefore ensure  1.2.1.3.2         The producer organisation must ensure that products                               applicable from the
           that products from members are kept                   from members are transported, stored and processed/                               moment of Fairtrade
           separate from non-members’                            manufactured separately from products from non                                    sales.
           products. Where an organisation                       members.                                                    0   (Topic)

           wishes to sell products produced by                   For exceptions see 5.2.3.1.1
           non-members, these must not be
           sold as Fairtrade products.
                                               1.2.1.3.3         Even when physical traceability is not possible the
                                                                 producer organisation must ensure that volumes sold as
           See also requirement 5.2 "Physical
                                                                 Fairtrade do not exceed the volumes purchased from
           Product Tracebility".                                                                                                  0         M
                                                                 members.


1.2.1.4    Of every Fairtrade-certified product 1.2.1.4.1        Of every Fairtrade-certified product sold by the
           sold by the organisation, more than                   organisation on a yearly average, more than 50% of the
           50% of the volume must be produced                    volume is produced by small producers (according to
           by small producers.                                   the product specific category and indicators as defined          0
                                                                 in the introduction to the SF Fairtrade standard)


1.3 Democracy, Participation and Transparency
1.3.1.1    An organisational structure is in       1.3.1.1.1     The organisation has binding statutes (in line with local
           place which enables effective                         legislation) and the organisation is registered.                 0         M
           control by the members. There is a      1.3.1.1.2     The statutes / constitution refer to a General Assembly
           General Assembly with direct or                       (GA) with equal voting rights for all members as the             0         M
           delegated voting rights for all                       supreme decision making body.
           members as the supreme decision                       The organisation's Board is democratically elected.
           taking body and an elected Board.
                                                   1.3.1.1.3                                                                      0         M
           The staff answers to the General        1.3.1.1.4     Minutes of General Assemblies and Board meetings are
                                                                 clearly recorded and explain all decisions made.                 0
           Assembly via the Board.
                                                   1.3.1.1.5     The statutes clearly define representation/delegate                               The compliance
                                                                 schemes when applicable.                                                          criteria is only
                                                                                                                             0(Topic)              applicable when a
                                                                                                                                                   delegate system is
                                                                                                                                                   implemented.
                                                   1.3.1.1.6     Minutes of meetings have corresponding signed
                                                                 attendance sheets.                                               0
                                                   1.3.1.1.7     The organisation adheres to its statutes or internal
                                                                 regulations.                                                     0
1.3.1.2    The organisation holds a General        1.3.1.2.1     The organisation holds a General Assembly at least once
           Assembly at least once a year.                        a year.                                                          0
                                                   1.3.1.2.2     The General Assembly was held in line with the statutes
                                                                 / constitution. The procedures to call the assembly and          0
                                                                 determine quorum are adhered to.
1.3.1.3    The organisation’s annual report,       1.3.1.3.1     The annual report, budget and accounts are presented
           budgets and accounts must be                          to and approved by the General Assembly.                         0
           presented to and approved by the        1.3.1.3.2     Measures are in place to improve understanding of
           General Assembly.                                     members of annual report and accounts.                           3
1.3.1.4    Administration is in place.             1.3.1.4.1     There is an administration system in place that allows
                                                                 for transparent management of finances. The system of
                                                                 the organisation allows to identify Fairtrade from non-          0
                                                                 Fairtrade payment transactions.
                                                   1.3.1.4.2     The organisation has technical equipment in place (or
                                                                 has access) to communicate with its members and the              0
                                                                 outside world.
                                                   1.3.1.4.3     At least one person (or committee) from the
                                                                 organisation is responsible for managing the                     0
                                                                 organisational administration and book-keeping.
                                                   1.3.1.4.4     The organisation keeps records and books. These are
                                                                 accessible to members.                                           3
                                                   1.3.1.4.5     The organisation has an active bank account registered
                                                                 to its name.                                                     0
1.3.2.1    From the moment of certification      1.3.2.1.1       The organisation implements measures to have proper
Progress   the organisation works towards                        transparent business planning activities (i.e. business /
           transparent planning of the business.                 strategic plans, budgets and cash flow forecasts) in
           Such planning is approved by the                      place.                                                            (1)
                                                                                                                             0
           General Assembly.



                                                   1.3.2.1.2     The plans are discussed with members and approved by
                                                                 the general assembly. Minutes clearly indicate                   3
                                                                 discussions and decisions taken.
                                                   1.3.2.1.3     Business planning tools are implemented and regularly
                                                                 monitored and improved.                                          6
1.3.2.2    The organisation establishes or         1.3.2.2.1     Internal mechanisms of members’ control over the
Progress   improves internal mechanisms of                       administration are in place.                                     3
           members’ control over the               1.3.2.2.2     Internal mechanisms of members’ control over the
           administration.                                       administration are active, with clear tasks, plans and           6
                                                                 responsibilities defined.
1.3.2.3    The participation of members in the     1.3.2.3.1     The organisation implements measures to improve the
Progress   organisation’s administration and                     active participation of members in administration and            3
           internal control is promoted through                  internal control.
           training and education.                 1.3.2.3.2     The organisation implements activities to improve the
                                                                 knowledge of members about the Fairtrade
                                                                 Certification System, Fairtrade Standards and relevant           3
                                                                 Certification Policies.
                                                   1.3.2.3.3     The organisation implements measures to improve the
                                                                 flow of information from board to members about
                                                                 business operations and organisational policies, and             3
                                                                 member's understanding of it.
1.3.2.4    Measures will be taken to constantly 1.3.2.4.1        Measures are in place to review and improve member's
Progress   review the members’ commitment to                     commitment to the organisation.                                  3
           the organisation.
1.4 Non-Discrimination
1.4.1.1    The organisation does not                1.4.1.1.1    The organisation or its statutes do not restrict new
           discriminate against members or                       membership or make distinctions (regarding
           restrict new membership on the basis                  participation, voting rights, the right to be elected,
           of race, colour, sex, sexual                          access to markets, access to training, technical support
           orientation, disability, martial                      or any other benefit of membership) on the basis of
           status, age, religion, political                      race, colour, sex, religion, political opinion, national
           opinion, language, property,                          or social origin, birth or other status.
           nationality, ethnicity or social origin.
           Furthermore there must be no
                                                                                                                                  0         M
           discrimination regarding
           participation, voting rights, the right
           to be elected, access to markets,
           access to training, technical support
           or any other benefit of membership.


1.4.2.1    Programmes related to                   1.4.2.1.1 Disadvantaged/minority groups within the organisation
Progress   disadvantaged/minority groups           New         have been identified by the organisation.
           within the organisation are in place    (transition                                                                    3
           to improve the social and economic      period
           position of those groups in the         applies)
           organisation, particularly with         1.4.2.1.2     Programs related to identified disadvantaged/minority                             The applicability of
           respect to recruitment,                               groups within the organisation are in place to improve                            this requirement
           organisational staff and committee                    the position of those groups in the organisation,                                 depends on the size
           membership.                                           particularly with respect to recruitment, staff and         6(Topic)              of the organisation
                                                                 committee membership.                                                             and the number of
                                                                                                                                                   members.
1.4.2.1     It has to be ensured that payments     1.4.2.1.1     Payments are given directly to women growers (applies                             The CC only apply to
Product    are given to the woman growers                        for Seed Cotton only).                                                            cotton producer
Specific   directly (not to the husband).                                                                                                          organisations.
Cotton
Seed                                                                                                                         3(Topic)



2. Economic Development
2.1 Fairtrade Premium
2.1.1.1    The organisation administers and        2.1.1.1.1     The Organisation ensures a transparent administration                             The compliance
           manages the Fairtrade Premium                         of the Fairtrade Premium.                                   0(Topic)              criteria is only
           transparently.                          2.1.1.1.2     There is a separate and transparent accounting system                             applicable from the
                                                                 in place for the management of the Fairtrade premium.       0(Topic)              moment of Fairtrade
                                                                                                                                                   sales and receipt of
                                                                                                                                                   Fairtrade Premium.




