Board Business Plan 2010 2011 by y50Qd5

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									            DRAFT
Tri-County Regional School Board

         Business Plan

           2010-2011
       Tri-County Regional School Board                                                                            Business Plan 2010-2011



1. INTRODUCTION AND PLANNING CONTEXT

The Tri-County Regional School Board was officially formed in August of 2004 when the Government of Nova Scotia split the Southwest Regional
School Board into its two constituent parts, one of which is the Tri-County Regional School Board. The Tri-County Regional School Board serves the
62,622 people of Digby, Yarmouth and Shelburne counties, located at the south-western tip of the Province of Nova Scotia. We are among the most
rural of the School Boards in Nova Scotia covering over 7,000 square kilometers, and one of our challenges is to ensure equitable education to all
students despite our geographical configuration which has, among other things, six of our schools located on islands, and all of our schools except one
scattered along the coast. While the contiguous Tri-County Regional School Board area looks like any other region, the highway system and population
settlement pattern is such that in reality we have a very long drive between schools in some areas. For example, it is over an hour’s drive from
Lockeport to Yarmouth, where the Board Office is located, and an hour more to Digby. Add on to that about another hour, and two ferry rides, to reach
Westport School and one quickly sees the challenge of providing educational opportunity to all our students. On the other hand, our unique geography
allows for a high quality lifestyle, and many communities have a “tight knit” feel that lends itself to quality education with community involvement
being at the heart of our activities. The Tri-County Regional School Board is very concerned that the opportunity for a quality education should be just
as good in Yarmouth as it is in Halifax, and we constantly endeavor to make this the case.

The Tri-County area is among the oldest settled parts of Nova Scotia, and we are intensely proud of our past and traditions. As well, the Tri-County
Region is the most bi-lingual area in Nova Scotia. While only slightly less than 4% of Nova Scotians are Acadian, in our region Acadians are in the
majority in two of the eight municipalities of Digby and Yarmouth counties. The Acadian influence is strongly felt in our school system, as we have
robust and vibrant French Immersion and French Second Language opportunities for all our students. In addition, our seafaring and fishing history has
had a profound influence on the area, with Yarmouth and Shelburne being the Lobster capital of the World and Digby being home to the world famous
Digby Scallop fleet. The impact of fishing on our school system is felt in a myriad of ways, from our unique course offerings in some schools, such as a
Co-Operative Education program in Aquaculture, to the inservices we do for our staff – we have staff professional development occur on the last
Monday of November in respecting the local desire to have students available to assist their families on what is the busiest day of the Lobster season,
“Dumping Day”, when all the traps are set! The rural nature has its advantages in that our student population is holding fairly steady, so enrollment
declines are not as precipitous as elsewhere, but the fact of a large, rural area is a challenge in itself.

The Tri-County Regional School Board serves the students in its care and takes our motto seriously. We attempt to have every student reach their full
potential and really do put
                                                             STUDENTS FIRST




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       Tri-County Regional School Board                                                                         Business Plan 2010-2011



2. BOARD GOVERNANCE STRUCTURE
As of August 1, 2004 the Provincial Government ended the pilot known as the Southwest Regional School Board and created two new Regional
schools boards; The Tri-County Regional School Board and the South Shore Regional School Board. There still remains a Shared-Services Unit which
provides for financial services for both Boards. The Shared Services Unit is governed by the chairs and superintendents of both boards. Concerns
remain regarding this arrangement but we, in the Tri-County Regional School Board, are working hard within the current framework to deliver the best
services possible to our students.

The Tri County Regional School Board now encompasses the three counties of Shelburne, Yarmouth and Digby serving 7425 students in 30 schools,
composed of 17 elementary schools, 3 elementary/high schools, 6 high schools, 2 middle schools, and 2 adult high schools.

The Board currently has 11 school board members serving on the Board and 4 standing committees.
Meeting times and dates are available on the Board’s website, as are all the Board’s policies.
The Board’s website is at:
http://www.tcrsb.ca/

This business plan provides an overview of the goals and priorities of the Board working in partnership with administrators, schools, staffs and
communities.

There are eleven members: two from Digby County, one from the Municipality of Clare, two from Shelburne County, and four from Yarmouth County.
As well there is an elected member from the African Nova Scotian communities representing the three counties and a First Nations member appointed
by the Province.

The Board meets the first Tuesday of every month and has four standing committees: Education, School Advisory Council, Governance and Corporate
Services. The mandates of two of these committees are as follows:




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       Tri-County Regional School Board                                                                             Business Plan 2010-2011

The Education Committee will:
                                                MANDATE OF THE EDUCATION COMMITTEE

  1.   Be responsible for the delivery of the Public School Programs in Tri-County Regional School Board schools;
  2.   Be responsible for locally developed courses when approved by the Department of Education.
  3.   Examine the feasibility of specific programs when requested from the SAC and/or the principal of a school.
  4.   Maintain effective communications with teachers, students and parents.
  5.   Keep itself informed of professional school in-services as requested and combine them if at all possible.
  6.   Promote the region’s schools as safe, quality learning environments.
  7.   Receive reports from the Board’s coordinators and make recommendations to the Board.
  8.   Receive suspension reports.
  9.   The Committee will take on other duties as assigned by the Board.




