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SADC
Generic
Advisory
SUBJECT: Technical Assistance and OJT:
Provision of technical assistance and on the job training (OJT) to SADC member
States by the Cooperative Development of Operational Safety and Continuing
Airworthiness Programme in the Southern African Development Community
States (COSCAP-SADC) Project
SGA-01
Date: 14/09/2011
1. PURPOSE
This Advisory Pamphlet (AP) prescribes a structured method for COSCAP-SADC to fulfil its
mandate to provide certification and surveillance assistance, including OJT, to National
Government Safety Inspectors (GSIs). The guidance provided herein will enable COSCAP-
SADC to efficiently plan and schedule the assistance and OJT requested by SADC Member
States.
2. BACKGROUND
2.1 In year two of the project, work began developing generic regulations derived from
the Model Regulatory Document (MRD) available on the U.S. Federal Aviation
Administration (FAA) website. The MRD was developed from Annexes to the Convention on
International Civil Aviation and the best practices of European Joint Aviation Authority
Requirements, and U.S. Federal Aviation Administration (FAA) Regulations. Using the MRD
for such purpose was acceptable to the COSCAP-SADC Steering Committee as documented
in its third Steering Committee Meeting report.
2.2 COSCAP-SADC updated the MRD to comply with the most recent amendments to
Annexes one (1), six (6) and eight (8). The updated document was then re-named the SADC
Generic Regulations (SGRs) and is now the principal tool made available to Member States
to affect regulatory harmonization. An acceptable level of regulatory harmonization will
have been achieved after Member States incorporate the provisions of the SGRs into their
national civil aviation regulations.
2.3 In parallel with development of the SGRs, COSCAP-SADC developed generic technical
procedural manuals keyed to the provisions of the SGRs. These manuals contain technical
information from International Civil Aviation Organization (ICAO) Documents, and the
Annexes, supplemented by the best practices of States with highly developed civil aviation
systems. These manuals are called the SADC Generic Procedures (SGPs). They contain flight
operations, airworthiness and personnel licensing procedures applicable to the certification,
surveillance and personnel licensing functions performed by GSIs.
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2.4 After development of the SGRs by the COSCAP, some SADC Member States are now
actively making use of this harmonization tool in re-drafting their own national regulatory
systems. The process is in various stages of completion among Member States.
3. PROVISION OF ASSISTANCE
3.1 The goal of the COSCAP-SADC Project is to establish a regional safety oversight
organization dubbed the SADC Aviation Safety Organization (SASO) with the COSCAP Project
acting as the SASO prototype until the actual SASO is established. The assistance to Member
States provided by the COSCAP in its prototype role shall comply with the provisions of the
SGRs and follow the procedures to the extent that they are developed in the SGPs.
3.2 It is planned that the COSCAP, like the future SASO, will make staff available to
provide short-term certification and surveillance assistance to Member States requesting
such assistance.
3.3 COSCAP support provided to GSIs from a requesting Member State will be an on-site
on-the job training event. To promulgate maximum training value from COSCAP technical
support, the COSCAP will distribute to all Member States a table of scheduled training
events. Any GSI from any Member State will be welcome to participate with the COSCAP
and the Member State requesting assistance after appropriate arrangements have been
made.
3.4 For the SASO to work effectively with Member States, States should have achieved a
practical level of regulatory harmonization. This Advisory Pamphlet outlines a structured
process for the COSCAP’s provision of assistance to Member States with harmonized civil
aviation regulatory systems.