                            Document: 4c66d7b9-9318-4df6-895c-1a3b45dc4997.xls                                                                                                                         Date: 16 November 2009
                            Author: FA                                                                                                                                        Page 1 of 6                Approval Status: Final
                            Version: 28                                                                                                                                                                   Confidentiality: Public
                             FLO-CERT GmbH                                                                                                                              Public Criteria List   Small Producers' Organisations




2.1.1.1    The organisation administers and                                                                                                   The compliance
           manages the Fairtrade Premium                                                                                                      criteria is only
           transparently.                                                                                                                     applicable from the
No.        FLO Standard                               No.            FLO-CERT Compliance Criteria (CC)                    Time                     Comments
                                                                                                                                        Major moment of Fairtrade
           [FLO e.V.] or other Requirement                                                                                                    sales and receipt of
                                                   2.1.1.1.3   There is no evidence of misuse in the management of                            Fairtrade Premium.
                                                               the Fairtrade premium.                                     0(Topic)        M
                                                   2.1.1.1.4   An annual report on the Fairtrade Premium is presented
                                                               by the board and available to members (this can be part    0(Topic)
                                                               of existing reporting lines).
2.1.1.1    Until 80% of fruit is supplied by       2.1.1.1.1   The organisation implements a plan to ensure that all                           The CC only apply to
Product    members, the association must                       suppliers benefit from the Premium.                                             dried fruit producer
Specific   develop and implement a plan to                                                                                                     organisations. The
Dried      ensure suppliers benefit from the                                                                                                   compliance criteria is
Fruit      Premium.                                                                                                       0(Topic)             only applicable from
                                                                                                                                               the moment of
                                                                                                                                               Fairtrade sales and
                                                                                                                                               receipt of Fairtrade
                                                                                                                                               Premium.

2.1.1.2    The use of the Fairtrade Premium is 2.1.1.2.1       The planned use of the Fairtrade Premium is                                     The compliance
           decided by the General Assembly and                 democratically decided in advance by the General                                criteria is only
           properly documented.                                Assembly. These decisions are minuted.                                          applicable from the
                                                                                                                          0(Topic)        M    moment of Fairtrade
                                                                                                                                               sales and receipt of
                                                                                                                                               Fairtrade Premium.
                                                   2.1.1.2.2   Members are aware of Fairtrade Premium amounts,
                                                               relevant Fairtrade requirements and guidance, and               3
                                                               actively participate in defining premium uses.
2.1.2.1    As soon as Fairtrade Premium monies 2.1.2.1.1       The approved Fairtrade Premium plan has a budget and                            The compliance
Progress   are available, the organisation has an              clear timelines.                                           0(Topic)             criteria is only
           annual Fairtrade Premium plan and      2.1.2.1.2    Fairtrade Premium planning is aligned with and done as                          applicable from the
           budget in place.                                    part of the regular planning and budgeting of the          3(Topic)             moment of Fairtrade
                                                               organisation.                                                                   sales and receipt of
                                                   2.1.2.1.3   The review and planning process are participatory and                           Fairtrade Premium.
                                                               involve all member or delegates.                           3(Topic)
                                                   2.1.2.1.4   The impact of Fairtrade Premium projects is evaluated
                                                               according to the objectives stated in the Fairtrade        6(Topic)
                                                               Premium work plan.
2.2 Economic Strengthening of the Organisation
2.2.2.1    The organisation should take steps to 2.2.2.1.1     The organisation implements measures to take on more
Progress   gradually assume more control over                  responsibility over the whole trading process.
           the entire trading process.                                                                                         6

2.2.2.2    The organisation will continue to       2.2.2.2.1   The organisation implements measures to strengthen its
Progress   develop its business-related                        business related operations and to maximise the return
           operations and maximise the return                  to the members by increasing efficiency.                        3
           to the members.
3. Environmental Development
3.1 Impact Assessment, Planning and Monitoring
3.1.1.1    A person within the organisation is    3.1.1.1.1    The organisation appoints a person or group of persons
           given responsibility for ensuring the               responsible for the Environmental Plan who report to            0
           production of a plan giving details of              the Board.
           how to comply with the                 3.1.1.1.2    The responsibilities for these person(s) are clear and
           environmental standards specified in                documented.                                                     0
           this document.                         3.1.1.1.3    The person(s) appointed have the knowledge
                                                               (production practices, agronomic challenges, cultural
                                                               traditions, environmental risks) necessary for the
                                                               development and implementation of the Environmental             0
                                                               plan and for ensuring all necessary communications.


                                                   3.1.1.1.4   The organisation has prepared an initial Environmental
                                                               Plan which in minimum addresses the areas shown
                                                               below and gives estimated timelines for implementing
                                                               the activities required to reach compliance with the
                                                               Fairtrade standard.
                                                               - education and control system for agrochemical use
                                                               (see 3.2.1.3)
                                                               - Awareness raising program for the use of
                                                               agrochemicals (see 3.2.1.4)
                                                                                                                               0
                                                               - Awareness raising program for the disposal of
                                                               agrochemicals (see 3.2.1.5)
                                                               - education and control system for prevention of soil
                                                               erosion (see 3.4.1.1)
                                                               - education and control system to enhance fertility and
                                                               soil structure (see 3.4.1.2)

                                                   3.1.1.1.5   The Environmental Plan is implemented and measures
                                                               to reach compliance are followed up.                            3
                                                   3.1.1.1.6   The Environmental Plan is regularly monitored,
                                                               improved and updated.                                           6
3.1.1.2    The organisation ensures that for       3.1.1.2.1   Protected areas are known by the organisation and its
           certified products no plant material                members.                                                        0
           is gathered from protected areas or     3.1.1.2.2   Protected areas are clearly identified on maps and/or
           is propagated in contravention of                   via other clear descriptions.                                   3
           national and international              3.1.1.2.3   No planting material for certified products has been
           regulations.                                        gathered from protected areas or propagated against
                                                               legislation. (Special permits should be available for           0
                                                               exceptional cases)
3.2 Agrochemicals The standard requirements apply only to the Fairtrade crops.
3.2.1.1    Materials on the FLO Prohibited         3.2.1.1.1   Materials on the FLO Prohibited Materials List are not
           Materials List may not be used or                   used by the organisation or its members on the                  0          M
           otherwise sold, handled, or                         Fairtrade crop(s).
           distributed by the organisation.        3.2.1.1.2   Materials on the FLO Prohibited Materials List are not
                                                               sold, handled, or distributed by the organisation or its        0
                                                               members on the Fairtrade crop(s).
                                                   3.2.1.1.3   There are measures and records in place at the
                                                               organisational level to ensure that Materials on the FLO
                                                               Prohibited Materials List are not used, sold, handled or        3
                                                               distributed by members.
                                                   3.2.1.1.4   There are records on the use of agrochemicals available
                                                               on the member level.                                            6
3.2.1.2    This standard only applies to the       3.2.1.2.1   An exception has been granted by the certification                              The standard
           materials that are exceptionally                    body (if applicable).                                      0(Topic)             requirement 3.2.1.2
           allowed in certain products and in      3.2.1.2.2   The approved phase out plan is implemented and                                  is only applicable
           certain countries, as specified in                  measures are followed up (the phase out plan can be                             where an exception
           the tables of the FLO Prohibited                    integrated into the Environmental Plan) in order to        0   (Topic)          has been granted by
           Materials List.                                     minimize and finally substitute the prohibited material.                        FLO-CERT.

           The use of the exceptionally allowed
                                                3.2.1.2.3      Health & safety conditions are implemented according
           materials are minimized and
                                                               to the approved phase out plan (if applicable).            0(Topic)
           undertaken only in case of definite
                                                3.2.1.2.4      The measures have been implemented as per phase out
           need, in appropriate Health and
                                                               plan and the prohibited material(s) is effectively
           Safety conditions and using advanced
                                                               phased out.
           techniques. An appropriate plan and
           record to substitute these materials
           must be developed and operated.
                                                                                                                          3(Topic)
           Evidence of need must be
           demonstrated by the producer.


