Status on government�s outcomes approach by 7P2852w8

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									Portfolio Committee: Water and
     Environmental Affairs

  CORPORATE SERVICES

         S MAHLANGU
1.      PURPOSE OF BRANCH
The purpose of the Corporate Services branch is to provide policy
leadership, business alignment and integration, strategic advice and
core support services. The branch provides various support services to
ensure a productive, efficient and creatively transformed working
environment that enables the Department of Water Affairs to realise its
overall strategic objectives.




                                                                          2
2.   Overview: Branch structure




                                  3
3.     BRANCH COMPONENTS
The branch comprises of five components, namely;

Chief Directorate: Human Resources
Responsible to provide human resources services and
solutions which are targeted at adding value and
improving business performance through people.

Chief Directorate Information System
Responsible for the provision of the relevant IT support
and solutions as well as overseeing the management of IT
operations



                                                           4
4.      BRANCH COMPONENTS (Continued)
• Chief Directorate: Communications Services
     – Responsible for the promotion of effective profiling of the
       Department, public awareness, education and communicating the
       work of the Department to the public and stakeholders

• Chief Directorate: Legal Services
     – Responsible for the provision of effective legal support to maximize
       the Department’s pursuance of its mandate

• Directorate: Administration
     – Responsible for the provision of a safe and secure physical
       environment and appropriate logistical support
5.          BRANCH FINANCIAL PERFORMANCE (2011/12)
5.1         Budget expenditure (1 April 2012 – 31 March 2012)

 200,000,000
 180,000,000
 160,000,000
 140,000,000
 120,000,000
 100,000,000
  80,000,000
  60,000,000                                                                Budget
  40,000,000
  20,000,000                                                                Expenditure
           0




Branch total budget allocation = R378,4 million, of which 97% has been spent by 31 March 2012




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5.    BRANCH FINANCIAL PERFORMANCE (2011/12)
5.2   Expenditure (%)

                             Actual
120
100                                             97
 80
                                      71
 60                     55                            Actual
 40
 20        18
  0
      Quater 1   Quater 2     Quater 3     Quater 4




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6.          MTEF BUDGET ALLOCATION
6.1         Budget Allocation Per Component           6.2        Budget Allocation Per Item

                          2012/13 2013/14 2014/15                         2012/13 2013/14    2014/15

                          (000)    (000)    (000)                         (000)     (000)    (000)

DDG: Corporate Services   6 311    6 673    7 007     Compensation of
                                                      employees           153 317 161 515    169 590
Human Resources           82 663   90 471   96 920
Learning Academy          53 682   60 472   65 421
                                                      Goods and services 130 968 150 023     177 330
Administration            64 513   71 024   82 581
                                                      Transfers and
Legal Services            15 518   16 243   17 055
                                                      subsidies           14 575    15 314   16 080
Communication Services    26 299   27 728   29 114
                                                      Payments for capital
Information Services      83 844   90 584   103 201   assets               33 970   36 343   38 299
TOTAL                     332 830 363 195 401 299     TOTAL               332 830 363 195    401 299




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      7.           2012/13 BUDGET HIGH LEVEL COST DRIVERS
      7.1          Budget Allocation Per Component
Item/Service Description)                                            Total Cost
CD: Human Resources
 Employee Health and Wellness Project (OCSA)                        R8 000 000
 Organisational Climate Survey                                      R3 000 000
 Competency assessments of OSD employees                            R4 000 000
 Advertisement of vacancies                                         R8 000 000
 Microsoft platform migration project (MS server 2003/ 2008)        R8 000 000
 IT outsourcing contract                                            R45 000 000
 SITA Services (Mainframe, data lines, hosting and internet)        R14 000 000
 SITA help desk                                                     R7 000 000
 Replacement of network core switches                               R5 000 000
 Upgrade of the video conferencing systems                          R7 000 000
 Cleaning contract for Head Office (7 facilities)                   R6 000 000
 Provision of security services (7 facilities)                      R6 000 000
 Installation of closed circuit television system for Head Office   R5 000 000
Total (Branch High level Procurement Expenditure)                    R126 000 000



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7.      2012/13 BUDGET HIGH LEVEL COST DRIVERS
7.2         Expenditure Projection (%)

                              Projected Quaterly Spending %
      120

      100                                                100

       80                                     78
       60                       59                             Projected Spending %
       40
                    27
       20

       0
               Quater 1    Quater 2      Quater 3   Quater 4




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8.    PROGRESS ON PERFORMANCE FOR 2011/12
8.1   Achievements
     Signed Performance agreements: 99% performance agreements for 2011/12
      signed for both MMS and SMS, from a lower base of 69% in 2010/11.

     Competency assessments: 96% of MMS and SMS underwent
      competency assessment, with the purpose of identifying developmental gaps
      as per employee.

     Filling of strategic posts: The posts of DG, CFO, Deputy CFO (WTE) and Chief
      Director Legal Services were filled, amongst other SMS positions.

     Improved DWA bandwidth: Computer network speeds were             improved
      two-fold, from        4 to 8 Mega bit per second      (Mbps),            with
      the goal of improving productivity of       employees            whose work
      requires interaction with networked computer.




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9.    PRIORITY TARGETS FOR 2012/13
9.1   Recruitment and retention of Critical Skills

     Appointed new Director for Recruitment and Selection
     Current vacancy rate is at 24.88% (1975 posts, out of 7937
      total posts)
     Approximately 610 posts were advertised out of the 1975
     Overall target for 2012/13 is vacancy rate of below 13%

     Strategy for 2012/13 (target filling posts within 90 days):

      1.Encourage a more hands on participation and contribution
      by line managers throughout the recruitment value chain.
      2.Weekly updates and monitoring of vacancy report.
      3.Advertise vacant positions within 30 days.
      4.Deploy staff retention interventions.