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TABLE OF CONTENTS
Page
SECTION 1: THE COSCAP-SADC PROJECT.................................................................. 4
1.1 History of the Project............................................................................................... 4
1.2 The COSCAP-SADC Initiative..................................................................................... 4
1.3 Project Strategy........................................................................................................ 5
SECTION 2: ASSISTANCE POLICY.............................................................................. 5
2.1 Objective.................................................................................................................. 5
2.2 Authority.................................................................................................................. 6
2.3 Role of The COSCAP Regional Inspectors and International Experts........................ 6
2.4 Role of SADC State Civil Aviation Authorities........................................................... 6
SECTION 3: COSCAP-SADC ASSISTANCE AND TRAINING PROTOCOL......................... 7
3.1 Certification Assistance............................................................................................. 7
3.2 Pre-Certification Assistance Questionnaire.............................................................. 8
3.3 Areas Where COSCAP Technical Advisors may be of Assistance................................. 8
3.3.2 Phase 1: Pre-Application Meeting........................................................................ 8
3.3.3 Phase 2: Formal Application Meeting................................................................... 9
3.3.4 Phase 3: Document Evaluations............................................................................ 9
3.3.4.1 Documents Evaluation - AOC Certification Project............................................ 10
3.3.4.2 Documents Evaluation - AMO Certification Project........................................... 11
3.3.4.3 Documents Evaluation - ATO Certification Project............................................ 12
3.3.5 Phase 4: Operational Demonstrations and Inspections......................................... 12
3.3.5 .1 Operational Demonstrations and Inspections - AOC Certification Project........ 13
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3.3.5 .2 Operational Demonstrations and Inspections - AMO Certification Project…..... 13
3.3.5 .3 Operational Demonstrations and Inspections - ATO Certification Project........ 14
3.3.6 Phase 5: Certification............................................................................................. 14
3.5 Assistance Performing Inspections............................................................................. 15
SECTION 1
THE COSCAP-SADC PROJECT
1.1 HISTORY OF THE PROJECT
The South America and the Asia and Pacific Regions have adopted a cooperative safety
oversight approach and a number of ICAO-executed projects are currently under
implementation in these regions funded basically by the States themselves with support in
cash and kind from donor States and organizations, as well as from major aircraft
manufacturers. Given the support provided by the donor community and the aviation
industry for the COSCAP in Asia, and similar programmes in South America, a similar
approach has been implemented for the Commonwealth of Independent States. Additional
COSCAP programmes were established for the Caribbean (CAR) and Latin America, and also
for other groups of countries in Africa such as West African Economic and Monetary Union
(UEMOA), Banjul Accord States (BAG), East African Community (EAC) and SADC.
1.2 THE COSCAP-SADC INITIATIVE
1.2.1 In its March 2001 meeting held in Lesotho the Safety and Security Technical sub-
committee of SADC was presented with an outline of a possible COSCAP project for SADC
States by ICAO. The meeting recognized the relevance of the COSCAP approach in the
Community States.
1.2.2 A draft Project document COSCAP- SADC was developed by ICAO and sent to the
SADC Secretariat, the SADC States and the donor community on 25April 2001.
1.2.3 At the Fourth Civil Aviation Committee (CAC) Meeting of Southern Africa Transport
and Communications Commission (SATCC) held at Victoria Falls, Zimbabwe on 9-11 April
2001 the ICAO proposal for a project COSCAP-SADC was accepted and it was decided to
convene workshops on the subject.
1.2.4 The COSCAP-SADC workshop was held at Windhoek, Namibia on 22-23 April 2002.
1.2.5 At the Fifth CAC meeting held at Windhoek on 24-26 April immediately following the
COSCAP-SADC Workshop, while the acceptance of the project was reconfirmed certain fine-
tuning was recommended.
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1.2.6 The SATCC Committee of Ministers (COMI) Meeting of 20 th June 2002 held at
Luanda, Angola directed the SATCC – TU to convene an Extra-Ordinary CAC Meeting to
review and improve the draft project document for submission to COMI.
1.2.7 While the task assigned to CAC by the Ministers was in progress, at the CAC Meeting
of 14-16 May 2003 held at Johannesburg the effectiveness of the proposed project and the
benefits that will accrue to the region were reconfirmed.
1.2.8 The Task Force appointed by CAC for fine-tuning the project met in Maputo on
5 June2003 and determined the areas of the project document where revision was required.
1.2.9 The SADC Integrated Committee of Ministers (ICM) Meeting that was held in
Gaborone from 23 to 27 July 2003 directed that the CAC should review the budget in detail
as provided for under the pre-project implementation phase. When the proposal is
resubmitted to the ICM, it should have specific amounts on the contributions expected from
the States as well as from donors.
1.2.10 The Civil Aviation Committee at its meeting held in April 2004 in Luanda noted that
the work that had been directed by ICM had been done and that the budget had been
reduced through rationalization of some project activities.