3.2.1.3    The organisation ensures that          3.2.1.3.1    All agrochemicals potentially used, handled or stored
           agrochemicals are used, handled and                 are identified by the organisation.                             0
           stored correctly according to their    3.2.1.3.2    In the environmental plan (see 3.1.1.1), specific
           specific characteristics (toxicity) in              timelines and measures for implementing an internal             0
           order to avoid danger to people and                 education and control system are given.
           the environment.                       3.2.1.3.3    Basic trainings on the correct use, handling and storage                        The basic trainings
                                                               of agrochemicals are conducted.                                                 are only applicable
                                                                                                                          0(Topic)             where hazardous
                                                                                                                                               agrochemicals are
                                                                                                                                               used.
                                                   3.2.1.3.4   If existent, communal storerooms are locked and
                                                               accessible only by authorised personnel.                   0(Topic)
                                                   3.2.1.3.5   A control and education system which ensures that the
                                                               proper use of agrochemicals is implemented by the
                                                               organisation is in place. The control and education             3
                                                               system is in line with the respective guidance notes of
                                                               standard requirement 3.2.1.3.
                                                   3.2.1.3.6   The activities of the control and education system for
                                                               agrochemicals have been implemented and are                     6
                                                               followed up.
                                                   3.2.1.3.7   Agrochemicals are applied only by members and
                                                               workers who take part in the education and control              3
                                                               system.
3.2.1.4    The organisation ensures that all       3.2.1.4.1   On the organisational level, all products and packages                          Organisational
           products and packages are clearly                   are clearly labelled as to what the contents are,                               Requirement
           labelled.                                           cautions needed, and intended uses (preferably in the           0
                                                               original container when practical).
                                                   3.2.1.4.2   The organisation implements measures to ensure that                             Individual member
                                                               all products and packages are clearly labelled on the           3               requirement
                                                               individual member level.
3.2.1.5    The organisation ensures that all       3.2.1.5.1   In the environmental plan (see 3.1.1.1), specific
           agrochemicals are only used for the                 timelines and measures for implementing an awareness            0
           crops for which they are specifically               raising program are given.
           labelled and/or registered in the       3.2.1.5.2   Agrochemicals are only used for the crops for which
           producer’s country.                                 they are specifically labelled and/or registered in the         3
                                                               producer’s country.
                                                   3.2.1.5.3   An awareness training program which ensures that the
                                                               proper use of agrochemicals has been implemented and            3
                                                               followed up by the organisation.
                                                   3.2.1.5.4   All members receive proper guidance regarding
                                                               agrochemicals and their intended use.                           3
3.2.1.6    The organisation maintains safe         3.2.1.6.1   In the environmental plan (see 3.1.1.1), specific
           storage and disposal of all                         timelines and measures for implementing an awareness            0
           agrochemicals and their containers.                 raising programme are given.
                                                   3.2.1.6.2   Individual members do not reuse agrochemical bags of
                                                               toxic products and containers (i.e. for food and                0
                                                               product storage/transport.)
                                                   3.2.1.6.3   The organisation maintains safe storage of                                      This applies only in
                                                               agrochemicals on the organisational level (Central                              cases where the
                                                               Chemical Storage)                                          0(Topic)             organisation runs a
                                                                                                                                               central storage.
                                                   3.2.1.6.4   An awareness training program which ensures safe
                                                               storage and disposal of all hazardous containers and
                                                               materials is implemented and followed up by the                 3
                                                               organisation.
                                                   3.2.1.6.5   Individual Members maintain a safe storage of all                               This applies only in
                                                               agrochemicals and their containers.                                             cases where
                                                                                                                                               individual members
                                                                                                                          6(Topic)             purchase and store
                                                                                                                                               chemicals on their
                                                                                                                                               farms.
                                                   3.2.1.6.6   Individual Members have access to and are aware of
                                                               safe means of disposal for used containers or leftover          6
                                                               materials no longer in use.
                                                   3.2.1.6.7   Used agrochemical containers and leftover materials
                                                               are disposed of in a safe manner.                               6
3.2.1.7    The organisation or a subcontractor     3.2.1.7.1   The organisation or a subcontractor avoids air spraying
           avoids air spraying of agrochemicals                of agrochemicals over rivers and other water sources.           0
           over rivers and other water sources
           of significant size.                    3.2.1.7.2   Rivers and other water sources of significant size are
                                                               identified in maps and clearly communicated to pilots.          0

3.3 Waste
3.4 Soil and Water
3.4.1.1    The organisation ensures that its    3.4.1.1.1      The members of the organisation identified land where
           members have undertaken                             Fairtrade products are produced which is at risk of
           procedures and practices designed to                erosion or where erosive conditions occur. Remedial             0
           reduce and/or prevent soil erosion                  actions to improve the situation have been initialised.
           caused by wind, water, and/or
           human or animal impact.              3.4.1.1.2      In the environmental plan (see 3.1.1.1), specific
                                                               activities and timelines for implementing an education
                                                               and control system concerning soil erosion are given.           0

                                                   3.4.1.1.3   A control and education system which prevents soil
                                                               erosion is implemented by the organisation. The
                                                               control and education system is in line with the                3
                                                               respective guidance notes of standard requirement
                                                               3.4.1.1.
                                                   3.4.1.1.4   The activities of the control and education system to
                                                               prevent soil erosion have been implemented and are              6
                                                               followed up.
                                                   3.4.1.1.5   Members undertake procedures and practices to reduce
                                                               and/or prevent soil erosion.                                    6
3.4.1.2    The organisation ensures that its     3.4.1.2.1     In the environmental plan (see 3.1.1.1), specific
           members have undertaken                             timelines and activities for implementing an education
           procedures and practices designed to                and control system concerning fertility and soil                0
           enhance fertility and soil structure.               structure are given.




                            Document: 4c66d7b9-9318-4df6-895c-1a3b45dc4997.xls                                                                                                                       Date: 16 November 2009
                            Author: FA                                                                                                                                      Page 2 of 6                Approval Status: Final
                            Version: 28                                                                                                                                                                 Confidentiality: Public
                             FLO-CERT GmbH                                                                                                                                  Public Criteria List   Small Producers' Organisations




3.4.1.2    The organisation ensures that its
           members have undertaken
No.        FLO Standard practices designed to
           procedures and                               No.              FLO-CERT Compliance Criteria (CC)                       Time       Major       Comments
           [FLO e.V.] or other Requirement
           enhance fertility and soil structure.
                                                     3.4.1.2.2     A control and education system which enhances
                                                                   fertility and soil structure is implemented by the
                                                                   organisation. The control and education system is in            3
                                                                   line with the respective guidance notes of standard
                                                                   requirement 3.4.1.2.
                                                     3.4.1.2.3     The activities of the control and education system to
                                                                   enhance fertility and soil structure have been                  6
                                                                   implemented and are followed up.
                                                     3.4.1.2.4     Members undertake procedures and practices to
                                                                   enhance fertility and soil structure.                           6
3.5 Fire
3.6 Genetically Modified Organisms (GMO)
3.6.1.1    The organisation ensures that its         3.6.1.1.1     The organisation or its members do not use genetically
           members do not grow any GMO                             engineered seed or planting stock for the Fairtrade             0
           products.                                               crop(s).
                                                     3.6.1.1.2     Potential GMO crops that pose risks are identified by
                                                                   the organisation.                                               0
                                                     3.6.1.1.3     The origin of seeds and planting stock for which GMO is
                                                                   common in the region is traced, to guarantee they are           0
                                                                   not GMO.
4. Standards for Labour Conditions
Standard sections 4.1 to 4.3 on Employment Policy, Freedom from Discrimination and Freedom of Labour are applicable to all workers employed by the
producer organisations or by members.
The term “workers” refers to all workers, including migrant, temporary, seasonal, sub-contracted and permanent workers. Where family labour of
members of the small producer organisation is employed directly by the organisation, the term “workers” also includes them.
The term “workers” is not limited to field workers but includes all other hired personnel, e.g. employees working in the organisation’s administration.
However, the term is limited to personnel that can be unionised.

Standard sections 4.4 to 4.6 on Freedom of Association and Collective Bargaining, Conditions of Employment and Occupational Health and Safety are only
applicable where a significant number of workers are employed by the organization or a member of the organization and where these workers are involved
in producing a Fairtrade product (e.g. in a processing facility, administration, etc). These standards are only applicable where the organization, an
individual member or a group of members own at least 75% of the facility.
Where a significant number of workers are employed by the organization or individual members the requirements of section 4.4. to 4.6 must be met and
are applicable to all types of workers. The certifier interprets “significant” number of workers as 20 permanent workers or more.


4.1 Employment policy
4.1.2.1    Within three years of certification       4.1.2.1       The organisation carried out an assessment on how to                             Applicable to all
Progress   the organization has developed an         New           improve the working conditions of both its own workers                           workers employed by
           employment policy as part of its          (transition   and any workers employed by individual members of                                the producer
           development plan (see 1.1.2.2).           period        the organization. The assessment identifies the priority                         organisation or by
                                                     applies)      needs of workers from the standards sections covered                             members.
                                                                   in part 4:
                                                                   • Freedom from Discrimination
                                                                   • Freedom of Labour
                                                                                                                                   3
                                                                   • Freedom of Association and Collective Bargaining
                                                                   • Conditions of Employment
                                                                   • Occupational Health and Safety
                                                                   The organization may also identify additional areas for
                                                                   improvement.

