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DEPARTMENT OF THE ARMY
UNIT ADDRESS
OFFICE SYMBOL DATE
MEMORANDUM FOR RECORD
SUBJECT: HHD _____Standing Operating Procedures (SOP) for Ground Maintenance.
1. REFERENCES: (See Annex A)
2. PURPOSE: This SOP establishes the guidelines and procedures for equipment maintenance
operations, management, and training for all assigned equipment within the
HHD.
3. SCOPE: This SOP is applicable to all soldiers assigned to HHD.
4. MISSION: Exercise management controls sufficient to ensure prudent and efficient utilization
of all resources ( people, money, material and time) required to perform assigned
maintenance missions.
5. Any changes or recommendations for changes will be submitted through the Motor
Officer/Sergeant or Company Commander.
6. POC for this action is the undersigned at DSN XXX-XXXX.
SIGNATURE BLOCK
HHD, Ground Maintenance Standing Operating Procedures (SOP).
1. PURPOSE
A. To define area of responsibility within the existing maintenance structure.
B. To provide for effective maintenance management and workload control.
C. To maximize utilization of all available resources.
D. To maximize operational readiness of equipment and unit through an effective maintenance
program.
E. To provide guidance for detecting and correcting actual or potential equipment failure at
the lowest practical level of maintenance.
F. To provide the commander and other supervisory personnel a complied guide to material
readiness policies and procedures.
2. RESPONSIBILITIES:
A. UNIT COMMANDER:
1. Directly responsible for operator/organizational maintenance of all equipment
assigned to the unit.
2. Ensures all tools Basic Issue Items (BII), and On Vehicle Materials (OVM)
inventories are conducted monthly.
3. Implement Unit Level Logistics System Ground (ULLS-G) training and ensure
all automated reports are provided to BMO as needed.
4. Intensely monitor operator maintenance, operator training, organizational
maintenance, and Motor Stables.
5. Know the status of all equipment at all times.
6. Ensure that annual operator certification training is provided to all licensed
operators.
7. Ensure that Motor Stables and required maintenance services are annotated on
the unit training schedule.
8. Ensure there are sufficient licensed operators for all assign equipment.
9. Enforce equipment accountability.
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HHD, Ground Maintenance Standing Operating Procedures (SOP).
B. SECTION LEADER:
1. Monitors equipment readiness assigned to the platoon.
2. Ensures PMCS is conducted IAW applicable manuals.
3. Monitors MTOE equipment authorization changes.
4. Brief the company commander on the status of maintenance within the sections.
5. Aggressively monitors all operator maintenance and scheduled services.
6. Communicates with the motor sergeant for status of equipment in direct support
or waiting parts.
C. MAINTENANCE OFFICER:
1. Monitors the organizational maintenance program within the unit.
2. Manages the status of all DA From 2406 reportable equipment within the unit.
3. Monitors the disposal of all hazardous waste and materials.
4. Intensely manages all NMC equipment.
5. Reviews all maintenance reports forwarded to higher headquarters.
6. Monitors changes in equipment authorizations based on MTOE changes.
7. Aggressively monitor all organizational equipment sent to DS maintenance.
8. Monitors the unit’s AOAP program and TMDE program.
9. Monitors the unit’s Class IX (repair parts) program and allocated funds.
10. Provides technical and administrative on maintenance.
11. Keeps the Company Commander informed on all maintenance issues.
12. Provides the Commander with a daily Non Mission Capable Report.
13. Ensures that safe maintenance operations are conducted.
14. Develop and implement a Quality Assurance/Quality Control(QA/QC) program to
ensure safety and reliability of all equipment
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HHD, Ground Maintenance Standing Operating Procedures (SOP).
D. MOTOR SERGEANT:
1. Supervises all aspects of the unit maintenance operation.
2. Ensures effective training occurs for all maintenance related MOS’s.
3. Monitors status of all organizational equipment sent to direct support.
4. Primary trainer and supervisor of the TAMMS/PLL clerk.
5. Primary advisor for all unit maintenance related activities.
6. Ensures arms room and supply reconcile repair parts requirements with the
document register.
7. Supervises recovery operations and ensure that recovery personnel can perform
Recovery missions safely and correctly.
E. PLATOON SERGEANT/SECTION OIC/NCOIC:
1. Directly responsible for ensuring maintenance is accomplished by the assigned
operator.
2. Directly responsible for ensuring the operator performs PMCS to standard on assign
equipment during Motor Stables.
3. Directly responsible to ensures that all equipment is properly PMCS’ed and
dispatched prior to it departing for its assigned mission.
4. Personally ensures that equipment faults are corrected and/or reported in a timely
manner.
5. Personally identifies equipment that does not have necessary publications and
ensure all publications are on or put on order with unit publication clerk.
6. Personally identifies equipment that does not have necessary Basic Issue Items
(BII), and AAL (Additional Authorization List) are on or put on order with Unit
supply sergeant.
7. Ensures scheduled maintenance services are being accomplished as per applicable
publications (-10).
8. Knows the material readiness posture of all equipment under their supervision.
4
HHD, Ground Maintenance Standing Operating Procedures (SOP).
9. Ensures that operators make the proper entries on all required dispatch and
maintenance forms.
10. Ensures that all faults listed on DA Form 2404/5988-E are accurate.
11. Ensures operators maintain 100% accountability of sub-components.
3. This SOP is designed to establish unit maintenance policies and procedures. Early detection
and correction of potential or actual equipment failures at the lowest level of maintenance.
To insure the maximum service life for all material. To repair of non mission capable to a fully
mission capable condition with a minimum expenditure of resources.
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HHD, Ground Maintenance Standing Operating Procedures (SOP).
TABLE OF CONTENTS
Annex A..........References
Annex B..........Maintenance Section Organization
Annex C..........Motor Pool Responsibilities
Annex D..........HHD (Ground) Required Reports
Annex E..........Unit Level Logistics System Ground (ULLS-G) Procedures
Annex F..........Automated Material Status System (AMSS) Procedures
Annex G..........ULLS/ADASAGE Software/Hardware Repair
Annex H..........The Army Maintenance Management System (TAMMS)
Annex I...........Preventive Maintenance Course for Leaders (PMCL)
Annex J.......... Preventive Maintenance, Checks and Services (PMCS)
Annex K..........Scheduled Services
Annex L..........Shop Operation and Maintenance Workflow
Annex M..........Direct Support (DS) Maintenance Procedures
Annex N..........Quality Control Procedures
Annex O..........Dispatch Procedures
Annex P……...Dispatch Request
Annex Q..........Prescribed Load Listing (PLL)/Repair Parts Procedures
Annex R..........Army Oil Analysis Program (AOAP)
Annex S..........Test, Measurement, and Diagnostic Equipment (TMDE) Calibration
Annex T..........Modification Work Order (MWO) Procedures
Annex U..........Motor Pool Security
Annex V..........Tool Control/Accountability (Tool Room Procedures)
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HHD, Ground Maintenance Standing Operating Procedures (SOP).
Annex W..........Operator Training and Licensing Procedures
Annex X..........Unit Driver/Mechanic Award Program
Annex Y..........Sustainment Training/Skill level 10 Maintenance Training
Annex Z……..Cold Weather Preparation and Operation
Annex AA…..Safety and Fire Prevention
Annex BB…..Handling and Disposal of Hazardous Materials
Annex CC…..Environmental
Annex DD…..Tire Certification and Brake Test Training
Annex EE…..Brake Testing
Annex FF…..Load Testing Material Handling Equipment (MHE)
Annex GG….Vehicle Recovery Procedures
Annex HH….Equipment Painting and Marking
Annex II….…Key Control
Annex JJ……Hearing Conservation Program
Annex KK….Publications
Annex LL…..Brake Work Procedures (Asbestos)
7
Annex A (References), HHD, Ground Maintenance Standing Operating Procedures (SOP)
REFERENCES:
1. AR 11-14, The Army Respiratory Protection Program
2. AR 190-51, Security of Unclassified Army Property (Update)
3. AR 25-400-2, The Army Modern Record-keeping System (MARKS)
4. AR 200-1, Environmental Protection and Enhancement
5. AR 220-1, Unit Status Reporting
6. AR 310-31, Management System for Tables of Organization and Equipment
7. AR 380-90, Information System Security
8. AR 385-10, The Army Safety Program
9. AR 385-30, Safety Color Marking
10. AR 385-32, Protective Clothing
11. AR 385-40, Accident Reporting and Records
12. AR 385-55, Prevention of Motor Vehicle Accidents
13. AR 420-90, Fire Protection
14. AR 600-55, The Army Operator and Driver Standardization Program
15. AR 600-8-22, Military Awards
16. AR 672-5-1, Military Awards
17. AR 700-4, Logistics Assistance
18. AR 700-138, Army Logistics Readiness and Sustainability
19. AR 700-139, Army Warranty Program Concepts and Policies
20. AR 710-2, Supply Policy Below the Wholesale Level
21. AR 735-5, Accounting for Lost, Damaged and Destroyed Property
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Annex A (References), HHD, Ground Maintenance Standing Operating Procedures (SOP)
22. AR 750-1, Army Material Maintenance Policies, (Update)
23. AR 750-43, Test, Measurement and Diagnostic Equipment
24. AR 750-58, Painting Equipment
25. AR 750-59, Corrosion Prevention
26. DA PAM 25-30, Consolidated Index of Army Publications and Forms
27. DA PAM 25-37
28. DA PAM 385-1, Small Unit Safety Officer/NCO Guide
29. DA PAM 710-2-1, Using Unit Supply System Manual Procedures (Update)
30. DA PAM 710-2-2, Supply Support Activity Supply System Manual Procedures (Update)
31. DA PAM 738-750, The Army Maintenance Management System (TAMMS), (Update)
32. DA PAM 750-1, Leaders Unit Maintenance Handbook
33. DA PAM 750-35, Functional Users Guide for Motor Pool Operations
34. FM 10-69
35. FM 10-15, Basic Doctrine Manual for Supply and Storage
36. FM 10-27-4, Organizational Supply for Unit Leaders
37. FM 20-22, Recovery Procedures
38. FM 20-30, Battle Damage Assessment and Repair
39. FM 20-31, Electric Power Generation in the Field
40. FM 21-305, Manual for the Wheeled Vehicle Driver
41. FM 43-5, Unit Maintenance Operations
42. FM 55-30, Army Motor Transport Units and Operations
43. TB 43-0001-39 Series, Equipment Improvement Report and Maintenance Digest for Tank and
Automotive Equipment
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Annex A (References), HHD, Ground Maintenance Standing Operating Procedures (SOP)
44. TB 43-0142, Safety Inspection and Testing of Lifting Devices
45. TB 43-0151
46. TB 43-0209, Color Mark Camouflage Vehicle.
47. TB 43-0211, Army Oil Analysis Program
48. TB 43-180, Calibration and Repair Requirement for the Maintenance of Army Materiel.
49. TB 385-1
50. TB 385-3
51. TB 385-4
52. TB 385-101
53. TB 600-1, Selection for Drivers.
54. TB 600-2, Selection for Drivers.
55. TB 750-651, Use of Antifreeze.
56. TB 750-25, Maintenance of Supplies and Equipment; Army Test, Measurement and Diagnostic
Equipment (TMDE) Calibration and Repair Support Program
57. TB 9-2300-422-20, Security of Tactical Wheel Vehicles.
58. TM 9-2300-422-23&P, Security of Tactical Wheel Vehicles Parts Manual.
59. TM 9-2540-205-24&P, Heater Vehicular.
60. TM 9-2610-200-14, Tire Repair.
61. TM 9-6140-200-14
62. TM 43-0143
63. TM 750-116
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Annex A (References), HHD, Ground Maintenance Standing Operating Procedures (SOP)
64. TM 9-8000, Principles of Automotive Vehicles.
65. USAREUR REG 350-1, USAREUR Training Directive.
66. USAREUR REG 385-55, Prevention of Motor Vehicle Accidents.
67. USAREUR REG 600-55, Motor Vehicle and Equipment Operator Selection, Training and
Licensing.
68. USAREUR REG 710-2,
69. USAREUR REG 750-1, Army Maintenance Policy and Retail Maintenance Operations.
70. USAREUR REG 750-5
71. Battalion Standing Operating Procedures (SOP).
72. External Standing Operating Procedures (SOP).
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Annex B See Power Point Presentation
12
Annex C (Motor Pool Responsibilities), HHD, Ground Maintenance Standing Operating Procedures
(SOP)
1. GENERAL: In order for the HHD ____ maintenance section to prepare, plan and execute it is
imperative that the Motor Pool understands its basic responsibilities.
2. SCOPE: This annex section is designed to outline the basic responsibilities of the HHD
maintenance section.
3. RESPONSIBILITIES:
A. Comply with the ____ Battalion Maintenance Standing Operating Procedures (SOP).
B. Comply with HHD Standing Operating Procedures (SOP).
C. Follow all directives, instructions and guidance set forth by the Battalion Maintenance
office.
D. Meet all report suspense’s required by the battalion and higher headquarters.
E. Maintain the upkeep and appearance of their assigned maintenance facilities.
F. Keep the Motor officer inform of all maintenance-related issues and problems.
3. HOURS OF OPERATION: The hours of operation for the HHD ____ maintenance sections are
as follows:
Monday: 0900hrs - 1700hrs
Tuesday: 0900hrs - 1700hrs
Wednesday: 0900hrs - 1700hrs
Thursday: 1300hrs - 1500hrs
Friday: 0900hrs - 1700hrs
NOTE: These are normal duty hours for the company, exceptions to the duty hours will be approved
by the Commander or Motor Officer based on mission requirements.
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Annex D (Required Reports), HHD, Ground Maintenance Standing Operating Procedures (SOP)
1. GENERAL: Reporting provides an overall assessment of the HHD and its ability to accomplish its
assigned mission.
2. SCOPE: This annex is designed to standardize Maintenance Reporting requirements within HHD.
This includes the submission of reports in a timely and accurate manner.
3. REQUIRED REPORTS:
A. Daily: Before COB of each duty day:
1. The ULLS-G generated three copies of the NON MISSION CAPABLE REPORT
will be printed. One will be posted on the clipboard in the TAMMS office and the
others will be deliver to the Motor Officer and BMO.
2. The daily SAMS 1 report will be printed and processed at 5th Maintenance Shop.
3. The daily Class IV Transactions will be printed and processed at 5th Maintenance
SSA.
4. The Commander’s Exception Report will be printed, signed and filed.
B. Weekly: Each Wednesday at 09:30; During the Maintenance Meeting:
1. The ULLS-G generated NON-MISSION CAPABLE REPORT will be printed and
delivered to the BMO.
C. Weekly: Before COB Friday or last duty day of the week:
1. A projected percentage report will be printed and deliver to the Motor Offices.
2. A Parts Received Not Installed Report will be printed and review.
C. Monthly: On the 16th of every month:
1. The Army Material Status System (AMSS) Monthly will be printed and turned in to
the BMO NLT the time specified.
2. A copy of the Usage disk (AWAME 130.DAT) and the AMSS disk (AWAME
131.DAT) will be turned in to the BMO NLT the time specified.
3. A copy of the Roll Up by UIC will be turned in to the BMO NLT the time specified.
4. The Non Mission Capable Report will be turned in to the BMO NLT the time
Specified.
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Annex D (Required Reports), HHD, Ground Maintenance Standing Operating Procedures (SOP)
5. A copy of the Equipment Service Schedule will be turned in to the BMO NLT the
time specified.
6. A copy of the PLL Zero Balance Report will be turned in to the BMO NLT the
time specified.
7. A copy of the PLL Summary Report will be turned in to the BMO NLT the time
specified.