                                                                    12
9.     PRIORITY TARGETS FOR 2012/13
9. 2   Placement of Graduate Trainees in DWA
      378 GTs appointed since 2007.
      Currently 226 GTs in the programme (March 2012).
      Placement in all regional offices as well as national office with a      DWA
       mentor.
      Actively involved with service delivery activities and projects (River   Health
       Programme, Letsema, and others).
      Following Graduate Trainees were appointed into positions by             31March
       2012:
        Candidate Engineers                                     7
        Candidate Engineering Technicians                      17
        Candidate Scientists                                    9
        Permanent Posts                                        49
        Total                                                  82

      Target for 2012 is to employ 50 graduate trainees.




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9.          PRIORITY TAGERTS FOR 2012/13
9. 3        Finalisation and Awarding of the IT Outsourcing Contract
            Current contract Expires 31 March 2013
            Current project progress:

 TASK                                                  STARTDATE      END DATE
 1. Preparation (Done)                                 Mon 12/02/13   Mon 12/04/02
 2. Tender Publication (Done)                          Thu 12/03/29   Mon 12/06/04
      Finalize vendor briefing
       presentation               Current Stage        -              Mon, 16 April

 3. Tender Evaluation                                  Mon 12/06/04   Mon 12/07/23
 4. Due diligence and
   Tender Award                                        Mon 12/07/23   Fri 12/08/31

 5. Contract Finalization                              Mon 12/08/20   Fri 12/09/21

 6. Sign off project                                   Thu 12/09/06   Mon 12/10/01




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10. OVERVIEW: BRANCH PERFORMANCE PLAN FOR 2012/13
Strategic Outcome Oriented Goal 2: To promote Sustainable and Equitable Water Resources Management
Strategic Objective 2.6: To improve water use efficiency
Output          Performance      Baseline      Annual target Quarterly targets
                indicator        Information 2012/13         Q1              Q2          Q3                                Q4
Stakeholder    Number of         5 public         5 public          1 public          1 public           1 public          2 public
awareness      public            awareness        awareness         awareness         awareness          awareness         awareness
campaigns to   awareness         campaigns        campaigns         campaign          campaign           campaign          campaigns
promote        campaigns and     and              and               and               and                and               and
sustainable    stakeholder       stakeholder      stakeholder       stakeholder       stakeholder        stakeholder       stakeholder
use of water   engagement        engagement       engagement        engagement        engagement         engagement        engagement
               initiatives       initiatives      initiatives       initiatives       initiatives        initiatives       initiatives
               Number of         40       media   40        media   10        media   10        media    10 media          10 media
               media             statements       statements        statements        statements         statements        statements
               statements
               Number of radio   4        radio   6 radio adverts 2         radio          1     radio   1 radio adverts   2 radio adverts
               and television    adverts and 2    and           3 advertisement       advertisement      and           1   and           1
               broadcast         television       television      s                   and            1   television        television
               advertisements    broadcast        broadcast                           television         advert            advert
                                 advertisemen     advertisement                       advertisement
                                 ts               s




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10. OVERVIEW: BRANCH PERFORMANCE PLAN FOR 2012/13
Strategic Outcome Oriented Goal 2: To promote Sustainable and Equitable Water Resources Management
Strategic Objective 2.6: To improve water use efficiency
Output        Performance           Baseline       Annual    Quarterly targets
              indicator             Information target       Q1            Q2       Q3           Q4
                                                   2012/13
Stakeholder Number of joint         5 joint        5 joint   2 joint       1 joint  1 joint      1 joint
awareness     public awareness      campaigns      campaigns campaigns campaign campaign         campaign
campaigns to campaigns with         per annum      per annum held and     held and  held and     held and
promote       other government                               report       report    report       report
sustainable departments and                                  submitted    submitted submitted    submitted
use of water water sector
              partners
              Number of television 12 Television 24          6 television 6         6 television 6 television
              episodes on water     episodes on television episodes on television episodes on episodes on
              awareness             water          episodes  water        episodes  water        water
                                    awareness      on water  awareness on water     awareness    awareness
                                                   awareness              awareness




                                                                                                        16
10. OVERVIEW: BRANCH PERFORMANCE PLAN FOR 2012/13
Strategic Outcome Oriented Goal 2: To promote Sustainable and Equitable Water Resources Management
Strategic Objective 2.6: To improve water use efficiency
Output        Performance       Baseline     Annual target Quarterly targets
              indicator         Information 2012/13        Q1         Q2       Q3          Q4
Stakeholder Number of water    9      water 9     water 3 water        2 water 2        water 2    water
awareness awareness road       awareness awareness      awarene        awarenes awareness awareness
campaigns shows                road shows road shows    ss road        s    road road shows road shows
to promote                                              shows          shows
sustainable
use of water
             Number of Water   4      Water 8 exhibitions   2          2           2 exhibitions 2 exhibitions
             themed            themed                       exhibition exhibitions
             awareness         awareness                    s
             exhibitions       exhibitions




