TL 008 VET in the VCE by 22NYo60

VIEWS: 7 PAGES: 5

									VET in the VCE/VCAL
Partnership agreements with schools procedure
Contents
Purpose ___________________________________________________________________________________1
Scope _____________________________________________________________________________________1
Authorisation _______________________________________________________________________________1
Definitions _________________________________________________________________________________1
Policy _____________________________________________________________________________________2
Procedure _________________________________________________________________________________2
  1.    Application Process ___________________________________________________________________________ 2
  2.    Partnership Agreements ________________________________________________________________________ 3
  3.    Session Requests and QLs Tick Sheets ____________________________________________________________ 3
  4.    Enrolment Process ____________________________________________________________________________ 3
  5.    Invoicing ___________________________________________________________________________________ 3
  6.    Moderation meetings and visits to schools for auspiced programs _______________________________________ 3
  7.    Progress Reports _____________________________________________________________________________ 4
  8.    Resulting Process _____________________________________________________________________________ 4
  9.    Scored assessment ____________________________________________________________________________ 4
  10.   Statement of Results and Certificates______________________________________________________________ 4
Environmental considerations __________________________________________________________________4
OHS considerations __________________________________________________________________________5
Community & Family considerations _____________________________________________________________5
References_________________________________________________________________________________5
Documentation ______________________________________________________________________________5
Forms _____________________________________________________________________________________5
This Procedure replaces ______________________________________________________________________5
Consultation ________________________________________________________________________________5


Purpose
To set out Institute requirements for implementing and managing Partnership Agreements with schools
when VET in the VCE/VCAL programs are to be delivered and/or auspiced by EG TAFE.

Scope
This Procedure applies to all Accredited Courses on the Institute’s Scope of Registration which are
delivered or auspiced as part of VET in the VCE.

Authorisation                   Associate Director Learning and Innovation (ADLI)

Definitions
 RTO                    Registered Training Organisation
 VET                    Vocational Education & Training
 VCE                    Victorian Certificate of Education
 VCAL                   Victorian Certificate of Applied Learning


Version No: 5                                 Procedure No. T&L 008                                    Page 1 of 5
Date: 19 January 2009
VET in the VCE/VCAL
Partnership agreements with schools procedure
 RASS                    Reception and Student Services
 VS&S                    Vocational Support and Services
 Institute               East Gippsland Institute of TAFE

Policy
Nil

Procedure
Note: This Procedure must be read in conjunction with:
   Attachment 1, VET in the VCE/VCAL Roles and Responsibilities; and
     HR 2 014 Working with Children Check and Police Check Policy and Procedure
     This Procedure outlines how the Institute will fulfill it’s responsibilities for “Duty of Care” by requiring all
     staff who are teaching in VET in the VCE/VCAL courses to undergo a National Police Record Check and a
     Working with Children Check.

There are 3 options for arrangements with schools for the provision of VET in the VCE/VCAL

         i.)     School auspiced to deliver
         A school will deliver the entire program and will be responsible for all aspects of delivery,
         assessment, provision of facilities and teacher expertise. For approval of auspice arrangements,
         the relevant Institute Team Leader/Course Coordinator must complete T&L 008 form 3, VET in
         the VCE/VCAL Audit Checklist with the school and return it to the Vocational Support and
         Services Team(VS&S).

         ii)    Full delivery by the Institute
         All aspects of the program will be the responsibility of EG TAFE.

         iii)   Joint delivery by the School and the Institute
         The School and the Institute will agree upon, and then clearly document a Schedule for Joint
         Delivery, which clearly reflects which parts of the course will be the responsibility of the School
         and which parts will be the responsibility of the Institute.

1.       Application Process
         By November each year, schools must complete a VET in the VCE/VCAL Programs Application
         for Delivery and/or Auspice Arrangements form for each course they propose to offer their
         students the following year.

         The application must show the programs to be delivered by the Institute and the programs which
         the school is requesting the Institute to auspice the school to deliver. The number of students in
         each category needs to be identified as well as the year level of the program, (Year 1 or Year 2).

         Application forms must be forwarded to the Vocational Support and Services Team (VS&S) by
         the end of October the prior year.

         Applications will be forwarded to relevant Team Leaders who will organise the first visit to the
         school to complete the VET in the VCE/VCAL Audit Checklist T&L 008 form 2. Teams may
         need to add a specific equipment checklist to the Audit Checklist in order to verify that
         appropriate equipment is available in the school for delivery, as per the Australian Quality


Version No: 5                                     Procedure No. T&L 008                                       Page 2 of 5
Date: 19 January 2009
VET in the VCE/VCAL
Partnership agreements with schools procedure
        Training Framework Standards. Audit Checklists are to be returned to the Vocational Support and
        Services Team(VS&S).

        Applications will be compiled into a total schedule for each school, and when approved, the
        schedules will be filed with the Partnership Agreement.

2.      Partnership Agreements
        Partnership Agreements will be the responsibility of the Office of the Associate Director
        Learning and Innovation. Partnership Agreements for each school are to be completed using the
        Institute template Partnership Agreement (Attachment 2) and must be authorised by the ADLI
        and the School. For auspice arrangements see Attachment 3 which is to be attached to the
        Partnership Agreement.

        Teams must supply delivery hours so that a completed schedule can be included as an attachment
        to the Partnership Agreement.

3.      Session Requests and QLs Tick Sheets
        Prior to the commencement of courses, and at least 10 working days ahead of enrolments being
        taken, teams must complete Session Requests for all VET in the VCE programs and forward to
        RASS. Session requests must clearly identify the delivery mode.