The Corporate Services Committee will:

                                          MANDATE OF THE CORPORATE SERVICES COMMITTEE

The Corporate Services Committee is a standing committee of the Board that develops and reports recommendations for consideration by the Board.
The responsibilities include, but are not limited to the following:

   a) To review and recommend the annual budget to the Board
   b) To review monthly financial statements of the Board
   c) To develop new and review existing policies of the Board that pertain to finance, operations and human resources
   d) To review any Board report that has a financial impact
   e) To monitor financial performance against budget
   f) To receive and consider financial reports



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      Tri-County Regional School Board                                                                            Business Plan 2010-2011

  g) To review insurance issues of the Board
  h) To receive and review reports from the Operations Department of the Board
  i) To review and recommend to the School Board the appointment of staff
  j) To review and recommend, where appropriate, applications for various staff requests for leaves, transfers, etc.
  k) To review and recommend staffing formulae
  l) To review and recommend staffing levels for each school
  m) To review and recommend the granting of permanent contracts for teachers
  n) To deal with personnel issues as presented by senior administration
  o) To review and make recommendation to the Board on improvements to the delivery of Human Resources services
  p) To take on other duties as assigned by the Board


The School Advisory Council/Accreditation Committee will:
                      MANDATE OF THE SCHOOL ADVISORY COUNCIL/ACCREDITATION COMMITTEE

 1. promote initiatives and programs to support all students and to promote and support the successful functioning of School Advisory Councils in all
      TCRSB schools.

 2.   to review all reports which provide information on the success of our students’ learning and to review SAC letters of Agreement (annual
       revisions), and to make recommendations to the Board.

 3.   to review, revise and/or develop relevant policies for recommendation to the Board.

 4.   to review provincial pilot projects and school and/or Board-based programs for recommendation to the Board.

 5.   to receive and review accreditation reports: the Internal Review, the School Improvement Plan, the External Review Team Report, the
       Accreditation Report, the Annual Report

 6.   to receive reports from staff and to request presentations on specific topics.



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        Tri-County Regional School Board                                                                       Business Plan 2010-2011

  7.    to provide in-service opportunities for SAC members

  8.    to assume other responsibilities as requested by the Board.


The Governance Committee will:
                                               MANDATE OF THE GOVERNANCE COMMITTEE

   1.      The Governance Committee will review the By-Laws of the Tri-County Regional School Board and present any recommended changes to
           the Board for approval.

   2.      The Committee will review new policies and update existing policies relating to Board Governance.

   3.      The Committee will review and update the Superintendent’s Evaluation.

   4.      The Committee will identify and arrange Professional Development needs for Board Members.

   5.      The Committee will identify the process for developing a strategic plan.

   6.      The Committee will review the Board’s Business Plan on a yearly basis.

   7.      The Committee will take on other duties as assigned by the Board.


The Board has a number of other committees:
    Attendance
    Audit
    Board Members Expense Review Committee
    Board/Teacher
    Community Use of Schools
    CUPE Negotiations
    CUPE Labour-Management
    Discipline
    Enterprise Risk Management


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       Tri-County Regional School Board                                                                         Business Plan 2010-2011

      Library
      NSGEU Negotiations
      NSGEU Joint Consultation
      Professional Development
      RCH Committee
      RCMP Liaison
      SEIU Negotiations
      SEIU/Board
      Shared Services Unit
      Staff Recognition

As well, Board members and/or staff serve on committees established through contractual or other avenues:
    Memorandum of Understanding with Nova Scotia Community College
    Yarmouth Joint Committee (agencies).



3. MISSION

Mission Statement of the Tri-County Regional School Board

The Tri County Regional School Board has adopted the following as its mission statement:
We will ensure quality education for all our students enabling them to reach their full potential.
The Board’s motto focuses on what we believe to be our true task:
Students First


4. CORE BUSINESS FUNCTIONS

       The Core Business Functions of the Tri-County Regional School Board are conducted by five Departments:
             1. The Superintendent’s Office
             2. Programs and Student Services

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    Tri-County Regional School Board                                                                              Business Plan 2010-2011

           3. Operational Services
           4. Human Resources
           5. Finance


    The last Department, Finance, is part of the Shared Services Unit, set up when the Tri-County Regional School Board was formed as a Regional
    Board. The Core Business areas of these Departments are:


Superintendent’s Office
The Superintendent of the TCRSB is accountable to the Board and has the overall responsibility for the efficient operation of the Regional School
Board and the schools in the region. The Superintendent’s Office core business responsibilities are:

   responsibility for the efficient operation of the School Board office and the public schools in the region;

   supervision of all employees of the School Board;

   administration and evaluation of programs offered by the School Board;

   centralized management of services to public schools;

   implementation of Department of Education and School Board policies;

   monitoring school improvement plans;

   ensuring resources are distributed to schools in accordance with policy;

   maintaining a safe, orderly and supportive learning environment in all schools;

   providing leadership in the region by promoting quality education, enhances community involvement in the schools and the efficient delivery of

    services;

   assistance to principals in providing effective management and decision-making at the school level; and

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      Tri-County Regional School Board                                                                          Business Plan 2010-2011

     accountability for the educational performance of students and schools in the region.