                                                     4.1.2.2     The organization has developed an employment policy,
                                                     New         in line with the guidance given in the standard, as part
                                                     (transition of its development plan (based on a needs assessment).            3
                                                     period
                                                     applies)
                                                     4.1.2.3     Measures are implemented to improve worker's
                                                     New         involvement in the definition and application of the
                                                     (transition employment policy.                                                3
                                                     period
                                                     applies)
                                                     4.1.2.4     Workers have been invited to the General Assembly to
                                                     New         participate as observers.
                                                     (transition                                                                   3
                                                     period
                                                     applies)
                                                     4.1.2.5     The employment policy is approved by the general
                                                     New         assembly and revised on an annual basis.
                                                     (transition                                                                   3
                                                     period
                                                     applies)
                                                     4.1.2.6     Procedures are in place to monitor the application of
                                                     New         the Employment Policy and to implement measures that
                                                     (transition lead to continuous improvement of working conditions.             6
                                                     period
                                                     applies)
4.2 Freedom from discrimination
4.2.1.1    The organization ensures that there       4.2.1.1.1     There is no discrimination made on the basis of race,                            Applicable to all
           is no discrimination on the basis of                    colour, sex, sexual orientation, marital status, age,                            workers employed by
           race, colour, sex, sexual orientation,                  religion, political opinion, union membership, national         0         M      the producer
           disability, marital status, age,                        extraction or social origin, birth, disability or other                          organisation or by
           religion, political opinion,                            status.                                                                          members.
           membership of unions or other             4.2.1.1.2     During recruitment, pregnancy, HIV and genetic tests
           workers’ representative bodies,                         are prohibited and not conducted.                               0
           national extraction or social origin in
4.2.1.2    The employer does not engage in,          4.2.1.2.1     The employer does not engage in, support or tolerate                             Applicable to all
           support or tolerate the use of                          the use of corporal punishment, mental or physical              0         M      workers employed by
           corporal punishment, mental or                          coercion and verbal abuse.                                                       the producer
           physical coercion or verbal abuse.        4.2.1.2.2     A written policy is in place and is communicated to                              organisation or by
                                                                   workers.                                                        3                members.
                                                     4.2.1.2.3     An evaluation and record system is in place to prevent
                                                                   improper disciplinary practices.                                6
4.2.1.3    The employer does not engage in,       4.2.1.3.1        The employer does not engage in, support or tolerate                             Applicable to all
           support or tolerate behaviour,                          behaviour, including gestures, language, and physical                            workers employed by
           including gestures, language, and                       contact, that is sexually intimidating, abusive or              0         M      the producer
           physical contact, that is sexually                      exploitative.                                                                    organisation or by
           intimidating, abusive or exploitative. 4.2.1.3.2        A written policy that clearly prohibits unwanted                                 members.
                                                                   conducts of a sexual nature is in place and                     3
                                                                   communicated to workers.
                                                     4.2.1.3.3     An evaluation and record system is in place to prevent
                                                                   unwanted conducts of a sexual nature.                           6
4.3 Freedom of labour
4.3.1.1    Forced labour, including bonded or        4.3.1.1.1     There is no kind of forced labour, including bonded or                           Applicable to all
           involuntary prison labour, does not                     involuntary prison labour by the organisation or its            0         M      workers employed by
           occur.                                                  members.                                                                         the producer
                                                     4.3.1.1.2     Work is not exacted from any person under the threat                             organisation or by
                                                                   of any penalty and for which the said person has not            0                members.
                                                                   offered him or herself voluntarily.
                                                     4.3.1.1.3     The organisation does not retain any part of the
                                                                   workers’ salary, benefits, property or documents in             0
                                                                   order to force them to remain.
                                                     4.3.1.1.4     The organisation does not use any form of physical or
                                                                   psychological measures requiring workers to remain              0
                                                                   employed by the company.
                                                     4.3.1.1.5     Bonded labour caused by debts or loans does not occur.
                                                                                                                                   0
4.3.1.2    Child labour does not occur.              4.3.1.2.1     Children below the age of 15 are not employed                                    Applicable to all
                                                                   (contracted) by the organisation or its members.                0         M      workers employed by
                                                     4.3.1.2.2     Policies and procedures are in place to prevent that                             the producer
                                                                   children below the age of 15 are employed by the                3                organisation or by
                                                                   organisation or its members.                                                     members.
                                                     4.3.1.2.3     Where children below the age of 15 have been
                                                                   employed in the past, or are found working, the
                                                                   organization has put in place a remediation policy to           0
                                                                   ensure that the children do not enter into worse forms
                                                                   of employment.
                                                     4.3.1.2.4     If children help their relatives at individual member
                                                                   level after school and / or in holidays, it is ensured that
                                                                   such work does not jeopardise schooling, that it is             0
                                                                   within reasonable limits, and that a member of the
                                                                   family supervises and guides the child.
                                                     4.3.1.2.5     If children help their relatives at individual member
                                                                   level the work does not jeopardize the child’s social,
                                                                   moral or physical development and does not constitute           0
                                                                   a hazard to the child’s health.
4.3.1.3    Working does not jeopardise               4.3.1.3.1     The organization or its members ensure that working                              Applicable to all
           schooling or the social, moral or                       does not jeopardise schooling or the social, moral or                            workers employed by
           physical development of the person                      physical development of workers under the age of 18.            0                the producer
           under 18 years of age.                                                                                                                   organisation or by
                                                                                                                                                    members.
4.3.1.4    The minimum age of admission to any 4.3.1.4.1           The organization or its members ensure that minors                               Applicable to all
           type of work which by its nature or                     (under 18) do not carry out work which by its nature or                          workers employed by
           the circumstances under which it is                     the circumstances under which it is carried out, is likely                       the producer
           carried out, is likely to jeopardise                    to jeopardise their health, safety, development or              0                organisation or by
           the health, safety or morals of young                   morals (e.g. handling of agrochemicals, work during the                          members.
           people, shall not be less than 18                       night).
           years.
4.3.1.5    Employment of a worker is not             4.3.1.5.1     Employment of a worker is not conditional on the                                 Applicable to all
           conditional on the employment of                        employment of their spouse. Spouses have the right to                            workers employed by
           their spouse. Spouses have the right                    work elsewhere.                                                 0                the producer
           to work elsewhere.                                                                                                                       organisation or by
                                                                                                                                                    members.
4.4 Freedom of Association and Collective Bargaining
4.4.1.1    The employer recognises in writing        4.4.1.1.1     The employer recognises in writing and in practice the                           Applicable to
           and in practice the right of all                        right of all workers to establish and to join workers’                           producer
           workers to establish and to join                        organizations of their own choosing and to collectively                          organizations where
           workers’ organizations of their own                     negotiate their working conditions.                                              a significant number
           choosing and to collectively                                                                                                             of workers are
           negotiate their working conditions.                                                                                                      employed and
                                                                                                                                                    members of producer
                                                                                                                                 0(Topic)    M      organization who
                                                                                                                                                    employ a significant
                                                                                                                                                    number of workers.
                                                                                                                                                    Applicable also to
                                                                                                                                                    organization's
                                                                                                                                                    processing facilities
                                                                                                                                                    of any size.

                                                     4.4.1.1.2     Workers are free to legally incorporate their own                                Applicable to
                                                                   established workers' organization.                            0(Topic)           producer
                                                     4.4.1.1.3     There has not been any opposition from the                                       organizations where
                                                                   organization to workers organizing themselves within                             a significant number
                                                                   two years prior to application for certification. If there                       of workers are
                                                                   was opposition, the organizational circumstances have                            employed and
                                                                                                                                 0(Topic)
                                                                   changed substantially in the intervening time (e.g.                              members of producer
                                                                   change of management) to guarantee that there will no                            organization who
                                                                   future opposition.                                                               employ a significant
                                                                                                                                                    number of workers.
4.4.1.2    The employer allows trade unions          4.4.1.2.1     At request from workers or external trade union                                  Applicable to
           not based at the organization to                        officials, the employer allows trade unions not based at                         producer
           meet and share information with the                     the organization to meet and share information with           0(Topic)           organizations where
           workforce at an agreed time and                         the workforce at an agreed time and place without                                a significant number
           place without the interference of                       interference.                                                                    of workers are
           management.                               4.4.1.2.2     The organisation allows workers to hold meetings and                             employed and
                                                                   organise themselves without the interference of the                              members of producer
                                                                   employer.                                                                        organization who
                                                                                                                                                    employ a significant
                                                                                                                                 0(Topic)
                                                                                                                                                    number of workers.



4.4.1.3    The employer ensures that neither     4.4.1.3.1         The employer ensures that neither workers nor their                              Applicable to
           workers nor their representatives are                   representatives are discriminated against or suffer                              producer
           discriminated against or suffer other                   other repercussions because of freely exercising their                           organizations where
           repercussions because of freely                         right to organise or because of their decision whether        0(Topic)           a significant number
           exercising their right to organise or                   or not to join a workers’ organization and/or                                    of workers are
           because of their decision whether or                    participate in its legal activities.                                             employed and
           not to join a workers’ organization                                                                                                      members of producer
                                                 4.4.1.3.2         The employer maintains a register of all terminated
           and/or participate in its legal                         contracts with details on circumstances/reasons for                              organization who
           activities.
                                                                   termination and indicating whether the worker was a           3(Topic)           employ a significant
                                                                   member of a union or workers’ organization.                                      number of workers.