8. A copy of the unit USAGE disk (3 ½ floppy) will be turned into 5th Maintenance
Shop Office.
D. Monthly: On the day before the 16th of the month:
1. All 2715 data will be review.
2. All reports done on the 16th of the month will be review.
E. Other reports: Upon request:
1. All other reports required by the BMO, Battalion Commander, Battalion XO,
Company Commander, Company XO, MAIT Team, or other external agencies will
be forwarded upon request.
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Annex E (ULLS-G Procedures), HHD, Ground Maintenance Standing Operating Procedures (SOP)
1. GENERAL: To prescribe policies and procedures to assist unit personnel in operating ULLS-G.
2. SCOPE: The policies and procedures in this SOP are in addition to those contained in the
ULLS-G End User Manual (EUM).
3. RESPONSIBILITIES.
A. Unit Commander.
1. Appoint an individual to perform the additional duties as the ULLS-G
Administrator.
2. Assign passwords and user identification codes for ULLS-G. A copy of the system
access control code will be kept sealed in an envelope, marked with unit
identification, DODAAC, date, and phone number, and stored in the unit safe.
3. Approve all high priority and high-dollar requests ($100 or more) or the
Commander's Exception Report on a daily basis prior to the Supply Transaction
Diskette being sent to the DSU.
B. Unit Administrator.
1. Monitor the daily administrative operation of the ULLS-G.
2. Ensure the unit's parameter data in the unit parameter file is correct.
3. Ensure the unit maintains proper storage of all diskettes.
a. Diskettes must be in protective jackets when not in use.
b. Diskettes must be labeled correctly.
c. Diskettes must be stored properly (e.g., in the provided plastic storage units,
away from magnetic sources, such as radios, telephones, radar, et.)
d. Submit daily transaction diskettes by the established cut-off times.
4. Monitor the daily preventive maintenance of the ULLS-G hardware.
5. Ensure the ULLS-G is operating properly, and submit problem reports to the
Combat Service Support Automation Management Office (CSSAMO)
as needed.
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Annex E (ULLS-G Procedures), HHD, Ground Maintenance Standing Operating Procedures (SOP)
6. Ensure that the ULLS-G software is the current version for current operations. The
CSSAMO systems administrator can provide the correct information.
C. ULLS-G Operator.
1. Operate ULLS-G.
2. Perform daily backups of the data files IAW this SOP.
3. Submit daily transaction diskettes to the supply and maintenance Direct Support
Unit (DSU), IAW this SOP.
4. Perform daily preventive maintenance, IAW this SOP and the EUM.
5. Report problems to the unit system administrator.
6. Maintain the diskettes.
7. Load software change packages, supply and maintenance status, and catalog
updates, as soon as possible after receipt.
4. PROBLEM REPORTING.
A. General. This section explains the correct procedures for reporting for reporting problems
on ULLS-G.
B. Problem Reporting Channels. If, upon attempting to access ULLS-G, the system fails to
function as expected, or if the software "aborts" during normal processing of data,
the ULLS–G operator will notify the unit ULLS-G Cadre of the problem in order to resolve
the problem at the lowest level possible and to bring the system back into operation as soon
as possible. If the problem is beyond the unit Cadre’s expertise he/she will forward the
problem to the CSSAMO and inform the LASSO of the situation. As a minimum, the unit
name, telephone number, point of contact within the unit, and a complete description of the
problem must be provided. NOTE: It is extremely important that all the messages from the
computer be recorded correctly or printed in hard copy. This will speed the problem
correction. If the problem cannot be resolved through the customer assistance office from
the LASSO, the LASSO will assign an originator number and take the necessary steps
to forward the problem to the development community.
C. Software Change Proposals. Recommendations for changes or improvements to the
system should be submitted in writing through the Material Management Center (MMC)
to the LASSO. At a minimum, the change proposal will include the name, telephone
number, and a point of contact within the unit, and a complete description of the change.
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Annex E (ULLS-G Procedures), HHD, Ground Maintenance Standing Operating Procedures (SOP)
5. DATA FLOW.
A. General. This section assigns responsibilities for the preparation and flow of data in support
of ULLS-G.
B. Transaction Procedures. The following guidelines are provided for submission of
transaction diskettes and receipt of status diskettes.
C. Class IX Transactions. It is the responsibility of the ULLS-G operator to prepare a Class IX
transaction diskette for the unit's supporting DSU class IX site daily. This diskette will be
prepared and taken to the DSU Class IX section NLT the time specified in the supporting
DSU SOP. The operator will receive a status diskette from the SSA. This diskette will be
loaded IAW the EUM prior to initiating any other operations under ULLS-G.
D. Maintenance Transactions. It is the responsibility of the operator to prepare a maintenance
transaction diskette for the DSU shop office each time there is a maintenance request for
that shop and otherwise required to report daily inoperative data.
E. AMSS Transactions. It is the responsibility of the ULLS-G operator to prepare The AMSS
transaction diskette for the SAMS 1 site after every 15 of the month.
F. Before AMSS Transaction process is run, the ULLS-G operator will ensure the following
is completed.
1. All parts received are logged in.
2. All class IX and SAMS 1 status diskettes have been run.
3. All maintenance faults have been updated.
4. Back-up database files on appropriate tape.
5. Format four 3-½ “ diskettes.
6. Non-mission capable and 2715 feeder reports are reviewed by the motor sergeant
and commander.
G. Usage Report. It is the responsibility of the operator to prepare a usage transaction diskette
for the SAMS 1 site after every 15th of the month.
1. ULLS-G operator will ensure all dispatches that have been returned are logged-in
before process is run.
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Annex E (ULLS-G Procedures), HHD, Ground Maintenance Standing Operating Procedures (SOP)
2. Usage report diskettes will be turned in to the SAMS 1 site before the 18th of
The month.
3. A copy of the usage diskette will be forwarded to the BMO.
H. Diskette Marking. All diskettes will be labeled in the following format:
1. LINE 1: Diskette Name (i.e. SAMS 1, ClassIX, 130.DAT, 131.DAT)
2. LINE 2: HHD.
3. LINE 3: W90C79
I. Class IX Catalog. In the SARRS Interim environment, a new class IX catalog is sent each
month on tape or diskette from the Direct Support Unit Standard Supply System (DS4). The
operator will use the catalog Load/Update process to delete the old catalog and load the new
catalog. This catalog will contain all items requested through the units DS4 during the past
year. In the SARSS Objective environment, catalog updates are received periodically with
daily status from SARSS.
J. Maintenance Master Data File. The initial Maintenance Master Data File (MMDF) will be
loaded to the system as part of the SCP-04 baseline. The MMDF contains data about all DA
reportable or command significant equipment. Update to the MMDF will be received on the
status diskette from SAMS.
K. Diskette Protection. When not in use, all diskettes will be kept in their protective jackets, in
a storage box. During transportation of the diskettes, extreme care will be used to protect
the diskettes from damage. NOTE: These are magnetic diskettes and some electrical sources
may damage or distort the information stored on the diskettes. Therefore, care should be
taken to ensure that diskettes are kept away from electrical sources.
L. Backup Database. A database backup will be performed daily before the computer is turned
off for the day. Proper ULLS operational procedures for performing backups are contained
in the EUM under the sections covering Files Maintenance.
6. CARE AND MAINTENANCE OF ULLS-G.
A. General. This section specifies requirements for the routine care and maintenance of
the system, in both garrison and field environments.
B. Preventive Maintenance. Proper procedures for Preventive Maintenance (PM) are contained
in the EUM.
19
Annex F (AMSS Procedures), HHD, Ground Maintenance Standing Operating Procedures (SOP)
1. GENERAL. This system was create to replace the manual system for readiness reporting. The
AMSS is automated, error free (based on input), user friendly document that is sent
via e-mail to all applicable agencies that require readiness information.
2. SCOPE. This annex covers procedures and tools available under AMSS for readiness reporting
for the HHD.
3. REFERENCES.
A. ULLS-G End Users Manual (EUM)
B. ULLS-G Commanders Guide
C. ____ Battalion Standing Operating Procedures
D. Guidance from ___ Area Support Group
4. RESPONSIBILITIES.
A. Commander:
1. Required to review the projected report, determine errors and make proper
adjustments within the ULLS-G computer prior to the running and printing of the
AMSS Report.
2. Overall responsible to ensure all reflected information on the AMSS report is
accurate and verified (signed by the commander) prior to submission to higher
headquarters.
B. Motor Officer/Motor Sergeant:
1. Responsible for monitoring input in the ULLS-G system of all information the
effects unit readiness.
2. Responsible to review the reports and correct errors prior to submitting them to the
unit commander for final approval.
C. ULLS-G Operator:
1. Responsible for all input of equipment readiness information into the ULLS-G
computer.
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Annex F (AMSS Procedures), HHD, Ground Maintenance Standing Operating Procedures (SOP)
2. Responsible for all AMSS printouts and the filing and maintaining of all generated
AMSS reports.
5. REPORTS AVAILABLE:
A. Rollup by Reporting UIC
B. Rollup by End Item Code
C. Class IX Failure by Admin Number
D. Non-Mission Capable Report
E. System Status Summary
F. DA Form 2715 Summary Report
G. DA Form 2715 Feeder Reported Detail Report (LIN SEQ)
6. REPORTING PROCEDURES
A. On the 16th of every month the Motor Sergeant, PLL Clerk, or other competent and
knowledgeable individual will process the AMSS Report and submit it to Battalion
according to the guidance of higher headquarters.
B. The step by step process will be as follows:
1. Ensure that all faults are updated and that all parts are ordered
2. Ensure that status diskettes from the DSU are processed
3. Ensure that all services performed are updated in the system
4. Ensure that all PLL lines are reconciled and updated in the system
5. Format four 3 ½ “ diskettes and label them appropriately
6. Backup the Database Files on the Monthly AMSS Backup Tape
7. Print four copies of the Rollup by UIC Report
8. Print four copies of the Service Schedule Report
9. Print four copies of the PLL Summary Report
10. Print four copies of the Non-Mission Capable Report
11. Process the End of Report Period Report and follow on screen instructions
12. Check the 130.DAT diskette for errors using the check-disk from BN
13. Make one copy of the 130.DAT diskette to turn in to the DSU for usage
14. Print three copies of the 131.DAT diskette
15. Compile all four copies of the AMSS Report in the following order:
Commander’s Memo (if required) commander’s signature
Rollup by UIC commander’s signature
2715 Perry Report commander’s signature
2715 Reportable Items LIN Sequence
2715 All Reportable Items
2715 Pacing Items LIN Sequence
2715 Pacing Items
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Annex F (AMSS Procedures), HHD, Ground Maintenance Standing Operating Procedures (SOP)
PLL Summary Report
Service Schedule
Non-Mission Capable Report
16. Type the Commander’s Signature Block on the required reports
17. File one hard copy report and turn in the other three and diskettes to BN
C. All copies must be original printouts from the computer and have the company
commander’s original signature.
D. In the event, there are BOS items NMC during the report period or currently NMC the
company commander must sign a memorandum stating the reasons why.
E. In addition, if the unit does not meet the DA Goal of 90% FMC the commander must sign a
memorandum stating the reason why.
F. Copies of these memorandums are at the end of this annex.
G. The Motor Sergeant will stay abreast to changes in the AMSS reporting process and make
appropriate changes to the SOP.
22
Annex G (ULLS/ADASAGE Software/Hardware Repair), HHD, Ground Maintenance Standing
Operating Procedures (SOP)
1. GENERAL: The ULLS/ADASAGE computer system has two types of repair procedures which
the HHD will use.
2. SCOPE: This annex describes the procedures to take in the event that the unit’s ULLS-G computer
does not operate properly.
3. RESPONSIBILITIES:
A. The unit commander will assign the additional duty of unit ULLS-G cadre and ensure that
the individual remains trained at all times
B. Senior Cadre will ensure CSS system required repair receive immediate attention to ensure
the unit is operational at all times. There should never be a CSS system down for more than
twenty-four hours without being repaired or replaced. A CSS system down is considered
Commander’s Critical Information Requirement (CCIR) and must be reported
through Battalion to the ____ Support Group.
C. Unit cadre personnel will act on reports of errors or malfunctions on the ULLS-G system
within their unit immediately and take appropriate action per the flowchart included in this
annex.
D. CSS system operators will report their problems to their unit cadre as soon as the problem
occurs. Operators must take notes or screen prints of all error messages or other situations
that occur in their system and present this information to their cadre personnel to assist in
repairing their system.
4. PROCEDURE:
STEP 1: Unit identifies computer error
STEP 2: Unit Notifies company cadre
STEP 3: Cadre determines cause of error
STEP 4: Cadre repairs system or notifies senior cadre
STEP 5: Senior cadre repairs system or notifies support group CSSAMO
STEP 6: CSSAMO repairs system or replaces the system with a float box until fixed
STEP 7: Unit returns to operations
23
Annex H (TAMMS Procedures), HHD, Ground Maintenance Standing
Operating Procedures (SOP)
1. GENERAL: In order for the HHD to maximize the use of personnel,
time and equipment it must follow a standard procedure for operations.
2. SCOPE: This annex prescribes a day to day operational procedure for all personnel assigned to the
Motor Pool under normal circumstances.
3. RESPONSIBILITIES: Specific responsibilities are prescribed in annex C of this SOP and at the
beginning of each respective annex.
4. DAILY PROCEDURES:
A. Monday:
1. The unit will perform PMCS on all equipment IAW this SOP and unit training schedule
as well as perform services on equipment due that week.
2. All NMC faults will be identified by the operator and brought to the Maintenance
Supervisor’s attention immediately.
3. Maintenance personnel will verify the NMC fault and either repair it or order the parts
required to repair it prior to processing the class IX transactions for the day.
4. All vehicle operators will install parts received identified as operator level faults and
pull AOAP samples due for their equipment.
5. The Motor Sergeant or Maintenance Supervisor will review the 5988Es to determine the
workload for the week.
6. The ULLS-G clerk will process the class IX and the SAMS1 transactions to the DSU.
7. The ULLS-G clerk will perform daily processes according to the ULLS –G work matrix
and file all required documents according to the MARKS system and this SOP.
8. All maintenance personnel verify the faults on the 5988Es and or order repair parts as
required.
9. Everyone will perform cleanup and make security checks prior to leaving for the day.
B. Tuesday:
1. Maintenance personnel will bring in equipment due for service that week and continue
to repair deficiencies identified during Motor Stables.
2. The ULLS-G clerk will order parts identified the previous day and update the 5988Es
as required.
3. Maintenance personnel will continue to service equipment according to the service
schedule with the assigned operator there to assist.
4. The ULLS-G clerk will process class IX and the SAMS1 transactions to the DSU.
5. The ULLS-G clerk will perform daily processes according to the ULLS –G work matrix
and file all required documents according to the MARKS system and this SOP.
6. Everyone will perform cleanup and make security checks prior to leaving for the day.
24
Annex H (TAMMS Procedures), HHD, Ground Maintenance Standing Operating Procedures (SOP)
C. Wednesday:
1. The Motor Sergeant or Maintenance Supervisor will attend the weekly maintenance
meeting in Miesau.
2. Maintenance Personnel will continue with scheduled services and unscheduled repairs
on equipment.
3. The ULLS-G clerk will inventory the PLL and the parts received not installed.
4. Maintenance personnel will install the parts received and continue with scheduled
services.
5. The ULLS-G clerk will process class IX and the SAMS1 transactions to the DSU.
6. The ULLS-G clerk will perform daily processes according to the ULLS –G work
matrix and file all required documents according to the MARKS system and this SOP.