1.2.11 The COSCAP-SADC project document is the result of the directive of the ICM.
1.3 PROJECT STRATEGY
1.3.1 The objective of the COSCAP-SADC project, hereinafter called “the COSCAP”, is
establishment of a regional safety oversight organization named the SADC Aviation Safety
organization (SASO) mandated to carry out the full range or part, as needed, of certification
and surveillance functions on behalf SADC States while concurrently acting as a training
resource center on the subject. The COSCAP serves as the prototype of the future SASO.
International experts and regional inspectors are assigned to the COSCAP. Services provided
by the COSCAP and the future SASO will be impacted by the requesting Member State’s
level of regulatory harmonization.
1.3.2 Harmonization of safety certification and surveillance functions by Member States
has been addressed through the COSCAP’s development of generic civil aviation legislation
and regulations for the operation of aircraft, airworthiness of aircraft and for personnel
licensing. In connection with the generic regulations, the COSCAP has developed generic
procedural manuals for certification, surveillance and personnel licensing keyed to the
generic regulations.
1.3.3 Member States have agreed to incorporate the provisions of the SADC Generic
Regulations into their National Regulations to achieve regulatory harmonization. Member
States may adopt any of the generic best practice technical procedures developed by the
COSCAP, and after assigning a “national identity” to the procedures, may adopt them as
national policy.
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1.3.4 The COSCAP’s strategic approach is to structure any certification or surveillance
assistance it may provide at the request of Member States, within a framework of on–the-
job training (OJT) for national inspectors. Regional Inspectors as well as the International
experts assigned to the COSCAP will work shoulder to shoulder with their national
counterpart inspectors on all certification, surveillance and personnel licensing assistance
events.
1.3.5 The COSCAP shall document technical assistance provided to Member States and
OJT training accomplished in the course of providing such assistance. Records of technical
assistance and training will be provided to Member States within 30 days after the
completion of each OJT event completed.
SECTION 2
ASSISTANCE POLICY
2.1 OBJECTIVE
The aim of certification or surveillance assistance provided to Member States by the
COSCAP is to:
Increase the effectiveness of the Member State’s safety oversight system;
Augment the Member State’s annual work programme, and
Provide OJT training to National Inspectors in certification and surveillance functions in
accordance with the Member States harmonized regulations and consistent with the
policies and procedures found in the ICAO endorsed GSI training courses.
2.2 AUTHORITY
Authority for COSCAP-SADC’s provision of assistance is drawn from the following Project
Document Activity:
Activity 3.6.4 - Provide OJT training to RFSIs and National Flight Safety Inspectors during
actual certification and surveillance activities in States.
2.3 ROLE OF THE COSCAP REGIONAL INSPECTORS AND INTERNATIONAL EXPERTS
2.3.1 Air Operator Certification Projects, Approved Maintenance Organization Certification
Projects, Approved Training Organization Projects and specific surveillance tasks.
a) The COSCAP will respond positively, within the limits of its staffing capability, to requests
by member states for assistance with:
Air Operator Certification (AOC) Projects;
Approved Maintenance Operator (AMO) certification projects;
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Approved training Organization (ATO) certification projects, and
Specific surveillance tasks
b) The role of COSCAP Regional Inspectors and international experts shall be to function as
technical advisors to inexperienced national inspectors assigned to Air Operator
Certification Projects, Approved Maintenance Organization Certification Projects,
Approved Training Organization Projects and specific surveillance tasks. Throughout this
document Regional Flight Safety Inspectors and International Experts are referred to as
“Technical Advisors”.
c) COSCAP technical advisors will approach all certification projects using the 5-Phase
certification process outlined in each of the ICAO endorsed GSI training courses.
d) Practically speaking, the function of the COSCAP technical advisors will be to carry out
the OJT training aspect of each of the ICAO endorsed GSI courses.
2.3.2 COSCAP technical advisors will work with national inspectors and provide “how to”
guidance when needed for on the job tasks associated with certification projects and
specific surveillance tasks.
2.3.3 The COSCAP legal advisor will provide assistance to Member States regulatory
harmonization committees and their individual legal departments in matters dealing with
regulatory harmonization.
2.4 ROLE OF SADC STATE CIVIL AVIATION AUTHORITIES
2.4.1 Member State Civil Aviation Authorities shall make every effort to harmonize their
primary civil aviation legislation and regulations with the SADC Generic Regulations (SGRs)
developed by the COSCAP. Regulatory harmonization may be accomplished by replacing
national regulations with the SGRs or alternatively, Member States may simply incorporate
the provisions of the SGRs into their own national regulations to achieve regulatory
harmonization.