                                                     4.4.1.3.3     The employer did report all cases of dismissals of union
                                                                   or workers’ organization leaders to the certification
                                                                   body immediately, giving reasons for dismissal.               0(Topic)

4.4.2.1    If no active and recognised union is 4.4.2.1.1          If no active and recognised union is able to work in the                         Applicable to
Progress   able to work in the area, the                           area, the organization encourages the workers to                                 producer
           organization encourages the workers                     democratically elect a workers’ organization which                               organizations where
           to democratically elect a workers’                      represents them and which negotiates with the                                    a significant number
           organization which represents them                      employer to defend their rights and interests.                                   of workers are
           and which negotiates with the                                                                                         3(Topic)           employed and
           employer to defend their rights and                                                                                                      members of producer
           interests..                                                                                                                              organization who
                                                                                                                                                    employ a significant
                                                                                                                                                    number of workers.

4.4.2.2    The representation and participation 4.4.2.2.1          Training activities aimed at improving workers’                                  Applicable to
Progress   of the workers is improved through                      awareness of the principles of Fairtrade and on                                  producer
           training activities for workers. The                    workers’ rights and duties take place in order to             6(Topic)           organizations where
           employer provides adequate                              improve the representation and participation of the                              a significant number
           resources for this to take place.                       workers.                                                                         of workers are
                                                                                                                                                    employed and
                                                                                                                                                    members of producer
                                                                                                                                                    organization who
                                                                                                                                                    employ a significant
                                                                                                                                                    number of workers.




                            Document: 4c66d7b9-9318-4df6-895c-1a3b45dc4997.xls                                                                                                                           Date: 16 November 2009
                            Author: FA                                                                                                                                          Page 3 of 6                Approval Status: Final
                            Version: 28                                                                                                                                                                     Confidentiality: Public
                             FLO-CERT GmbH                                                                                                                              Public Criteria List   Small Producers' Organisations




4.4.2.2    The representation and participation                                                                                                Applicable to
Progress   of the workers is improved through                                                                                                  producer
           training activities for workers. The                                                                                                organizations where
No.        FLO Standard
           employer provides adequate                 No.            FLO-CERT Compliance Criteria (CC)                     Time                     Comments
                                                                                                                                         Major a significant number
           [FLO e.V.] orthis to take place.
           resources for other Requirement                                                                                                     of workers are
                                                   4.4.2.2.2   The employer provides working time (without                                     employed and
                                                               deductions or required payments) upon request and                               members of producer
                                                               within reasonable limits for these training activities to   6(Topic)            organization who
                                                               take place.                                                                     employ a significant
                                                                                                                                               number of workers.
                                                   4.4.2.2.3   The employer provides appropriate facilities and
                                                               resources upon request for these training activities to     6(Topic)
                                                               take place.
4.5 Conditions of employment
4.5.1.1    Conditions of employment and in       4.5.1.1.1     Conditions of employment and in particular salaries are                          Applicable to
           particular salaries are equal to or                 equal to or exceed sector CBA regulations where they                             producer
           exceed sector CBA regulations where                 exist, regional average wages or official minimum                                organizations where
           they exist, regional average wages or               wages for similar occupations, whichever is higher.                              a significant number
           official minimum wages for similar                                                                                                   of workers are
           occupations, whichever is higher.                                                                                                    employed and
           The employer shall specify wages for                                                                                                 members of producer
           all functions.                                                                                                  0(Topic)       M     organization who
                                                                                                                                                employ a significant
                                                                                                                                                number of workers.
                                                                                                                                                Applicable also to
                                                                                                                                                organization's
                                                                                                                                                processing facilities
                                                                                                                                                of any size.

                                                   4.5.1.1.2   The employer has specified wages for all functions.         0(Topic)             Applicable to
                                                   4.5.1.1.3   For remuneration based on production, quotas, or                                 producer
                                                               piecework, the pay rate allows the worker to earn the                            organizations where
                                                               proportionate minimum wage, CBA wage level, wage                                 a significant number
                                                               agreed upon with the worker organization or relevant        0(Topic)             of workers are
                                                               industry average (whichever is higher) during normal                             employed and
                                                               working hours.                                                                   members of producer
                                                                                                                                                organization who
                                                   4.5.1.1.4   Rates for piecework as agreed under the CBA (or other                            employ a significant
                                                               agreements on working conditions with the worker's                               number of workers.
                                                               organization), and their method of calculation is           3(Topic)
                                                               transparent and available for workers.
4.5.1.2    Payment is made regularly and in a    4.5.1.2.1     Payment is made in legal tender.                            0(Topic)             Applicable to
           timely manner, in legal tender and is 4.5.1.2.2     Payments are made on time, according to an                                       producer
           properly documented.                                appropriate payment schedule that has been                                       organizations where
                                                               communicated to workers employed by the                     0(Topic)             a significant number
                                                               organisation.                                                                    of workers are
                                                                                                                                                employed and
                                                   4.5.1.2.3   Workers employed by the organisation receive payslips
                                                                                                                                                members of producer
                                                               or equivalent (at least once a year) or upon request
                                                                                                                                                organization who
                                                               providing a clear account of wages earned, allowances,      0(Topic)             employ a significant
                                                               bonuses, overtime payment, and all deductions in
                                                                                                                                                number of workers.
                                                               detail.
                                                   4.5.1.2.4   Workers have access to a proper appeal mechanisms if
                                                               discrepancies in payment are found.                         0(Topic)
4.5.2.1    Other relevant conditions of            4.5.2.1.1   Other relevant conditions of employment like maternity                           Applicable to
Progress   employment like maternity leave,                    leave, social security provisions and non-monetary                               producer
           social security provisions and non-                 benefits are at least equal to national law, the sector                          organizations where
           monetary benefits are at least equal                CBA regulations where they exist or the Agreement                                a significant number
           to national law, the sector CBA                     signed between the workers' organization and the                                 of workers are
                                                                                                                           6(Topic)
           regulations where they exist or the                 employer, whichever is higher.                                                   employed and
           Agreement signed between the                                                                                                         members of producer
           workers' organization and the                                                                                                        organization who
           employer, whichever is higher.                                                                                                       employ a significant
                                                                                                                                                number of workers.
                                                   4.5.2.1.2   Where an elected workers’ organization exist, the
                                                               organization has negotiated the conditions of work with     6(Topic)
                                                               the employer (see 4.4.2.1).
                                                   4.5.2.1.3   Workers have the right to choose their representatives
                                                               to take part in any negotiations, without external          6(Topic)
                                                               interference
4.5.2.2    All permanent workers must have a       4.5.2.2.1   All permanent workers have a legally binding written                             Applicable to
Progress   legally binding written contract of                 contract of employment.                                     3(Topic)             producer
           employment.                                                                                                                          organizations where
                                                   4.5.2.2.2   The contract safeguards the worker from loss of pay in                           a significant number
                                                               the case of illness, disability and accident.               3(Topic)             of workers are
                                                   4.5.2.2.3   In case of dissolution of the contract, the notice period                        employed and
                                                               is identical for employer and worker.                                            members of producer
                                                                                                                                                organization who
                                                                                                                           3(Topic)
                                                                                                                                                employ a significant
                                                                                                                                                number of workers.
4.5.2.3    An adequate regulation on sick leave 4.5.2.3.1      An adequate regulation on sick leave is put in place.                            Applicable to
Progress   is put in place.                                    The regulation stipulates that sick leave is not taken                           producer
                                                               from annual leave.                                                               organizations where
                                                                                                                                                a significant number
                                                                                                                                                of workers are
                                                                                                                           6   (Topic)
                                                                                                                                                employed and
                                                                                                                                                members of producer
                                                                                                                                                organization who
                                                                                                                                                employ a significant
                                                                                                                                                number of workers.

4.5.2.4    A working hours and overtime            4.5.2.4.1   A working hours and overtime regulation is put in place                          Applicable to
Progress   regulation is put in place.                         and adhered to.                                                                  producer
                                                                                                                                                organizations where
                                                                                                                                                a significant number
                                                                                                                                                of workers are
                                                                                                                           6(Topic)             employed and
                                                                                                                                                members of producer
                                                                                                                                                organization who
                                                                                                                                                employ a significant
                                                                                                                                                number of workers.

