The Art of Project Management for
Speeding up the
First Wave – Agriculture Revolution
Second Wave – Industrial Revolution
Third Wave – Information Revolution
• The world is moving from industrial era to Information and knowledge era.
What is Program?
Program is a ‘Group of Projects’ managed in a
May even involve elements of on-going operations,
repetitive or Cyclical
Project Management is generally viewed as subset of
• What is Product?
• Software or Services
• What is Project?
• Start-End Time
• Delivery of measurable end result
• Delivery can be of a product / service of system
A Project is an endeavour to create a unique product,
services or result that has interrelated activities and is
What is Management?
Management is the art of getting work done through
Management is concerned with resources, tasks and
It is the process of Planning, organizing, staffing,
directing and controlling to accomplish organizational
objectives through the coordinated use of human and
What is Project Management?
Project Management is application of knowledge, skills,
tools, and techniques to various project activities in order to.
Meet Objectives of the project.
Meet or exceed stakeholder needs and expectations.
Balance Competing demands among scope, time, cost,
quality, Human Resources.
E-governance Projects will transform the way in which public services
are organized and delivered. However, there have been number of
failures in IT Projects. Project in particular making use of the Project
Management techniques and methodology is essential for E-governance
implementation in the country
• Public services are organized in IT manure
• No. of failures in IT projects & E-governance
• In a survey conducted by the Heeks,
• The following interesting facts (Government +Industry)
15 % are success
50 % are Partial Success
35 % are Total Failures
KPMG Study –Why technology project Fail?
32 % Inadequate project management and control
20 % lack of Communication
17 % failure to define objectives
17% Lack of familiarity with project scope and complexity
14% Incorrect technology, project size & technology
14 % Due to management and project planning issues.
Why Software Fails? Garter Publications
Unrealistic or unarticulated projects goals
Inaccurate estimates of needed resources
Badly defined system requirements
Poor reporting of the project’s status
Poor communication among customers, developers and users
Use of immature technology
Inability to handle the project’s complexity
Sloppy development process
Poor project management
Stake holder politics
Data on Failed Projects (Reasons)
Technology did not work
System delivered did not meet the requirements
Meet the requirements ,but was late meet the requirement
but these requirements changed by time it was delivered
The system worked but the users would not use it
Failure in business change management
Need for project Management practice
TQM is a system prevention, it focuses on eliminating.
Defects and on doing the job right the first time.
Where do we start?
• Stage 1: Project Initiation:
Detail Project Report
Expression of Interest
Charter of the Project
• Stage 2: Project Definition:
Develop Project Team
Review Project Charter
Sizing or project
Procurement of Appropriate resources
Agree on Project Deliverables
Ensure User /Stakeholder expectations are met
• Stage 3: Project Planning:
Develop the project plan
To do list
Dependencies must be created
Every activities must have predecessor (what
must be done before this task can be started)
ad a successor (what can be begin only when
this task is completed)
Milestones are identified
Quality Control Mechanisms
This stage ends with sign-off by the project.
• Stage 4 : Project Execution : The project begins
Project team meetings
Examine each resource’s planned start
Stage of Change management ,which is a critical
Change request forms if approve, then time frame
• Stage 5: Project close: Closing the Project
The key is to understand that managing projects is a
process not just knowledge of the tools and techniques
ICT Project Life Cycle
Project initiation & Planning
• Software development
• ICT Infrastructure
• Service Problems- Org. framework & Arch.
System Integration and Testing
Project Completion & Sign Off
Seven Steps in Project Management
1 2 Develop
• PM: - Project Management Institute, An International
• Certify Agency for project management professional
Project management body of knowledge PMBOK guide
• STQC : CSQP-DIT, GOI
• CDAC :
• Courses : Project Management Professional (PMP)
• Program Management Professional (PgMP)
• Certified Associate Professional (CAPM)
• Risk Management Professional (RMP)
• PMI- Scheduling
Contact PMI offices in India
PMI Centre Pvt., Ltd.
#1031, Regus, Level Ground & 1, Trade Centre, Bandra Kurla
Complex, Bandra (E), Mumbai, India, 400 051, Tel: + 91 22 4070
0325 Fax: + 91 22 4070 0800
PMI Service Centre, Haryana, India, Tel: + 91 - 124 4517140, e-
IIL is the leading provider of training products and consulting
services in project management. IIL's PM Curriculum provides a
systematic, process-oriented approach that covers every aspect of
project management email@example.com
Registered Education Provider (REP) is an organization
approved by PMI® to issue Professional Development Units (PDU)
for its training courses.
Projects are critical to the success of any organization. They are the
activities that result in new or changed products, services,
environments, processes and organizations
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