7. Everyone will perform cleanup and make security checks prior to leaving for the day.
D. Thursday:
1. The unit will execute training according to the training schedule.
2. The ULLS-G clerk will process class IX and the SAMS1 transactions to the DSU.
3. Maintenance Personnel will perform a detailed clean up of the shop and take care of
hazardous waste and trash accumulated through the week.
4. The ULLS-G clerk will perform a detailed clean up of the office areas and perform
their daily process according to the ULLS-G work matrix.
E. Friday:
1. Maintenance Personnel will continue with scheduled services and unscheduled repairs
on equipment.
2. Maintenance personnel will install the parts received and continue with scheduled
services.
3. The ULLS-G clerk will process class IX and the SAMS1 transactions to the DSU.
4. The ULLS-G clerk will perform daily processes according to the ULLS –G work
matrix and file all required documents according to the MARKS system and this SOP.
5. Maintenance personnel will continue with unscheduled maintenance and scheduled
maintenance as well as identify the workload for the vehicle operators on Monday
Morning Motor Stables.
6. Everyone will perform cleanup and make security checks prior to leaving for the day.
Notes:
Maintenance personnel will install all NMC parts upon receipt regardless of the time or day
Annex I (PMCL), HHD, Ground Maintenance StandingOperating Procedures (SOP)
1. GENERAL: PMCL is a program designed to teach and certify supervisors/leaders on operator-level
maintenance procedures.
2. SCOPE: This annex is designed to standardize responsibilities for all soldiers assigned to HHD
____ Battalion per the V Corps Commander’s LTR dated 20 August 92, all
supervisors as well as cadre must be administered a written test at the completion of
training.
3. RESPONSIBILITIES:
A. UNIT COMMANDER
1. All personnel in the rank of SGT through SFC, WO1/CW2 and 2LT through CPT
are trained and tested within 90 days of arrival to their unit.
2. Personnel must score a minimum score of 70% to be PMCL certified and 85% to be
considered PMCL cadre qualified.
3. Unit PMCL Cadre will train all supervisors/leaders.
4. A minimum of 2 hours of training in each of the following areas is required:
1. Wheel Vehicles 2. Power Generation
3. Trailers 4. Maintenance Records
5. Small Arms 6. NBC
7. Communication Equipment 8. Supply Procedures
5. Personnel who meet the passing requirements for PMCL will have his/her
certification recorded on the operator’s license and qualification record.
6. PMCL certification is valid until the soldier PCS’s.
NOTE: Specific areas of responsibilities training/testing requirements a outlined in the ____
Ordinance Battalion Memorandum of instruction (MOI) “ Preventive Maintenance Course
for Leaders Program” , Dated November 1997.
Annex J (PMCS Procedures), HHD, Ground Maintenance Standing Operating Procedures (SOP)
1. GENERAL: AR 750-1 states that “Unit level maintenance is the foundation of the Army’s
Maintenance system.” PMCS is the cornerstone of unit level maintenance. PMCS, as
a system, includes all checks and services performed by the operator/crew and the
unit maintenance section. It is performed in order to identify and correct faults and to
perform required services on all assigned equipment. AR 750-1 further states that
commanders are required to maintain equipment at 10/20 PMCS standards according
to the appropriate technical manuals. No amount of operator/crew level maintenance
can make up for improperly performed unit level scheduled services. Conversely, the
most efficient unit level PMCS program will not counter the adverse impact of
improperly performed operator/crew level PMCS program. Well-trained and
responsible operators/crew are indicators of an effective motor maintenance program.
Early detection and correction of faults and deficiencies by operators/crews during
PMCS on their vehicles and equipment will enhance the maintenance readiness
posture of the Company. Supervisors are required to provide sufficient prime-man
hours for the performance of PMCS. Material readiness must be considered equal to
other mission requirements. Training schedules are one of the primary tools available
to the commander and supervisor through which he/she can emphasize vehicle and
equipment maintenance.
2. SCOPE: This annex applies to all soldiers assigned or attached to HHD.
3. RESPONSIBILITIES:
A. Commander:
1. Enforce published guidelines on the proper performance of PMCS by operator/crew
and unit maintenance personnel.
2. Establish a training program that results in leaders, supervisors and operators being
fully qualified and dedicated to performing and supervising PMCS tasks correctly.
3. Establish a sufficient time block in the unit training schedule specifically for the
performance of weekly PMCS.
4. Establish a sufficient time block in the Unit Training Schedule specifically for the
purpose of unit level PMCS based on time estimates provided by the maintenance
officer or Motor Sergeant.
5. Allow as few as possible unscheduled distractions that take equipment operators,
maintenance personnel, and supervisors away during scheduled PMCS periods.
Annex J (PMCS Procedures), HHD, Ground Maintenance Standing Operating Procedures (SOP)
B. Motor Officer/Motor Sergeant:
1. Maintain all special tools, lubricants and publications on hand to accomplish any
PMCS task required by the applicable TMs at unit level.
2. Establish a strict quality control for repairs and scheduled services.
C. Platoon Sergeants:
1. Conduct follow ups on PMCS performed by members of their platoon to ensure that
repair parts needed for their equipment is being placed on order and the new 5988E
reflects the changes.
4. OBJECTIVE: The objective of these procedures is to provide first line supervisors/operators
a means to inspect/check PMCS on vehicles and equipment that is under
their control.
5. PROCEDURES:
A. All PMCS will be conducted in accordance with -10 manuals and DA PAM 738-750.
B. While performing either daily, weekly, or monthly PMCS note deficiencies/shortcomings
you cannot fix on DA form 5988-E and report it to your organizational maintenance
personnel or your first line supervisor. NOTE: First line supervisor must verify and check
deficiencies noted on DA Form 5988-E before submitting to the shop foreman or Motor
Sergeant.
C. DA Form 5988-E carrying a Non Mission Capable (NMC) deficiency will be kept until the
deficiency has been fixed and the equipment becomes Fully Mission Capable (FMC).
D. DA Form 5988-E carrying all other faults will be kept until the fault is corrected, updated
on the 5988-E, or parts are ordered against the fault.
E. It is necessary for the operator to know how fluid leakage affects the status of his/her
vehicle/equipment. The following are the types/classes of leakage and definitions for the
operator PMCS:
1. CLASS I: Leakage of fluid, as indicated by wetness or discoloration, not enough to
form drops.
2. CLASS II: Leakage of fluid great enough to form drops but not enough to cause
drops to drip from item being checked/inspected.
3. CLASS III: Leakage of fluid great enough to form drops that fall from the item
being checked/inspected.
Annex J (PMCS Procedures), HHD, Ground Maintenance Standing Operating Procedures (SOP)
F. Operators will perform their before, during, and after operation PMCS whenever the vehicle
is dispatched.
G. Command emphasis will be placed on weekly and monthly PMCS. Weekly and monthly
PMCS will be scheduled in the unit's training schedule. This scheduled time will be
devoted solely to PMCS and requires 100% participation. PMCS's will be conducted on
Monday. Monthly PMCS will be conducted on the last week of the month.
H. Samples of completed PMCS/Uncorrected fault record (DA Form 5988-E) will be
available in the dispatch area.
I. The Motor Sergeant is responsible for providing the operators with POL products during
weekly PMCS. These POL products, along with rags and other required items such as
funnels, will be readily available to the operator.
Annex K (Scheduled Services), HHD, Ground Maintenance Standing Operating Procedures (SOP)
1. GENERAL: Initiating, performing, and completing scheduled services is the key to equipment
readiness in both peace-time and war. Without scheduled services a unit’s capability
of mission accomplishment is greatly reduced. The Army has scheduled services not
only for readiness sustainment, but also for cost effectiveness.
2. SCOPE: The purpose of this annex is to outline the procedure for scheduled services in the HHD
____ Battalion. This annex applies to all personnel assigned to the HHD ____
Battalion. All scheduled services are performed according to the applicable
TMs, LOs, and Army Regulations pertinent to that piece of equipment.
3. RESPONSIBILITIES:
A. Commander:
1. Enforce published guidelines on the proper performance of PMCS by unit
maintenance personnel.
2. Establish a training program that results in leaders, supervisors and operators being
fully qualified and dedicated to performing and supervising PMCS tasks correctly.
3. Establish a sufficient time block in the Unit Training Schedule specifically for the
purpose of unit level PMCS (scheduled services) based on time estimates provided
by the maintenance officer or Motor Sergeant.
4. Allow as few as possible unscheduled distractions that take equipment operators,
maintenance personnel, and supervisors away during scheduled services.
B. Motor Officer/Motor Sergeant:
1. Make a listing of scheduled services six weeks out and submit it to the Training
NCO monthly.
2. Attend the weekly training meeting with current scheduled service listing and
distribute it to the platoon sergeants.
3. Ensure required parts for services are orders ninety (90) days prior to scheduled
service.
4. Verify assigned operators accomplish required work prior to dismissal.
5. Ensure all scheduled services are performed within their 10% tolerance.
C. Supervisors:
1. Coordinate with motor sergeant for bay space and mechanic support to accomplish
scheduled service.
30
Annex K (Scheduled Services), HHD, Ground Maintenance Standing Operating Procedures (SOP)
2. Supervise operators during the service.
D. Maintenance Personnel:
1. Thoroughly inspect the equipment noting all deficiencies and shortcomings.
2. Accomplish the required services.
3. Return DA FORM 5988-E to the shop foreman for final inspection.
E. Operators:
1. Ensure equipment is completely cleaned prior to bringing equipment to the bay for
service.
2. Remain with the equipment and assist mechanic while maintenance is performed.
3. Perform a complete before, during and after PMCS prior to bringing the piece of
equipment in for service.
F. ULLS-G clerk:
1. Schedule all required service according to the applicable TM, LO, and AR.
2. Print the appropriate 5988-E for the type of service required.
3. Update the ULLS-G computer as services are performed and maintain the records
according to the MARKS system established in the unit Motor Pool.
4. PROCEDURE:
A. All vehicles scheduled service will have all equipment authorized by TO&E mounted to
include trailers. Exceptions to this guideline is equipment Non-Mission Capable (NMC),
and sensitive items (for example crew serve weapons stored in the arms room and classified
communication equipment). All other equipment will be mounted and present for operation
prior to the initial road test.
B. The following sequence of events will be accomplished on all vehicles:
1. Operator PMCS performed according to the appropriate technical manual.
2. Initial road test performed.
3. All mounted equipment PMCS’ed according to the applicable TM.
31
Annex K (Scheduled Services), HHD, Ground Maintenance Standing Operating Procedures (SOP)
4. Maintenance personnel perform the service according to the applicable TM with the
assistance of the operator.
5. Quality Control inspected by the Motor Sergeant or Shop Foreman.
6. Final road test performed after completion of the service.
7. Inventory of the Basic Items (BII) utilizing the hand receipt.
C. Maintenance personnel will inspect each piece of equipment and annotate deficiencies on
the 5988-E according to DA PAM 738-750. Maintenance personnel will create a
maintenance inspection worksheet on the 5988-E according to the applicable 20 level TM.
D. The Maintenance Inspection Worksheet will show one of two corrective actions for each
fault; one being the action taken to correct the fault; that is replaced, repaired, adjusted,
tightened, or other appropriate comment. The other entry will be the action necessary to
correct the fault in the near future, if appropriate; the unit requisition number for a part or
the unit job order number for the repair.
E. The ULLS-G clerk will document the services completed and file the service paperwork
according to the MARKS established in the Motor Pool.
5. QUALITY CONTROL:
A. The Motor Sergeant/Shop Foreman will make the following checks before releasing
equipment from service.
1. Documents for all entries where parts are still required are transcribed to the
appropriate 5988-E in order to prevent the ULLS-G clerk from reordering repair parts
that are on valid requisition.
2. Ensure that all-open entries on the 5988-E that ere no longer valid are identified and
updated in the ULLS-G box.
3. Spot check all maintenance performed on equipment and sign off in the supervisor
line on the 5988-E.
6. SPECIAL SERVICES AND LUBRICATIONS:
A. All special services and lubrications performed will be documented in the ULLS-G
computer using the following codes.
1. An L1 represents the lubrication performed during the scheduled service and the next
due date will coincide with the next scheduled service.
32
Annex K (Scheduled Services), HHD, Ground Maintenance Standing Operating Procedures (SOP)
2. A B represents a brake test performed and the due date will not exceed one year
between brake tests.
3. A GA represents a load test performed and the due date will not exceed one year
between load tests.
4. A Z represents the next AOAP sample test date.
33
Annex L (Shop Operations/Maintenance Workflow),. HHD, Ground Maintenance Standing
Operating Procedures (SOP)
1. GENERAL: In order for the unit maintenance section to accomplish their mission and to
understand their contribution in the overall maintenance of Army equipment they must understand
the Maintenance Workflow Philosophy within US Army.
2. SCOPE: This annex applies to all soldiers assigned to the HHD; particularly to maintenance
personnel. All personnel will follow this procedure when there is a deficiency on a piece of
equipment.
3. RESPONSIBILITIES:
A. Commander:
1. Ensure that all maintenance is performed at the appropriate level.
2. Establish training programs that are productive and indigenous of this SOP and the
Regulations that govern The Maintenance Management System.
B. Motor Officer/Motor Sergeant:
1. Train maintenance personnel in their responsibilities at unit level maintenance.
2. Evaluate maintenance performed at the unit level.
4. PROCEDURES:
A. Equipment operators will identify the defiance on the piece of equipment according to the
applicable TM. Operators will troubleshoot and make repairs at their level. Should the
repairs be above their level of expertise they will annotate the defiance on the 5988-E and
notify unit maintenance personnel.
B. Once the fault is identified; maintenance personnel will verify the fault and troubleshoot
according to the TM at their level. If repairs cannot be made at unit level, maintenance
personnel will refer the defiance to the Direct Support Unit (DSU).
C. Maintenance personnel will perform a 10/20 level inspection on to ensure that the piece of
equipment is prepared for 3rd shop. Once the inspection is performed and the equipment is
properly prepared for the next level of maintenance the unit will submit the piece of
equipment for acceptance to the DSU with the 5988-E and 5990, Maintenance Request.
D. Once the piece of equipment is accepted to the DSU they will determine whether it is
necessary for it to go to the next level of maintenance. Either way it will be assigned a job
order number of which the maintenance manager will track the status of that piece of
equipment.
Annex M (DS Maintenance Procedures), HHD, Ground Maintenance Standing Operating Procedures
(SOP)
1. GENERAL: This annex establishes policies and procedures to adhere to when requesting
maintenance support from the 5th Maintenance Direct Support Unit.
2. SCOPE: This annex applies to all soldiers in the HHD.
3. PROCEDURE:
A. Equipment identified as requiring higher level maintenance must be given a 100%
Technical Inspection by the Company Maintenance Quality Control Section as soon as
possible after the discovery of the deficiency. That piece of equipment will be added as
Non Mission Capable in the unit’s ULLS-G box.
B. All operator level and organizational level maintenance must be accomplished within 48
hours of becoming Non Mission Capable (NMC).
C. The piece of equipment must be accepted into direct support maintenance within 72 hours
of becoming Non Mission Capable (NMC). If the unit can not accomplish this, the BMO
must be notified. (Note: This is a goal, timely acceptance is encouraged.)
D. All requirements of the supporting DSU External SOP for customers must be met in order
to evacuate a piece of equipment to direct support maintenance.
E. The unit will deliver a maintenance diskette and ULLS-G DA Form 5990 Maintenance
Request. Upon completion of DS maintenance the unit will properly close out the work
order request at both the DSU and in the unit ULLS-G box.
F. The vehicle will have an off post dispatch prior to departure and upon return to direct
support maintenance.