        If there is a variance within the session, (eg. some units within a TAFE-delivered session are
        actually auspiced), these variances are to be identified so that the correct funding code can be
        applied at module level. Once the sessions are in QLs, Tick Sheets must be produced and
        attached to each enrolment.

4.      Enrolment Process
        School auspiced to deliver
        Enrolment forms are forwarded to schools by the end of February. These must be returned to the
        VS&S Team. Enrolments are entered on to QLs by RASS.

        Full delivery by the Institute and/or joint delivery by the school and the Institute
        It is the responsibility of the Institute delivery team to organise the completion of enrolment
        forms on or prior to the first class. Enrolments are returned to the VS&S Team and then sent to
        RASS. Enrolments are checked against the Attendance Rolls.

5.      Invoicing
        The ADLI will annually review the delivery and auspicing prices in accordance with State
        Government guidelines, and, in consultation with teams, determine prices to be charged. The
        VS&S Team will prepare full school invoices based on the total delivery and auspice prices for
        each course in the school’s Schedule. The first semester invoice will be sent by 30th April and the
        second semester invoice will be sent by 30th September.

6.      Moderation meetings and visits to schools for auspiced programs
        Institute staff responsible for auspiced courses will initiate and facilitate a minimum of one
        assessment moderation meeting with school staff by June each year in order to meet AQTF
        requirements. In addition to the moderation meeting and the first visit to complete the Audit
        Checklist, it is recommended that Institute staff visit the school at the end of Semester 1 to review
        progress and provide support as required to the school.




Version No: 5                                Procedure No. T&L 008                                 Page 3 of 5
Date: 19 January 2009
VET in the VCE/VCAL
Partnership agreements with schools procedure
7.      Progress Reports
        Mid year and end of year student progress reports will be prepared by Institute staff, forwarded to
        the Institute VS&S Team, collated and forwarded to schools.

8.      Resulting Process
        School auspiced to deliver
        School VET Coordinators must send VASS result print-out to the VS&S Team within two weeks
        of VCAA (Victorian Curriculum Assessment Authority) deadline. These will be forwarded to
        RASS. Copy of results will be sent to teams for confirmation. Teams must enter the results
        themselves or forward confirmation of results to RASS within one week for input into QLS.

        Full delivery by the Institute and/or joint delivery by the school and the Institute
        All teams must have their results entered on QLS two weeks prior to VCAA deadline. RASS will
        then send the results to Schools VET Coordinator one week prior to the VCAA deadline to be
        entered by the schools into the VASS system.

9.      Scored assessment
        Where the VCAA has determined that study scores are to be available to all students in the
        specified VCE in the VET programs the following applies:

        School auspiced to deliver
        It is the full responsibility of the school to adhere to VCAA requirements and guidelines and for
        complying with VCAA requirements for registration of any assessment plan.

        Full delivery by the Institute and/or Joint Delivery by the School and the Institute
        In collaboration and consultation with the school it is the responsibility of the Institute to adhere
        to the VCAA requirements and guidelines and comply with VCAA requirements for registration
        of any assessment plan. Assessment plans are to be modelled on the VCAA Assessment Guide
        Assessment Plan.

        Where assessment is the responsibility of EG TAFE, the School will be responsible for
        complying with VCAA requirements for registration of any assessment plan.

10.     Statement of Results and Certificates
        It is the responsibility of the Institute and School staff to notify RASS of any student’s change of
        address that they are aware of. RASS will send Statement of Results directly to students and a
        copy to relevant Schools VET Co-ordinators

        Certificates will be sent to Schools VET Co-ordinators. Where possible, Certificates will be sent
        to the School before the end of the year so that Certificates can be handed to students at their
        awards nights.

        For auspiced programs this process may not occur until the beginning of the following year
        depending on when schools send EG TAFE the results.

Environmental considerations
EG TAFE is committed to improving the efficiency of resources use, avoiding and preventing the
creation of waste, minimizing unavoidable waste, promoting recycling, reducing energy consumption,
reducing harmful emissions and preventing pollution. Environmental considerations have been taken
into account in this procedure.


Version No: 5                                Procedure No. T&L 008                                   Page 4 of 5
Date: 19 January 2009
VET in the VCE/VCAL
Partnership agreements with schools procedure
OHS considerations
EG TAFE is committed to the provision of a safe and healthy work environment for staff, students,
clients, visitors and contractors. This procedure does not impact on the OHS performance of the Institute.

Community & Family considerations
Adherence to this procedure will ensure that communities and families of EG TAFE will be provided
with assurance regarding quality delivery of VET in the VCE/VCAL programs.

References
Australian Quality Training Framework Standards

Documentation
Working with Children Check & Police Check Policy & Procedure HR2 014
Attachment 1: Roles & Responsibilities
Attachment 2: Partnership Agreement
Attachment 3: Auspice Arrangements and AQTF Requirements

Forms
Application for VET in the VCE/VCAL Programs TL 008 Form 1
Audit Checklist for Courses to be Auspiced by EG TAFE TL 008 Form 2


This Procedure replaces
TL008 VET in the VCE/VCAL Partnership Agreements with Schools Procedure dated 25 February 2008


Consultation


Manager V&SS and Manager Quality.                                                June-Dec 2008
Information Sessions held with staff who conduct audits within the schools.




Approved by:                               Signature:     Pam Waters          Date: 19 January 2009
Manager Vocational Support and Services
Authorised for Publication by              Signature:    Catherine Brigg      Date: 19 January 2009
Associate Director Learning & Innovation




Version No: 5                                       Procedure No. T&L 008                             Page 5 of 5
Date: 19 January 2009

								
To top