Programs and Student Services
Under the direction of the Director of Programs and Student Services, who serves as Superintendent in his or her absence, this Department is
generally responsible for all aspects of educational services to students and teachers of the Tri-County Regional School Board, and reports to the
Superintendent of Schools. The Programs and Student Services Department’s core business responsibilities are:

• administer all matters related to educational programs or curriculum as defined in the Public School Program for Nova Scotia,

    • provide leadership to implement, monitor, and evaluate a curriculum that is consistent with Department of Education guidelines,

    • develop and coordinate a comprehensive professional development and in-service program for all educational administrators and teaching
      staff


The Department of Programs and Student Services has the following core business functions as performed by the Board’s Coordinators and
Consultants:

 Student Services oversees the requirements of special needs students and facilitates the delivery of services such as speech-language pathology,
  psychology, and severe learning disabilities specialists. .

 Monitoring and Evaluation works with school principals.

 Programs, P-6, and 7-12. Responsible for planning in-services for teachers and liaise between the schools and the Department of Education.

 Race Relations, Cross-Cultural Understanding and Human Rights: responsible for all aspects of race relations, cross-cultural understanding and
  human rights.

 French Second Language oversees the French programs throughout the Region.

 Community Learning supervises the two adult high schools, the international student program and community education programs in addition to
  the Distance Education Program of the Board.

 Technology: responsible for technology integration in the classroom.

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       Tri-County Regional School Board                                                                           Business Plan 2010-2011




Key tasks which will be carried out by the Programs and Student Services Department for 2010-2011 include:

      The implementation, monitoring and evaluation of Department of Education mandates and initiatives.
      The development, implementation and monitoring of Board programs and services priorities, as
       outlined in the Goals, Priorities and Outcomes Measures sections of this document.
      The monitoring and support of teaching and learning, and services to students in all areas of the PSP.
      The development, implementation and monitoring of policies and administrative procedures in
       specific areas of Race Relations, Cross-Cultural Understanding and Human Rights, Student Services,
       Technology, Programs, Community Education, and Monitoring and Evaluation.
      The preparation and monitoring of a budget for all aspects related to educational programs and
       services.
      Professional Growth Planning with all teachers and principals.
      The development and coordination of a comprehensive professional development and in-service
       program for all educational administrators and teaching staff, centering on the development of school networks and fostering Professional
       Learning Communities.
      The monitoring of Code of Conduct policies, administrative procedures, and practices.
      The promotion and enhancement of student achievement, learning, and evaluation.
      The development and implementation of specific program options and opportunities to meet the
       needs of all learners.
      The implementation and monitoring of a comprehensive school accreditation process for each
       school.




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        Tri-County Regional School Board                                                                         Business Plan 2010-2011

Finance

Functions
The Financial Services Unit has several core business areas as follows:
    Provide financial related policy leadership to the Boards
    Lead School Board budget development
    Provide Procurement Standards
    Establish, communicate and monitor compliance with internal financial control of the Boards
    Support Schools re: School-based funds management
    Support Audit Committees of the Boards
    Negotiate and administer contracts for service
    Establish, monitor and administer all insurance contracts
    Identify staff requirements and evaluate staff

Services

   i.   Budget Services
            In consultation with Boards and Boards’ Staff, establish Regional School Board Budget for the 2010-2011 fiscal year.
            To monitor progress against budget, including monthly reporting of budgets/progress/variances to the Boards and to the Department of
              Education.


  ii.   Accounting and Payroll Services
            To ensure the financial services, including Accounts Payable, Accounts Receivable and Payroll are operating efficiently and effectively.
            To ensure compliance with internal financial controls, Generally Accepted Accounting Principles, Department of Education Financial
              Handbook and Board Accounting Policies and Procedures.
            Advise and/or support committees of the Board.

iii.    Procurement Services
           o Establish and enforce procurement standards and services for both central services and schools, in accordance with legislation and
               provincial policies.
           o Establish and administer standing-offer lists for frequently used items and services
           o Establish methods for assessment of bids/tenders.




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       Tri-County Regional School Board                                                                                Business Plan 2010-2011

OPERATIONAL SERVICES
The Operations Department is responsible for the provision and operation of safe and efficient facilities and fleet for the students and staff of the Tri-
County Regional School Board.
The main functions of the Operations unit include:
1. Facilities maintenance
2. Capital planning and project management
3. Pupil transportation services
4. Fleet maintenance

During the 2009-2010 school year, the Transportation Department operated a fleet of 81 busses transporting approximately 6000 students over an area
of over 7,000 square kilometres. The system is totally owned, operated and maintained by the Board. Facilities management functions are primarily
conducted utilizing board employees including custodial services and tradespersons. Board resources are augmented by specialty contract services.
The Operations Departments core functions are centrally managed from facilities in Yarmouth, Nova Scotia. A combination of Board and contract
services are utilized to perform capital construction functions.