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10. OVERVIEW: BRANCH PERFORMANCE PLAN FOR 2012/13
Strategic Outcome 6: Build capacity to deliver quality services
Strategic Objective: To ensure effective organizational performance and leadership
Output           Performance Baseline               10/11                                         Milestones
                 Indicator        Info              Target         Q1                Q2                 Q3                Q4
Efficient         % of             65% of            80% of         20% of            55% of             70% of            80% of
performance       employees’       employees’        employees’     employees’        employees’         employees’        employees’
management        training         training          training       training          training           training          training
system            interventions    interventions     interventions  interventions     interventions      interventions     interventions
                  conducted in     conducted in conducted in        conducted in      conducted in       conducted in      conducted in
                  line with        line with         line with      line with         line with          line with         line with
                  Workplace        Workplace         Workplace      Workplace         Workplace          Workplace         Workplace
                  Skills Plan      Skills Plan       Skills Plan    [1]Skills Plan    [1]Skills Plan     [1]Skills Plan    [1]Skills Plan

                  % of signed      99% signed        100% signed 100% signed         -                  -                 -
                  performance      performance       performance    performance
                  agreements       agreements        agreements     agreements
                  aligned to       aligned to        aligned to     aligned to
                  business plan business             business       business
                                   plans             plans          plans
Reduced           % annual         14% annual        13% annual     19%annual        17%Annual          15% annual        13% annual
Vacancy rate average               average           average        average          average            average           average
                  vacancy rate     vacancy rate      vacancy rate   vacancy rate     vacancy rate       vacancy rate      vacancy rate




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10. OVERVIEW: BRANCH PERFORMANCE PLAN FOR 2012/13
Strategic Outcome 6: Build capacity to deliver quality services
Strategic Objective: To ensure effective organizational performance and leadership
Output           Performance Baseline               10/11                                 Milestones
                 Indicator        Info              Target         Q1              Q2           Q3              Q4
 Graduate         Number           50 graduate       50 new         -              -             -              50 new
 Trainees         of new           trainees          graduates                                                  graduates
 developed        graduate         admitted to       admitted to                                                admitted to
 through the      added to the     the trainee       the trainee                                                the trainee
 learning         trainee          development development                                                      development
 academy          development programme              programme                                                  programme
                  programme

                 Number          50 graduate     35 graduate      5 graduate      15 graduate    10 graduate    5 graduate
                 of graduate     trainees        trainees         trainees        trainees       trainees       trainees
                 trainees        placed into     placed into      placed into     placed into    placed into    placed into
                 placed into     candidate       candidate po     candidate po    candidate po   candidate po   candidate po
                 candidate po    positions or    sitions or       sitions or      sitions or     sitions or     sitions or
                 sitions or      permanent       permanent        permanent       permanent      permanent      permanent
                 permanent       positions       positions        positions       positions      positions      positions
                 positions




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10. OVERVIEW: BRANCH PERFORMANCE PLAN FOR 2012/13
Strategic Outcome 6: Build capacity to deliver quality services
Strategic Objective: To ensure effective organizational performance and leadership
Output           Performance Baseline               10/11                                     Milestones
                 Indicator        Info              Target         Q1                Q2             Q3              Q4
Recognition of RPL approved Nil                     RPL approved Report on           RPL plan       Implemented     Implemented
Prior Learning and                                  and             assessment       submitted to   in Northwest,   in Limpopo,
(RPL)             Implemented                       Implemented of current           DG for         Northern        Mpumalanga,
Programme         in 5 regions                      in Limpopo,     vocational       approval       Cape, and
fully                                               Mpumalanga, levels                              Eastern Cape
Implemented                                         Northwest,      submitted to
                                                    Northern        Top
                                                    Cape, and       Management
                                                    Eastern Cape
DWA Learning DWA Learning NIL                       DWA Learning Proposal for        -              DWA Learning -
Centre            Centre                            Centre          DWA Learning                    Centre
Established       Structure and                     Structure and Centre                            Structure and
                  programmes                        programmes      submitted for                   programmes
                  Approved                          Approved        approval                        submitted for
                                                                                                    approval




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10. OVERVIEW: BRANCH PERFORMANCE PLAN FOR 2012/13
Strategic Outcome 6: Build capacity to deliver quality services
Strategic Objective: To ensure effective organizational performance and leadership
Output           Performance Baseline               10/11                                      Milestones
                 Indicator        Info              Target         Q1                Q2              Q3             Q4
 Vetted            % of            40% of           100% of         100% of          100% of          100% of       100% of
 procurement       procurement     procurement procurement          procurement      procurement      procurement   procurement
 contracts,        contracts,      contracts,       contracts,      contracts,       contracts,       contracts,    contracts,
 corporate and corporate and corporate and corporate and corporate                   corporate and corporate and corporate and
 international     international   international    international   and              international    international international
 agreements        agreements      agreement        agreements      international    agreements       agreements    agreements
 (More than        vetted          vetted           vetted          agreements       vetted           vetted        vetted
 R500 000)                                                          vetted
Litigation        Percentage of 100% of all         100% of all     100% of all      100%                100%                100%
Matters           litigation      litigation        litigation      litigation       of all litigation   of all litigation   of all litigation
Managed           matters         managed as        managed as      managed as       managed as          managed as          managed as
According to      managed as      per service       per service     per service      per service         per service         per service
Applicable        per service     delivery          delivery        delivery         delivery            delivery            delivery
Service           delivery        standards and standards and standards and          standards and       standards and       standards and
Delivery          standards and court rules         court rules     court rules      court rules         court rules         court rules
Standards         court rules




