This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in
accordance with the information in FAR Subpart 12.6, using Simplified Acquisition
Procedures under the test program for commercial items found at FAR 13.5, as
supplemented with the additional information included in this notice. This announcement
constitutes the only solicitation; a written solicitation will not be issued. PAPER
COPIES OF THIS SOLICITATION WILL NOT BE AVAILABLE. This combined
synopsis/solicitation SHALL be posted on both FEDBIZOPPS and NECO
(http://www.neco.navy.mil/). The RFQ number is SPMYM1-11-T-0145. This
solicitation documents and incorporates provisions and clauses in effect through FAC
2005-53 and DFARS Change Notice 20110725. It is the responsibility of the contractor
to be familiar with the applicable clauses and provisions. The clauses may be accessed in
full text at these addresses: www.acqnet.gov/far and
http://www.acq.osd.mil/dpap/dfars/index/htm . The NAICS code is 332999 and the Small
Business Standard is 500 employees. The proposed contract is 100% set aside for small
Defense Logistics Agency, Maritime Norfolk, Contracting Division located at the
Norfolk Naval Shipyard, Portsmouth, VA requests responses from qualified sources for:
See below for ordering data and salient characteristics:
CLIN 0001, REQN: N4215812036005, QTY (40) assemblies each,
QA Code: 3
***NNSY SHALL NOT USE 4720-01-194-5160 SINCE THIS STOCK NUMBER PROVIDES A HOSE
WHICH HAS A COPPER INSERT WHICH IS NOT HIGHLY REUSABLE AND IS PRONE TO LEAK
DUE TO THE LACK OF RESILIENCY OF THE COPPER INSERT.***
ITEM NAME: HOSE ASSEMBLY, STEAM, 2”
A. 2" I.D. X 2.625" O.D X 25 FEET LONG, +/- 12” LENGTH TOLERANCE PRIOR TO
ATTACHMENT OF END FITTINGS.
B. TEMPERATURE RATING TO BE 450 DEGREE FAHRENHEIT
C. HOSE MUST HAVE A MINIMUM WORKING PRESSURE OF 250 PSI
D. BURST TEST PRESSURE TO BE 2500 PSI
E. INNER CONVEYING TUBE MATERIAL TO BE EITHER BUTYL, CHLOROBUTYL,
BROMOBUTYL OR ETHYLENE-PROPYLENE-DIENE-TERPOLYMER.
F. INSIDE SURFACE CONDITION TO BE SMOOTH.
G. OUTER COVERING ENVIRONMENTAL PROTECTION TO BE ABRASION, OZONE AND
H. FIRST LAYER TO BE BRAIDED STEEL WIRE.
I. SECOND LAYER TO BE MOLDED RUBBER.
J. THIRD LAYER TO BE BRAIDED STEEL WIRE.
K. OUTER LAYER TO BE MOLDED RUBBER.
L. STAINLESS STEEL LINER TO BE 1.75” INSIDE DIAMETER X 0.015” THICK. THE METAL
LINER SHALL BE TYPE 302, 304, 316 OR 321 STAINLESS STEEL.
M. STAINLESS STEEL LINER TO BE PERMANENTLY/MECHANICALLY ATTACHED TO HOSE
N. EACH ASSEMBLY TO BE COUPLED, MALE X FEMALE BOSS AND SPUD WITH POLYMER
SEAT. MALE BOSS AND POLYMER SPUD TO BE PERMANENTLY ASSEMBLED AND READY
O. EACH COMPLETED HOSE ASSEMBLY SHALL BE HYDROSTATICALLY TESTED TO 250 PSI
AND HELD FOR 10 MINUTES WITH ZERO LEAKS AND OR BULGES ALLOWED.
P. SUPPLIER MUST PROVIDE WRITTEN CERTIFICATION THAT HOSE ASSEMBLIES *HOSE
AND FITTINGS) HAVE BEEN HYDROSTATICALLY TESTED TO 250 PSI FOR 10 MINUTES WITH
ZERO LEAKS AND/OR BULGES. A COPY OF THIS CERTIFICATION IS TO BE SENT TO CODE
135, BUILDING 276 AND A COPY IS TO BE SENT TO CODE NMD.2M TO BE FILED WITH THE
Q. AT NO COST TO THE GOVERNMENT, NORFOLK NAVAL SHIPYARD RESERVES THE RIGHT
TO REQUEST A SAMPLE ASSEMBLY FOR TESTING AND EVALUATION PURPOSES FROM
ANY OR ALL OFFERORS DURING THE EVALUATION PROCESS.
R. EACH HOSE ASSEMBLY SHALL BE PERMANENTLY MARKED, AT A MINIMUM WITH
REQUISITION NUMBER, WORKING PRESSURE AND MANUFACTURER’S NAME.