Functions:
As described in the Education Act the Operational Services Department shall have functions in the following prescribed categories:
           i)      Facilities Management, including community access
           ii)     Capital Construction and additions and alterations
           iii)    Transportation of students
           iv)     Principal support in the area of operations

Services:

1. Policies
       a) In consultation with board staff and the Corporate Services Committee establish policies relating to the operational services for
       recommendation to the Board.

2. Capital Construction/Alterations & Additions
      a) Provide a list of facilities in order of priority for replacement with new capital construction or alteration/addition as requested by the
      Department of Education.




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       Tri-County Regional School Board                                                                           Business Plan 2010-2011

3. Facilities Management
       a) Establish and maintain a list of capital projects to enhance the life expectancy of existing schools.
       b) Establish and maintain a computerized work order system.
       c) Establish and maintain an energy management system to ensure we attain the most efficient energy costs.
       d) Establish a communications link between the Operational Services department and the Programs & Student Services Department to ensure
       all programs will be able to be delivered without interruption.

4. Transportation
       a) Establish and maintain a computerized routing system to provide the most efficient bus routes as possible.
       b) Establish and maintain a fleet maintenance system.

HUMAN RESOURCES
The Human Resources Department of the Tri-County Regional School Board is one of the business units as defined in the Shared Services Agreement
between the South Shore Regional School Board and the Tri-County Regional School Board.

The services provided to both regional boards include:
    Human Resources Planning
    Staffing
    Staff Supervision
    Compensation Management
    Employee Relations
    Occupational Health and Safety

The primary focus for the 2010-2011 year will be on the following:

Labour Relations
With the expiry of three local agreements the Human Resources department will work towards the renegotiation of these agreements during the 2009-
2010 fiscal year.




Occupational Health & Safety


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       Tri-County Regional School Board                                                                           Business Plan 2010-2011

With the separation of shared services a shift in focus to serve the needs of the TCRSB will be made. Areas such as Emergency Management policies
and practices will be addressed, as well as the annual OHS audit. Scheduled visitations will be made to our schools providing access to the Joint
Occupational Health and Safety Committees.


Staffing
Coordination of human resources, finance, and student services will be required as the staffing requirements are identified for the 2010-2011 school
year. It will be imperative to ensure resources are properly allocated to our schools while working within funding limits for the upcoming school year.




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       Tri-County Regional School Board                                                                          Business Plan 2010-2011

Highlighted Summary of Board achievements towards our overall Mission Statement:
The largest achievement the Board accomplished over the 2009-2010 period was a very extensive change in the Reporting and Professional
Development aspects within the Board.

The Board, with financial support from the Province, gave each school a fixed Full Time Equivalent (FTE) staff position to be an Instructional Coach.
These Coaches each had release time from their teaching, and had, as a goal, the improvement of instruction within the Board. The Coaches all have
received Mentor training and have also had four meetings where Central Office staff, the Coaches and School Administration designed together the
Professional Development for each school on the Board’s common shut down days. Several Principals have stated that “this is the best program the
Board has ever undertaken” and while the programs had some growing pains, overall, the Instructional Coach program seems to be a very large step
forward in instructional improvement.

At the same time, the Board, partially in anticipation of the new Provincial Student Information System (SIS), felt that all schools should be using a
common report card for Grades P-8, and the Board settled on the Provincial Report Card as the framework for this documentation. Of the 29 schools,
24 within the TCRSB were already on the same Student Information System (Outcomes), and so it was a very easy task to simply have all those
schools switched to the Provincial Report Card within Outcomes. The Board then had to provide training and PD for use of the system, and had many
enlightening discussions around the new reporting framework, with the concept of outcomes-based reporting and the Provincially standard A,B,C,D
rubric. The staff, in many schools, took on the challenge willingly and the Board compliments the teachers and other professional staff on their
willingness to work together toward improvement. The ability of the Board’s teachers to collectively have conversations around “what is a B in Grade 5
Social Studies?” for example, will go a long way in improving staff’s understanding of where we want to go with all curricular areas, and should help
in the Board’s continuing quest to make learning improvement the Board’s biggest goal.

This is why the Board chose the new Goals for 2010-2011. With the new system of common reporting and a new SIS on the horizon, the ability of the
Board to implement and then track new programs aimed at improving instruction and learning outcomes, is enhanced and makes a goal of a rapid and
meaningful improvement much more of a reality. The challenges are still there, but the Board has taken a giant step forward in attempting large scale
improvement.




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       Tri-County Regional School Board                                                                              Business Plan 2010-2011



5. ANNUAL REPORT OF ACHIEVEMENTS FOR 2009-2010
Goal and Priority 2009-2010                     Summary of Action Taken



Goal 1 - To increase the learning and achievement of all our students by ensuring that each student is provided the opportunity to reach his
or her full potential.


