EXECUTIVE ORDER NO. 420
Requiring All Government Agencies, and
Government-Owned and Controlled Corporations
to Streamline and Harmonize their Identification
(ID) Systems, and Authorizing for Such Purpose
the Director-General, National Economic and
to Implement the Same, and for Other Purposes
Republic of the Philippines
NATIONAL TASK FORCE ON THE UNIFIED MULTIPURPOSE
c/o THE NATIONAL ECONOMIC AND DEVELOPMENT
12 Josemaria Escriva Drive
Ortigas Center, Pasig City
EXECUTIVE ORDER NO. 420
Requiring All Government Agencies, and Government-Owned and Controlled
Corporations to Streamline and Harmonize their Identification (ID) Systems, and
Authorizing for Such Purpose the Director-General, National Economic and
to Implement the Same, and for Other Purposes
Does Executive Order (E.O.) 420 establish a National ID System?
No. It does not. The Supreme Court (SC) decision on Administrative Order (A.O.)
308 issued in 1998 says it is only Congress that can establish a National ID System.
E.O. 420 does not preclude the passage by Congress of a law establishing a national
Was the issuance of E.O. 420 within the bounds of the President’s powers
as chief executive?
Yes. President Gloria Macapagal-Arroyo’s issuance of E.O. 420 is in exercise of her
powers as chief executive. Through this, she hopes to pursue her program of good
governance that includes streamlining government operations and systems and
procedures for greater administrative efficiency and effectiveness. E.O. 420 seeks to
integrate and harmonize already existing ID systems in the different government
agencies and government-owned and controlled corporations. Such streamlining and
harmonization of these ID systems are all within the powers and prerogatives of the
President as chief executive under Chapter 7, Section 20 of the Administrative Code
of 1987, entitled, “Residual Powers, Office of the President”.
How is E.O. 420 different from A.O. 308?
Unlike A.O. 308, E.O. 420 is very specific in its objectives and coverage. It
expressly addresses concerns raised in the 1998 SC ruling on A.O. No. 308:
a. Data to be collected and stored will be limited to only 14 data items -
Personal data to be collected are specific and limited to only the most basic 14
data items needed to establish the identity of a person as defined in Section 3 of
2. Home Address
6. Date of Birth
7. Place of Birth
8. Marital Status
9. Name of Parents
12. Prints of index fingers and thumbmarks
13. Description of any prominent distinguishing features like moles and others
14. Tax Identification Number (TIN)
Other data about a person or his transactions or activities will remain in the
custody of the agencies concerned.
b. Safeguards - Sufficient safeguards are provided in Section 6 of the E.O. to
ensure that data collected and stored will be treated with strict confidentiality,
limiting access to and use of the data. Only the owner of the data can authorize
or shall be provided with the means to access his data.
c. Limited Coverage - Only government agencies and government-owned and
controlled corporations issuing ID cards to their respective members or
constituents are covered by the EO, such as PhilHealth, SSS, GSIS, LTO, DFA,
POEA, Philippine Postal Corporation, and the BIR. The COMELEC and the
Civil Service Commission (CSC), which are independent constitutional bodies,
have been invited and have joined in this effort to unify and harmonize
government ID systems.
Will information or data other than the 14 data items enumerated in Section
3 in the E.O. be included in a single database that will be established for
the Unified Multi-Purpose I.D. System?
No. Data or information about any person, like NBI or PNP records, if any, or his
bank transactions or accounts, will remain in the possession and custody of the
agencies or banks concerned. Sufficient security measures and safeguards will be
made to ensure that no such information or data will be accessed or added to the
unified Multi-Purpose ID system database without the consent of the owner of the
What does E.O. 420 aim to accomplish?
It is expected that there will be greater efficiency if the different government ID
systems and databases are harmonized and unified, while making it more convenient
for citizens to transact with government or private businesses. Specifically, E.O. 420
has the following objectives:
a. To reduce costs and thereby lessen the financial burden on both the government
and the public;
b. To ensure greater convenience for those transacting business with the government
and those availing of government services;
c. To facilitate transactions with private businesses;
d. To enhance the integrity and reliability of government-issued ID cards; and
e. To facilitate access to and delivery of quality and effective government service.
What other benefits could ordinary citizens expect from the Unified Multi-
Purpose ID System?
Firstly, ordinary citizens who apply for and are issued an ID card, like a Postal or
PhilHealth card, enjoy a sense of recognition. An ID card empowers people, as they
could now more easily access and avail of services not otherwise readily available to
them without an ID card.
Secondly, carrying only one ID card would give citizens greater convenience. With
this singular ID, be it the one issued by PhilHealth or PhilPost, a citizen could now
apply for an authenticated birth certificate without having to bring his/her original
birth certificate, or several ID cards. Moreover, with a Postal, POEA, SSS or GSIS
card, s/he could now directly avail of health services, open an account, or transact
business with a bank. Thus, the unified or multipurpose ID card would also be
known as a “convenience card”.
Does EO 420 violate the privacy rights of citizens?
No. Section 6 of EO 420 clearly states that “the right to privacy of an individual takes
precedence over efficient public service delivery considerations”. EO 420 also
clearly defines and limits the ID data in the unified ID system to only the 14 basic
data items needed to establish the identity of a person.
Is there 100% guarantee against unauthorized access or fraudulent use of
data in the Unified Multi-Purpose ID System?