S. HOSES MUST BE PALLETIZED.
Delivery is FOB Destination, Norfolk Naval Shipyard, Portsmouth, VA 23709, 45 days
after receipt of order. Responsibility and Inspection: unless otherwise specified in the
order, the supplier is responsible for the performance of all inspection requirements and
quality control. Final inspection and acceptance shall occur at destination.
The following FAR provision and clauses are applicable to this procurement:
52.204-7 Central Contractor Registration
52.212-1, Instructions to Offerors - Commercial Items;
52.212-3 and its ALT I, Offeror Representations and Certifications - Commercial Items;
52.212-4, Contract Terms and Conditions - Commercial Items
52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive
Orders - Commercial Items including
52.204.10 Reporting Executive Compensation and First-Tier Subcontract
52.219-8 Notice of Total Small Business Set-Aside
52.219-28 Post-Award Small Business Program Rerepresentation;
52.222-3 Convict Labor;
52.222-19 Child Labor - Cooperation with Authorities and Remedies;
52.222-21 Prohibition of Segregated Facilities;
52.222-26 Equal Opportunity;
52.222-36 Affirmative Action for Workers with Disabilities;
52.225-13 Restrictions on Certain Foreign Purchases;
52.223-18 Contractor Policy to Ban Text Messaging While Driving;
52.232-33, Payment by Electronic Funds Transfer --Central Contractor Registration;
52.252-1 Solicitation Provisions Incorporated by Reference.
52.252-5 Authorized Deviations in Provisions.
52.215-6 Authorized Deviations in Clauses.
52.247-34,F.O.B – Destination.
Quoters shall include a completed copy of 52.212-3 and its ALT I with quotes. All
clauses shall be incorporated by reference in the order. Additional contract terms and
conditions applicable to this procurement are:
DFARS 252.212-7000, Offeror Representations and Certifications - Commercial Items;
DFARS 252.212-7001, Contract Terms and Conditions Required to Implement Statutes
or Executive Orders Applicable to Defense Acquisitions of Commercial Items including
DFARS 252.225-7000, Buy American Act-Balance of Payment Program Certificate;
DFARs 252.225-7001 Buy American Act and Balance of Payment
DFARS 252.203-7000 Requirements Relating to Compensation of Former
DFARS 252.225-7036 Buy American Act--Free Trade Agreements--
Balance of Payments Program, and ALT I.
DFARS 252.232-7003 Electronic Submission of payment requests and
DFARS 252.232-7010 Levies on Contract Payments.
DFARS 252.204-7004 and its ALT I; Required Central Contractor Registration;
DFARS 252.211-7003 Item Identification and Valuation.
All clauses shall be incorporated by reference into any eventual purchase order.
DFARS 252.225-7035 Buy American Act-Free Trade Agreements
Balance of Payments Programs Certificate.
All clauses shall be incorporated by reference into any eventual purchased
At a minimum, responsible sources shall provide the following: a price proposal on
letterhead which for each of the requested items, with its unit price, extended price, total
price, prompt payment terms, remittance address, Tax I.D. #, Duns #, and Cage Code.
Any questions with regard to this requirement shall be addresses to the Purchasing
Agent/Contract Specialist identified elsewhere on the solicitation/award document. This
announcement will close at 12:00 p.m. on 10 August 2011. Contact Michael R. Jackson
who can be reached at 757-396-8354 or email Michael.firstname.lastname@example.org, fax 757-
396-9895. [A determination by the Government to not compete this proposed effort on a
full and open competitive basis, based upon responses to this notice is solely within the
discretion of the Government.] [Oral communications are not acceptable in response to
this notice.] All responsible sources may submit a quote which shall be considered by the
[Procedures in FAR 13.106 are applicable to this procurement. While price will be a
significant factor in the evaluation of offers, the final contract award will be based on a
combination of factors - a combination of price, delivery, PPIRS and past performance.
Central Contractor Registration (CCR). Quoters must be registered in the CCR database
to be considered for award. Registration is free and can be completed on-line at
All quotes shall include price(s), FOB point, a point of contact, name and phone number,
GSA contract number if applicable, business size, and payment terms. Quotes over 10
pages in total will not be accepted by facsimile. Each response must clearly indicate the
capability of the quoter to meet all specifications and requirements.