35
Annex N (Quality Control Procedures), HHD, Ground Maintenance Standing Operating Procedures
(SOP)
1. GENERAL: To establish policies and procedures to ensure Quality Control is integrated at all
levels of maintenance. This process will enhance the operational readiness of the HHD.
2. SCOPE: Quality Control is an important part of an effective maintenance program. This annex
applies to all assigned personnel in the HHD.
3. RESPONSIBILITIES:
A. Commander:
1. Directly responsible for enforcing the standards set by The Department of the Army
2. Establish a training program that is productive and indigenous of Quality Control.
B. Motor Sergeant/Shop Foreman:
1. Spot-check operator PMCS to ensure that standards outlined in the applicable TM are
being met.
2. Verify that all NMC faults and safety deadlines are repaired.
3. Inspect equipment prior to dispatch, services, and special circumstances according to
the appropriate TM to ensure that NMC equipment is not being misappropriated.
4. Inspect equipment after scheduled services and after the repair of major components
within equipment to ensure quality assurance.
5. Inspect equipment before returning to the unit from the DSU maintenance facility.
6. Integrate Quality Control at all levels of maintenance from the lowest enlisted to the
commander.
NOTE: The QA/QC NCO is required to sign the DA Form 5988-E.
Annex O (Dispatch Procedures), HHD, Ground Maintenance Standing Operating Procedures (SOP)
1. GENERAL: The safety of our soldiers within the HHD is our top priority. The commander will
ensure that all vehicles operated by our soldiers meet the highest standards of maintenance and
safety. This annex establishes guidelines and procedures for dispatching vehicles and equipment
within HHD. This is to ensure that vehicles and equipment are properly dispatched at all times in
garrison and in the field environment.
2. SCOPE: This annex applies to all soldiers assigned or attached to the HHD ____ Battalion.
3. POLICY: The dispatching period for all HHD equipment will not exceed
the mission requirement. If a vehicle is scheduled to be out of the operating area of the garrison
operating area for more than 72 hours the unit commander will authorize the use of an extended
dispatch for no more than 7 days. The Commander will base this decision based on a mission risk
assessment. The Commander may delegate this authority.
NOTE: The term dispatch, as it relates to this policy, means that the soldier is trained and licensed
according to AR 600-55, the vehicle is properly maintained and safe to operate, all forms required
by DA PAM 738-750 are present and complete, and the vehicle operator is supervised according to
USAREUR policy letter #9, Military Vehicle and Dispatch Procedure.
4. RESPONSIBILITIES:
A. Commander:
1. Establish policy and procedures for equipment dispatching in the HHD____
Battalion.
2. Ensure that a quality assurance program is in place to verify their dispatch
requirements.
B. Motor Sergeant:
1. Enforce the policies and procedures set forth by the commander.
2. Continuously spot-check the operators and dispatcher for compliance of this SOP.
C. ULLS –G clerk:
1. Verify the operator possesses a valid 5984-E (U.S. Government Motor Vehicle
Operator’s Identification Card) by signing the dispatch block.
2. Refuse to dispatch any equipment that is Non-Mission Capable (NMC) or does not
meet the Unit Maintenance Standards outlined in this SOP.
Annex O (Dispatching Procedures), HHD, Ground Maintenance Standing Operating Procedures
(SOP)
3. Issue and collect equipment record folders, DA Form 5987-E (Motor Equipment
Utilization Record), DA Form 5988-E (Equipment Inspection and Maintenance
Worksheet), and the uncorrected fault record (also found on the 5988-E) ensuring
they are properly completed.
4. Log vehicles and equipment in and out on DA Form 5982-E (Automated
Organizational Control Record) for equipment and maintain the log on file.
D. Supervisor/Section Chief must be familiar with FM 21-305 (Motor Vehicle Manual for
the Wheeled Vehicle Driver) and the Civil laws pertaining to the operation of motor
vehicles. He/she is responsible for re-enforcing standards on the safe operation and care of
military motor vehicles and equipment.
1. Ensure when vehicle is returned that the operator has properly completed all entries
on DA Form 5987-E and DA Form 5988-E.
2. Reports mechanical failures which require immediate corrective action to
maintenance officer/sergeant.
3. Ensue the operator has conduct PMCS according to the –10 Operator’s Manuals.
4. Ensure the dispatch is sign by the commander or a designated representative
in the off post authority block.
5. Verify the operator has completed the 5988-E by signing the NCO that supervised
the PMCS.
6. Ensure the First Aid Kit is complete and update.
E. Operator/Crew is responsible for the safe operation of his/her vehicle and must be
familiar with FM 21-305, -10 Technical Manuals and Lubrication Order pertaining to
his/her vehicle. He/she performs preventive maintenance on his/her vehicle by
making visual, manual, or auditory examination of the vehicle before, during, and
after operation.
1. Ensure when vehicle is returned that the properly completed all entries
on DA Form 5987-E and DA Form 5988-E.
2. Reports mechanical failures which require immediate corrective action to
maintenance officer/sergeant.
3. Conduct PMCS according to the –10 Operator’s Manuals.
4. Ensure the dispatch is sign by the commander or a designated representative
in the off post authority block.
38
Annex O (Dispatching Procedures), HHD, Ground Maintenance Standing Operating Procedures
(SOP)
5. Ensure the vehicle has a Serviceable and complete BII
6. Ensure the First Aid Kit is complete and update.
5. UNIT MAINTENANCE CHECKS:
A. Ensure the equipment records folder has all necessary forms, to include a completed risk
assessment form.
B. Inspect the on Vehicle Equipment to ensure it has the following:
1. Fire Extinguisher charged and sealed correctly.
2. –10 manual with all current changes for the equipment being inspected.
6. PROCEDURES:
A. The commander or designated representative requests vehicle/equipment to be dispatched
as per instructions in DA Pam 738-750.
B. Dispatching hours will be as follows:
Monday 1300-1600
Tuesday 0900-1130, 1300-1600
Wednesday 0900-1100, 1300-1600
Thursday 1300-1430
Friday 0900-1600
C. The operator reports to the dispatcher/TAMMS clerk with the request for dispatch covering
that piece of equipment and DA Form 5984-E. The immediate supervisor is responsible for
briefing the operator on the contents of the AMV checklist.
D. The dispatcher checks the driver's DA Form 5984-E and gives the driver the equipment
record folder with all forms that will be needed during the mission. Both the operator and
dispatcher check the equipment identification card for services due. An equipment record
folder must contain the following forms:
1. DD Form 5987-E (Motor Utilization Record).
2. Current DA Form 5988-E (Equipment Inspection and Maintenance Worksheet)
3. SF Form 91 (Operator's Report of Motor Vehicle Accident) with Privacy Act
Statement.
4. DD Form 518 (Operator’s Report of Motor Vehicle Accident).
39
Annex O (Dispatching Procedures), HHD, Ground Maintenance Standing Operating Procedures
(SOP)
5. Brake Test Form on DA Form 2404 according to USAREUR SUP 1 to AR 750-1.
6. USAREUR Poster 750-1.
E. The operator will perform before, during and after operations PMCS according to AR 385-
55 and the -10 manual of the equipment to be dispatched. Any fault the operator cannot fix
or any fault that is not recorded on DA Form 5988-E will be recorded. Non-tactical
equipment will use a local checklist for PMCS (see TM 38-600 for guidance).
F. An NCO mechanic will spot check vehicles to ensure it meets national safety standards.
The mechanic will also verify the operator's DA Form 5988-E (daily) during the safety
check to ensure that the operator/ supervisor is performing to unit standards.
G. All faults and deficiencies noted on DA Form 5988-E (daily) will be corrected
immediately, and transcribed shortcomings to be deferred on DA Form
5988-E,(Uncorrected Fault Record) prior to dispatch.
H. If the equipment meets the standards for dispatching the dispatcher will make required
entries on the ULLS-G system and print a DA Form 5987-E for each piece of equipment.
G. The operator will perform a during-operations check, per the PMCS in the -10 manual and
any faults found will be noted on DA Form 5988-E.
H. Each vehicle must have a complete set of BII prior to dispatch (i.e. lug wrench, jack with
handle, first aid kit (with two (2) pairs of rubber gloves), fire extinguisher, warning
triangle) etc.
I. When the mission is over, the operator performs the after operations check per PMCS in the
-10 manual or local checklist. The operator records any faults that cannot be corrected. DA
Form 5988-E with faults recorded that cannot be fixed by the operator will be signed by the
immediate supervisor prior to turning in to the dispatcher or motor sergeant.
J. The operator turns in the equipment records folder, keys and all forms to the dispatcher.
After checking all forms for correct information, the dispatcher makes all entries on the
ULLS-G system per DA Pam 738-750.
7. DISPATCH OF POWER GENERATION EQUIPMENT: The same procedures used for dispatch
of tactical vehicles will be followed; In addition all power generation equipment will be dispatched
prior to Motor Stables on Monday mornings.
8. ALERT DISPATCH PROCEDURES: This paragraph specifies the minimum requirements, which
must be met to consider a tactical vehicle legally dispatched under alert conditions. Alert conditions
are those unannounced and announced, actual training periods where a unit conducts its transition
from peace to war. Alert procedures are not valid for the conduct of normal garrison operations.
Procedures are as follows:
40
Annex O (Dispatch Procedures), HHD, Ground Maintenance Standing Operating Procedures (SOP)
A. The company Motor Officer or Motor Sergeant will maintain the Alert Dispatches (DA
Form 5987-E) for each piece of dispatchable equipment assigned to the unit with a log
sheet which will include the operators name, vehicle commander’s name, and the name of
the person picking up the dispatch. Once all equipment is dispatched by the unit Motor
Officer or Motor Sergeant the log will be given to the unit ULLS-G clerk and he/she
will enter all equipment dispatched on the Dispatch Control Log (5982-E).
B. The Commander or his/her representative will sign all dispatches.
C. Operators will perform a PMCS prior to vehicle operation.
D. Upon conclusion of the alert, supervisors will ensure that the operators properly close out
the dispatches and turn them in to the Motor Pool.
C. The ULLS-G clerk will check all alert dispatches for correctness and close out the
dispatches in the ULLS-G computer.
D. The ULLS-G clerk will print Alert Dispatches on the 1st of every quarterly and submit them
to the commander for his signature thereby ensuring that all equipment is readily available
for alert situations.
9. RED, AMBER, AND GREEN ROAD CONDITION DISPATCHES:
A. RED Road Condition Dispatches: Under these conditions, only emergency type vehicles
can be dispatched. Only the Battalion Commander may sign the daily dispatch authorizing
its use. There are no extended dispatches under RED Road Conditions.
B. AMBER Road Condition Dispatches: Under these conditions, only mission essential
equipment can be dispatched. Only the Company Commander can sign the daily dispatch
authorizing its use after, conducting a Risk Assessment. There are no extended dispatches
under AMBER Road Conditions.
C. GREEN Road Condition Dispatches: All equipment is dispatched under normal conditions
outlined in the unit SOP.
D. The ULLS-G clerk will not sign the equipment dispatch until after the commander has
signed it.
NOTE: Equipment that is presently dispatched under normal or extended dispatch procedures
is VOID once the road conditions change to AMBER or RED.
10. EXTENDED DISPATCHES: Extended dispatches are dispatches that exceed 72 hours of operation
on dispatch. Operators will follow the same procedures as normal dispatches; however the ULLS-G
clerk will not sign the dispatch block until after the commander has signed the authorization
41
Annex P (Dispatch Request), HHD, Ground Maintenance Standing Operating Procedures (SOP)
DEPARTMENT OF THE ARMY
Headquarter and headquarters Detachment
____ Battalion
CMR___
APO AE ____
OFFICE SYMBOL Date: ___________
MEMORANDUM FOR RECORD
SUBJECT: Dispatch Request
1. Admin Number of vehicle requested: ______________
2. License Number of operator: _____________
(A-1234)
3. Date vehicle/equipment will return: ___________
NOTE: Not longer than 7 working days.
4. Furthest destination vehicle is required: __________________________________
5. Name and number of supervisor of the vehicle: ____________________486-3______
6. I the operator, have read and understand the following areas of responsibility when operating a
military vehicle:
a. I will perform Before, During, and After PMCS prior to dispatching the equipment and on a daily basis.
b. I will annotate the ending mileage on the dispatch prior to turning in log book and keys.
c. I will return the dispatch prior to the end date on the dispatch.
d. I will report any and all maintenance problems to maintenance personnel.
e. I will keep the vehicle secured with the “CLUB” at all times when not in use.
f. I will ensure that the vehicle is topped off, cleaned, secured, and parked on line in the motor pool prior to
turning in the log book and keys.
g. I will report accidents to my supervisor, Commander, 1sg, and maintenance personnel immediately.
h. I am responsible for the presents of BII before, during, and after use.
7. I the supervisor, have read and briefed the operator on his/her duties as the operator. I am responsible
for ensuring that the above operator tasks are performed and supervised. I will ensure that the operator
possess a license for the above stated equipment.
__________________________ ___________________________
(Print Operator’s Name) (Print Supervisor’s Name)
__________________________ ___________________________
(Operator’s Signature) (Supervisor’s Signature)
Annex Q (PLL/ Repair Parts Procedures), HHD, Ground Maintenance Standing Operating
Procedures (SOP)
1. GENERAL. DA technical manuals identify repair parts by NSN or part number, name and
recoverability code. They also prescribe the level of maintenance authorized to request and use the
repair parts. Unit PLL is intended to be mostly demand supported. The authority to stock non-
demand supported repair parts in a PLL must be approved by the first General Staff level in the
Chain of Command.
2. SCOPE: This annex gives the procedures for PLL and class IX repair parts management in the
HHD Motor Pool. It applies to all soldiers assigned to the section.
3. RESPONSIBILITIES:
A. Commander:
1. Maintain a PLL in the Detachment.
2. Review the demand analysis monthly.
3. Review High Priority Requests.
4. Authorize PLL line additions.
5. Review and sign the Commander’s exception Report as required.
B. Motor Sergeant/Motor Officer:
1. Verify inventories.
2. Advise the commander on the status of PLL and class IX repair parts.
C. ULLS-G clerk:
1. Inventory the PLL and class IX repair weekly.
2. Maintain records on the PLL and class IX repair parts.
4. OBJECTIVES:
A. Avoid delay in availability of repair parts.
B. Make maximum use of DS4 system.
C. The DS4 system will:
Annex Q (PLL/ Repair Parts Procedures), HHD, Ground Maintenance Standing Operating
Procedures (SOP)
1. Improve the responsiveness of direct support supply operations through automation
of supply Class II, III (packaged), IV, VII, VIII, and IX.
2. Improve demand accommodation, demand satisfaction, and operational readiness
through interchangeable and substitute (S&I procedures).
3. Standardize user procedures and training for customers of DSU's.
4. Improve responsiveness to customers by automating the processing of national stock
number (NSN), manufacturer's part number (MPN) and management control number
(MCN) transactions.
5. Increase responsiveness to customers by providing the capability to operate:
a. An automated Prescribed Load List (PLL).
b. Quick Supply Stores (QSS) in all Class IX in DSU's.
c. Self-service supply centers (SSSC) in DSU's stocking class II, III
(packaged), and IV supplies.
d. Increase responsiveness to customers by providing the capability to process
customer follow-up transactions automatically.
e. Provide the capability for mass cancellations for units being deployed or
deactivated.
f. Provide the capability to extract and to insert unit demand history files.
g. Improve customer satisfaction and unit readiness in divisions by lateral issue
of items among DSU's.
