REQUEST FOR BIDS
Collinsville Food Distribution Center
ACQUISITION MANAGEMENT DEPARTMENT
PLANNING & DEVELOPMENT
MANAGEMENT RESOURCES GROUP
Bid Due Date: June 28, 2012
P.O. Box 948
Tahlequah, OK 74465
The Cherokee Nation is accepting bids from interested parties to provide electrical for the Food
Distribution Center located in Collinsville, Oklahoma. The scope of work and specifications are
included in this bid packet.
Interested parties are to provide a bid to furnish all labor, quality control, materials, supplies and
supervision to complete the entire project. Interested bidders must follow all directions outlined
in this bid packet including the utilization of mandatory bid response sheet to be considered fully
The lowest most responsive, responsible bid will be the determining factor in awarding this bid
taking Indian Preference into consideration. The successful bidder will be issued an agreement
and a purchase order incorporating the bid response.
Bids are due June 28, 2012 by 5:00 p.m.
MANDATORY SUBMITTAL INFORMATION: Bid submittal requirements must be
followed. Each bid must be submitted on the prescribed, required form with all areas completed.
If forwarded by mail, the envelope containing the bid and all other required, completed
documents must be received on or before due date listed. Bids may be mailed to Cherokee
Nation Acquisition Management, Attn: Georgette Smith or Michelle Parsons, P.O. Box 948,
Tahlequah, OK 74465. Bids may be faxed to the attention of Georgette Smith or Michelle
Parsons at (918) 458-4493 or (918) 458-7695 or e-mailed to firstname.lastname@example.org or
email@example.com. It is the bidder’s responsibility to ensure delivery of bids by
June 28, 2012 by 5:00 p.m. Any bids received after the designated date and time will be
ineligible for award.
The Subcontractor Agreement Form, included in this bid package, must also be completed for
any proposed subcontractors. Completed form(s) must accompany bid response.
Interpretation of the Bid Documents: All questions or requests for interpretation of the bid
must be submitted in written format to Cherokee Nation Acquisition Management. Requests
maybe e-mailed to firstname.lastname@example.org or email@example.com. Requests
may also be faxed to (918) 458-4493 or (918) 458-7695, Attention: Georgette Smith or Michelle
a) To be given consideration, questions and interpretation requests must be received no later
than June 19, 2012 by 5:00 p.m.
b) Any and all such answers and interpretations and any supplemental instructions will be in
the form of written addenda to the bid which, if issued, will be communicated in written
format to all prospective bidders not later via a posting on the NATION’S website,
www.cherokeebids.org with bid announcement. Due date for interpretations for this bid
shall be June 22, 2012 by 5:00 p.m.
c) No answers or interpretation of the bid documents will be made to any bidder orally.
d) Failure of any bidder to receive any such addendum or interpretation shall not relieve
such bidder from any obligation under his bid as submitted. All addenda so issued shall
become part of the contract documents.
Bid Acceptance: Bids will be accepted from Indian and Non-Indian bidders. Cherokee Nation
reserves the right to reject any and all bids. Cherokee Nation reserves the right to determine if a
bid meets stated requirements, and to award a purchase order for the bid that is in the best
interest of the Cherokee Nation including but not limited to the total cost and capability of the
bidder. Bidders are responsible for any and all costs associated with the preparation and
submission of bids. To be considered, bids must be received by the specified date and time; any
bid received after stipulated date and time will be returned unopened. No bidder may withdraw
their bid within 30 days after proposal due date.
TERO Certification: Indian preference will be given only to bidders who provide proof of
current certification from the Cherokee Nation Tribal Employments Office (TERO) located in
Tahlequah, Oklahoma, telephone number (918) 453-5000. Proof of TERO certification must
accompany and be included in bid submittal.