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10. OVERVIEW: BRANCH PERFORMANCE PLAN FOR 2012/13
Strategic Outcome 6: Build capacity to deliver quality services
Strategic Objective: To ensure effective organizational performance and leadership
Output Perform Baseline 10/11                               Milestones
           ance       Info      Target Q 1              Q2        Q3       Q4
           Indicator
Legal      Turnarou 20 days 15 days 15 days 15 days 15 days 15 days
opinion nd time turnarou turnarou turnarou turnarou turnarou turnarou
provided for non- nd time nd time nd time nd time nd time nd time
           complex for          for         for         for       for      for
           matters complex complex complex complex complex complex
                      matters matters matters matters matters matters




                                                                              22
10. OVERVIEW: BRANCH PERFORMANCE PLAN FOR 2012/13
Strategic Outcome Oriented Goal 6: Build capacity to deliver Quality Services
Strategic Objective 6.2: To ensure transformed socio-economic participation
Output            Performance Baseline            Annual target Quarterly targets
                  indicator         Information 2012/13            Q1           Q2            Q3          Q4
Employment         Percentage of 38% of           50% of           40 % of      43% of        48% of      50% of
equity regarding      women         women         women            women        women         women       women
people with          employed       employed      employed         employed     employed      employ      employed
disabilities and                                                                              ed
women             Percentage of 0.16% of          2% people        1% people    1,5% pe       2% pe       2% peopl
                  persons with      people with with               with         ople with     ople        e with
                  disabilities      disabilities  disabilities     disabilities disabilitie   with        disabilities
                  (PWD)             employed      employed         employed     s             disabilit   employed
                  employed                                                      employed      ies
                                                                                              employ
                                                                                              ed




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10. OVERVIEW: BRANCH PERFORMANCE PLAN FOR 2012/13
Strategic Priority 6: Build capacity to deliver quality services
Strategic Objective: To ensure availability of optimum information technology infrastructure
Output           Performance         Baseline               10/11                                 Milestones
                 Indicator           Info                   Target          Q1                 Q2          Q3             Q4



Improve       Number of edge 2 edge network 70 edge network             Terms     of Service                70            -
network       network switches switches replaced switches replaced reference      to Provider/Sup           obsolete
systems       replaced                                             appoint a service plier                  edge
response time                                                      provider          appointed by           network
                                                                   Approved                                 switches
                                                                                                            replaced
               Number of core 1 core network 2 core network -                                  Terms     of Service       2       core
               network switches switch procured and switches procured                          reference to Provider/Su   network
               procured     and installed           and installed                              appoint    a pplier        switches
               installed                                                                       service      appointed     procured
                                                                                               provider     by            and
                                                                                               Approved                   installed




                                                                                                                               24
10. OVERVIEW: BRANCH PERFORMANCE PLAN FOR 2012/13
Strategic Priority 6: Build capacity to deliver quality services
Strategic Objective: To ensure availability of optimum information technology infrastructure
Output        Performance          Baseline          10/11                               Milestones
              Indicator            Info              Target           Q1             Q2          Q3                   Q
                                                                                                                      4

Improve      Number of WAN 0                 WAN 2 WAN application Terms         of      Service 2            WAN
network      application         application     optimization tools reference    to Provider/Su application
systems      optimization tools optimization     acquired      and appoint        a pplier       optimization tools
response     acquired        and tools acquired installed.          service         appointed acquired         and
time         installed.          and installed.                     provider        by           installed.
                                                                    Approved
              Amount          of 8          Mbps 2 Mbps capacity Request         to -            2           Mbps
              bandwidth           bandwidth      upgraded(added upgrade                          bandwidth
              capacity                           to current level bandwidth                      capacity
              upgraded                           up to 10 Mbps)      submitted   to              upgraded
              (added          to                                     SITA                        (added         to
              current level)                                                                     current level)




                                                                                                              25
10. OVERVIEW: BRANCH PERFORMANCE PLAN FOR 2012/13
Strategic Priority 6: Build capacity to deliver quality services
Strategic Objective: To ensure availability of optimum information technology infrastructure
Output        Performance                              Baseline      10/11                           Milestones
              Indicator                                Info          Target            Q1          Q2        Q3    Q4



Improve       Information        0 Information      Information Benchmark               -          Informatio -
network       systems            systems            systems     report finalized                   n systems
systems       management/go      management/go      management/                                    managem
response      vernance tool      vernance tool      governance                                     ent/gover
time          implemented        implemented        tool                                           nance
                                                    implemented                                    tool
                                                                                                   implement
                                                                                                   ed
              Archiving          0       archiving 1 archiving Archiving                Required    1          -
              solution           solution          solution    solution design          software   archiving
              implemented        implemented       implemented finalized                and        solution
                                                                                        hardware   implement
                                                                                        procured   ed