2.4.2 Before requesting assistance from the COSCAP, Member State Civil Aviation
Authorities shall ensure their primary civil aviation legislation and regulations are
harmonized to the extent that the guidance and direction provided by the COSCAP technical
advisors will be supported by national regulations.
2.4.3 For each certification project (AOC, AMO or ATO) the Flight Safety Standards
Inspectorate, or the national equivalent, will appoint a Certification Project Manager (CPM).
The COSCAP’s principal point of communications for any certification project is therefore
the CPM assigned to it.
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2.4.4 While the COSCAP’s role is to provide certification advice, guidance and OJT training,
it is the role of the Member State’s certification team to accept, approve or deny documents
submitted for review or for performance demonstrated by the Member State’s applicant for
a certificate.
2.4.5 Member States shall maintain detailed records of all certification events in
conventional or electronic format.
2.4.6 The following excerpt is from the 7th COSCAP-SADC Steering Committee Meeting
held on 10 August 2011 at Victoria Falls, Zimbabwe:
“The Steering Committee noted the proposed system for providing OJT to Regional and
National Inspectors during actual assistance missions to States and accepted the proposal
that States should bear the travel and daily subsistence costs of the COSCAP inspectors.”
SECTION 3
COSCAP-SADC ASSISTANCE AND TRAINING PROTOCOL
3.1 CERTIFICATION AND SURVEILLANCE ASSISTANCE
3.1.1 Requests from SADC Civil Aviation Authorities for certification and surveillance
assistance should be addressed to:
COSCAP-SADC Project Coordinator
C/O Civil Aviation Authority of Botswana Project Office
Gaborone, Botswana
Email address: celbl@caab.co.bw
3.1.2 To assist the COSCAP in processing a request for certification or surveillance OJT, the
request should include the following general information:
a) The type of certification project i.e. AOC, AMO or ATO;
b) The type of surveillance ( i.e. Flight Deck Enroute, Facility, Training Program)
c) The names and technical specialties of the certification team members;
d) The telephone number and Email address of the Certification Project Manager;
e) The CAA of [State] does, does not, have an electronic certification and
surveillance planning and tracking management software.
3.1.3 After receiving the request for certification or surveillance assistance, the COSCAP
will forward to the requesting Authority a list of all SGRs applicable to the tasks for which
assistance is requested.
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3.1.4 The Authority will develop a cross-reference list of National Regulations equivalent to
the list of applicable SGRs provided by the COSCAP. Assistance provided by the COSCAP will
always be in relation to National Regulations.
3.2 PRE-CERTIFICATION ASSISTANCE QUESTIONNAIRE
3.2.1 The following questions should be answered yes before requesting assistance and
OJT training from the COSCAP:
Self-Questionnaire
Questions: Yes No
1) Has the Authority harmonized its primary civil aviation legislation with the
Model Civil Aviation Act?
2) Has the Member State harmonized, or nearly harmonized, its civil aviation
regulations with the SADC Generic Regulations?
3) Has at least one member of the Authority’s Certification Team completed
the appropriate ICAO endorsed GSI training course i.e. AOC, AMO or ATO?
4) Has the Authority issued the prospective operator a Prospective Operator’s
or Maintenance Organization’s Pre-Assessment Statement (POPS Form)?
5) Has the Authority developed a Pre-Application Package to give to the
prospective operator consisting of:
a) An Advisory Pamphlet outlining the steps of the relevant certification
project?
b) Relevant national regulations - these could be downloaded to a CD
and given to the prospective operator?
c) Draft operations specifications or training specifications forms?
d) An example of how to prepare a statement of compliance?
3.3 AREAS WHERE COSCAP TECHNICAL ADVISORS MAY BE OF ASSISTANCE
3.3.1 At the very beginning of an AOC, AMO or ATO certification project close coordination
between the COSCAP and the CPM is vital to ensure the effectiveness of the assistance and
OJT to be delivered by the COSCAP technical advisors. This coordination should be
accomplished using Email and/or telephone.