TERO Requirements: Cherokee Nation TERO Office requirements apply including fee of ½
of 1% of contract award. Successful bidder must complete TERO Labor Agreement and pay all
applicable fees, including $25.00 per non-Indian employee working on this project. Please refer
to Legislative Act 38-05 dated 11-14-2005 repealing and superseding Cherokee Nation law
regarding Labor and the Employment Rights Ordinance and Declaring an Emergency; the
successful bidder must have fees and all paperwork submitted to TERO for contract to be
considered fully executed.
Wage Rate Requirements
All laborers and mechanics employed by contractors and subcontractors shall be paid wages at
rates not less than those prevailing on projects of character similar in the locality as determined
by the Secretary of Labor in accordance with the Davis-Bacon Act.
For this project Wage Rate OK120029 applies.
Laws and Regulations
The bidder's attention is directed to the fact that all applicable State Laws, municipal ordinances,
and the rules and regulations of all authorities having jurisdiction over construction of the project
shall apply to the contract throughout, and they will be deemed to be included in the contract the
same as though written out in full,
Qualifications of Bidder: The NATION may make such investigations as deemed necessary to
determine the ability of the bidder to perform the work, and the bidder shall furnish to the
NATION all such information and data for this purpose as the NATION may request. The
NATION reserves the right to reject any bid if the evidence submitted by, or investigation of,
such bidder fails to satisfy the NATION such bidder is properly qualified to carry out the
obligations of the contract and to complete the work contemplated therein. Conditional bids will
not be accepted.
Subcontracts: The successful bidder is specifically advised that any person, firm, or other party
to whom it is proposed to award a subcontract under this contract must also be acceptable to
NATION. Any proposed subcontracts must be approved by the NATION, and the TERO office
must be consulted prior to subcontractor being on site to ensure all appropriate forms,
paperwork, and approvals are in place. Successful bidder will be required to complete the
Request for Acceptance of Subcontractor at time of contract signing if subcontractor to be
utilized. The Subcontractor Agreement Form, included in this bid package, must also be
completed for any proposed subcontractors. Completed form(s) must accompany bid response.
Method of Award – Lowest Bid That Contains Lowest Most Responsive/Reasonable Offer
From Qualified Bidder: After consideration of price and other factors, the purchase order will
be awarded to the bidder whose bid is determined to be the lowest most responsive/reasonable
offer and in the best interest of the Nation to accept. Award shall be made under unrestricted
solicitations to the lowest, most responsive/reasonable bid from a qualified economic enterprise
or organization within the maximum total budget price established for the specific project or
activity being solicited in accordance with Cherokee Nation Acquisition Management Policy &
Procedures. TERO Preference will be given only to bidders who provide proof of current TERO
certification from the Cherokee Nation Tribal Employments Office (TERO). Proof of TERO
certification must accompany and be included in sealed bid submittal.
Debarment, Suspension, Proposed Debarment, and Other Responsibility Matters: The
responding party certifies to the best of its knowledge and belief that the person, the firm, or any
of its principals are not presently debarred, suspended, proposed for debarment, or declared
ineligible for the award of contracts by any Federal agency or Indian tribe. The bidder will also
certify they have not, within a three-year period preceding this Request for Proposal, been
convicted of or had a civil judgment rendered against them for: commission of fraud or a
criminal offense in connection with obtaining, attempting to obtain, or performing a public
(Federal, State, Local or Tribal) contract or subcontract; violation of Federal or State antitrust
statutes relating to the submission of offers; or commissions of embezzlement, theft, forgery,
bribery, falsifications or destruction of records, making false statements, and are not presently
indicted for, or otherwise criminally or civilly charged by a governmental entity with,
commission of any of the offenses enumerated in this provision. The responding party certifies
they have not, within a three-year period preceding this Request for Proposal, had one or more
contracts terminated for default by a Federal, State, Local or Tribal agency. The responding
party shall provide immediate written notice to the Cherokee Nation if, at any time prior to
contract award, the person learns its certification was erroneous when submitted or has become
erroneous by reason of changed circumstances.