                                                                                                                    26
10. OVERVIEW: BRANCH PERFORMANCE PLAN FOR 2012/13
Strategic Priority 6: Build capacity to deliver quality services
Strategic Objective: To improve the physical working environment
Output                Performance           Baseline            10/11                                      Milestones
                      Indicator             Info                Target             Q1              Q2              Q3                Q4
Improved and          Number of officials Nil                   500 officials to   -               250 officials 250 officials       -
Secure Office         to be relocated to                        be relocated to                    to be           to be
Accommodation to Ndinaye building                               Ndinaye building                   relocated to relocated to
Create a Positive                                                                                  Ndinaye         Ndinaye
working Environm                                                                                   building        building
ent                   Number of officials Nil                   271 officials to                                    68 officials
                                                                                   74 officials to 54 officials to 75 officials to
                      to be relocated to                        be relocated to                                     to be
                                                                                   be relocated be relocated be relocated
                      Waterbron                                 Waterbron                                           relocated
                                                                                   to Waterbron to Waterbron to Waterbron
                      building                                  building           building        building        building
                                                                                                                    to
                                                                                                                    Waterbron
                                                                                                                    building
                     Number of safety     70 Safety        & 70 Safety        & 15 Safety & 20 Safety & 20 Safety & 15 Safety
                     and       security   Security           Security           Security    Security    Security    & Security
                     awareness            awareness          awareness          awareness   awareness   awareness   awarenes
                     campaigns            campaigns          campaigns          campaigns   campaigns   campaigns   s
                     conducted            conducted          conducted          conducted   conducted   conducted   campaign
                                                                                                                    s
                                                                                                                    conducted




                                                                                                                                      27
10. OVERVIEW: BRANCH PERFORMANCE PLAN FOR 2012/13
Strategic Priority 6: Build capacity to deliver quality services
Strategic Objective: To improve the physical working environment
Output              Performance Baseline                 10/11                          Milestones
                    Indicator          Info              Target       Q1          Q2           Q3           Q4
Improved and        Number of          15 Vetting        20 Vetting   5 Vetting   5 Vetting    5 Vetting    5 Vetting
Secure Office       Completed          awareness         awareness    awareness   awareness awareness       awarene
Accommodation vetting                  workshops         workshops to workshops   workshops workshops       ss
to Create a         awareness          completed         be conducted to be       to be        to be        worksho
Positive            Workshops                                         conducted   conducted conducted       ps to be
working Enviro                                                                                              conduct
nment                                                                                                       ed
                    Number video 0 video                 2 video      -           1 video      1 video      -
                    conference         conference        conference               conference   conference
                    systems            systems           systems                  system       system
                    upgraded           upgraded          upgraded                 upgraded     upgraded
                                                         (S1041 and               (S1041)      (G18)
                                                         G18)




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11. CHALLENGES AND SOLUTIONS
Indicator             Business Challenges     Mitigation
 % annual average     Adhoc creation of  As indicated in
    vacancy rate         posts Reinstatement      slide number 12
                         of abolished posts
                         and high staff
                         turnover
 Implementation of    Lack                of DPSA to come in
  Resolution 3 on OSD    understanding of the     as a partner to
  job categories         OSD                      address     Senior
                                                  Managers and staff
                                                  on OSD.




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THANK YOU



            30
31
ANNEXURES


            32
FILLED AND VACANT POSTS
         REPORT

  PERIOD: 1 OCTOBER 2011 – 31
          MARCH 2012
                                       REINSTATE
BRANCH    MONTH      ESTAB.   FILLED       D       NO. OF VAC   APPTS   EXITS   % VAC
CS        MARCH       749      617         0          132         1       0     17.62
          FEBRUARY    749      619         0          130         1       0     17.36
          JANUARY     749      602         2          147         1       0     19.63
          DECEMBER    747      609         0          138         0       4     18.47
          NOVEMBER    749      643         0          106         0       1     14.15
          OCTOBER     747      646         1          101         1       3     13.52
FINANCE   MARCH       494      331         0          163         2       8      33
          FEBRUARY    494      324         0          170         2       1     34.41
          JANUARY     494      320         0          174         1       2     35.22
          DECEMBER    492      321         0          171         2       1     34.76
          NOVEMBER    494      321         0          173         4       4     35.02
          OCTOBER     486      318         0          168         3       0     34.57
IWC       MARCH        39       29         0           10         0       0     25.64
          FEBRUARY     39       30         0           9          0       1     24.32
          JANUARY      37       31         0           8          0       1     21.62
          DECEMBER     37       31         0           8          0       0     21.62
          NOVEMBER     37       31         0           8          0       0     21.62
          OCTOBER      37       31         0           8          2       0     21.62
BRANCH          MONTH      ESTAB.   FILLED   REINSTATED   NO. OF VAC   APPTS   EXITS   % VAC

MIN/DG/COO/IA   MARCH       190      126         0           64          0      0      33.68

                FEBRUARY    188      123         0           65          0      0      34.57

                JANUARY     183      122         1           61          0      0      33.33

                DECEMBER    184      122         0           62          1      2      33.7

                NOVEMBER    183      121         0           62          0      0      33.88

                OCTOBER     182      121         1           61          0      0      33.52

NWRI            MARCH      2496     1913         5           583         2      12     23.36

                FEBRUARY   2488     1925         0           563         0      30     22.63

                JANUARY    2471     1950         0           521         0      6      21.08

                DECEMBER   2473     1964         0           509         0      11     20.58

                NOVEMBER   2475     1975         42          500         1      8      20.2

                OCTOBER    2429     1979         0           450         7      16     18.53
BRANCH    MONTH      ESTAB.   FILLED   REINSTATED   NO. OF VAC   APPTS   EXITS   % VAC

P&R       MARCH       781      485         0           296         3      2      37.9
          FEBRUARY    776      492         0           284         0      2      36.6
          JANUARY     774      491         0           283         1      2      36.56
          DECEMBER    770      493         0           277         0      3      35.97
          NOVEMBER    773      496         6           277         1      4      35.83
          OCTOBER     767      499         4           268         3      2      34.94
REGIONS   MARCH      3188     2461         85          727        26      30     22.8
          FEBRUARY   3098     2462         4           636        10      10     20.53
          JANUARY    3112     2463         32          649        13      27     20.85
          DECEMBER   3072     2461         0           611        11      24     19.89
          NOVEMBER   3081     2463         4           618        10      15     20.06
          OCTOBER    3024     2469         6           555        24      30     18.35
STATUS OF ADVERTISED POSTS
    AS AT 31 MARCH 2012