No. There is no 100% guarantee that data stored will be free from unauthorized
access. But all efforts will be made to ensure the integrity of the data collected and
stored. In addition, highly advanced security features will be used to guard against
any unauthorized intrusions or use of data. Moreover, information/data other than the
14 items prescribed in Sec. 3 of EO 420 about a person, or his transactions or
activities, will remain in the custody of the agencies concerned. Finally, unauthorized
access or unlawful use of data in the Unified ID system is punishable under existing
Many are saying that implementing the Unified Multi-Purpose ID System
would entail massive costs to the government as well as to the ordinary
citizen as he will be charged for the cost of the ID card. Is this true?
No. The implementation of the Unified Multi-Purpose ID System will not entail any
additional cost to government because the agencies that now produce and issue these
cards will only continue with their regular task. What will happen is just the
incorporation of the Common Reference Number (CRN) into the existing ID cards.
Moreover, many of the agencies that issue ID cards to their members do not charge
any fee for the cards. It is only when the cardholder loses his/her card that s/he is asked to
pay a minimal fee to cover the cost of the replacement card.
How can ordinary citizens avail of the Unified ID Card?
Once the Unified Multi-Purpose ID System is in place, the Unified Multi-Purpose ID
Card can be obtained through any of the following: GSIS, SSS, POEA, PhilHealth,
PhilPost, HDMF (Pag-IBIG), or other participating agencies where they are a
member. The COMELEC and the Civil Service Commission (CSC), which are
independent constitutional bodies, have been invited to join and participate in the
implementation of the Unified Multi-Purpose ID System.
Who is responsible for implementing E.O. 420?
The National Economic and Development Authority has been tasked by the President
to implement the Unified ID System as provided in E.O. No. 420.
A National Task Force (NTF) was created, through NEDA Memorandum Order No.
01, Series of 2005, to ensure the effective coordination and implementation of E.O.
420. The NEDA Director-General chairs the NTF. The Secretary of the Department
of Budget and Management and the Chairman of the Commission on Information and
Communications Technology (CICT) co-chair the task force.
Members of the NTF include the heads of the departments of Finance, Foreign
Affairs, Interior and Local Government, Justice, Labor and Employment, Science and
Technology, and Transportation and Communication. Also part of the task force are
the presidents of ID-issuing government agencies like the GSIS, SSS, PhilHealth,
Pag- IBIG Fund, and the Postmaster-General of the Philippine Postal Corporation. A
commissioner each from the COMELEC and the Civil Service Commission were also
invited and have joined to sit as members in the task force.
The NTF is supported and provided technical advice and assistance by the National
Technical Working Group (N-TWG), which is chaired by the National Statistics
Office, with representatives from the member agencies, corporations and
commissions of the NTF as members.
A Special Working Group (SWG) for Back-End Operations, chaired by the
Commissioner and Director-General of the National Computer Center, and the SWG
for Communications, chaired by the Vice President for Public Relations of the Social
Security System, and alternate member to the SSS President as NTF member, were
created by virtue of the Implementing Rules and Regulations (IRR) of E.O. 420.
Overall secretariat support is provided by the NEDA and the NSO, with assistance
from the participating agencies.
When will the IRR of E.O. 420 becomes effective?
The IRR shall take effect fifteen (15) calendar days from its publication in the Official
Gazette or a newspaper of general circulation.
How and when will the Unified Multi-Purpose ID System be implemented?
Pursuant to the IRR, the Unified Multi-Purpose ID System will be implemented in
three (3) phases:
- Phase 1 of the ID harmonization program lays the groundwork for the Unified
Multi-Purpose ID System. This shall be done within the first 60 days after the IRR
becomes effective. During this period, participating agencies proceed with the
provision and adoption of the Common Reference Number (CRN) into their
respective agency ID systems.
- Phase 2 shall be from the 61st day up to within one year after the IRR becomes
effective. Within Phase 2, participating agencies start issuing Transition ID Cards.
- Phase 3 shall be the full implementation of the Unified Multi-Purpose ID System,
which shall commence one year after the IRR becomes effective.
Who are the participating agencies?
Participating agencies refer to all government agencies and GOCCs. Participating
agencies are categorized into any or a combination of the following:
(1) “Registration Agency or Center” refers to a government agency, GOCC, or a
designated registration center, which is responsible or has the facilities for the
collection of personal data and/or the capture of biometrics data of its
members and/or employees, as well as other individuals who voluntarily apply
for a unified multi-purpose ID card;
(2) “Card Issuing Agency” refers to a government agency or GOCC, or any other
registered participating agency that produces and/or issues ID cards to its
employees and/or members. A card issuing agency may also be a registration
agency or center.
(3) “Central Verification and Enrollment Agency”, or "CVEA”, refers to the
government agency or institution responsible for the verification of an
individual’s registration data, including his or her biometrics data, and the
subsequent enrollment of the individual’s data into the CRN Registry. The
CVEA shall also be responsible for the maintenance and security of the CRN
Registry. For purposes of these Rules, or until such time that another agency
has been designated as such, the National Statistics Office (NSO) shall be the
(4) “Biometrics Data Matching Center” or “BDMC” refers to an agency or GOCC
which has an installed and/or operational automated fingerprint information
system (AFIS) capable of “one-to-many” fingerprint data matching. For
purposes of these Rules, and until such time that another agency has been
designated as such, the SSS shall be the Biometrics Data Matching Center or
To download the IRR of E.O. 420, please visit our website:
For inquiries or clarifications, please call any of the following:
The Director, NEDA Information Technology Coordination Staff, Tel No.: 631-3729 / 631-3701
The Administrator, National Statistics Office, Tel. No.: 713-7074 / 713-7061
The Director-General, National Computer Center, Tel No.: 920-7420
The Vice President for Public Affairs and Special Events, Social Security System, Tel. No. 924-