Internal Approval Acceptance of TQ 50k-4M WORKS 2012

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Internal Approval Acceptance of TQ 50k-4M WORKS 2012 Powered By Docstoc
					                                                      Purchasing Unit    Revised January 2012 IAF- W
                                                       ACCEPTANCE OF TENDERS/QUOTATIONS
                                                     BETWEEN £50,000 AND £4 MILLION - WORKS
               DEPARTMENT:
                          DATE:

1                                        Description of Works
                 (Include Tender Ref where possible LUV00nnn)
2                      Total Value of Order / Contract (Ex VAT)   £
3       If the Agreement is a Call-off Contract please complete the following;
                      Period of Contract and Date of Completion
        % change in value between new and previous contract                   %
4                                  Name of Successful Tenderer

        PQQs issued via                PQQs returned via              Tenders (ITT) issued via   Tenders returned via
    In-Tend & date of issue             In-Tend & date                In-Tend & date of issue       In-Tend & dat



5       Are any Pre-payments to be made?                                                                 YES / NO
        If YES, please state value of pre-payments                                                       £
6       Has the supplier been financially evaluated in the last 2 years?                                 YES / NO
7       Do the University of Leicester’s Conditions of Contract apply?                                   YES / NO
        If NO, have the conditions of contract been vetted by the University’s Purchasing Manager?       YES / NO / NA
8       Have the recommended Contractor’s Insurance and Health & Safety policies been approved?          YES / NO
9       Has the proposed Contract/Order been tendered using European Procurement Tendering
                                                                                                         YES / NO / NA
        Procedures?
        If NO, please state
        reasons




10      Is the lowest tender being accepted?                                                             YES / NO
        If NO, please state
        criteria for acceptance




        PURCHASING UNIT USE ONLY   WAIVER REASON
11      From what source is this contract/order being funded?
        (e.g. University/Wellcome Trust/JREI)

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                                               Purchasing Unit    Revised January 2012 IAF- W
                                                ACCEPTANCE OF TENDERS/QUOTATIONS
                                              BETWEEN £50,000 AND £4 MILLION - WORKS

                                      DECLARATION OF INTERESTS

All staff who have been involved in any aspect of this tendering exercise that could have influenced its outcome
must declare any personal interests they have in the award of this contract (such aspects would include; inter
alia, the selection of tenderers on the tender list, the preparation of the specification, the setting of criteria for
the award of the contract, the evaluation of tenders and the selection of the successful tenderer.)

           NAME                 INTERESTS                            If YES, please state interest

 1.                               YES / NO
 2.                               YES / NO
 3.                               YES / NO

N.B If any staff declare any interests in the recommended company, then final approval for the
acceptance of the tender must be obtained from the Registrar and Secretary.

                                                   APPROVAL
                                    NAME (PRINT)                           SIGNATURE                       DATE
 Person responsible for
 tender exercise

 Director of Estates &
 Buildings


 Purchasing Manager          Richard Thomas


 Registrar and Secretary     David Hall

 Entered




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