(a) Implement a system of                       Math and Literacy Coaches/Mentors available to all schools. All coaches/ mentors have
Mentors/Coaches and/or School Based             release time built-in to schedule. Additionally, the Board has a full time mathematics mentor
Instructional Support Teachers who would        as well as a full time literacy mentor available to all schools.
receive Professional Development (PD)
which they in concert with their Principal
can share with staff at their school in order
to bring to every teacher the knowledge of
the most effective best-practices in
teaching. The major focus would be on
Literacy, Mathematics and Technology.


(b) Support data driven, evidence-based,        All schools are in the Provincial Accreditation program. Board staff supports the planning
school level practices utilizing the School     and professional development of school staff. Entire TCRSB using Provincial report card
Improvement Planning process.                   template – most on Outcomes – to assure continuity and sameness of reporting and data
                                                analysis. The Board is working toward implementation of the Provincial Student Information
                                                System.


(c) Support schools involved in the             All schools are in the program as of 2009-2010 and are supported by Board staff.
Accreditation Process, and work toward
having all schools in that process.




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       Tri-County Regional School Board                                                                                Business Plan 2010-2011


(d) Promote PD opportunities to all staff,       Board instituted a centralized PD planning calendar and is moving toward common
creating an expectation of PD for all staff.     Professional Learning Communities for issues which schools will request PD. Completion of
This includes school based staff who will        occurred in 2009-2010 school year where all schools have PLC and networked PD in 8
be exposed to PD both as they request and        common days of Board staff led, but school centered PD.
as are seen as necessary by the school and
the Board, and will also include Board staff
who will be expected to seek out their own
PD, including attendance at Conferences,
PD sessions and other venues. The use of
Professional Learning Communities to both
enhance and further these activities will
also be promoted by the Board.


(e) The Board will support schools in            This is an ongoing goal, and the Board has reconfigured its plan and has steps in place to
creating, and will encourage an expectation      achieve a 10% rise in achievement by 2013. (*see Goals and Priorities for 2010-2011).
of, a 10% rise in the performance of
students on the Provincial Assessments by
2010-2011.


(f) To provide, maintain and enhance             Ongoing.
facilities, and the school bus fleet operation
to help enable the effective and efficient
delivery of programs.



Goal 2 - To improve students’ opportunity to succeed at a higher level by keeping students engaged and in school until graduation.


(g) The Co-op education, Skilled Trades          O2 now in 4 schools, all also have Co-op. Co-op spreading independently to other schools,
and Options and Opportunities (O2) based         Skilled Trades course on in SRHS. Jr. Step continuing to be offered in Yarmouth, planning
programs will be continued and expanded,         to bring to Shelburne continues.


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       Tri-County Regional School Board                                                                           Business Plan 2010-2011

targeting those students who are at risk of
becoming “drop-outs” through
disengagement with traditional classroom
routine.


(h) Increase the access to programs aimed      Student Services and RCH maintaining programs despite budget cuts, SSW are in many
at supporting students with diverse            schools, including one Aboriginal SSW. Autism, Behaviour Intervention and other special
backgrounds and needs, focusing in             programs continue at several sites.
particular on the Student Support Workers
programs (both for African Nova Scotian
and First Nations students).


(i) Increase support for students identified   Resource Teacher ratio is now at provincial ratio of 1:165.
with educational challenges.


(j) Implement a system of staffing, which    The Board is delivering a diversity of programs in an equitable fashion through the Board.
while based on a formula, will also take
into consideration the programming needs
of each school. Such staffing will include
both staff as needed to deliver the Public
School Program, but will also include as
rich an access to programs such as Reading
Recovery, Guidance, Resource Teachers,
French Immersion, etc., as is possible given
Provincial Funding levels to the Board.



Goal 3 - To promote positive school climates with a particular focus on safe, active, healthy and equitable educational
environments.




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       Tri-County Regional School Board                                                                                Business Plan 2010-2011

(k) Promote the Racial Equity Policy by          Staff from Board RCH leadership team in-serviced all staff and Board members in a series of
ensuring that all Board members,                 very well received sessions. Board leadership team members are often called upon to give
Administration and staff attend                  school specific sessions.
professional development sessions focused
on integrating race relations and social
justice into school-based planning
processes.


 (l) Support and promote the                     All schools have been inserviced on PEBS and most have designed their own matrices and
implementation of PEBS (Positive                 are well underway implementing the PEBS program. The number of suspensions has been
Effective Behavioural Supports) in all           lowered dramatically – schools using the PEBS matrix and resulting in in-school
schools and promote behaviour tracking to        consequences for many disciplinary referrals that previously would have resulted in
plan future improvements.                        suspensions.


(m) Promote a safe and secure educational        Critical Incident Resource ready for Board for adoption, will lead to schools making their
environment by ensuring schools comply           site specific plans, which will improve on already introduced “Zero to 30” first thirty minute
with existing Occupational Health and            planning each school does now. Common use of codes and responses throughout Board,
Safety guidelines and that schools have          improved by experiences – i.e. Board can now call parents if school is evacuated (Board
well formulated emergency plans for              admin asst. have lists, etc.)
foreseeable contingencies, and well
designed Critical Incident Plans. Such
Occupational Health and Safety
committees would include all Board staff,
e.g. janitorial, secretarial, tradespersons,
bus drivers, as well as teaching staff and all
other employees.