4.5.2.5    Salaries are gradually increased to     4.5.2.5.1   The organization provides timelines and measures how                             Applicable to
Progress   levels above the regional average                   to increase salaries to levels above regional average                            producer
           and official minimum.                               and official minimum for workers employed by the            3(Topic)             organizations where
                                                               organization.                                                                    a significant number
                                                   4.5.2.5.2   A negotiating process between management and                                     of workers are
                                                               worker's organization is initiated to decide upon wages                          employed and
                                                               increases that aims at reaching ‘living wage’ levels, and                        members of producer
                                                               that takes into account additional revenue from             6(Topic)             organization who
                                                               Fairtrade sales and benchmarks from comparable                                   employ a significant
                                                               businesses.                                                                      number of workers.

4.5.2.6    Where possible all regular work is      4.5.2.6.1   Regular work is undertaken by permanent workers and                              Applicable to
Progress   undertaken by permanent workers.                    legal obligations are not avoided through continuous        3(Topic)             producer
                                                               use of fixed-term employment contracts                                           organizations where
                                                   4.5.2.6.2   Only work that is added to regular work levels during                            a significant number
                                                               peak season may be undertaken by seasonal workers.          3(Topic)             of workers are
                                                   4.5.2.6.3   Time-limited contracts or any subcontracting are only                            employed and
                                                               issued to non-permanent workers during peak periods                              members of producer
                                                               or in the case of special tasks.                                                 organization who
                                                                                                                           3(Topic)             employ a significant
                                                                                                                                                number of workers.


4.5.2.7    Local and migrant, seasonal and         4.5.2.7.1   Measures are in place to ensure that local and migrant,                          Applicable to
Progress   permanent workers receive                           seasonal and permanent workers receive equivalent                                producer
           equivalent benefits and employment                  benefits and employment conditions for equal work                                organizations where
           conditions for equal work                           performed.                                                                       a significant number
           performed.                                                                                                                           of workers are
                                                                                                                           6(Topic)             employed and
                                                                                                                                                members of producer
                                                                                                                                                organization who
                                                                                                                                                employ a significant
                                                                                                                                                number of workers.

4.6 Occupational Health & Safety
4.6.1.1    Work processes, workplaces,             4.6.1.1.1   Work processes, workplaces, machinery and equipment                              Applicable to
           machinery and equipment on the                      on the production site are as safe as reasonably                                 producer
           production site are as safe as                      practicable.                                                                     organizations where
           reasonably practicable.                                                                                                              a significant number
                                                                                                                                                of workers are
                                                                                                                                                employed and
                                                                                                                                                members of producer
                                                                                                                           0(Topic)             organization who
                                                                                                                                                employ a significant
                                                                                                                                                number of workers.
                                                                                                                                                Applicable also to
                                                                                                                                                organization's
                                                                                                                                                processing facilities
                                                                                                                                                of any size.

                                                   4.6.1.1.2   A risk analysis identifying risk areas and potential                             Applicable to
                                                               hazards is conducted and results implemented in the                              producer
                                                               Health and Seafety policy (4.6.2.4).                                             organizations where
                                                                                                                                                a significant number
                                                                                                                                                of workers are
                                                                                                                           3(Topic)             employed and
                                                                                                                                                members of producer
                                                                                                                                                organization who
                                                                                                                                                employ a significant
                                                                                                                                                number of workers.

4.6.1.2    The following persons must not       4.6.1.2.1      The following persons do not undertake any potentially                           Applicable to
           undertake any potentially hazardous                 hazardous work: persons younger than 18 years;                                   producer
           work: persons younger than 18 years;                pregnant or nursing women; persons with                                          organizations where
           pregnant or nursing women; persons                  incapacitating mental conditions; persons with chronic,     0(Topic)             a significant number
           with incapacitating mental                          hepatic or renal diseases; and persons with respiratory                          of workers are
           conditions; persons with chronic,                   diseases.                                                                        employed and
           hepatic or renal diseases; and                                                                                                       members of producer
                                                4.6.1.2.2      In cases where a change of work is necessary to comply
           persons with respiratory diseases.                                                                                                   organization who
                                                               with this standard, the employer ensures that for any
                                                               existing worker alternative employment is found to          0(Topic)             employ a significant
                                                                                                                                                number of workers.
                                                               ensure continuous employment.
4.6.1.3    The employer provides adequate         4.6.1.3.1    Suitably stocked first aid boxes are present in the                              Applicable to
           emergency first aid facilities,                     workplace and quickly accessible at all times.              0(Topic)             producer
           equipment and appropriately trained 4.6.1.3.2       The employer regularly trains a reasonable number of                             organizations where
           first aid staff to meet all reasonably              workers (in relation to the size of the operation) in                            a significant number
           foreseeable emergency first aid                     first aid.                                                                       of workers are
           situations.                                                                                                                          employed and
                                                                                                                           0(Topic)
                                                                                                                                                members of producer
                                                                                                                                                organization who
                                                                                                                                                employ a significant
                                                                                                                                                number of workers.
4.6.1.4    All workers must have access to         4.6.1.4.1   All workers have access to clearly labelled potable                              Applicable to
           potable water and clean sanitary                    water and clean sanitary facilities.                        0(Topic)             producer
           facilities.                             4.6.1.4.2   The number of sanitary facilities (toilets, washing                              organizations where
                                                               facilities and showers), separate for men and women, is                          a significant number
                                                                                                                                                of workers are
                                                               in proportion to the number of workers and well             0(Topic)
                                                               maintained.                                                                      employed and
                                                                                                                                                members of producer
                                                                                                                                                organization who
                                                   4.6.1.4.3   Hand washing facilities are close to toilets and the
                                                               place assigned for eating.                                  0(Topic)             employ a significant
                                                                                                                                                number of workers.
4.6.1.5    Workers within the processing units     4.6.1.5.1   Workers within the processing unit must be adequately                            Applicable to
Product    must be adequately protected from                   protected from cashew nut liquid. The employer must                              producer
specific   cashew nut liquid. Protective                       provide protective garments and oils, is responsible for                         organizations
Cashew     garments and oils must be provided                  monitoring that employees use these and are trained on                           processing cashew
Nuts       by the employer. The employer is                    its use.                                                                         nuts, where a
           responsible for ensuring that                                                                                                        significant number of
           employees are trained in the use of                                                                                                  workers are
           protective garments and oils and for
                                                                                                                           0(Topic)             employed and/or
           monitoring that employees use                                                                                                        where members of
           protective garments and oils                                                                                                         the producer
           correctly.                                                                                                                           organization employ
                                                                                                                                                a significant number
                                                                                                                                                of workers.



4.6.2.1    A workers’ representative must be       4.6.2.1.1   A workers’ representative is nominated who can be                                Applicable to
Progress   nominated who can be consulted on                   consulted on health and safety issues and who                                    producer
           health and safety issues and who                    addresses health and safety issues to the employer.                              organizations where
           addresses health and safety issues to                                                                                                a significant number
           the employer.                                                                                                                        of workers are
                                                                                                                           3(Topic)             employed and
                                                                                                                                                members of producer
                                                                                                                                                organization who
                                                                                                                                                employ a significant
                                                                                                                                                number of workers.

4.6.2.2    Workers engaged in any potentially      4.6.2.2.1   Workers employed by the organisation handling                                    Applicable to
Progress   hazardous work are adequately                       agrochemicals are adequately trained in storage,            3(Topic)             producer
           trained.                                            application and disposal of these.                                               organizations where
                                                   4.6.2.2.2   Workers employed by the organisation are adequately                              a significant number
                                                                                                                                                of workers are
                                                               trained regarding any other hazardous work they may         3(Topic)
                                                               be carrying out.                                                                 employed and
                                                   4.6.2.2.3   Workers employed by the organisation handling                                    members of producer
                                                                                                                                                organization who
                                                               agrochemicals are actively informed of all health &         3(Topic)             employ a significant
                                                               safety information of the product they are handling.
                                                                                                                                                number of workers.
                                                   4.6.2.2.4   All health & safety related information is provided in
                                                               the language of the worker and in pictorial signs.          3(Topic)
4.6.2.3    Workers performing hazardous tasks 4.6.2.3.1        The organization ensures that adequate personal                                  Applicable to
Progress   are provided with adequate personal                 protective equipment of good quality is available for all                        producer
           protective equipment of good                        workers employed by the organization and regularly          3(Topic)             organizations where
           quality and in good condition at the                replaced, at the employer's expense.                                             a significant number
           employer’s expense.                                                                                                                  of workers are
                                                                                                                                                employed and
                                                                                                                                                members of producer
                                                                                                                                                organization who
                                                                                                                                                employ a significant
                                                                                                                                                number of workers.