SUP 5252.232-9402 INVOICING AND PAYMENT (WAWF) INSTRUCTIONS (April
(a) Invoices for goods received or services rendered under this contract shall be submitted
electronically through Wide Area Work Flow -- Receipt and Acceptance (WAWF):
(1) The vendor shall have their cage code activated by calling 866-618-5988. Once
activated, the vendor shall self-register at the web site https://wawf.eb.mil. Vendor
training is available on the Internet at http://www.wawftraining.com. Additional support
can be obtained by calling the NAVY WAWF Assistance Line: 1-800-559-WAWF
(2) WAWF Vendor “Quick Reference” Guides are located at the following web site:
(3) Select the invoice type within WAWF as specified below. Back up documentation
(such as timesheets, receiving reports etc.) can be included and attached to the invoice in
WAWF. Attachments created in any Microsoft Office product are attachable to the
invoice in WAWF. Total limit for each file is not to exceed 2MB. Multiple attachments
(b) The following information, regarding invoice routing DODAAC’s, must be entered
for completion of the invoice in WAWF:
Routing Table Contracting Officer Notes
WAWF Invoice Type COMBO
Delivery Order Number
Issuing Office DODAAC SPMYM1
Admin Office DODAAC SPMYM1
(usually only used when
Inspector & Acceptor are
Ship To DoDAAC (for N42158
Service Acceptor DODAAC
(for 2 in 1),Service
Approver DODAAC (Cost
Acceptance At Other
Local Processing Office N42158
DCAA Office DODAAC
(Used on Cost Voucher’s
Paying Office DODAAC N68732
Acceptor/COR Email NAVSEA_NFSH_NNSY_Vendor_Pay@navy.
(c) Contractors approved by DCAA for direct billing will not process vouchers through
DCAA, but may submit directly to DFAS. Vendors MUST still provide a copy of the
invoice and any applicable documentation that supports payment to the
Acceptor/Contracting Officer's Representative (COR) if applicable. Additionally, a copy
of the invoice(s) and attachment(s) at time of submission in WAWF must also be
provided to each point of contact identified in section (d) of this clause by email. If the
invoice and/or receiving report are delivered in the email as an attachment it must be
provided as a .PDF, Microsoft Office product or other mutually agreed upon form
between the Contracting Officer and vendor.
(d) For each invoice / cost voucher submitted for payment, the contractor shall include
the following email addresses for the WAWF automated invoice notification to the
following points of contact:
Name Email Phone Role
USE OF PAST PERFORMANCE INFORMATION RETRIEVAL SYSTEM –
STATISTICAL REPORTING (PPIRS-SR) IN PAST PERFORMANCE
EVALUATION (NOV 2004) (NAVSUP)
(1) The offeror’s past performance shall be evaluated in accordance with FAR 13.106-2
or 15.305(a)(2), as applicable. This procurement is subject to Past Performance
Information Retrieval System – Statistical Reporting (PPIRS-SR), authorized by the
Department of Defense for use by participating activities during the acquisition of
supplies and services.
(2) The purpose of the PPIRS-SR is to provide contracting personnel with quantifiable
past performance information regarding delivery and quality, as collected from existing
DoD reporting systems. PPIRS-SR uses the past performance data collected to classify
each supplier’s performance by Federal Supply Class(es) or Service Code(s).
(3) Quality: The method used in PPIRS-SR to classify the quality of a supplier’s past
performance is a comparison of quality records among all suppliers who have provided
goods or services to the Federal Government which are categorized in the same Federal
Supply Class or Service Class (FSC). Based on the comparison among suppliers in a
specific FSC group, suppliers are classified by PPIRS-SR into a color rating that
represents the supplier’s overall quality performance for that specific Federal Supply
Class or Service Class. The following is a summarization of the PPIRS-SR classification
1. Dark Blue: Top 5% of suppliers in FSC group*
2. Purple:Next 10% of suppliers in FSC group*
3. Green: Next 70% of suppliers in FSC group*
4. Yellow:Next 10% of suppliers in FSC group*
5. Red:Bottom 5% of suppliers in FSC group*
* If all supplier performance ratings for an entire FSC group are equal, all suppliers in
that group will be classified Green.
(4) Delivery: Supplier delivery past performance is classified in PPIRS-SR by the
supplier’s percentage of on time deliveries. On time deliveries are calculated using the
number of line items delivered and a weighting factor which reflects the length of time a
delivery was overdue.
(5) PPIRS-SR classifications are established monthly for each supplier and can be
reviewed at http://www.ppirs.gov/. Suppliers are granted access to PPIRS-SR for their
own classifications. Offerors are encouraged to review their own classifications as well
as the PPIRS-SR reporting procedures and methodology detailed in the PPIRS-SR
Procedures Manual and the PPIRS-SR User Guide available at http://www.ppirs.gov.
The method to challenge a rating is also found on the identified website.
(6) Suppliers with no history in PPIRS-SR will be considered to have a neutral PPIRS-
******* End of Combined Synopsis/Solicitation ********