5. CLASS IX REPAIR PARTS
A. Commanders/Supervisors are responsible for the accurate assignment of priority designators
(PDs). The commander/supervisor will either personally review or delegate, in writing to
specific personnel the authority to review all requirements based on UND A to certify an
inability to perform mission and UND B to certify that the urgency has been accurately
determined IAW Chapter 2, DA Pam 710-2-1.
B. Avoid common causes for delay of repair parts:
1. Abuse of high priority requisitions.
2. Use of obsolete/unauthorized supply manuals and catalogs.
3. Failure to immediately forward part requests to the SSA.
4. Improper identification/location of parts.
C. Properly utilize all sources of supply:
44
Annex Q (PLL/Repair Parts Procedures), HHD, Ground Maintenance Standing Operating
Procedures (SOP)
1. Self Service Supply Center (SSSC)
2. RX (repairable recoverable exchange items)
3. Quick Supply Store (QSS)
4. Cannibalization Point
5. Request for Issue
6. RECORDS:
A. Class IX records will be maintained in accordance with unit supply update, the
MARKS system, and TM 38-L32-11.
B. Customer due out reconciliation (PCN AGL-C48) in documents number sequence and
customer due out reconciliation (PCN AGL C56) in NIIN number sequence: These lists are
used to reconcile open request recorded in the document register and to validate the
continued need for the items. These lists identify open requests, issues made, status of open
requests, cancellations, and cancellations pending that were processed by the material
management center/stock control section MMC/SCS during the reporting period. This
process ensures the unit receives the items needed and that the supporting DSU recognizes
that need. The customer reconciliation is accomplished when the following are validated:
1. Advising the supporting (D6Z) of which open requests are needed.
2. Identifying discrepancies in records.
3. Identifying items released during the reporting period.
4. Providing the DSU unit wit current supply status.
NOTE: After the reconciliation is updated, one copy is returned to the supporting DSU. The other is
filed for reference, and destroyed after 2 years.
NOTE 2: If the class IX reconciliation does not match to 90% or better the ULLS-G clerk will schedule
a face to reconciliation with the supporting SSA.
7. PLL PROCEDURES:
A. All PLL items will be on hand or on order. That is to say, there is no more or no less class IX
parts than authorized.
B. All PLL lines will be inventoried monthly. The Motor Sergeant or Shop Forman will verify the
inventory and the actual on hand quantities posted to the listing at the conclusion of the
inventory at least
45
Annex Q (PLL/Repair Parts Procedures), HHD, Ground Maintenance Standing Operating
Procedures (SOP)
quarterly. Excess discovered will be turned back in to the supply system and shortages will be
placed on requisition immediately.
C. Unnecessary class IX parts will be eliminated from the PLL.
D. All repair part requisitions that meet Demand Supported criteria of nine demands in a six-month
period will be added to the PLL. In addition, all PLL lines that do not meet the retainability
criteria of six demands within a six-month period will be deleted from the PLL.
E. The Motor Pool will obtain proper authorization to stock non-demand supported PLL lines. A
letter requesting to stock these PLL lines must be submitted through the command channels to
the Commander, 21st TAACOM.
F. The unit will count all PLL lines without stockage on hand as zero balance. The ULLS-G clerk
will request all zero balance lines with an 05 priority. The unit will not request parts by other
admin numbers for PLL stockage.
NOTE: Inventories will be conducted according to paragraph 8-10 and 10-12 of DA Pam 710-2-1.
46
Annex R (AOAP), HHD, Ground Maintenance Standing Operating Procedures (SOP)
1. GENERAL: AOAP is used as a diagnostic tool to determine the physical condition of used oil and
the internal condition of engines, gearboxes, transmissions, and other oil-lubricated systems or
components.
A. Physical property tests are conducted on used oil to detect oil property changes resulting
from changing equipment or maintenance practices. Physical properties tested are viscosity,
fuel dilution, and water content.
B. Spectrometric analysis is used to determine the microscopic concentration of various wear
metals in oil samples. These metal particles are uniformly Dispersed and suspended
through the lubricating oil system. Metals and their component is damaged. One of the
most important elements that can be detected Spectrometerically are silicon, dirt, and sand.
Oil analysis will provide recommendations for corrective action before costly repairs
become necessary.
2. SCOPE: This annex applies to all soldiers assigned or attached to HHD.
3. RESPONSIBILITIES:
A. Commander :
1. Designate an individual to monitor and control the program.
2. Ensure that unit is participating in the program.
B. Motor Officer/Motor Sergeant:
1. Overall responsible for the detachment oil analysis program.
2. Ensure that adequate supplies are available to support the program.
3. Train user/operators in correct sampling procedures.
4. Ensure samples are taken in accordance with USAREUR Supplement 1 to AR 750-22.
5. Act on feedback data without undue delay.
6. Maintain file copies of Usage and Sample Status Report until superseded.
7. Review latest report to verify accuracy of components enrolled in the AOAP Standard
Data System (SDS).
C. AOAP Monitor:
Annex R (AOAP), HHD, Ground Maintenance Standing Operating Procedures (SOP)
1. Monitors/controls the company program.
2. Responsible to the battalion monitor for AOAP.
3. Requisitioning necessary kits and supplies on a timely basis.
4. Taking oil samples in accordance with published directives.
5. Preparing and submitting DA Form 5191-E for each sample
Submitted.
6. Provide the lab with a report (in the remarks section of DD Form 5191-E, Oil Analysis
Request) of any repair affecting oil wetted parts of selected components.
7. Ensure that all special samples requested by the lab are taken immediately.
8. Initiate action to ensure that recommendations are accomplished immediately, including
NMC equipment as necessary.
9. Send a copy of the partially completed DA Form 3254-R or automated version to the
supported activity when vehicle or component is evacuated for maintenance based on a
lab recommendation.
10. Attach AOAP Labels to the components evacuated to support maintenance.
11. Determine what supplies are needed and maintain a 3-month supply.
12. Conduct a face to face with the AOAP Lab to reconcile problems.
13. Turn in all samples to the AOAP Lab personally (not using MPS mail).
D. The Oil analysis laboratory:
1. Receive, process, and analyze samples.
2. Achieve response time objectives specified in AR 750-22.
3. Notify using units of recommended action(s).
4. Provide using units with the information needed to monitor their sample transaction.
5. Date DA Form 5191-E upon receipt.
6. Mark normal samples with a stamp "Processed (date); results normal."
48
Annex R (AOAP), HHD, Ground Maintenance Standing Operating Procedures (SOP)
7. Notify units when results are not normal on a DA Form 3254-R (Oil Analysis
Recommendation and Feedback).
8. Circle all incomplete and incorrect entries on sample sheets.
9. Request special samples.
E. The maintenance and overhaul facility:
1. Performs those maintenance actions recommended by the laboratories as indicated on
DA Form 3253-R and returns the form to the lab.
2. Compares repair/overhaul analysis with lab predictions and enters the finding on DA
Form 3254-R and returns the form to the lab.
4. SAMPLING REQUIREMENTS:
A. See the appendices of TB 43-0210 for the complete list and prescribed Intervals of
equipment in the AOAP.
B. For equipment under warranty, follow the manufacturer's instructions for oil/filter change.
C. Special samples are taken:
1. At the laboratories request.
2. After maintenance, overhaul, or replacement of any lubricated assembly.
3. After an indication of internal damage to an oil-lubricated major assembly or
component.
NOTE: Special samples will be clearly marked "SPECIAL" and banded with red tape or marked in
some conspicuous manner so that they can be easily identified by the laboratory.
5. SAMPLING TECHNIQUES:
A. The sampling valve method.
B. The tube and syringe method.
C. The vampire method (when available).
NOTE: Refer to TB 43-0210 for additional information.
49
Annex R (AOAP), HHD, Ground Maintenance Standing Operating Procedures (SOP)
6. NECESSARY SAMPLING SUPPLIES:
A. Bottle, Plastic, 3 oz 125-01-082-9697
B. Tubing, 3/8 4720-00-580-6055
C. Tubing, ¼ 4720-00-964-1433
D. Pump, Vacuum 4930-01-119-4030
7. RECORD AND FORMS REQUIRED FOR AOAP.
A. DA Form 2408-20 is superseded by the ULLS-G computer, which supplies a record of all
samples and the results of laboratory analysis.
B. Each component of an end item is enrolled in AOAP.
C. AOAP records and usage will be maintained for a period of six months after the last entry is
made and then destroyed.
D. DA Form 5191-E is the automated Oil Analysis request that accompanies the oil sample to
the lab.
E. DA Form 3254-R is the oil analysis lab recommendation and it is used when action is
required.
F. DA Form 5988-E supplies the means of recording, scheduling services, performing unit
maintenance, lubrication services, oil sampling, and nonavailable time.
NOTE: Do not schedule oil samples on the DA Form 5988-E when the AOAP lab
provides a printout to the unit when the next sample is due. In addition, any unit receiving
laboratory printout "Nonaeronautical, components enrolled report in “AOAP" do not have
to maintain the DA Form 2408-20, IAW DA PAM 738-50.
NOTE: The USAREUR Materiel and Equipment oil analysis Laboratory is USAREUR's only
industrial laboratory. It has been organized as a result of consolidation of several laboratories.
This lab is work loaded by USAREUR and other customers through instructions of the
following publications: AR 420-70 with USAREUR Supplement 1, AR 750-22, USAREUR
Reg 742-5, TB 43-0106, TB 43-0211, and DA Pam 738-750.
8. SAMPLE INTERVALS:
A. Oil will not be changed unless recommended by the AOAP Lab. When recommended, both oil
and the oil filter will be changed at the same time.
NOTE: The manufacture recommended hard time oil filter intervals and the seasonal oil
changes will be followed as directed by the appropriate TM.
50
Annex R (AOAP), HHD, Ground Maintenance Standing Operating Procedures (SOP)
B. For new equipment under manufacture warranty: If the lab recommends that warranty
components be removed or maintenance performed, the AOAP monitor will contact the DSU
warranty control officer and provide the details of the lab analysis for the item under warranty.
C. Tactical Wheel Vehicles: Sample this equipment every 100 hours of operation or 90 days
whichever comes first.
D. Material handling, construction , and Support equipment: Sample this equipment every 50
hours or 90 days whichever comes first.
E. Hydraulic Systems: Sample once a year.
F. Samples may be taken without bringing the equipment to operating temperature in it has been
operated in the last 30 days.
G. Exemption from sampling equipment is authorized when the equipment cannot by any means
be accessed.
H. Equipment evacuated to DS maintenance for other than oil lubricant components must still be
sampled. It’s the owning unit’s responsibility to draw the sample, not the DSU.
I. In a case where the component can’t be accessed, the owning unit will submit a completed DA
Form 5991-E to the lab without the sample stating in the remarks section the reason for
exemption.
9. SAMPLE SUBMISSION PROCEDURES:
A. Oil samples must be hand carried to the Director, US Army Europe Oil Analysis Laboratory
Manheim, Coleman Barracks, Building 50. The oil lab phone number is: 382-5288. Operating
hours are 0730-1600 Monday through Friday. A drop box is located by the main door for after
normal operating hour submission. For minor corrections in discrepancies detected on the
AOAP Print, a corrected copy can be faxed to the lab at 382-4302.
B. Both the oil sample and the request must be submitted to the lab between the first and last day
of the month that the routine sample becomes due to receive credit. Otherwise, the sample is
delinquent.
10. MANUAL PROCEDURES:
A. In the event that the ULLS-G is not operating correctly the unit will return to manual
procedures with the DA 2026 and DA 2408-20 to submit samples and to record
them until the computer is operational.
51
Annex S (TMDE/Calibration), HHD, Ground Maintenance Standing Operating Procedures (SOP)
1. GENERAL: Test, Measurement, Diagnostic Equipment (TMDE) calibration is an Army program
devised to ensure all special tools, measuring devises, test equipment in the unit is capable of
performing its intended purpose by periodically calibrating the equipment.
2. SCOPE: All TMDE equipment will be submitted to the TMDE Support Center, Kaiserslautern and
will be submitted IAW their SOP, AR 750-2, Maintenance Management update, and TB 43-180.
This annex applies to all personnel regularly dealing with TMDE.
3. RESPONSIBILITIES:
A. Commander:
1. Appoint a Unit Calibration Coordinator, in writing and ensure he/she is trained, understands
his/her responsibilities, and furnishes a copy of his/her additional duty orders to the
Battalion Maintenance Office.
2. Prepare a company TMDE SOP and forward a copy to the Battalion TMDE Support
Coordinator.
3. Maintain a file comprised of additional duty appointment orders and unit commander’s
assumption of command orders.
4. Inventory all organic equipment, to include components of sets, kits, and outfits in order to
identify items which provide measurement. Then determine which require calibration
according to TB 43-180.
5. List each item on the TMDE Master Instrument Listing by model number, serial number,
and interval of calibration.
6. Provide command emphasis to insure items are submitted and calibrated on time.
7. Ensure effective communication between supply personnel and the calibration coordinator
so that new items requiring calibration are identified upon receipt.
B. Unit NBC NCO:
1. Ensure that procedures as applicable to NBC TMDE are met.
2. Furnish the unit TMDE Coordinator the necessary information for completion of the Master
TMDE Instrument Listing Update.
52
Annex S (TMDE/Calibration), HHD, Ground Maintenance Standing Operating Procedures (SOP)
4. ADDITIONAL DUTY APPOINTMENT ORDERS:
A. Additional Duty Appointment Orders (ADOs) must be updated on an annual basis, or when
the TMDE Support Coordinator changes. The ADO will include a primary and an
alternate. It’s recommended that those chosen to serve as TMDE Support Coordinator have
at least one year retainability in the unit. Retain one copy and forward one copy to the
Battalion TMDE Support Coordinator.
53
Annex T (MWO Procedures), HHD, Ground Maintenance Standing Operating Procedures (SOP)
1. GENERAL: Modification Work Orders are required improvements to Army equipment. An MWO
applied to a piece of equipment will make it safer and more efficient.
2. SCOPE: This annex applies to all maintenance personnel within the HHD and all equipment
assigned.
3. RESPONSIBILITIES:
A. Commander:
1. Appoint, in writing, a unit Modification Work Order Coordinator.
2. Prepare a company SOP for MWO.
3. Provide command emphasis to ensure all required MWOs are applied.
B. MWO Coordinator:
1. Apply the MWO to a piece of equipment.
2. Maintain a record of MWOs applied on each piece of equipment.
Annex U (Motor Pool Security), HHD, Ground Maintenance Standing Operating Procedures (SOP)
1. GENERAL: Security is an important issue throughout the motor pool area and is every soldiers
responsibility. Nothing reduces morale and esprit de corps of a unit faster than theft.
2. SCOPE: The motor pool area is vulnerable to pilferage and must be protected. Traffic throughout
the area cannot be avoided. To avoid loss, tools, repair parts, and POL products, should be secured
with appropriate locks and checked frequently. When proper precautions are not taken, these easily
pilferable items will disappear.
3. RESPONSIBILITIES: The unit Motor Officer will demand and maintain strict security in the
motor pool.
4. POLICY:
A. During non-duty hours, motor pool will be locked and Staff Duty will make two checks of
the motor pool, one before Midnight and one after Midnight.
B. Privately owned vehicles (POVs) will not be allowed in maintenance areas.
C. All vehicles parked outside will be locked with prescribed locking devices. Front and rear
doors will be locked if required.
D. Individual toolboxes will be locked and then secured in the tool room or locked on tool
racks inside the maintenance area.
Annex V (Tool Control and Accountability/Tool Room Procedures), HHD, Ground Maintenance
Standing Operating Procedures (SOP)
1. GENERAL: To establish policies governing accountability, security, and maintenance of hand
tools, sets, outfits, and test, measurement, and diagnostic equipment (TMDE).