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3.3.2 PHASE 1: PRE-APPLICATION MEETING.
a) COSCAP technical advisors may participate with the Authority’s certification team in
this phase by performing the following functions if needed:
Ensuring that the applicant’s key management personnel are in attendance;
Coaching the certification team with their meeting agenda and the
information that should be delivered to the applicant;
Providing an additional review of the POPS form and participating as
requested during the question and answer session;
Providing subjective input to the CPM on the readiness of the applicant to
proceed with the certification project; and
Documentation of the event and establishing the certification file.
b) Estimated on-site time for this event: Approximately (2) working days
c) COSCAP technical advisors may participate with the Authority’s certification team in
this phase by performing the following functions if needed:
Conducting the cursory review of the applicant’s formal application letter or
form and required attachments; and
Providing objective input to the CPM on the quality of the applicant’s
submissions and whether or not the CPM should schedule a formal
application meeting.
d) Estimated on-site time for this event: Approximately (1) working day
3.3.3 PHASE 2: FORMAL APPLICATION MEETING.
a) COSCAP technical advisors may participate with the Authority’s certification team in
this phase by performing the following functions if needed:
Providing subjective input to the CPM on the feasibility of the applicant’s
schedule of events where target dates may appear impracticable; and
Providing assistance documenting the event.
b) Estimated on-site time for this event: Approximately (1) working day
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3.3.4 PHASE 3: DOCUMENT EVALUATIONS.
The number and complexity of documents that must be evaluated by the CAA
certification team in this phase depends on the type of certification project (AOC, AMO or
ATO). The CAA certification team will not be able to accomplish this phase efficiently
unless the applicant has provided comprehensive Statement of Compliance that leads the
reviewing inspectors to where each regulatory requirement that must be documented in
a manual, on a certificate, in a file or on a signed written statement may be found in the
applicant’s documents. Phase 3 of an AOC certification project it the most complex
having the largest number of documents to review, except or approve and is the most
labor intensive. National Inspectors are responsible for documenting acceptance or
approval decisions in this phase.
3.3.4.1 Documents Evaluation - AOC CERTIFICATION PROJECT:
a) COSCAP technical advisors (Operations and Airworthiness) may participate with the
Authority’s certification team in this phase by conducting side-by-side reviews of
required documents using the applicant’s:
Statement of Compliance;
Manuals and other documentation; and
Relevant National Civil Aviation Regulations
b) Although not all inclusive the following represent the documents that must be
reviewed, accepted or approved in Phase 3 of a typical AOC certification project:
Schedule of events, with appropriate events addressed and target dates
identified;
Management structure and key staff members including titles, names, back-
grounds, resumes or CVs of qualifications and experience, with regulatory
requirements satisfied;
Details of the Safety Management System (SMS);
List of designated destination and alternate aerodromes for scheduled
services, areas of operation for non-scheduled services and bases for
operations, as appropriate to the intended operations;
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List of aircraft to be operated by type;
Documents of purchase, leases, contracts or letters of intent;
Training Manuals for flight crew, cabin crew, operations personnel, ground
personnel and airworthiness personnel;
Operations Manual (Parts A through D);
Maintenance Control Manual (MCM);
Ground Handling Manual;
Details of the method of control and supervision of operations to be used
(Applicant’s Operational Control System);
Status of the assessment of financial, economic and legal matters by the
appropriate government department;
Security Programme Manual;
Maintenance programme including maintenance schedule;
Dangerous Goods Manual;
Passenger briefing cards and aircraft search procedure checklist;
Plan for emergency evacuation demonstration (Large Aircraft);
Plan for ditching demonstration (Large Aircraft); and
Plan for demonstration flights (Large Aircraft).