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        Tri-County Regional School Board                                                                                       Business Plan 2010-2011

6. GOALS
The Tri County Regional School Board has the following goals which indicate our desire for continual improvement:

Goal 1 – To improve students’ learning and achievement in the area of Literacy by having students in the Board average a 10% increase on Provincial
Assessments by the end of the school year 2012-2013.

Goal 2 - To improve students’ learning and achievement in the area of Numeracy by having students in the Board average a 10% increase on Provincial
Assessments by the end of the school year 2012-2013.

Goal 3 – To promote positive school climates with a particular focus on safe, healthy, active and equitable educational environments.

(Note- please see Summary of Board Highlighted Achievements (above) to understand why the TCRSB has adopted these two Goals)


7. PRIORITIES
Goal 1 – To improve students’ learning and achievement in the area of Literacy by having students in the Board average a 10% increase on Provincial
Assessments by the end of the school year 2012-2013.

a. Support a system of Mentors/Coaches and/or School Based Instructional Support Teachers who would receive Professional Development (PD),
which they in concert with their Principal can share with staff at their school in order to bring to every teacher the knowledge of the most effective
best-practices in teaching. The major focus would be on Literacy, Mathematics and Technology.
b. Support data driven, evidence-based, school level practices utilizing the School Improvement Planning process.
c. Support schools involved in the Accreditation Process, and work toward having all schools involved in that process.
d. Promote PD opportunities to all staff, creating an expectation of PD for all staff. This includes school based staff who will be exposed to PD both as
they request and as are seen as necessary by the school and the Board, and will also include Board staff who will be expected to seek out their own PD,
including attendance at Conferences, PD sessions and other venues. The use of Professional Learning Communities to both enhance and further these
activities will also be promoted by the Board.
e. Provide, maintain and enhance facilities, and the school bus fleet operation, to help enable the effective and efficient delivery of programs.




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       Tri-County Regional School Board                                                                            Business Plan 2010-2011

Goal 2 - To improve students’ learning and achievement in the area of Numeracy by having students in the Board average a 10% increase on Provincial
Assessments by the end of the school year 2012-2013.

f. Support and promote the PEBS (Positive Effective Behavioural Supports) program and the Racial Equity Policy in all schools and promote
behaviour tracking and RCH incident reporting to plan future improvements.
g. Increase the access to programs aimed at supporting students with diverse backgrounds and needs, focusing in particular on the Student Support
Workers programs (both for African Nova Scotian and First nations students).
h. Increase support for students identified with educational challenges.
i. Continue a system of staffing, which while based on a formula, will also take into consideration the programming needs of each school. Such staffing
will include both staff as needed to deliver the Public School Program, but will also include as rich an access to programs such as Reading Recovery,
Guidance, Resource Teachers, French Immersion, etc. as is possible given Provincial funding levels to the Board.

Goal 3 - To promote positive school climates with a particular focus on safe, healthy, active and equitable educational environments.

j. Continue to promote the Racial Equity Policy by ensuring that all Board members, Administration and staff attend professional development
sessions focused on integrating race relations and social justice into school-based planning processes.
k. Support and promote the implementation of PEBS (Positive Effective Behavioural Supports) in all schools and promote behaviour tracking to plan
future improvements.
l. Promote a safe and secure educational environment by ensuring schools comply with existing Occupational Health and Safety guidelines and that
schools have well formulated emergency plans for foreseeable contingencies, and well designed Critical Incident Plans. Such Occupational Health and
Safety committees would include all Board staff, e.g. janitorial, secretarial, tradespersons, bus drivers, as well as teaching staff and all other
employees.
m. Promote the Board’s program of Health Promoting Schools, which entails guidance, offering healthier nutrition choices, outdoor classrooms and
mental health support, among others.




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       Tri-County Regional School Board                                                                             Business Plan 2010-2011

8. FINANCE & OPERATIONAL SERVICES

FINANCE
Budget Context

The Financial Services unit is funded by an annual budget as recommended by the Management Committee of Shared Services and approved by the
South Shore and Tri-County Regional School Boards.
FINANCE
Budget Context

The Financial Services unit is funded by an annual budget as recommended by the Management Committee of Shared Services and approved by the
South Shore and Tri-County Regional School Boards.