2. SCOPE: This annex applies to all soldiers assigned or attached to the HHD ____
Battalion.
3. RESPONSIBILITIES:
A. Commander:
1. Appoint, in writing, an individual as the Tool Room Custodian.
2. Authorize only essential personnel access to the tool room.
B. Motor Officer/Motor Sergeant:
1. Conduct semi-annual inventories with the Tool Room Custodian according to AR 710-2-1.
2. Sub hand receipts the tool room to the Tool Room Custodian.
3. Monitor the Tool Room Custodian in his/her responsibilities.
C. Tool Room Custodian:
1. Maintain a roster of personnel who authorized to sign tools out of the company tool room.
2. Maintain a tool sign out register on DA Form 5519R.
3. Sign tools out on a DA Form 3161 if the tool isn’t returned by COB.
4. Maintain a catalog index system according to AR 710-2-1.
5. Maintain an up to date hand receipt and shortage annex for all tools, kits, an outfits.
6. Inventory the tool room quarterly according to AR 710-2-1.
7. Keep tools clean and serviceable.
8. Turn in any unserviceable tools immediately.
9. Communicate with the TMDE Coordinator concerning TMDE.
Annex V (Tool Control and Accountability/Tool Room Procedures), HHD, Ground Maintenance
Standing Operating Procedures (SOP)
4. SECURITY:
A. All hand tools sets, kits, outfits, and TMDE will be secured and/or stored in a secure location,
such as a tool room, tool truck, tool cabinet, or toolbox.
B. All tools being maintained in a secure area will be cataloged (for example, a show board or
index card file). The shadow board or index file will include NSN, Nomenclature, location,
quantity authorized, and quantity on-hand.
C. In addition to providing security for tools, the following is required by AR 190-11, par 2-11 that
tools such as hammers, bolt cutters, chisels, crowbars, cutting torches, and similar items which
could be used to assist in gaining unauthorized access to an arms storage facility, must not be
readily accessible to intruders.
D. All tools will be secured when not in use.
5. ACCOUNTABILITY:
A. All tools, sets, outfits, and test equipment will be accounted for by a hand receipt down to the
user and inventoried in accordance with the unit supply update.
B. When tools are removed from the secured area, the individual removing the tool will sign a
hand receipt and/or tool sign out record sheet. For an extended period, a temporary hand
receipt will be prepared instead of using the tool sign out record sheet.
C. Tools, kits, and outfits will contain a list of authorized components. An inventory of the tool
room will be conducted quarterly and kept in a file. Individual toolboxes will be inventoried
monthly. Excess tools will be cross-leveled between boxes or turned into supply. Shortages will
be annotated IAW AR 735-5.
D. Shortage annexes and component listings are maintained between the hand receipt holder and
the sub-hand receipt holder. Shortage annexes and component listings will be maintained at all
times.
E. The accountable user will capture tool losses through a Statement of Charges, Report of Survey,
or replacement.
6. MAINTENANCE:
A. All tools, sets, kits, outfits, and test equipment will have preventive maintenance (PM)
performed in accordance with applicable technical manuals.
B. All tools and equipment will be kept clean, free of rust, and maintained in a serviceable
condition IAW TM 9-243.
57
Annex V (Tool Control and Accountability/Tool Room Procedures), HHD, Ground Maintenance
Standing Operating Procedures (SOP)
C. Tools, which have cutting edges, will have protective covers on cutting surfaces.
D. Tools and equipment requiring special safety equipment (goggles/hearing protection) will not
be operated or issued without such equipment.
E. Any sign of metal fatigue or stress, such as a bend in the frame, will constitute same as
unserviceable.
F. A broken or cracked weld will constitute same as unserviceable.
7. TURN IN PROCEDURE:
A. The Tool Room Custodian will turn in all unserviceable tools through the unit supply sergeant
B. The unit supply sergeant will reorder the tool and dispose of the broken tool according to AR
710-2-1.
C. If there is liability for the misuse of tools, the individual responsible for the misuse will pay for
the replacement.
58
Annex W (Operator Training and Licensing Procedures), HHD, Ground Maintenance Standing
Operating Procedures (SOP)
1. GENERAL: To prescribe policies and procedures for the selection, training, testing, and licensing
of operators of Army vehicles in the HHD.
2. SCOPE: The policies and procedures in this SOP are in addition to those contained in AR 600-55.
3. DEFINITIONS:
A. Drivers training: The selection, training, and testing required for soldiers in the HHD to
become licensed operators of the specified military vehicle.
B. Licensing: The issue of DA Form 5984E, correctly filling out of DA Form 348 and filing it
in the motor pool records, and inputting all information in the ULLS-G computer in the
motor pool.
4. RESPONSIBILITIES:
A. Commander:
1. Ensure vehicle operators are properly licensed and trained according to AR 600-55
and local requirements.
2. Ensure that all records and forms are maintained IAW AR 600-55 in the ULLS-G.
3. Ensure Sustainment training is provided by qualified personnel IAW AR 600-55.
4. Appoint qualified personnel to present drivers training IAW AR 600-55.
B. Squad Leader or first line supervisors:
1. Ensure personnel are trained in operator preventive maintenance checks and services
(PMCS), safe driving practices, and correct loading techniques.
2. Continually spot-check and supervise personnel in the areas listed above.
2. Review operator forms and records for accuracy and completeness as required by
the chain of command.
C. Operators:
1. Operate vehicles or equipment in a safe and prudent manner.
2. Report unsafe operating conditions of vehicles or equipment.
3. Report all accidents to his or her supervisor and to the motor pool that is patched the
equipment.
4. Comply with all municipal, state, and military motor vehicle or equipment
regulations, as required.
Annex W (Operator Training and Licensing Procedures), HHD, Ground Maintenance Standing
Operating Procedures (SOP)
5. Ensure cargo (including personnel) is properly loaded, secured, and protected from
the elements prior to transport.
6. Ensure vehicle or equipment and their contents are properly secured when left
unattended.
7. Ensure vehicle or equipment is properly serviced.
8. Wear installed restraint systems.
9. Back vehicles using ground guides according to provisions of AR 385-55 and FM
21-305
10. Inform supervisor if using medication that may adversely affect vision or
coordination or cause drowsiness.
D. Instructors:
1. Be appointed in writing to train or instruct on an authorized type of equipment.
2. Be licensed to operate the vehicle or equipment.
3. Have technical knowledge and experience on the vehicle or equipment.
4. Have all training materials required by AR 600-55 and local SOP.
5. Be responsible for safe operation of vehicles or equipment while prospective
operators are in training.
6. Take on the responsibilities of the senior occupant as outlined in AR 600-55
5. SELECTION OF OPERATORS:
A. General: This section will outline the requirements for selection of military vehicle or
equipment operators within the HHD.
B. Identification and selection of operators:
1. Physical examination and evaluation:
a. Physical examinations are conducted periodically for military personnel
IAW AR 40-501.
b. Any driving restrictions are annotated in the unit ULLS-G and on the
soldier’s DA Form 348.
c. Other physical examinations are given by the approving authority when DA
Form 348 is n issued.
60
Annex W (Operator Training and Licensing Procedures), HHD, Ground Maintenance Standing
Operating Procedures (SOP)
2. Operator license inquires:
a. All inquiries are made through the Department of Transportation, and the
National Drivers register if there is reason to believe the soldier’s civilian
license has been revoked.
6. TRAINING PROGRAM:
A. General. This section outlines the drivers training program designed for the HHD ___
Battalion.
B. Qualification training:
1. Qualification training will include sequential and progressive instruction in
academic subjects and on driving.
2. Operators will not participate in any hands-on vehicle or equipment training without
a valid learner’s permit.
3. Drivers training will follow a program of instruction relative to the one outlined
below:
Unit A. Introduction, organization of course, and materials review.
Unit B. Driver’s responsibilities and government liabilities.
Unit C. State, Local, Host nation, and post traffic regulations and laws.
Unit D. Use of Army publications and blank forms.
Unit E. Preventive Maintenance Checks and Services.
Unit F. Accident avoidance.
Unit G. Driver energy and environmental considerations.
Unit H. Introduction to specific vehicles.
Unit I. Military convoy operations, including night driving.
Unit J. Off road operations.
Unit K. Self recovery methods.
Unit L. Vehicle driver performance evaluation.
Unit M Response to emergency situations; vehicle malfunctions.
Unit N. Driving range as set up by local commands.
Unit O. Written examination.
Unit P. PMCS test.
Unit Q. Road test (after completion of training).
4. All operators will receive accident avoidance training according to AR 385-55
5. Upon completion of training, the operator must successfully complete a written
examination and a driver performance test.
6. Upon passing these tests, the student may be issued a military operator license.
C. Sustainment training:
1. Sustainment training is periodic driver training conducted to maintain a high level of
driver skill proficiency and to prevent drivers from acquiring poor driving habits.
61
Annex W (Operator Training and Licensing Procedures), HHD, Ground Maintenance Standing
Operating Procedures (SOP)
2. The commander will develop and implement Sustainment training to be conducted
annually.
3. First line supervisors will conduct an annual check ride for each driver to assess
driving proficiency and identify weaknesses.
4. Sustainment training will focus on individual weaknesses as well as other topics
identified by the commander.
5. If the first line supervisor is not licensed or is unable to perform the check ride, the
commander or supervisor will ensure a qualified individual performs the check ride
and assessment.
6. Completion of Sustainment training will be annotated on DA Form 348 section III.
D. Remedial training:
1. The commander will establish a remedial training program for drivers or operators
who have had driver at fault accidents or traffic violations, misused equipment, or
otherwise demonstrated a need for additional training on military vehicles or
equipment.
2. This training will be directed towards identifying and correcting individual
weaknesses and not as a form of punishment.
3. Remedial training will be documented on DA Form 348, section III.
E. Mechanical or ground support equipment:
1. Criteria for selecting, training, testing, and licensing mechanical or ground support
equipment operators are contained in chapter 7 of AR 600-55 and TB 600-1&2.
F. Hazardous materials:
1. Hazardous material driver training will be set up by the training NCO with the local
Fire Department to train and certify hazardous material handlers.
2. Hazardous material training will be documented on DA Form 348, section III.
7. DRIVER TESTING:
A. General: This section outlines the testing procedures for obtaining a military license in the
HHD.
B. Location and function:
1. HHD will be granted authority, by the commander, to test and qualify its own
operators.
2. The issuing authority will maintain a ledger of all permits issued.
3. An automated ledger is authorized as long as it contains all data fields outlined in
AR 600-55 chapter 5.
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Annex W (Operator Training and Licensing Procedures), HHD, Ground Maintenance Standing
Operating Procedures (SOP)
C. Test administration:
1. A standard written test will be administered by the issuing authority prior to the road
test to evaluate the trainee’s academic knowledge.
2. A copy of DA Form 6125-R will be used in administering the road test.
D. Test Requirements:
1. The road test will consist of three scored phases; the preventive maintenance checks
and services, the vehicle control test, and the on-the-road driving test.
2. The driver will be tested on these phases in the order listed, and will not move to the
next phase until successfully completing the previous phase.
3. If the driver fails any phase of the test the entire test will be terminated at that point,
and the examiner will annotate the DA Form 6125-R and conduct an after action
review with the driver.
4. Every road test route will meet the following requirements (to the extent possible):
a. Forward Stop. Pull the vehicle forward through a straight alley and
then stop the vehicle to within 2 feet of the forward stop line.
b. Straight Line Backing. Back the vehicle through a straight alley and
then stop the vehicle to within 2 feet of the stop line.
c. Right Turn. Drive the vehicle forward approximately 30-50 feet, and
then turn the vehicle right around a cone or other point. Bring the
vehicle within 6-12 inches from the cone without touching it.
d. Alley Dock. Pull the vehicle forward past an alley, keeping the alley
entrance on the left. Back in a 45-degree curve into the alley without
touching the sides, and stop the rear of the vehicle within 2 feet of the
stop line.
e. Eight lefts and eight rights turns. Includes turns at traffic lights, stop
signs, and uncontrolled intersections. The turns will range from easy
to somewhat difficult for a heavy vehicle.
f. A straight section of urban business street. This section will be at
least 1-2 miles long. It will contain through intersections, and
intersections with traffic lights, and have a moderate traffic rate. The
driver will need to make lane changes along the route.
g. Two through intersections, and two intersections where a stop has
to be made. If possible these intersections will be included in the
urban section.
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Annex W (Operator Training and Licensing Procedures), HHD, Ground Maintenance Standing
Operating Procedures (SOP)
h. Two railway crossings. There will be at least one uncontrolled
crossing. The crossings will have enough site distance to determine
if the driver makes head search movements when approaching each
crossing.
i. Two curves, one to the left and one to the right. The curves will be
tight enough to notice any off-tracking on a tractor trailer.
j. A two lane rural or semi-rural road. This section will be at least 2
miles long.
k. A section of expressway. This section will start with a conventional
ramp entrance and exit. The section will be long enough to make at
least two lane changes during the section.
l. A downgrade. The grade will be steep enough and long enough to
allow for braking and down shifting.
m. An upgrade. The grade will be steep enough and long enough to
require gear changing.
n. A downgrade for stopping. The grade will be steep enough to cause
the vehicle to roll if not parked properly.
o. An upgrade for stopping. The grade will be steep enough to cause
the vehicle to roll if not parked properly.
p. One underpass or low clearance, and one bridge. The underpass
will have a posted clearance height. The bridge will have a posted
weight limit.
5. There is no minimum length for a route or minimum time that a route must take.
6. An alternate route will be available if traffic prevents using the original route.
8. LICENSES
A. General: This section outlines the procedures for issuing permits and licenses within the
HHD.
B. Control of issuance:
1. The issuing authority is the driver’s station, unit or activity that has been granted, in
writing, to test and qualify drivers and operators.
2. The issuing official is the commanding officer or representative authorized in
writing by the commanding officer.
3. The qualifying official is the examiner, who is designated in writing by the
commanding officer to conduct drivers testing and to verify driver performance
qualification.
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Annex W (Operator Training and Licensing Procedures), HHD, Ground Maintenance Standing
Operating Procedures (SOP)
4. This person must be licensed and qualified on any vehicle or equipment on which he
or she will conduct drivers testing.
5. The qualifying officials signature on the OF 346 verifies that the proper training has
been accurately been annotated on the individual’s DA Form 348, and that the
individual has been qualified on the equipment through written and performance
testing.
6. The HHD will use the ULLS-G forms to annotate operator qualifications.
C. Standard and special permits:
1. The standard operator permit expires on the same date as the individual’s
USAREUR driver’s licenses, or 5 years from issue date whichever occurs first.
2. Learner permits will be issued to persons undergoing a course of vehicle driver or
equipment operator training.
3. Prior to issuing a learners permit, individuals must successfully complete
introductory classroom training, and must pass all physical evaluation measures
previously mentioned.
4. Learner permits will only be valid during regular training periods and only under the
following conditions:
a. A qualified driver, equipment instructor or examiner accompanies the trainee
in the vehicle or on the equipment.
b. The vehicle or equipment is operated within a controlled driving range or
training area under the supervision of a licensed driver or operator.
9. INCENTIVE PROGRAM:
A. General: The driver incentive program is to award those drivers and equipment operators
who have driven or operated equipment safely over a period of time.
B. Driver awards:
1. Driver badges are awarded to all accident/incident free drivers who have driven
twelve consecutive months or 8000 miles, which ever comes first.
2. Operators of material handling equipment or ground support equipment will be
awarded a safe operator’s award after 500 hours or twelve months of
accident/incident free operation.