                            Document: 4c66d7b9-9318-4df6-895c-1a3b45dc4997.xls                                                                                                                       Date: 16 November 2009
                            Author: FA                                                                                                                                      Page 4 of 6                Approval Status: Final
                            Version: 28                                                                                                                                                                 Confidentiality: Public
                             FLO-CERT GmbH                                                                                                                            Public Criteria List   Small Producers' Organisations




4.6.2.3    Workers performing hazardous tasks                                                                                                Applicable to
Progress   are provided with adequate personal                                                                                               producer
No.        FLO Standard
           protective equipment of good           No.               FLO-CERT Compliance Criteria (CC)                      Time                 Comments
                                                                                                                                      Major organizations where
           quality and in other Requirement
           [FLO e.V.] or good condition at the                                                                                               a significant number
           employer’s expense.                 4.6.2.3.2      Measures are implemented so that workers who require                           of workers are
                                                              protective equipment actually use it.                                          employed and
                                                                                                                                             members of producer
                                                                                                                           3(Topic)          organization who
                                                                                                                                             employ a significant
                                                                                                                                             number of workers.
4.6.2.4    A Health and Safety policy is          4.6.2.4.1   The company has implemented a health and safety                                Applicable to
Progress   developed to minimise any inherent                 (H&S) policy which is in line with the requirements of       3(Topic)          producer
           risk to health.                                    the guidance notes of standard requirement.                                    organizations where
                                                  4.6.2.4.2   The health & safety policy is based on a documented                            a significant number
                                                              risk assessment.                                                               of workers are
                                                                                                                                             employed and
                                                                                                                           3(Topic)          members of producer
                                                                                                                                             organization who
                                                                                                                                             employ a significant
                                                                                                                                             number of workers.
4.6.2.5    Workers and their representatives     4.6.2.5.1    All workers are given a formal induction and regular                           Applicable to
Progress   are trained in the basic requirements              refresher training on occupational health and safety         3(Topic)          producer
           of occupational health and safety,                 issues related to all aspects of their tasks.                                  organizations where
           relevant health protection and first  4.6.2.5.2    Measures are implemented to improve workers’                                   a significant number
           aid.                                                                                                                              of workers are
                                                              capability and awareness of relevant health protection       3(Topic)
           Special measures are taken to                      and first aid.                                                                 employed and
           identify and avoid recurring health   4.6.2.5.3    Special measures are taken to identify and avoid                               members of producer
           risks to vulnerable workers operating                                                                                             organization who
           in high risk areas.
                                                              recurring health risks to vulnerable workers operating       3(Topic)          employ a significant
                                                              in high risk areas.
                                                                                                                                             number of workers.
5. Trade Requirements
Compliance Criteria based on the Generic Fairtrade Trade Standards (GTS)
5.1 Certification (refers to 1. Certification of the GTS)
5.1.1 Scope of Certification
5.1.1.1    All operators will be subject to an   5.1.1.1.1    The producer organization must ensure that all
           inspection and certification regime                products being traded as Fairtrade have a valid
           to assess compliance to the Fairtrade              certificate.                                                   0         M
           standards.
                                                  5.1.1.1.2   The producer organization must ensure access to all
                                                              sites where Fairtrade activity takes place.                    0         M
                                                  5.1.1.1.3   The producer organization must ensure that all
                                                              additional entities (subcontractors, additional sites          0
                                                              etc.) have been approved by FLO-CERT.
                                                  5.1.1.1.4   The producer organization must ensure, through
                                                              written agreements that each additional entity makes
                                                              every effort to be compliant with the Fairtrade                0
                                                              Standards and requirements.
                                                  5.1.1.1.5   The producer organization must ensure, through
                                                              written agreements that FLO-CERT is authorized to              0
                                                              conduct on-site audits of each additional entity.
5.1.2 Sourcing
5.1.2.1    Unless otherwise stated in the        5.1.2.1.1    The producer organization must make a reasonable
           product standards, certified                       efforts to ensure that Fairtrade certified products from
           producers may sell products that                   newly certified producers have not been held in stock
           have                                               for more than one year before the certification was
           been held in stock for a maximum of                initially granted to the producer.                             0
           one year before the certification was
           initially granted as
           certified.

5.1.3 Fairtrade Contact
5.1.3.1    All operators must designate one      5.1.3.1.1    The producer organization must designate in writing
           official contact person that will be               one official contact person to FLO-CERT.                       0
           the main contact person for           5.1.3.1.2    The producer organization must ensure that the
           certification as well as for the                   contact person keeps FLO-CERT updated with contact
           operator's compliance with all                     details and any other relevant information.
           certification requirements, contact                                                                               0
           details and any relevant information.



5.2 Traceability (refers to 2. of the GTS)
5.2.1 Physical product traceability (excluding sugar, cocoa, tea and fruit juices)
5.2.1.1    Products that are bought, sold or      5.2.1.1.1   The producer organization must ensure that all
           altered as Fairtrade must originally               Fairtrade certified products sold by the producer              0         M
           have been produced by certified                    organization are physically traceable to the buyer.
           producers and must be physically       5.2.1.1.2   The producer organization must ensure that the
           traceable through product labelling.               physical product is identifiable throughout all stages of
                                                              its handling (within the producer organization) by
           See also requirement 1.2.1.3                       clearly and consistently indicating the text "FLO              0
                                                              Fairtrade" and the FLO ID of the buyer and by including
                                                              lot numbers and/or product identification marks within
                                                              the organization.
                                                  5.2.1.1.3   The producer organization must ensure that Fairtrade                           The CC is only
                                                              certified products are transported, stored and                                 applicable to
                                                              processed/ manufactured separately from non-                 0(Topic)          organizations
                                                              Fairtrade products.                                                            processing non-
                                                  5.2.1.1.4   The producer organization must ensure that physical                            Fairtrade and
                                                              traceability procedures are recorded and followed to                           Fairtrade products.
                                                              ensure that the risks of substitution of non-Fairtrade       0(Topic)
                                                              products are minimized.
5.2.2 Traceability through documentation
5.2.2.1    Documental traceability must also be 5.2.2.1.1     The producer organization must ensure that a system is
           ensured by using an identification                 in place to record and monitor all relevant Fairtrade          0
           mark clearly indicated on all related              certified and Fairtrade eligible product data.
           documentation.                        5.2.2.1.2    The producer organization must ensure that the
                                                              declaration "FLO Fairtrade" and the FLO ID of the buyer        0
                                                              are stated on all related documentation.
                                                  5.2.2.1.3   The producer organization must ensure that Fairtrade
                                                              certified products sold as non-Fairtrade clearly indicate      0
                                                              that the product is not Fairtrade.
                                                  5.2.2.1.4   The producer organization must ensure that it does not
                                                              imply, directly or indirectly, that an ordinary sale is in
                                                              any way associated with Fairtrade certified product            0
                                                              sales.
5.2.3 Transition Period
5.2.3.1    Where operators cannot demonstrate 5.2.3.1.1       The producer organization must demonstrate that                                This requirement
           full compliance to physical                        physical traceability requirements cannot be met, and                          needs to be complied
           traceability requirements                          the producer organization must confirm an                                      with on 1 May 2011 at
           specified in standard 5.2.1, then a                understanding that the requirements must be met in a                           the latest.
           transition period applies. This period             period no longer than 2 years (1 May 2011 the latest).
           may last no longer than
                                                                                                                             0
           two years from the date the Generic
           Trade Standard comes into force (1
           May 2011). Requirements on
           traceability through documentation
           must still be complied with.