                             1
         STATUS ON ADVERTISED POSTS
                          Vacancies as at March                      Filled Posts
Branch                            2012            Advertised Posts   after advert

Corporate Services                132                     36               1

Min/DG/COO/IA                      64                      4               3

International Relations            10                      5               0

Finance                           163                     74               2

NWRI (CO,EO,NO)                   583                     123              0

P&R                               296                     142              0

Region: Western Cape
                                  102                     27               19
Status Continued …….
                                                                    Remaining Posts
                                                                    to be filled after
Branch                   Vacancies as at March   Advertised Posts   advert

Region: Free State                26                       26               7

Region : KZN                      72                       12               0

Region : Eastern Cape             91                       38               7

Region : Gauteng                  64                       24              13

Region : Northern Cape            44                       13               2

Region : North West               53                       18               9

Region : Nelspruit                63                        7               6

Region : Limpopo                 179                       14              10

Region: Head Office               33                        9               0
Total                            1975                     610              83
 Status on advertised SMS posts
Total number of Vacant SMS Posts                          61
Total number of SMS posts advertised:                     46
Total number of SMS Post still to be advertised           15
Total number of posts filled:                             3
Total number of Short- listing still to be done/re-done   6
Total number of short- listing still to be approved       7
Total number of posts at interviews to be arranged        12
Total number of posts recently approved for filling       4
                POSTS FINALIZED FOR FILLING

Advertised Posts                                                Starting date

Chief Director: Legal Services                                  01 January 2012

Chief Director: Water Ecosystems                                01 March 2012


Programme Manager Water Services Regional Bulk Infrastructure   01 March 2012

Director Water Services Policy and Strategy                     01 May 2012

Director Planning , Recruitment and Selection                   01 April 2012

Director Operational Support                                    01 April 2012

Director Official Development Assistance                        01 May 2012
PERFORMANCE MANAGEMENT REPORT

MODERATION RESULTS

LEVEL 1 -14

PERFORMANCE PERIOD: 2010/2011


                        Directorate: Human Resource Development
DWA Distribution Curve 2010/2011:LEVEL 1-14
                                      DWA DISTRIBUTION CURVE FOR LEVEL 1-14 FOR 2010/2011

                                                                           65%
                                                                           60%




                                                                                        28%

                                                                                        15%
                                                                                                       10%
                                                        7%                                             7%
                                           3%           1%                                                            3%
                                                                                                                      1%
                                           0%
                                                                    100 -          115 -          130 -           150 -
                                     0 - 69%     70 - 99%
                                                                    114%           129%           149%            167%
             DWA DIST CURVE           0%             1%             60%            28%            10%              1%
             NORMAL DIST CURVE        3%             7%             65%            15%             7%              3%
                                                            CATEGORY OF PERFORMANCE
                                                          DWA DIST CURVE                NORMAL DIST CURVE

 TOTAL NO.                       0-69%          70-99%          100-114%         115-129%       130-149%     150-167%

 4856                            0              61              2884             1379           468          64
      Summary of Performance Rewards

LEVEL          MERITS   PAY PROG      POOR
              AWARDED              PERFORMERS



L1 - 12        39%        59%         1%


L13            24%        68%         0%

L14             4%        83%         0%
          Budget Implications 2010/2011
                TOTAL 1.5%      1.5% BUDGET      TOTAL MERITS      SURPLUS
                 BUDGET                              PAID
                 AMOUNT


MAIN ACCOUNT     R 17,609,000
SMS                                R 1,842,849        R 851,012      R 991,837
NON-SMS                           R 15,766,151      R 13,331,655    R 2,434,496


WATER TRADING
ENTITY           R 16,311,744
SMS                                 R 128,362         R 105,127       R 23,234
NON-SMS                           R 16,183,382      R 12,767,530    R 3,415,853

TOTAL:           R 33,920,744     R 33,920,744      R 27,055,324    R 6,865,420
  IMPLEMENTATION OF THE OCCUPATION
      SPECIFIC DISPENSATION (OSD)
FOR ENGINEERS AND RELATED PROFESSIONS
  IMPLEMENTATION OF OSD IN WATER AFFAIRS

The aim of the Occupation Specific Dispensation is to
improve ability to attract and retain skilled employees. It
entails the development and implementation of tailor
made remuneration dispensations for occupational
categories.

The following occupations of Engineering and related
professionals were translated to the OSD :
      IMPLEMENTATION OF OSD IN WATER AFFAIRS
• Surveyors

• GIS Professionals
• Scientists
• Artisans
• Technicians (Engineering, Scientific, GIS and Survey)
• Engineering Technologists
• Engineers
• Construction Project Managers
• Environmental Officers
   TRANSLATION OF EMPLOYEES TO THE OSD
Translation for all categories except Artisans were done in three phases
namely :

1st Phase
Minimum translation from the current post as at 30 June 2009, to the appropriate
post and salary grade, as contained in applicable DPSA annexure(s)
2nd Phase
Minimum translation from the current post as at 30 June 2010, to the appropriate
post and salary grade as contained in applicable annexure(s)
3rd Phase
Re-calculation of relevant experience obtained by an employee who occupies a
post on production level after obtaining the relevant qualification and complying
with the relevant registration requirement as at 30 June 2011. The experience will
be calculated and implemented with effect from 1 July 2011.
TRANSLATION OF EMPLOYEES TO THE OSD
ARTISANS

1st Phase
Minimum translation from the current post as at 30 June 2009, to the appropriate
post and salary grade, as contained in the relevant annexure.