65
Annex X (Unit Driver/Mechanic Award Program), HHD, Ground Maintenance Standing Operating
Procedures (SOP)
1. GENERAL: Safety awards are one of the few proactive measures commanders and leaders can
take to reinforce safe behavior. Eligible soldiers must be promptly recognized for their safety
accomplishments Deserving soldiers will be awarded a certificate stating their accomplishment and
a safety memento.
2. SCOPE: This annex describes the policy and procedures for recognizing outstanding soldiers for
performance in maintaining equipment and safe vehicle operation per AR 672-5-1 and USAREUR
Reg 385-55.
3. POLICY:
A. Level 1 Award:
1. Eligibility requirements: Nominees must meet the following requirements without
any at fault military or civilian vehicle accidents or moving traffic violations while
assigned to USAREUR:
a. Twelve months or 8,000 miles of Army administrative vehicle operations.
b. Twelve months or 6,000 miles of tactical vehicle operations.
c. Twelve months or 500 miles of tracked vehicle operations.
d. Twelve months or 1,500 hours of material-handling equipment operations.
2. Nomination Procedures: The unit commander or a representative will initiate the
request by memorandum.
3. The USAREUR Safety Office will issue an appropriate safety memento, the Army
Certificate of Merit for safety (DA Form 1119-1). This certificate will be signed by
the unit commander and presented to the individual during a unit formation.
4. Appropriate individual promotion points may be given when DA Form 1119-1 is
signed by an LTC (05) or above in the chain of command.
B. Level 2 Award:
1. Eligibility requirements: Nominees must meet the following requirements without
any at fault military or civilian vehicle accidents or moving traffic violations while
assigned to USAREUR:
a. Twenty-two months or 16,000 miles of Army administrative vehicle
operations.
Annex X (Unit Driver and Mechanic Awards Program), HHD, Ground Maintenance Standing
Operating Procedures (SOP)
b. Twenty-two months or 12,000 miles of tactical vehicle operations.
c. Twenty-two months or 1,000 miles of tracked vehicle operations.
d. Twenty-two months or 3.000 hours of material-handling equipment
operations.
1. Nomination Procedures: The unit commander or a representative will initiate the
request by memorandum.
2. The USAREUR Safety Office will issue an appropriate safety memento, the Army
Certificate of Merit for safety.
3. Appropriate individual promotion points may be given when DA Form 1119-1 is
signed by an LTC (05) or above in the chain of command.
C. Level 3 Award:
1. Eligibility requirements: Nominees must meet the following requirements without
any at fault military or civilian vehicle accidents or moving traffic violations while
assigned to USAREUR:
a. Thirty months or 25,000 miles of Army administrative vehicle operations.
b. Thirty months or 18,000 miles of tactical vehicle operations.
c. Thirty months or 1,500 miles of tracked vehicle operations.
d. Thirty months or 4,500 hours of material-handling equipment operations.
2. Nomination Procedures: The unit commander or a representative will initiate the
request by memorandum.
3. A Certificate of Achievement will be signed by the Commanding General. In
addition, an appropriate safety memento will be given to the individual during a unit
formation.
67
Annex Y (Sustainment Training/Skill Level 10 Maintenance Training), HHD, Ground
Maintenance Standing Operating Procedures (SOP)
1. GENERAL: In accordance with (IAW) USAREUR Reg. 350-1 it is the responsibility of all leaders
within the HHD to ensure our low density MOS Personnel are kept trained and proficient in their
assigned MOS.
2. SCOPE: This annex standardizes the requirements within the HHD for Mechanic Sustainment
Training for maintenance personnel.
3. POLICY: This Policy outlines a Skill Level -10 Maintenance Training Program (SLP10-MTP) for
all maintenance soldiers. The intent is to establish a formal unit training program to train Skill
level -10 (SL 10) maintenance soldiers on task that they were not trained in at AIT. This program
is retroactive and applies to all SL 10-maintenance soldiers currently assigned to the 5th QM
Detachment as well as future arrivals.
4. REQUIREMENTS:
A. SERGEANT’S Time: Sergeant’s Time is set aside every week (Thursday, 0700hrs -
1200hrs) for this type of training and will be utilized for this purpose only.
B. Classes: Classes will be conducted by the appropriate soldiers manual, Common Task
Manual or ARTEP manual (depending on the training) on individual and collective tasks.
Classes will include as a minimum the following:
5. PROGRAM EXECUTION:
A. The Commander designates, in writing, a Military Occupational Specialty (MOS) Manager
to oversee the SL10-MTP.
B. HHD will develop a list of all SL 10 critical maintenance tasks, by MOS, that are applicable
to the unit. The MOS Manager will designate, in writing, sufficient trainers who are
competent to evaluate/teach these unit specific SL 10 critical tasks.
C. Within 30 days of completing inprocessing, HHD will determine the new maintenance
soldier’s untrained tasks and assign a trainer. The new maintenance soldier will complete
all training to standard on all untrained tasks within 90 days of the soldier’s assignment to
the unit. Trainers will record results of this training utilizing DA Form 5164, Hands-on
Evaluation.
D. Individual training records will be maintained by the MOS Manager by compiling all DA
Forms 5164, on all tasks for which the soldier receives a NO-GO. The reverse side of the
DA Form 5164 will reflect a detailed training plan identifying the required training and
when the training will be conducted in order to remedy the training deficiency Subsequent
reevaluations will be reflected using additional DA Forms 5164. Individual training records
will be maintained on the Company Information System (CIS).
68
Annex Z (Cold Weather Preparation and Operation), HHD, Ground Maintenance Standing
Operating Procedures (SOP)
1. GENERAL: During PMCS, the Commander inspects the unit’s winter preparedness and soldiers
are briefed on vehicle operation in cold weather.
2. SCOPE: This annex establishes the minimum equipment checks that will be performed by the
HHD during cold weather.
3. POLICY:
A. Heaters and Cooling Systems: Check radiator, antifreeze protection, hoses, heater and
defroster operation.
B. Ignition System: Check glow plugs, pre-heaters, and other cold weather starting aids.
C. Tires: Check for correct pressure and tread depth.
D. Brakes: All wheels should brake evenly in order to avoid skidding. Ensure air tanks have
water drained on a daily basis.
E. Windshield: All wiper blades should be in good condition and have proper tension to
prevent streaking. Fill windshield washer reservoirs with anti-freeze washer fluid to help
remove ice and salt from windows.
F. Exhaust: Inspect for leaks that can be dangerous when windows are closed.
G. Battery: Check electrolyte levels, if level is low and water is added, be sure to operate the
vehicle or charge the battery to mix the new water with the electrolyte. Remove batteries
periodically and place on an external battery charger to ensure peak efficiency. Ensure
battery is clean and free of corrosion and ensure battery clamps are tight.
H. Lights: Be prepared for long hours of darkness during the winter months.
69
Annex AA (Safety and Fire Prevention), HHD, Ground Maintenance Standing Operating Procedures
(SOP)
1. GENERAL: An effective safety program is essential during all maintenance operations. Personnel
must understand the importance of working in a safe environment. The whole chain of command
must be safety conscious.
2. SCOPE: This annex establishes the minimum safety policies governing fire prevention, vehicle
operation, personnel safety, and environmental protection.
3. POLICY:
A. Fire Prevention:
1. Smoking will not be permitted in the HHD Maintenance facility.
2. Store paint, POL products and cleaning solutions only in designated areas. Never use
gasoline as a cleaning solution.
3. Segregate dirty, oily rags and store them in covered metal containers and empty daily.
4. Do not store power generation or other engineer equipment with fuel in the tanks.
5. Ensure that power generation or smaller engineer equipment i.e. heaters, are not refueled
with the engine running inside a building or hot from operations.
6. Maintain good housekeeping to reduce fire and other safety hazards. Require personnel
to police and clean the areas as they work.
7. Train personnel in the proper use of fire fighting equipment.
8. Oxygen and acetylene will be stored according to AR 700-68.
B. Vehicle Operations:
1. Maximum speed limit in any motor pool is 5MPH and will be enforced.
2. While in a motor pool the assistant operator must ground guide the vehicle to where it
will be parked. Ground guides will never run or ride bicycles while ground guiding a
vehicle. When backing a vehicle (2 1/2 ton or larger), a minimum of two ground guides
will be used. Ground guides must remain visible to each other at all times and the front
guide must know the proper hand signals and arm signals and must never stand between
a moving vehicle and a stationary object.
3. Rear safety straps will be used when transporting personnel in vehicle cargo beds,
personnel must be seated and seat belts must be used.
Annex AA (Safety and Fire Prevention), HHD, Ground Maintenance Standing Operating Procedures
(SOP)
4. Internal combustion engines will never be operated in a closed room unless the exhaust
is vented to the outside.
5. Only properly licensed operators will start and/or operate any equipment.
6. Spacing and arrangement of parked vehicles will provide ready access and fire lanes.
7. All restraint systems will be utilized when available.
C. Personnel:
1. Horseplay will not be permitted in maintenance facilities and areas.
2. Hearing protectors will be used in maintenance areas with high noise levels. All
operators and maintenance personnel must use hearing protection as needed.
3. Personnel will not lean on, stand, or sit under equipment suspended by recovery
vehicles, A-Frame, or jacks and other forms of overhead lifts.
4. Jack stands or trestles are used to support equipment when work underneath is required
and inspected annually.
5. Face and eye protection must be worn when performing welding, cutting, grinding,
sanding and chipping operations.
6. Protective clothing will be used when performing welding operations and when
handling hazardous material.
7. All tools will be used for their intended purpose. Do not use power tools with frayed
electrical cords or without proper grounding.
8. Ensure that all lifting and support devices are well maintained and inspected at their
required intervals.
9. Ensure that the motor pool tire cages are adequate and secure to the ground.
10. Proper use of compressed air ad hydraulic equipment will be stressed.
11. Personnel will not wear contact lenses when welding.
12. Ensure power generation equipment is properly grounded prior to use.
13. Remove all jewelry when working on equipment.
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Annex AA (Safety and Fire Prevention), HHD, Ground Maintenance Standing Operating Procedures
(SOP)
D. Environmental Protection:
1. Contamination will be prevented by using drip pans
2. All spills will be cleaned up immediately.
3. Used or contaminated POL products will be turned in through the proper channels and
not place in trash containers.
4. POL product will not be released into the drainage system.
5. Ensure that the entire area stays in a high state of police.
6. Waste oil storage will be protected from contamination and entry of water.
7. A spill prevention program will be established and enforced.
72
Annex BB (Handling and Disposal of Hazardous Materials), HHD, Ground Maintenance Standing
Operating Procedures (SOP)
1. GENERAL: Environmental protection is every soldier’s responsibility within the HHD. The
Federal Republic of Germany laws define hazardous materials as any substance that can not be safely
disposed of with household garbage. Therefore, hazardous materials such as POL products can not be
discarded in dumpsites. Hazardous materials that are not properly stored, used and disposed, pose a
significant hazard to human health and the environment.
2. SCOPE: This applies to all personnel assigned or attached to the HHD.
3. DEFINITION OF TERMS:
A. Hazardous Materials: Any material that can adversely affect the quality of the environment.
All PLL products, chemicals, paints, decontaminating agents, and all contaminating
products associated with the material.
B. Hazardous Waste: Any hazardous material in excess of the unit’s needs that has fulfilled its
intended purpose or has been mishandled in such a manner that it must be disposed.
C. Small Hazardous Spills: A spill that is within the capability of the unit to clean and does not
enter the drain or cause soil damage.
D. Large Hazardous Spills: A spill of sufficient quantity that oil soak compounds and rags can
not completely clean up, spillage enters the drain (regardless of quantity), or soil is
contaminated.
E. Contaminated Soil: Soil that is contaminated by hazardous material.
F. POL Contaminated Products: Examples of the products are: used oil filters, empty POL
containers and spill clean up materials.
4. RESPONSIBILITIES:
A. Commander:
1. Ensure there is a functional Hazardous Material Management Program.
2. Designate a responsible, trained individual to monitor hazardous waste and
collection.
B. Related Personnel:
1. Only dispose of used POL products in properly identified DEH approved containers
located in the unit. Contact supervisors when the containers are full so they can get
emptied.
2. Contact supervisors when the containers are full so they can get emptied.
Annex BB (Handling and Disposal of Hazardous Materials), HHD, Ground Maintenance Standing
Operating Procedures (SOP)
C. Safety Officer:
1. Monitor the commander’s Hazardous Material Management Program through
periodic surveys.
2. Emphasize the proper storage, use, and disposal of all hazardous
materials used by the unit.
5. PROCEDURES FOR POL PRODUCES:
A. The personnel needs the POL produces (oil, coolant, grease, etc.) will go to the Tool Room
to request to get the POL .
B. The Tool Room Custodian will sign for the POL keys and both will go to the POL Storage.
C. The Tool Room Custodian will ensure all personnel read the MSDS before using or signing
out any POL produces.
D. After using the POL produces all personnel will return the entry container and all other
equipment ( oil can, spout, etc.) that was use with the POL produces back to the Tool
Room.
E. The Tool Room Custodian will ensure all personnel clean any equipment that was use with
the POL produce.
F. The Tool Room Custodian will than line through the personnel name on the sheet(to show
that everything was return).
G. The Tool Room Custodian will depose the entry container in the hazardous waste disposal
point.
6. PROCEDURES FOR SOLVENT TANK:
A. All personnel will go to the Tool Room and sign out the rubber gloves, goggles, and apron
before using the solvent tank and than read the MSDS.
B. After using the solvent tank all personnel will clean up and return all gear
back to the tool room.
C. The Tool Room Custodian will ensure all equipment and the area around the solvent tank is
clean up before sign in any gear.
74
Annex CC (Environmental), HHD, Ground Maintenance Standing
Operating Procedures (SOP)
1. GENERAL: Environmental protection is every soldier’s responsibility within the HHD. The
Federal Republic of Germany laws define hazardous materials as any substance that can not be safely
disposed of with household garbage. Therefore, hazardous materials such as POL products can not be
discarded in dumpsites. Hazardous materials that are not properly stored, used and disposed, pose a
significant hazard to human health and the environment.
2. SCOPE: This applies to all personnel assigned or attached to the HHD.
3. RESPONSIBILITIES:
A. Commander:
1. Ensure that all assigned or attached personnel are instructed in the Company
Environmental Awareness Program.
B. Unit Environmental NCO:
1. Ensure that personnel are trained in handling POL products and POL waste
products.
2. Ensure that personnel are knowledgeable on classifying spills and spill response
procedures.
3. Ensure a monthly inventory is done on POL storage.
a. Check MSDS.
b. Check quality on hand.
c. Check shell life.
d. Rotate shell stock
4. GENERAL SPILL RESPONSE PROCEDURES:
A. Each spill response will be different and a standard procedure that fits every spill is not
possible. The spill response procedure below is a general procedure. Each spill must be
treated on a case by case basis and response actions depend on whether the spill is
defined as a major or minor spills.
B. Unit/Section:
1. Major Spill:
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Annex CC (Environmental), HHD, Ground Maintenance Standing Operating Procedures (SOP)
a. Identify the substance. If substance cannot be identified, block off the area,
and contact the nearest Military Fire Department immediately for
instructions.
b. Stop the source by turning off valves, standing up containers, replacing
plugs, etc. Do this only if it would not endanger yourself or anyone in the
immediate area.
c. If possible, attempt to contain the spill to one area, and direct it away from
streams ditches, and drains, etc.
d. Notify the nearest Military Fire Department.
e. Notify the ____ BSB DEH Environmental Coordinator, xxx-xxxx. After
duty hours, contact the fire department or US Forces Police and ask them
to notify the ____ Staff Duty Officer to call the ____ BSB DEH Stand-by
Environment Coordinator.
f. Remain at the site until response personnel arrive and provide assistance.
g. Prepare a Pollution Incident Report and submit it to the ____ BSB DEH,
ATTN:AEUSG-K-EU, Unit 23152, APO, AE 09227, not later than two
days after the incident.
h. Prepare a sketch of incident location.
i. Pesticide spill is a major spill and has to be reported immediately.