Finance and Operations
The finances and operations as allocated for Tri-County Regional School Board is outlined in the following chart.

a. Key Financial Indicators
     Revenue                              Actual      Forecasted      Budget

      Province of Nova Scotia          60,064,165      63,966,405   54,675,789
      Government of Canada                219,264         195,600      289,500
      Other Revenue                     1,039,380       1,321,364   11,209,719
      School Generated Funds                            2,600,000    2,600,000
      Transfer from Reserves            2,600,000                      285,000
      Total Revenue                    63,922,809      68,083,369   69,060,008

      Expenditures
      Board Governance                      282,845       273,661      315,090
      Regional Management                 3,291,346     2,306,346    2,618,527
      School Management &
      Support                             5,339,116     6,832,443    6,966,500
      School Instruction &


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      Tri-County Regional School Board                                          Business Plan 2010-2011

      School Services                30,161,430      30,289,607    31,430,789

      Expenditures                       Actual      Forecasted      Budget
      Student Support Services           6,813,759     7,616,635    8,325,748
      Student Transportation             4,451,094     4,625,187    4,826,264
      Property Services                  8,228,054     9,632,358    8,006,991
      Other Programs                     2,517,987     2,566,237    5,342,413
      Adult & Community Ed                 421,459       437,848      443,086
      International Students                             772,072      784,600
      School Generated Funds                           2,600,000
      (Surplus) Deficit                                  130,975
      Total Expenditures             63,922,809       68,083,369   69,060,008


b. Cost Pressures
      The cost pressures include:
   -     Salary and wage cost increases
   -      Implementation of new curricula and programs
   -      Energy (fuel oil, diesel and electricity) cost increases
   -      Provincial assessments
   -      Transition to School
   -      Adult Education Program
   -      Pension Plan deficiencies
   -      Building maintenance and repairs
   -      International Baccalaureate Program and Advanced Placement
   -      Snow removal
   -      Student conveyance
   -      Declining enrollment
   -      Information Technology demands




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Tri-County Regional School Board                 Business Plan 2010-2011




                                   APPENDIX A

                    SCHOOL BOARD ORGANIZATION CHARTS




                                                                           24
      Tri-County Regional School Board                         Business Plan 2010-2011

Tri-County Regional School Board
Office of the Superintendent, September 2010




                          Phil Landry
                            Superintendent
                                   5682




                        Tanya Forrest
   Confidential Administrative Assistant and Board Secretary
                              5682




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         Tri-County Regional School Board                                                                                                                        Business Plan 2010-2011

                                                                                                                                                                                                Phil Landry
                                                                                                                                                                                               Superintendent




                                                                                            Trevor
                                                                                            Cunningham,
                                                                                            Director of
                                                                                            Programs and
                                                                                            Student
                                                                                            Services




                                                                              Jill Tugwell
                                                                              Confidential
                                                                                Assistant




           Kathy                             Gerry         Lori         David            Steve               Martin        Jason Curtis                     Gerry            Lisa Doucet
         Stockman                           Randell     Sigfridson     Buckland          Gaudet             Morrison       Coordinator,                     Pitman           Coordinator
                                                                      Coordinator                          Coordinator
        Coordinator                       Coordinator    Healthy      Monitoring,      Coordinator           RCH               SIS                        Coordinator          Student
         Programs                          Programs       Active     Assmt & Eval.        FSL                 5817            5817                        Community            Services
            P-6                              7-12         Living         5678             5696                                                             Learning
           2826                              5675       Consutant                                                                                            5679
                                                           2809



Steve Walsh     Patsy Height-   Greg Deveau,                                    Tracey                             Mark Albert         Russell      John             Melanie          Jane Power-
  Literacy      Lewis, Math     Consultant for                                  Pothier                             Manager,           Deveau     McKinnon          Nickerson        Grimm Student
 Consultant      Consultant      Community                                       FSL                               Technology        Technology     ESL              Student            Services
                                   Based                                       Consultant                           Services         Consultant   Consultant         Services           Autism
                                Learning/O2                                                                                                                         Consultant         Consultant




                                                                                                                                                                    Kathy Hart
                                                                                                                                                                      Student
                                                                                                                                                                     Services/
                                                                                                                                                                      Autism
                                                                                                                                                                    Consultant




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    Tri-County Regional School Board                                  Business Plan 2010-2011


Human Resources


          Phil Landry
         Superintendent


                                 Gerry Purdy
                                Director Human
                                   Resources
                                     5684

              Krista Deveau
            Confidential Admin
                Asst. 5684


   Scott Surette                Jamie Moses         Lois Hamilton
  Coordinator of             Occupational Health   Manager of Human
 Labour Relations                and Safety           Resources


                                                    Debbie Siscoe
                                                   Human Resources
                                                       Clerk



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     Tri-County Regional School Board                          Business Plan 2010-2011

Shared Services


           Phil Landry
          Superintendent


                               Wade Tattrie
                            Director of Finance


       Robin Bell
  Confidential Assistant


        Adrienne Ryan                       Tracey MacLeod
       Accounting Clerk                     Accounting Clerk




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      Tri-County Regional School Board                                                                                  Business Plan 2010-2011

Operations Division

                   Phil Landry
                  Superintendent



                                                                          Steve Stoddart
                                                                      Director of Operations




                                                    Catherine Muise
                                                  Confidential Assistant



                      Craig Crosby                                                              Dale Royal            Genna Leblanc
                  Coordinator of Property                                                      Coordinator of     Coordinator of Operations
                         Services                                                              Transportation



       John Hogg                      Jamie Boudreau                    Cindy Cottreau
  Supervisor of Property          Property Services Officer              Admin Asst.
        Services