5.2.4 Flow of Goods Reporting
5.2.4.1    All Fairtrade operators must regularly 5.2.4.1.1   The producer organization must submit a transaction                            The compliance
           report their Fairtrade transactions                report, covering the period being audited, to FLO-CERT                         criteria is only
           using the reporting types as defined               prior to the audit.                                          0(Topic)          applicable from the
           by FLO-CERT.                                                                                                                      moment of Fairtrade
                                                                                                                                             sales.
5.3 Contracts (refers to 3. of the GTS)
5.3.1 Fairtrade contracts
Contracts between producers and buyers set the framework for Fairtrade trade operations. It is important that the contractual obligations are mutually
agreed, well documented, and clearly understood by the contracting parties.
5.3.1.1    Buyers must sign binding purchase      5.3.1.1.1   The producer organization must ensure that written                             The compliance
           contracts with producers. Unless                   contracts are in place for all Fairtrade certified product   0(Topic)          criteria is only
           otherwise stated in the product                    sales.                                                                         applicable from the
           standards, contracts must as a         5.3.1.1.2   The producer organization must ensure that all                                 moment of Fairtrade
           minimum clearly indicate the:                      contracts clearly state the agreed volumes, quality,                           sales
           · agreed volumes                                   price, Fairtrade premium, payment terms and delivery         0(Topic)
           · quality                                          conditions.
           · price
                                                  5.3.1.1.3   The producer organization must ensure that the
           · payment terms
           · delivery conditions
                                                              contracts stipulate an arbitration mechanism agreed by       0(Topic)
                                                              both parties.
           All contracts between producers and
                                                  5.3.1.1.4   The producer organization must ensure that all
           FT payers or conveyors must
                                                              elements of the Fairtrade transactions fixed in the
           stipulate an arbitration mechanism                                                                              0(Topic)
                                                              contract, including the Fairtrade price, are honoured
           agreed by both parties.
                                                              unless both parties agree to a change.
                                                  5.3.1.1.5   The producer organization must ensure that no
                                                              contradictions with Fairtrade Standards are stipulated       0(Topic)
                                                              in the Fairtrade contracts.
5.3.1.2    The contract between the producer      5.3.1.2.1   The producer organisation must ensure that the                                 The compliance
Dried      and buyer must include the                         contract includes the date of the contract, duration of                        criteria is only
fruit,     following:                                         the contract, product description, quality                                     applicable for dried
fresh      • Date of the contract                             specifications of the product, specific Fairtrade Price                        fruit, fresh fruit and
fruit,     • Duration of the contract                         and Premium for each product, terms of delivery using                          vegetables.
banana     • Product description                              Inco terms, volumes of Fairtrade products (minimum
and        • Quality specifications of the                    and maximum or fixed volume), reference to sourcing
vegetabl   product                                            plans, description about how the system of orders will
e-         • Specific Fairtrade Price and                     function, description about who is responsible for the
specific   Premium for each product                           labelling of products, description about the liability of
           • Terms of Delivery using Inco Terms               each party and quality check procedure, definition of
           • Volumes of Fairtrade products                    Force Majeure and description of pre-finance
           (Minimum and Maximum or fixed                      mechanism.
           volume)
           • Reference to Sourcing Plans or                                                                                0(Topic)
           Purchase Program
           • Description about how the system
           of orders will function
           • Description about who is
           responsible for the labelling of
           products
           • Description about the liability of
           each party and quality check
           procedure
           • Definition or mentioning of Force
           Majeure
           • Description of pre-finance
           mechanism

5.3.1.3    For soybeans, contracts between       5.3.1.3.1    The producer organisation must ensure that the                                 The compliance
Soya and   buyers and producers must indicate                 contract indicates that unavoidable GMO contamination                          criteria are only
pulses-    that accidental and technically                    is only tolerated up to the levels defined by the                              applicable for soya
specific   unavoidable GMO contamination is                   applicable national or international regulations,                              and pulses.
           tolerated up to the levels defined by              whichever is stricter.
                                                                                                                           0(Topic)
           the applicable national or
           international regulations, whichever
           is stricter. Contracts must specify
           which regulation applies.

                                                  5.3.1.3.2   The producer organisation must ensure that contracts
                                                              indicate which regulation relating to unavoidable GMO        0(Topic)
                                                              contamination is applicable.
5.3.2 Suspension
5.3.2.1    Where notice of a producer’s or       5.3.2.1.1    The producer organization must ensure that existing                            The CC applies only if
           buyer’s suspension is made, signed                 Fairtrade contracts entered into before notice of                              the organization or
           contracts                                          suspension are fulfilled, unless both parties agree          0(Topic)          the buyer was
           made before the date of such notice                otherwise.                                                                     suspended since last
           will only be recognised as            5.3.2.1.2    The producer organization must ensure that no                                  audit.
           representing certified products for a              contracts for Fairtrade products were entered into           0(Topic)    M
           maximum period of six months.                      after the date of suspension.
                                                  5.3.2.1.3   The producer organization must ensure that the
                                                              transfer of ownership of the product has taken place
                                                              within six months from the date of suspension in order       0(Topic)
                                                              to be considered Fairtrade.
5.3.3 Decertification
5.3.3.1    Operators may not (purchase           5.3.3.1.1    The producer organization (acting as a seller) must                            The CC applies only if
           products from, or) sell products to,               ensure that only products sold to the buyer prior to the                       a buyer of the
           decertified operators for sale as                  decertification of the buyer were sold as Fairtrade                            organization was
           certified products, from the date of               certified.                                                                     decertified since last
           decertification. All contracts that                                                                                               audit.
           have been delivered to the buyer                                                                                0(Topic)
           shall be accepted. Contracts that
           have not yet been delivered shall not
           be classified as Fairtrade contracts.


5.3.4 Quality Claims
5.3.4.1    Quality requirements and procedure 5.3.4.1.1       The producer organization must ensure that all quality                         The CC applies only
           for quality control must be agreed by              claim procedures are agreed by both parties and all                            in case of quality
           both parties according to normal                   quality claims are documented according to the current       0(Topic)          claims.
           trade practice.                                    commercial practices.
5.4. Pricing (refers to 6. of the GTS)
5.4.1 Payment of Fairtrade minimum price
5.4.1.1    Fairtrade payers must pay to         5.4.1.1.1     The producer organization must ensure that at least the                        The compliance
           producers at least the Fairtrade                   Fairtrade minimum price, as stipulated in the Fairtrade                        criteria is only
           Minimum Price for the product                      price and premium table, or where applicable the             0(Topic)          applicable from the
           contracted, where it exists, or the                market price is applied to Fairtrade contracts.                                moment of Fairtrade
           relevant market price where no                                                                                                    sales and receipt of
           Fairtrade Minimum Price                                                                                                           Fairtrade Premium.
           exists.
           When the relevant market price for a




                            Document: 4c66d7b9-9318-4df6-895c-1a3b45dc4997.xls                                                                                                                     Date: 16 November 2009
                            Author: FA                                                                                                                                    Page 5 of 6                Approval Status: Final
                            Version: 28                                                                                                                                                               Confidentiality: Public
                             FLO-CERT GmbH                                                                                                                       Public Criteria List   Small Producers' Organisations




5.4.1.1    Fairtrade payers must pay to                                                                                                 The compliance
           producers at least the Fairtrade                                                                                             criteria is only
           Minimum Price for the product                                                                                                applicable from the
No.        FLO Standard
           contracted, where it exists, or the     No.             FLO-CERT Compliance Criteria (CC)                   Time                  Comments
                                                                                                                                  Major moment of Fairtrade
           [FLO e.V.] or other Requirement
           relevant market price where no                                                                                               sales and receipt of
           Fairtrade Minimum Price              5.4.1.1.2    The producer organization must keep evidence of the                        Fairtrade Premium.
           exists.                                           price level and how it was agreed.                        0(Topic)
           When the relevant market price for a
5.4.2 Payment Terms
5.4.2.1    New Fairtrade prices apply from date 5.4.2.1.1    The producer organization must ensure that new                              The compliance
           of their announcement by FLO unless               Fairtrade prices announced by FLO are applied to new      0(Topic)          criteria is only
           otherwise defined by FLO. However,                contracts from the date of the price announcement.                          applicable from the
           existing contracts must be honoured 5.4.2.1.2     The producer organization must ensure that for existing                     moment of Fairtrade
           at the existing price already agreed              contracts all pricing Terms & Conditions are honored as                     sales and receipt of
           on.                                               originally agreed.                                                          Fairtrade Premium
                                                                                                                       0(Topic)          and in the case that
                                                                                                                                         new Fairtrade prices
                                                                                                                                         apply.

6          Additional Requirements
6.1        Social Indicator (only applicable for cotton)
6.1.1      Every operator in the supply chain      6.1.1.1   The operator (including all additional entities) must                       Only applies to
Cotton-    that takes ownership of Fairtrade                 have submitted, and had approved a valid 'social                            producer
specific   cotton and uses it in the processing              indicator' to FLO-CERT.                                                     organizations using a
           and/or manufacturing of Fairtrade                                                                                             sub-contracted or
           products until the point of licensing                                                                                         owned facility for
           must demonstrate                                                                                                              processing and/or
           efforts to comply with the following                                                                                          manufacturing of
           ILO Conventions before it can be                                                                                              cotton products
           approved by the certification body                                                                                            (including ginning,
           to start processing and/or
                                                                                                                       0(Topic)          spinning, weaving,
           manufacturing Fairtrade cotton.                                                                                               knitting, CMT,
                                                                                                                                         laundry, dyeing
                                                                                                                                         and/or
                                                                                                                                         embellishment, if
                                                                                                                                         applicable).




                            Document: 4c66d7b9-9318-4df6-895c-1a3b45dc4997.xls                                                                                                                Date: 16 November 2009
                            Author: FA                                                                                                                               Page 6 of 6                Approval Status: Final
                            Version: 28                                                                                                                                                          Confidentiality: Public

								
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