c) Estimated on-site time for this event: Approximately (5) to (10) working days
3.3.4.2 Documents Evaluation - AMO CERTIFICATION PROJECT:
a) COSCAP technical advisors (Airworthiness) may participate with the Authority’s
certification team in this phase by conducting side-by-side reviews of required
documents using the applicant’s:
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Statement of Compliance;
Manuals and other documentation, and
Relevant National Civil Aviation Regulations
b) Although not all inclusive the following represent the documents that must be
reviewed, accepted or approved in Phase 3 of a typical AMO certification project:
Schedule of events, with appropriate events addressed and target dates
identified;
Management structure and key staff members including titles, names, back-
grounds, resumes or CVs of qualifications and experience, with regulatory
requirements satisfied;
AMO’s Maintenance Procedures Manual;
The Capability list and the nature of the work to be performed;
A copy of the approved specification for the work to be performed for a
Specialized Service Rating, when applicable, and
Copies of all other Approval Certificates held and the associated Operations
Specifications, if any;
SMS Manual; and
Maintenance Reliability Program Manual
d) Estimated on-site time for this event: Approximately (5) working days
3.3.4.3 Documents Evaluation - ATO CERTIFICATION PROJECT:
COSCAP technical advisors (Operations or Airworthiness, as applicable to the type of
training organization) may participate with the Authority’s certification team in this
phase by conducting side-by-side reviews of required documents using the applicant’s:
Statement of Compliance;
Manuals and other documentation, and
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Relevant National Civil Aviation Regulations
a) Although not all inclusive the following represent the documents that must be
reviewed, accepted or approved in Phase 3 of a typical ATO certification project:
Schedule of events, with appropriate events addressed and target dates
identified;
Management and personnel resumes or CVs showing experience and
qualifications;
List of Instructor’s Qualifications;
Training Manual (2 copies) including each proposed training course
curriculum, with syllabi, outlines, courseware, procedures, and
documentation to support the curriculum for which approval is sought;
Procedures Manual1 (2 copies);
Quality Manual2;
SMS Manual3;
Proposed Training Specifications & training authorizations;
A description of the proposed location of each training facility and any
satellite facility location and the courses to be taught at each location;
A statement of the maximum number of students the ATO expects to teach
at any one time; and
Minimum Equipment List if Pilot Training Organization and aircraft used have
a Master Minimum Equipment List.
c) Estimated on-site time for this event: Approximately (5) working days
3.3.5 PHASE 4: OPERATIONAL DEMONSTRATIONS AND INSPECTIONS.
COSCAP technical advisors (Operations, Airworthiness, or both as applicable to the type
of certification project) may participate with the Authority’s certification team in this
phase by coaching and guiding national inspectors with on-site evaluations of actual
performance of activities, operations, facilities, equipment, and personnel. National
Inspectors are responsible for acceptance or approval of demonstrations in this phase.
1
The “Training and Procedures Manual” may be submitted as (2) separate volumes.
2
May be included in Procedures Manual
3
May be included in Procedures Manual
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3.3.5 .1 Operational Demonstrations and Inspections - AOC CERTIFICATION PROJECT:
a) Although not all inclusive the following represent the on-site evaluations that must
be conducted in Phase 4 of a typical AOC certification project:
Organization and Administration
The applicant's organizational structure, managerial style, direction and
philosophy must be evaluated
Ground Operations Demonstration and Inspection
Fixed facilities;
Mobile Equipment;
Operational Control Organization;
Flight crew qualifications, licensing and training;
Cabin crew qualifications, licensing and training;
Training Programmes and Equipment;
Record Keeping;
Fuel Computation Procedures;
Aircraft Mass and Balance Procedures;
Aircraft Conformity Inspection;
Emergency Evacuation Demonstration (Large Aircraft); and
Ditching Demonstration (Large Aircraft)
Flight Operations Demonstration Inspection
Demonstration Flights (Large Aircraft)
Maintenance Control Demonstration and Inspection
Maintenance Control Organization, and
Maintenance Control Manual
b) Estimated on-site time for this event: Approximately (5) to (10) working days
3.3.5 .2 Operational Demonstrations and Inspections - AMO CERTIFICATION
PROJECT:
a) Although not all inclusive the following represent the on-site evaluations that must
be conducted in Phase 4 of a typical AMO certification project:
Housing and Facility Inspection
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Employees assigned task evaluation;
Facility and Equipment capabilities evaluation;
Record Keeping System – conventional or electronic; and
System for reporting serious defects or un-airworthy condition to ensure
compliance with the Maintenance Procedures Manual procedures
Maintenance Organization Inspection
Number of Personnel;
Personnel Qualifications and Authorizations;
Personnel Roster; and
Supervisory and Inspection Personnel
Organization and Administration
Use of Relevant Manuals;
Use of National Regulations and Procedures;
Execution of Record Keeping System – conventional or electronic;
Execution of the System for reporting serious defects or un-airworthy
condition to ensure compliance with Maintenance Procedures Manual
procedures; and
Safety Systems associated with the ATO’s SMS Program.
b) Estimated on-site time for this event: Approximately (3) working days
3.3.5 .3 Operational Demonstrations and Inspections - ATO CERTIFICATION PROJECT:
a) Although not all inclusive the following represent the on-site evaluations that must
be conducted in Phase 4 of a typical ATO certification project:
Facilities (equipment, procedures, personnel, technical data).