                                                          Steve Adams                       Dick Robicheau            Yvonne Goodwin
                                                     Manager of Transportation           Transportation Officer         Dispatcher




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     Tri-County Regional School Board                           Business Plan 2010-2011




APPENDIX B – KEY FACTS
Key Fact Categories

                                         Previous    Current
                                        (2009-10)   (2010-11)
Students
Total Number of Students                  7629        7425
Average Class Size P-2                     16          13
Average Class Size 3-6                     16          15
Average Class Size 7-9                     24          24
Average Class Size 10-12                   25          25
Total Number of Classes &
Sections
Teachers
Instruction FTEs                         408.75      400.31
Administrative FTEs                        44.6       33.7
Resource FTEs                             47.57       41.4
Student Support FTEs                        11        11..4
Program Support FTEs                         6          8

School Support Staff
Education Assistants                      111         104
Library Technicians                      11.57         11
Student Supervision                        0            0
School Secretaries                       29.67       29.67
Student Support Workers                    7          7.1
Board Governance
School Board Members                       11          11


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      Tri-County Regional School Board                           Business Plan 2010-2011

Board Support Staff FTEs                    1           1




                                         Previous    Current
Regional Administration
Senior Management FTEs                       4           4
Program Management FTEs                     18          22
Operational Management FTEs                4.35          5
Administrative Support FTEs                  6          6.5
Secretarial/Clerical FTEs                   5.5         5.5
Con. Custodial/Sq. Ft.                      n/a         n/a
Sq.Ft./Custodial Hour                     2,444         n/a
Operating Capital                        $42,000        n/a

Technology
Students/Instructional Computer            3.42         3
Technical Support FTEs                       7          6
Computers/Technician                      523.2        416

Property Services
Total School Sq. Ft.                     1,217,081   1,213,578
Sq. Ft./Student                            163.91     163.44
Maintained Square Feet                   1,107,081   1,103,000
Private Operator Sq. Ft.                  110,000     110,00
Operating Cost/Sq. Ft.                      $6.28       6.07
Bd. Custodial/Sq. Ft.                      17,298     17,654
Con. Custodial/Sq. Ft.                       n/a         n/a
Sq.Ft./Custodial Hour                       2,444      2,266
Operating Capital                        $150,000     42,000


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      Tri-County Regional School Board                        Business Plan 2010-2011




Transportation                           Previous   Current
Total Buses Operated                         81         81
Total Students Transported                 6000       5940
Total Cost/Student Transported           $770.86     780.00
Average Bus Load                             74         73
Cost/Unit - Contracted                   $35,000     35,000
Cost/Unit - Board                        $57,101     56,969
Number of Operating Days                    195        192




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       Tri-County Regional School Board                                                              Business Plan 2010-2011

APPENDIX C – OUTCOME MEASURES – 2010-2011

        Outcome                      Measure              Baseline Data and Year   Target and Reporting              Performance
                                                                                           Year
Increase student performance Increase the percentage     2008                      2013 – 10% improvement in     (will list actual
in literature                of students who meet        Reading 79%               number of students meeting    increases year over
                             expectations on the         Writing 79%               expectations.                 year)
                             Grade 3 ELLA
Increase student performance Increase the percentage     2008                      2013 – 10% improvement in     (will list actual
in math                      of students who meet        69%                       number of students meeting    increases year over
                             expectations on the                                   expectations.                 year)
                             Grade 3 EEMLA
Increase student performance Increase the percentage     2008                      2013 – 10% improvement in     (will list actual
in literacy                  of students who meet        Reading 79%               number of students meeting    increases year over
                             expectations on the                                   expectations.                 year)
                             Grade 6 ELA

Increase student performance Increase the percentage     2009                      2013 – 10% improvement in     (will list actual
in math                      of students who meet        TBA                       number of students meeting    increases year over
                             expectations on the                                   expectations.                 year)
                             Grade 6 EMLA
Increase student performance Increase the percentage     2008                      2013 – Improvement in         (will list actual
in junior high literacy      of students who meet        82% Reading               percentage of students        increases year over
                             expectations on the         87% Writing               meeting expectations. This    year)
                             Grade 9 JHLA                                          will also be tracked on a
                                                                                   school by school basis.
Increase the performance of    Increase the percentage   2008                      2013 – 10% improvement in     (will list actual
students on the Grade 12       of students who meet      Math 12 – 35%             percentage of students        increases year over
Math Provincial Exam.          expectations (passing)    Adv Math 12 – 51%         passing the exam.             year)
                               on the Grade 12 Math
                               Provincial Exam.

Increase the performance of    Increase the percentage   2008                      2013 – Improvement in         (will list actual


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       Tri-County Regional School Board                                                                   Business Plan 2010-2011

students on the Grade 12       of students who meet      Eng 12 – 74%                  percentage of students         increases year over
English Provincial exam.       expectations (passing)    Eng Communications 12 – 77%   passing the exam.              year)
                               on the Grade 12 English
                               Provincial exam.




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