2nd Phase
Re-calculation of relevant experience obtained by an employee who occupies a
post on production level after obtaining the relevant qualification and complying
with the relevant registration requirement, as at 30 June 2011. The experience will
be recalculated and implemented with effect from 1 July 2011.
     TRANSLATION OF EMPLOYEES TO THE OSD
  Phase I and Phase II of the OSD implementation in the Department
  has been completed.
  Number of employees translated in Phase I :


OCCUPATIONAL GROUP DESCRIPTION              FEMALE    MALE     Grand Total
ARTISAN AND SUPPORT PERSONNEL                    1       135          136
ENGINEERING RELATED AND SUPPORT PERSONNEL       67       243          310
NATURAL SCIENCES RELATED                        147      164          311
Grand Total                                     215      542          757
 TRANSLATION OF EMPLOYEES TO THE OSD
Number of employees translated to Phase II :



 OCCUPATIONAL GROUP DESCRIPTION                 FEMALE     MALE     Grand Total
ARTISAN AND SUPPORT PERSONNEL                         1       115           116
ENGINEERING RELATED AND SUPPORT PERSONNEL            69       272           341
NATURAL SCIENCES RELATED                             169      181           350
Grand Total                                          239      568           807


Phase III of the OSD is currently being finalised.
The DWA Learning Academy
                       DWA initiative

• Department of Water Affairs, as sector leader, took the lead to
  ensure sufficient scarce skills and competencies in the short,
  medium and long term through the introduction of the
  Learning Academy in 2007
• The Learning Academy is a skills development initiative aligned
  with the Accelerated and Shared Growth Initiative of South
  Africa (ASGI-SA) and its associated skills development drive,
  the Joint Initiative for Priority Skills Acquisition (JIPSA),
  National Human Resources Development Strategy for South
  Africa (NHRD-SA)
        Objectives of the Learning Academy
•   Address skills gaps in overall water supply value chain
•   Plan and build capacity for immediate, medium, and long term
    needs of DWA (and the broader water sector)
•   To offer workplace exposure and develop unemployed youth
    with < 3yr work experience
•   To contribute to life-long learning initiatives
•   To support the department’s Employment Equity policy
•   To support National Government’s job creation initiative
•   To foster a culture of knowledge transfer
•   To support the priorities identified by the ASGI-SA and the
    JIPSA and the new National Human Resources Development
    Strategy for South Africa
                      Focus and approach

• Primary focus – address internal needs of DWA in context of
  being a skills pool for entry level vacant post within the
  department
• Secondary focus – national water sector needs (inclusive of
  provincial and local government and the private sector)
• Dual approach:
   – Academic component:
       • External bursaries
       • In service/experiential training (Learner Interns)
   – Professional development component: Graduate Trainees
                  Bursary Scheme

• Memorandum of understanding with universities
• External bursars for full time studies only
• Support all levels of studies (pre- to post-graduate)
• Comprehensive bursary (class and registration fees,
  accommodation, meals, book allowance, stipend)
• Contract with financial obligation (join the LA on
  completion of qualification)
               Current status - Bursaries
• Signed MOU with 18 Institutes of Higher Learning (IHL) (UP,
  TUT, UL, UV, VUT, CUT, UFS, US, UCT, UWC, CPUT, NMMU,
  DUT, UZ, UKZN, UJ, WITS, WSU)
• 494 bursaries allocated since 2007
• Maintaining 172 bursaries in 2012 of which 89 is new
  bursary allocations
• Disciplines supported: civil, mechanical, electrical
  engineering; survey; geology; water care; geo-hydrology;
  GIS; environmental related qualifications; microbiology;
  biochemistry; chemistry; water resource management;
  hydrology
                Statistical data - Bursaries
              2007   2008   2009   2010   2011   2012   TOTAL     %
MALE           65     35     53     43     43     52       291   59%
FEMALE         41     48     25     17     35     37       203   41%


BLACK          87     59     54     34     51     60       345   70%
COLOURED        3      5      3     16      8      8       43    9%
INDIAN          2      2      3      0      1      4       12    2%
WHITE          14     17     18     10     18     17       94    19%


ENGINEERING    42     31     34     33     42     49       231   47%
SCIENCE        48     36     25     22     32     35       198   40%
FORESTRY       16     15     19      0      0      0       50    10%
SURVEY          0      1      0      5      4      5       15    3%


TOTAL         106     83     78     60     78     89       494
        Experiential Training – Learner Interns
• Practical exposure for our bursars as prescribed by Institute of
  Higher Learning in order to complete qualification
• Minimal classroom environment; pre-dominantly field work
• For Engineering: accredited structured rotational exposure
  and training programme supported by Engineering Council of
  SA (ECSA)
• For Scientists: internal structural training programmes
• Continuous assessment; DWA moderation committee
  (MODCOM)
          Current status – Learner Interns
• 126 Learner Interns (LI) supported and have
  completed training programme and qualifications
  since 2007
• 24 new Learner Interns for 2012
• Three sites: Roodeplaat Training Centre; Boschkop
  Training Centre; and Levubu construction site
• Civil, mechanical, electrical engineering; surveying;
  environmental management supported
              Statistical data – Learner Interns
                2007   2008   2009   2010   2011   2012   TOTAL
MALE             10     23     16     16     16     18       99    66%
FEMALE            6      11    12     10      6      6       51    34%