2. Minor Spills:
a. Identify the substance. If substance cannot be identified, block off the area,
and contact the nearest Military Fire Department or the ____ BSB
Environmental Management Office for instructions.
b. Remove the substance with absorbent, rags, sand, etc.
c. Contact the ____ BSB Environmental Coordinator.
d. Collect the contaminated materials and place in a container for disposal as
hazardous waste.
5. TRANSPORTATION OF HAZARDOUS MATERIAL:
A. All operators transporting hazardous materials must properly placard/label the containers.
B. All operators are required to be hazardous cargo qualified.
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Annex CC (Environmental), HHD, Ground Maintenance Standing Operating Procedures (SOP)
6. SPILL RESPONSE TELEPHONE NUMBERS:
A. Fire Department: 117 (military)
B. Emergency: xxx-xxxx (military)
C. Route Calls: xxxx-xxx-xxxx (civilian)
D. ____ BSB Environmental Coordinator: xxx-xxxx (military) xxx-xxxx(civilian)
77
Annex DD (Tire Certification and Brake Test Training), HHD, Ground Maintenance Standing
Operating Procedures (SOP)
1. GENERAL: Tire certification and brake test training are required to ensure that individuals are
fully qualified to perform their duties in these areas.
2. SCOPE: This annex applies to all soldiers required to inspect/repair tires and perform brake tests
within the HHD.
3. RESPONSIILITIES:
A. Commander:
1. Appoint, in writing, individuals trained and qualified to brake test vehicles in the
unit.
2. Develop an SOP for brake testing procedures.
3. Provide command emphasis on brake test training and tire training.
B. Motor Officer/Motor Sergeant:
1. Establish a training program for tire inspection and repair.
2. Coordinate with the BMO to attend available brake test machine classes.
3. Ensure qualified individuals only perform brake tests.
Annex EE (Brake Testing), HHD, Ground Maintenance Standing Operating Procedures (SOP)
1. GENERAL: Brake testing is an important part of the Safety Program. The machine brake test will
be the final authority for determining the serviceability of vehicle brakes. Brake tests will be
conducted according to the brake test machine manufacturer operator’s manual and will comply
with USAEUR Supplement 1 to AR 750-1.
2. SCOPE: This annex applies to HHD. Organizational mechanics will inspect tactical wheeled
vehicles and trailers using Preventive Maintenance Checks and Services (PMCS) and pre-operation
checks before conducting any brake test. Organizational mechanics will correct all found
deficiencies before performing a machine test.
3. RESPONSIBILITIES:
a. Motor Sergeant:
(1) Insure all operators, mechanics and supervisors are trained and understand the rule that
any vehicle that fails a machine brake test or is overdue a brake test is considered
NONMISSION CAPABLE (NMC) until a successful brake test has been performed.
(2) Insure that all vehicles and applicable trailers are brake tested at each annual service or
when brake work has been performed.
(3) A memorandum signed by the company commander or XO of personnel who are
trained and certified to operate the brake test machine.
Annex FF (Load Testing Material Handling Equipment), HHD, Ground Maintenance Standing
Operating Procedures (SOP)
1. GENERAL: In order to guarantee a safe and reliable load-lifting device, i.e. forklift, an annual,
documented load test is required.
2. SCOPE: This annex establishes the requirement to load test, annually, by certified personnel all
lifting device equipment assigned or attached to the HHD.
3. POLICY:
A. All equipment with lifting capability is required to be load tested by certified personnel.
B. Equipment within the HHD that fails a load test will be deadline.
The equipment will be listed as non-mission capable on the unit’s readiness report and the
appropriate action will be taken by the unit to repair the equipment.
C. All lifting equipment will be load tested annually and will maintain documented load test
paperwork on hand.
D. All jack stands and floor jacks will be load tested IAW the applicable technical manuals
E. After completion of the equipment load test, the next load test due date will be stenciled in open
view on the equipment.
Annex GG (Vehicle Recovery Procedures), HHD, Ground Maintenance Standing Operating
Procedures (SOP)
1. GENERAL: Recovery is the responsibility of the platoon or section involved. When assistance is
required, the maintenance personnel will assess the situation and take charge of the recovery
operation IAW FM 20-22.
2. SCOPE: This annex establishes the minimum requirements required for recovery operations for
HHD.
3. POLICY:
A. All safety regulations and precautions will be adhered to during all recovery operations.
B. During breakdown the following will occur:
1. Vehicle will be moved off the road, other vehicles should continue movement.
2. Operator or assistant operator will remain with vehicle until maintenance
recovery personnel arrive.
3. All attempts will be made to repair the vehicle on-site, if not the vehicle will be
towed.
4. Vehicle will be recovered according to priority of cargo.
5. If the vehicle must be towed, it is the responsibility of the section involved to
arrange for transportation of personnel.
4. Towing of disabled vehicles in the Federal Republic of Germany (FRG):
A. Under the exceptional permit rule (valid until 30 June 1997) to USAREUR reg. 55-1, United
States Army Motor Vehicle Operations on Public Roads, 29 Jan 85 with changes 1-4, a
military vehicle can be towed on the autobahn pat the next nearest exit.
B. The exception rule covers all towed military vehicles, however oversized/overweight vehicles
must meet the credit requirements.
C. The towing vehicle must carry a copy of the renewed exceptional permit at all times.
Annex HH (Equipment Painting and Marking), HHD, Ground Maintenance Standing Operating
Procedures (SOP)
1. PURPOSE: Establishes policies and procedures for painting and marking of equipment assigned
to HHD.
2. REFERENCES: HHD will follow the criteria IAW USAREUR Reg 750-1, TM 43-0139, and TB
43-0209.
3. POLICIES:
A. Spot painting for touch up, bumper number changes and preservation purposes is
authorized. The company will not repaint in a camouflage pattern. A base pattern is
required only if authorized.
B. The same bumper number will be used for prime movers and trailers with a minor
variation of adding a “T” for the trailers.
C. Military delineators (MVD) will be used on all assigned prime movers and trailers.
Before installation check with motor pool personnel for correct method of installation.
82
Annex I I (Key Control), HHD, Ground Maintenance Standing Operating Procedures (SOP)
1. PURPOSE: To prescribe Motor Pool policies and procedures for key and lock control,
accountability and use.
2. DUTIES AND RESPONSIBLITIES:
A. Maintenance
1. Ensure all keys are issued to individuals by the Key Control Custodian and sign in and
out on DA 5513-R (Key Control Log). Keep key control register in a locked container
under strict access when not in use.
2. Store all unused keys, including spare keys, in a separate box. Limit access of the key
box to the Key Control Custodian, Motor Sergeant, Commander, and Alternate Key
Control Custodian.
3. Check keys and locks protecting property of an office at the end of each duty day.
Reconcile differences between on hand keys and the key control register.
4. Replace padlocks immediately when a key to a padlock is determined to be missing or
broken. Notify the Key Control Custodian as soon as possible of the loss of the key and
the replacement of the lock.
5. Ensure the Key Control Custodian inventories all keys/locks under their control,
annually. Keep a record of this inventory and retain on DA 5513-R by the Key Control
Custodian.
6. Maintain Key Control register and sign out keys using DA 5513-R.
B. Key Control Custodian
1. Responsible for key control and accountability procedures and ensuring that government
and private property are protected. Responsibility for key and lock control duties will
include, but not limited to, the following.
a. Issuance of keys
b. Storage of spare keys and locks
c. Maintenance of key and lock records
83
Annex I I (Key Control), HHD, Ground Maintenance Standing Operating Procedures (SOP)
d. Inventories and inspections
e. Procurement and receipt of keys and locks
f. Investigation of lost, misplaced, or stolen keys
g. Implementation of local key control regulation
h. Maintaining key control records containing the total numbers of keys and
location of locks
i. Restricting the issuance of keys to a minimum for operational necessity
2. Maintain an accurate inventory of all keys ( including unused keys) specifying key/core
number, quality, persons and organizations to whom issued and date of issue.
C. Unit Motor Officer
1. Appoint a Key Control Custodian
2. Spot-check key control for correct procedures
84
Annex JJ (Hearing Conservation), HHD, Ground Maintenance Standing Operating Procedures
(SOP)
1. PURPOSE: To prevent the catastrophic consequences of hearing loss.
2. SCOPE: This annex applies to all soldiers assigned or attached to the HHD ___ Battalion.
3. REFERENCES:
A. AR 40-5 Preventive Medicine.
B. DA PAM 40-501 Hearing Conservation.
4. RESPONSIBLITIES:
A. Commander:
1. Ensure the hearing conservation program is enforced.
2. Designates, in writing a E-5 or above as program monitor.
B. Squad leader and first line supervisor:
1. Ensure personnel have annual hearing test.
2. Ensure personnel have hearing protection.
3. Ensure personnel wear hearing protection in hazardous area.
5. REQUIREMENTS:
A. Receive annual hearing test from Landstuhl Regional Medical Center (Audiology/Speech
location Building xx phone# xxx-xxxx)
B. Personnel required to wear hearing protection devices when working in noise hazardous
Areas and taking part in noise hazardous activities.
85
Annex KK (Publications), HHD, Ground Maintenance Standing Operating Procedures (SOP)
1. GENERAL: Publications are essential in the upkeep of maintenance of Army equipment. The
following is a list of publications that should be maintained in the unit motor pool or readily
available through battalion publications center.
2. SCOPE: This annex covers the basic publication requirements within the HHD ____ Ordnance
Battalion Motor Pool.
3. RESPNSIBILITIES:
A. Supervisors:
1. Review the publication library semi-annually.
2. Ensure all publications listed in this annex are up to date, changes are posted, and available
for use.
4. REQUIREMENTS: The following publications must be maintained on vehicles at a minimum:
A. Operator Manual: One per vehicle.
B. Lubrication Order: One per vehicle
C. Maintenance Manual: One per each model
D. Parts Manual: One per each model
E. All additional equipment will have publications on hand as described by DA Pam 301-1 and
authorized appendix “A” of the operator’s manual.
F. At no time will direct support or higher manuals be kept.
5. ARMY REGULATIONS:
A. AR 58-1: Management, Acquisition, and use of motor vehicle
B. AR 11-14: The Army Respiratory Protection Program
C. AR 25-400-2: Modern Army Record-keeping System (MARKS)
D. AR 140-15: Maintenance of Equipment
E. AR 190-51: Security of Army Property at unit and Installation level
F. AR 220-1: Unit Status Reporting
G. AR 310-31: Management system for table of organizations and equipment
H. AR 385-10: Army Safety Program
I. AR 385-30: Safety Color Code Markings and Signs
J. AR 385-32: Protective Clothing
K. AR 385-40: Accident report and records
L. AR 385-55: Prevention of Motor vehicle accidents
Annex KK (Publications), HHD, Ground Maintenance Standing Operating Procedures (SOP)
M. AR 420-90: Fire Protection
N. AR 600-55: Motor vehicle driver selection, testing and licensing
O. AR 672-5-1: Military Awards
P. AR 700-138: Army logistics readiness and sustainability
Q. AR 700-139: Army warranty program concepts and policies
R. AR 700-4: Logistics awareness program
S. AR 710-2: Supply policy below wholesale level
T. AR 735-5: Basic policies and procedures for property accounting
U. AR 750-1: Army Material Maintenance Policies
V. AR 750-43: Army Test, Measurement, and Diagnostic Equipment
W. AR 750-58: Painting Equipment
6. DEPARTMENT OF THE ARMY PAMPHLETS:
A. DA PAM 25-30: Consolidates Index Army Pubs and Forms
B. DA PAM 25-400-2:
C. DA PAM 385-1:
D. DA PAM 710-2-1: Using Unit Supply System Manual Procedures
E. DA PAM 710-2-2: Supply Support Activity Supply System Manual Procedures
F. DA PAM 738-750: The Army Maintenance Management System (TAMMS), (Update)
G. DA PAM 750-1:
H. DA PAM 750-35: Functional Users Guide for Motor Pool Operations (Update)
7. FIELD MAMUALS:
A. FM 10-69:
B. FM 20-22 Recovery Operations
C. FM 9-43-1: Unit Maintenance Operations
D. FM 55-30:
E. FM 20-31: Electric Power Generation in the Field
8. TECHNICAL BULLETINS:
A. TB 43-180:
B. TB 43-0001-39 (1-4):
C. TB 43-0142:
D. TB 43-0151:
E. TB 43-0209:
F. TB 43-PS:
G. TB 385-1:
H. TB 385-3:
I. TB 385-4:
J. TB 385-101:
K. TB 600-1:
L. TB 600-2:
M. TB 750-651:
87
Annex KK (Publications), HHD, Ground Maintenance Standing Operating Procedures (SOP)
9. TECHNICAL MANUALS:
A. TM 9-2300-422-23&P:
B. TM 9-2610-200-14:
C. TM 9-6140-200-14:
D. TM 9-2540-205-24&P:
E. TM L32-11:
F. TM 43-0143:
G. TM 750-116:
10. USAREUR REGULATIONS:
A. USAREUR REG 55-1:
B. USAREUR REG 350-1:
C. USAREUR REG 710-2:
D. USAREUR REG 750-5:
E. USAREUR REG 750-1:
11. USAREUR SUPPLEMENTS:
A. USAREUR SUP TO AR 385-10:
B. USAREUR SUP TO AR 750-1:
C. USAREUR SUP TO AR 600-55:
88
Annex LL (Brake Work Procedures), (Asbestos), HHD, Ground Maintenance Standing Operating
Procedures (SOP)
1. GENERAL: Requirements to be followed by all ____ Ord. Bn. military mechanics when
servicing brake systems and establishes procedures to insure compliance with safe handling and
disposal practices for asbestos containing materials by authorized personnel. The Wet Method
described herein will be utilized to reduce asbestos dust during brake servicing.
2. PURPOSE: Since brake shoes parts contain asbestos and asbestos fibers that are invisible and
give no warning signs to the person performing maintenance, it is a must to establish a program to
enhance the protection of soldiers.
3. PROCEDURES:
A. Wet method:
1. Equipment required
a. Rags and water.
b. A spray bottle for the water or a solvent cleaner.
c. Container to place under the brake assembly.
2. Procedures:
a. Place a container with a plastic bag over it under the brake assembly to
catch debris.
b. Spray the asbestos contaminated parts with a water mist or a solvent
cleaner.
c. Wipe the sprayed parts with a damp rag then place the rag in the container
with the plastic bags around it.
d. Spray and wipe again if needed.
3. Cleanup:
a. Clean the floor using a wet mop almost dry. Do not use compressed air.
b. Double bag all waste including asbestos waste, debris, rags, mop head
and equipment.
89
Annex LL (Brake Work Procedures), (Asbestos), HHD, Ground Maintenance Standing Operating
Procedures (SOP)
c. Label all bags with the following warning label (Label are premake in the
tool room)
DANGER
CONTAINS ASBESTOS FIBERS
AVOID CREATING DUST
4. Waste disposal:
a. Treat all asbestos- contaminated scrap material as hazardous waste. Any
asbestos waste, debris, bags, containers, and equipment must be sealed in
double bags and double tie before transport and disposal.
b. Dispose of the waste material by transporting to the German in
building 1277.
90
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