General Information: Cherokee Nation reserves the right to waive any informalities or to reject
any and all bids. Award of purchase order will be to the lowest most responsible responsive
bidder and will be subject to availability of funds. Indian preference will be given to Contractors
certified as an Indian-Owned firm by the Cherokee Nation Tribal Employment Rights Office
(T.E.R.O.). Proof of certification must accompany all bids. No bidder may withdraw their bid
within thirty (30) days after bid opening date.
A prospective contractor seeking to receive Indian Preference under this contract must be
certified as an Indian-owned firm by the Cherokee Nation Tribal Employment Rights Office
(TERO) and submit proof of that certification with their bid.
Drug Free Workplace and Tobacco Free Workplace: Any Contractor performing work for
the Cherokee Nation agrees to publish a statement notifying all employees, subcontractors, and
other workers that the unlawful manufacture, distribution, dispensing, possession or use of a
controlled substance is prohibited in the Contractor’s workplace and specifying the actions that
will be taken against violators of such prohibition.
The NATION will consider lack of enforcement or lax enforcement of the statement by
Contractor a default of the contract.
The Contractor further agrees to provide all persons engaged in performance of the contract with
a copy of the statement.
A copy of bidder’s Drug Free Workplace statement shall be included with the bid or else the
successful bidder will be deemed to accept and agree to use the statement provided by the
Contractor’s Insurance Requirements: Before performing contractual services on the behalf
of or for the Cherokee Nation, compliance with the following insurance requirements must be
** Provide an original Certificate of insurance naming the Cherokee Nation as a certificate
holder and additional insured with respect to general liability, automobile liability, and builders
risk policies, as their interest may appear with respect to the operations defined in this bid packet.
The certificate shall reflect that coverage has been placed with an AM Best Rated Carrier of at
least A IX and will contain the following information for each required coverage:
1) Type of insurance
2) Policy number
3) Effective date
4) Expiration date
5) Limits of Liability (this amount is usually stated in thousands)
6) Thirty day notice of cancellation, except ten-day cancellation clause will apply for
nonpayment of premium.
** Required Coverages:
1) Worker's Compensation and Employer's Liability:
Limits of Liability:
Bodily Injury by Accident: $100,000 each accident
Bodily Injury by Disease: $500,000 policy limit
Bodily Injury by Disease: $100,000 each employee
Oklahoma Statute requires Worker's Compensation coverage for anyone with one (1) or
more employees. Contractor’s worker’s compensation policy shall include a waiver of
subrogation in favor of Cherokee Nation of Oklahoma.
2) General Liability:
Commercial (including products/completed operations) with specific reference
made to coverage for lead abatement (as this is usually excluded under standard
commercial general liability policies). In addition to the additional insured
endorsement, the commercial general liability policy shall also include a waiver
of subrogation in favor of Cherokee Nation of Oklahoma.
Limits of Liability:
Bodily Injury and Property Damage Combined: $1,000,000
3) Automobile Coverage:
Limits of Liability:
Bodily Injury and Property Damage Combined: $300,000
4) Builders Risk Insurance:
Total Contract Value for Each Site;
Each Site must be referenced on certificates.
NOTE: The Contractor shall either: (1) require each of his subcontractors to procure and
to maintain during the life of his subcontract, Subcontractor's Public Liability and
Property Damage for the type and in the same amounts as specified above, or (2)
insure the activities of this subcontractors in his own policy. Each subcontractor
policy must also name Cherokee Nation as an additional insured with respect to
general liability and auto liability.
STATEMENT OF WORK & SPECIFICATIONS
Provided by: Cherokee Nation Planning & Development
2.1 DEFINITION OF TERMS
Contractor = Bidder
Construction Manager = Cherokee Nation (CN)
Owner = Cherokee Nation
Architect = Selser Schaefer Architects
2.2 PROJECT COORDINATION
2.2.1 Contractor is to furnish manpower and equipment necessary, as required by the
project schedule, including interim milestone dates, and to furnish additional
crews, equipment, etc. and/or overtime required to maintain the schedule if
Contractor falls behind due to their own fault or due to inclement weather.