BLACK            15     29     25     25     17     21       132   88%
COLOURED          0      0      0      0      3      0        3    2%
INDIAN            0      2      0      1      0      1        4    3%
WHITE             1      3      3      0      2      2        11   7%


ENGINEERING       11    24     20     23     17     20       115   77%
SCIENCE           1      4      0      0      0      0        5    3%
FORESTRY          3      6      7      0      0      0       16    11%
SURVEY            1      0      1      3      5      4       14    9%


TOTAL            16     34     28     26     22     24       150
    Professional Development – Graduate Trainee

• DWA bursars are the feeding source into the Learning
  Academy
• Fully qualified (diploma or degree; under- and post-graduate)
• Appointed on 3 (scientific) to 5 (engineering) years contract
  (salary and in lieu of benefits)
• Placed with dedicated mentor within line function
• Engineering: Engineering Council of South Africa (ECSA)
  accredited structured workplace exposure in order to get
  professional registration
• Scientific: exposure programmes for sciences based on
  information supplied by South African Council for Natural
  Science Professions (SACNSP)
• Survey: programme developed in consultation with PLATO
       Professional Development – Graduate Trainee

• All Graduate Trainees has on the job training; involved with real time
  projects (hands on approach)
• Formal workplan and PDP for all graduate trainees
• Logbooks with continuous assessment; DWA MODCOM – for
  monitoring and evaluation of progress
• Encourage further skilling and knowledge acquirement (technical
  skills; soft skills; social skills) through various training interventions
• Further qualifications (post grad) through internal bursaries
• Professional registration with SACNSP, ECSA, and PLATO
• Encourage membership and active involvement with professional
  bodies
        Current status – Graduate Trainees
• 378 GTs appointed since 2007
• Currently 226 GTs in the programme (March 2012)
• Placement in all regional offices as well as national office with a DWA
  mentor
• Actively involved with service delivery activities and projects (River Health
  Programme, Letsema, and others)
• Success with professional registration in line with OSD requirements:
   – 28 Certified Natural Scientists
   – 3 Professional Scientists
   – 14 Candidate Scientists
   – 1 Surveying Technician
   – 35 Candidate Engineering Technicians
   – 15 Candidate Engineers
           Statistical data – Graduate Trainees
              2007   2008   2009   2010   2011   2012   TOTAL
MALE           49     28     40     38     35     30       220   59%
FEMALE         24     32     31     30     16     25       158   41%


BLACK          66     53     65     55     39     44       322   86%
COLOURED        4      1      2      5     10      1       23    6%
INDIAN          3      2      3      2      0      0       10    2%
WHITE           0      3      2      6      2     10       23    6%


ENGINEERING    42      11    31     35     25     26       170   45%
SCIENCE        16     39     39     30     24     26       174   46%
FORESTRY       15      9      2      3      0      0       29    8%
SURVEY          0      0      0      0      2      3        5    1%


TOTAL          73     59     72     68     51     55       378
           Graduate Trainee placement within DWA
REGION          ENGINEER   SCIENCE   MALE   FEMALE   BLACK   COLOURED   INDIAN   WHITE

EC (17)         10         7         8      9        6       1          0        0

FS (11)         8          3         9      2        11      0          0        0

GAUTENG (4)     1          3         2      2        4       0          0        0

KZN (34)        24         10        22     12       28      0          4        2

LIMPOPO (21)    5          16        11     10       21      0          0        0

MP (9)          1          8         4      5        9       0          0        0

NW (2)          2          0         1      1        1       1          0        0

NC (6)          3          3         5      1        3       3          0        0

PRETORIA (94)   48         43        53     38       75      0          3        13

WC (28)         9          19        18     10       14      11         0        3

TOTALS          111        115       133    93       185     16         7        18
   Graduate Trainee appointed successfully in
                     DWA
• GTs that has shown significant progress and completed training schedules
  are considered for posts within DWA
• The following appointments has been affected by March 2012:


         Candidate Engineers                          7

         Candidate Engineering Technicians           17

         Candidate Scientists                         9

         Permanent Posts                             49

         Total                                       82
                                    UPDATE ON IT OUSOURCING
TASK                                  ACTIVITY                                                  STARTDATE      END DATE
1. Preparation                                                                                  Mon 12/02/13   Mon 12/04/02
                                      Legal Services review of MSA of the RFB                                  Done
                                      Supply Chain review of Mandatory gates of RFB                            Done
                                      Develop Risk Management Plan                                             Done
                                      Treasury Notification                                                    Done
                                      SITA Notification                                                        Done



Done                                  Consolidate and finalize RFB documents
                                      DBAC approval to go on tender
                                      Finalize RFB advert document
                                                                                                               Done
                                                                                                               Done
                                                                                                               Done
2. Tender Publication                                                                           Thu 12/03/29   Mon 12/06/04
                                      Publish bid (tender bulletin, print media and internet)
Current Stage                         Next Activity: Finalize vendor briefing presentation                     Mon, 16 April
3. Tender Evaluation                                                                            Mon 12/06/04   Mon 12/07/23
4. Due diligence and Tender Award                                                               Mon 12/07/23   Fri 12/08/31
5. Contract Finalization                                                                        Mon 12/08/20   Fri 12/09/21
6. Sign off project                                                                             Thu 12/09/06   Mon 12/10/01

								
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