Recordkeeping procedures (documentation of training).
Aircraft technical logs
Compliance with maintenance procedures, etc.
Training devices used for maintenance training courses.
Safety Systems
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Operational Control
Delivery of approved training
b) Estimated on-site time for this event: Approximately (2) working days
3.3.6 PHASE 5: CERTIFICATION.
a) COSCAP technical advisors may participate with the Authority’s certification team in
this phase by performing the following functions with coaching if needed:
Evaluating the quality of the national certification team’s resolution of all
discrepancies.
Evaluating the quality of the national certification team’s preparation of the
relevant certificate.
Evaluating the quality of the national certification team’s preparation of
relevant operations or training specifications
Evaluating the quality and accessibility of the relevant certification report
(conventional or electronic)
Ensuring that a six-month post-certification follow-up inspection has been
scheduled on the required work programme of the National Flight Safety
Standards Organization.
b) Estimated on-site time for this event: Approximately (1) working day
3.4 ASSISTANCE PERFORMING SURVEILLANCE
3.4.1 COSCAP technical advisors may participate with national inspectors in the
performance of any of the safety inspections outlined in the generic procedural manuals
developed by the COSCAP using National Regulations, and National Technical Procedures
based on ICAO Annexes, Relevant ICAO Documents and the best practice guidelines of
States with highly developed regulatory systems.
Note: National Technical Procedures may be based on the SADC Generic Procedures
developed by the COSCAP and reviewed by the Flight Safety Working Group.
3.4.2 Assistance performing surveillance should be coordinated well in advance of the
date (s) requested because security access cards may have to be applied for and produced
before the COSCAP technical advisors may be permitted access to organizations, aircraft,
hanger facilities and ramp areas.
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3.4.3 Requesting States should contact the COSCAP Project coordinator at
celbl@caab.co.bw with the details and requirements for obtaining security authorizations
that may be necessary for the technical advisors.
3.4.4 Assistance performing inspections will be an OJT arrangement adhering to the
following format:
Pre-inspection planning phase
Review of operator/organization documentation on file relevant to the
type of inspection to be conducted including the results of the last
inspection of this type given;
Review SGRs relevant to the inspection to be conducted;
Determine which SGRs are supported by National Regulations (Technical
advisors will document all SGRs not supported by national regulations in
the assistance report);
Review the relevant SADC Generic Procedure (SGP);
Prepare an appropriate inspection checklist keyed to national regulations;
and
Schedule the inspection with the operator/organization and inform the
operator/organization that an ICAO regional inspector or international
expert will accompany the national inspector.
Inspection phase
Show operator/organization national inspector identification/ICAO
identification;
Conduct inspection using the appropriate SGP;
Use checklist keyed to national regulations;
Document all findings of conditions that are contrary to national
regulations;
Discuss inspection results with operator/organization; and
Should non-compliance resulting in a safety concern be determined,
analyze and determine the most appropriate action to resolve the safety
concern (Immediate Action, Letter of Warning, Letter of Correction or
inform the operator of pending legal enforcement action).
Reporting Phase
If the Authority uses work planning and tracking software, check off the
appropriate blocks on the inspection menu and insert comments.
If the Authority uses conventional paper forms, the national inspector
shall:
Identify the type and the date of the inspection;
Identify the name and address of the operator/organization;
Identify the inspector conducting the inspection;
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SADC
Generic
Advisory
Identify all findings determined not to be compliant with national
regulations;
State the regulation relevant to each finding;
Analyze the safety risk of each finding on non-compliance;
Analyze the conditions leading to the finding of noncompliance;
Document the operator/organization’s safety attitude;
Document how the safety risk may be mitigated;
If corrective action by the operator is agreed, describe the terms of
the corrective action in detail and state the agreed completion date
for the corrective action;
Document the date of the corrective action follow-up inspection, and
Sign and date the inspection report and enter it in the filing system of
the Inspectorate.
a) Estimated on-site time for this event: Approximately (1) working day per inspection
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