2.2.2 It is further agreed that the work performed under this contract shall commence
when CN has executed the Notice To Proceed for Construction and that the work
shall be substantially completed (as defined in paragraph 35, below), within the
time provided in the schedule specified herein, contained and/or attached in the
bid package. The Contractor agrees work shall be performed regularly, diligently
and without interruption at such a rate of progress to ensure a complete job
within the time specified. It is expressly agreed that the time for completion is a
reasonable time, considering conditions prevailing in the
region of the Project. Abnormal weather except for an Act of God shall not
be a consideration.
2.2.3 Contractor is responsible for field engineering, layout and field layout
from benchmarks and base building control furnished by the Construction
Manager. Rough‐In requirements are to be dimensioned off of column lines as
shown on the contract documents.
2.2.4 Contractor shall furnish hoisting and material transport for the scope of this
2.2.5 Contractor shall furnish pumping and dewatering as required for the scope of
this bid package. Any pumping performed must be done so as not to hinder
any other trades’ work.
2.2.6 Contractor will perform any saw cutting, patching, and removal of debris as
required for the scope of this bid package. The Construction Manager must
approve the quality of any cutting and patching work.
2.2.7 Contractor shall furnish drinking water for its employee’s and its’
subcontractor’s employees for the scope of this bid package.
2.2.8 Contractor shall Include all remobilization operations required to
complete the scope of this bid package.
2.2.9 Contractor shall coordinate all material deliveries with the Construction
2.2.10 Contractor shall clean up his work in such a manner as to maintain safe working
conditions on the project, including but not limited to excess material, lunch
trash, and dirt and debris on streets and sidewalks. All trash generated from
this Contractor’s work or its’ forces shall be removed by the Contractor’s own
forces and Contractor’s equipment. Trash shall be placed in an on‐site dumpster
provided by Contractor. Any waste that requires special disposal such as
concrete, pavement or hazardous waste will be disposed of by Contractor and
not placed in the on‐site dumpster. Debris placed in the dumpster must fit
within the confines of the dumpster. If after a 24 hours notice Contractor fails
to clean‐up trash, then the Construction Manager may clean up the trash and
the cost thereof shall be charged to the Contractor.
2.2.11 Contractor’s field supervisory personnel shall attend weekly project
coordination meetings while performing work on the site.
2.2.12 Contractor shall comply with CN policies and procedures.
2.2.13 Contractor shall conform to the Construction Manager’s work hours as posted
as advised by Construction Management staff.
2.2.14 Contractor shall furnish protection of adjacent surfaces and repair of any
damage caused by the work of this Contractor.
2.3.1 Contractor will assist the Material Testing Laboratory in obtaining samples and
gathering data as needed.
2.3.2 Laboratory materials testing shall be provided by others, however, any re‐ testing
required due to failed initial testing or areas not being ready for required testing
due to the actions of this Contractor shall be paid for by this Contractor.
2.4.1 Contractor will furnish all submittals, shop drawings, samples, mock‐ups, and
closeout documents required by the contract documents.
2.4.2 Contractor will be required to submit a Schedule of Values within 10 days of
award of contract and include line items for Operations and Maintenance
Manuals, Testing, and Punch lists equal to a total of 5% of the Contract. CN will
review the Schedule of Values to ensure the Contractor has allowed enough
money for the above items
2.4.3 Any professional engineering services required by the contract documents for the
assembly of submittals and shop drawings are the responsibility of this
2.4.4 Contractor is required to submit a daily report on CN forms of work
activities. Daily reports will be specific of work activities of that day.
These reports are to be turned in DAILY.
2.4.5 Contractor will furnish all licenses, permits, and certifications and arrange
for inspections and testing as may be required by and for this Contractor’s
work, and as required by the authorities having jurisdiction.
2.4.6 Contractor will be expected to sign the form of agreement, and provide
insurance and bonds as required in the Contract Documents.
