6 Executive Committee Meeting Minutes
7 January 12, 2004
8 November 4, 2003
11 Call to Order
12 Board President Dr. Freeman Rosenblum called the meeting to order at 6:30 p.m.
14 Board Members present: Board Staff present:
15 Freeman Rosenblum, D.D.S., President Marshall Shragg, Executive Director
16 Marguerite Rheinberger, J.D, M.P.H., M.A., VP Julie Ann Jeppesen, Administrative Assistant
17 Linda Boyum, R.D.A., Secretary
18 Susan Gross, D.D.S.
20 Others in Attendance (per sign in sheet): Natalie Kaweckyj, MDAA; Candy HazenRose Stokke, MDHA;
21 Marge Jocelyn, MDHA;, Dick Diercks, MDA; Pat Glasrud, MDA; Dick Wiberg, MDA; Denis Zack, MACD.
23 Review and Approval of Minutes
24 Minutes from the November 4September 2, 2003, Executive Committee meeting were reviewed and approved.
26 MOTION: Ms. RheinbergerBoyum SECOND: Dr. Gross
28 VOTE: For: Unanimous RESULT: Motion carried.
30 Association Reports
34 Dick Dierks discussed the public meeting for November. Mr. Dierks provided. information on the amalgam
35 separator program. He also provided information about the MDA event ‘Give Kids a Smile’ on February 6th – 7th.
36 Mr. Dierks reminded all those present about the workshop coming up “Is the Sky Really Falling?”
38 New Certificates
39 The new certificates have been receiving a few criticisms regarding their size and overall presentation, so Marshall
40 Shragg requested example certificates from the other state’s dental boards. Other boards that have moved from a
41 larger certificate to one similar to the one dentistry is currently using did comment that there was quite an uproar
42 initially, but that it died down within a few years. The primary concern for the board currently is regarding the
43 addresses which are being printed on the certificates. Although this is public information, the preference would be
44 to move the address off the certificate itself and onto the wallet card. This year there will be two options: posting
45 the wallet card or covering the address with some non-permanent material.
47 Star of the North
48 The Board of Dentistry is going to have not only the regular booth in the main lobby, but will also be doing a table
49 clinic in the Exhibit Hall on Monday morning from 9 a.m. until 11 a.m., as well as provide a presentation. The
1 presentation time is still being determined. Our two possibilities are Sunday afternoon after the keynote speaker or
2 Monday afternoon. Julie will follow up on which time slot will be given later this week.
3 GL Suite
4 Marshall Shragg, Executive Director for the Board of Dentistry, reported that GL Suite should be up and running
5 on November 12. The Board will have the ability to work on and continue to improve the program after that date.
7 Office Space Plan Discussion
8 After much discussion with BMP, it was determined that BMP might not want to cover the expenses involved in
9 moving the Board of Dentistry to another floor. Discussion about current budgetary issues ensued.
1 GL Suite
2 Staff has completed the Board’s first renewal period with GL Suite and has found some difficulties. Some of the
3 difficulties are being corrected. The online renewal option has had many problems, but we are working on getting
4 the kinks out for the next renewal period.
6 Office Space Plan Discussion
7 The Board of Dentistry is currently operating without a lease. The lease expired October 31st and the three months
8 free rent is currently being debated. The budgetary issues are working out well.
11 Only the first page of the budget analysis was received; but from the information received, the Board of Dentistry is
12 on track with the budget. Depositing renewal checks within the required time limit due to the system and staffing
13 issues has been difficult, so Marshall contacted the Legislative Auditor and Department of Finance to notify them
14 we have not nor will be in compliance.
16 Dr. Rosenblum moved that the Board give Marshall Shragg authority to spend up to $20,000 a year for move-in
17 costs, additional rent, and improvements.
19 MOTION: Dr. Rosenblum SECOND: Ms. Boyum
21 VOTE: For: Unanimous RESULT: Passed.
23 Tuition Reimbursement Policy
24 Marshall Shragg drafted an employee tuition reimbursement policy proposal. Continued employment with the
25 Board of Dentistry, grade requirements, and reimbursed time off work for classes elicited in depth discussion.
26 Marshall will revisit and revise the Proposed Tuition Reimbursement Policy draft.
27 Fall Meeting Status Report
28 Formatted: Font: 11 pt
30 There is a draft for the current newsletter; however, there are still a few blanks to fill in. Discussion regarding the
31 Obscure Rules article – the decision to withdraw the article and send the topic to Policy Committee was made.
32 Discussion regarding the possibility of changing the formatting of the Corrective/Disciplinary Action section of the
33 newsletter was discussed in depth – examples were provided. Marshall offered to come up with options for
34 different formats for the Corrective/Disciplinary Action section.
35 Licensure Summit
36 The summit on Licensure of Dental Assistants prompted good discussion; however, no one was perceived to have
37 changed their opinions. The Board of Dentistry has to submit the report on the issue to the legislature by
38 January 15th, 2004.
40 Legislative Meeting
41 Based on response from those invited, it was determined that mid to late morning was better for most legislators.
42 The legislative portion of the Public Board Meeting is set for 10:00 a.m. This portion of the meeting is to attain
43 open communications between the legislators and the Board of Dentistry to better understand their expectations of
44 the Board.
46 Denturists Forum
47 The MDA is sponsoring a Denturists forum in January.
50 Only the first page of the budget analysis was received; but from the information received, the Board of Dentistry is
51 on track with the budget.
3 Review agenda for January 23rdNovember 21st meeting to see if anything needs to be added or
4 changed. Reviewed the legislative discussion – access, expectations, bills, and differentiation
5 between the Board and the professional associations.
6 Draft report to the legislature re: licensure of dental assistants has had a few revisions, and will be
7 ready for the is looking at submission in January 15th deadline. .
8 CDC Guidelines: change jurisprudence exam – establish effective dates for the exam and include
9 in the newsletter.
11 MOTION to recess to Closed Executive Session at 8:17: Ms. Rheinberger
13 SECOND: Ms. Boyum
15 The closed Executive Committee session addressed staffing/operations and consideration of step increase
16 and Achievement Award for Executive Director.
17 Board of Dentistry Goes Cable – Julie Jeppesen has been researching the cable companies in the
18 State of Minnesota. So far she has received information on six cable companies and the
19 requirements that would enable the board to submit a VHS version of the video to be shown on
20 community programming around the state. Julie recently sent out letters to 50 other cable
21 companies providing them with four ways to contact her to show interest and provide information
22 regarding the distribution of the video.
23 CRDTS Examiners – due to budgetary issues CRDTS will only be paying for six examiners
24 instead of seven. Board will poll current examiners – regarding who will be going to the annual
26 HPSP appointments – looking for participants for the Program Committee and Advisory
29 MOTION to recess to Closed Executive Session at 7:48: Ms. Boyum
31 SECOND: Ms. Rheinberger
33 The closed Executive Committee session addressed staff performance review of Executive Director, and
34 then adjourned.
36 Minutes Approved by the Minnesota Board of Dentistry
37 This 23rd12th Day of January, 2004
40 Freeman Rosenblum, D.D.S., President