2.4.7 Contractor shall include the cost of bonds and insurance in this bid
package. Contractor will carry or cause to be carried and maintained in
force throughout the entire term of this Contract insurance coverage as
described in CN’s Subcontract Agreement. The limits set forth are
minimum limits and will not be constructed to limit Contractor’s liability.
Except as provided for in the Contract, all cost and deductible amounts
will be the sole responsibility of Contractor.
2.4.8 Construction Manager and Owner will not insure nor be responsible for any
loss or damage, regardless of cause, to property of any kind, including loss
of use thereof, owned, leased or borrowed by the Contractor, or their
employees, servants or agents, other than property which becomes a part
of the contract Works.
2.4.9 Contractor shall submit, with executed contract, CN
2.4.10 Contractor shall submit closeout documents within 30 days of completion
of the scope of this bid package.
2.4.11 The term “substantial completion” is defined as substantial completion of
the overall project or portions thereof as designated by the Owner,
Architect, and Construction Manager.
2.4.12 Contractor is required to update Red Line drawings weekly. A time for
updating the drawings will be coordinated with CN Project Manager.
Monthly pay applications will be held until all drawings are current by
2.5 BID CLARIFICATIONS
2.5.1 Any exceptions taken to any part of the Bid Documents or subcontract
language must be noted during bidding. Any exceptions taken to the Bid
Documents or subcontract language may result in bidder being
disqualified or reduced in standing. Exceptions taken after Notification of
Award of work may, at CN’s option, result in disqualification.
2.5.2 It is the intent of the Bid Documents that the work be complete in all
respects and to meet the intent of the Contract Documents. This work is
to be bid as specified. Where details and/or specifications are incomplete
or unclear, the Bidder should request clarification from the Construction
2.5.3 Value Engineering alternates proposed by the bidder are encouraged and
may be submitted, but must be quoted and described in a separate letter.
Clarifications or qualifications must be submitted on the bidder’s
letterhead and attached to this proposal.
2.6 CONDITIONS RELATING TO CONSTRUCTION
2.6.1 Bidders shall carefully examine the bid documents and the construction
site to obtain the first‐hand knowledge of the existing conditions.
2.6.2 CN reserves the right to reject any and all bids as they deem necessary to
perform the scope of work as required to provide the needed work in the
best interest of Owner and waive informalities or irregularities in bids
2.6.3 Proposals will be evaluated on the basis of the information provided on
the bid form, pre‐qualification information, scope‐of work, and other
information provided or required.
2.7 BONDING REQUIREMENTS - NOT APPLICABLE TO THIS BID.
Performance and Payment Bonds ($250,000.00 and over): A performance and
payment bond, covering materials and labor, each in the amount of 100% of the
contract cost are required for all contracts. The bond must be executed by the
bidder and issued by a surety licensed to conduct business in the state of
Oklahoma (or state where Project is located in) and approved by CN. Costs for
such bonds shall be included in the proposal.
CN will contract only with the Contractor. Should the Contractor propose to
employ a Subcontractor, the request must be made in writing to CN. CN must
approve in writing any person, firm, or party proposed by the bidder to award
a subcontract. CN, in giving such acceptance, assumes no responsibility in
connection with the terms of the subcontract and their performance will be
the responsibility of the Contractor.
3.0 PROJECT SPECIFIC RULES
3.1 SITE ACCESS AND IDENTIFICATION
3.1.1 Project Entrance ‐The Project is set up with controlled entrance gates. It
is the Contractor’s/Subcontractor's responsibility to assure that his/her
employees utilize the designated gates for personnel and vehicles and
adhere to the established security procedures.
3.1.2 Parking ‐ Employee parking is being furnished as a convenience to the
employees. All employees must park in the designated parking areas or
their vehicles will be subject to towing. Neither CN nor the Owner is
responsible for any loss, theft or damage to employees' vehicles or their
3.1.3 NO personal employee vehicles are allowed on site.
3.1.4 Hard Hats ‐ All of the Contractor’s/Subcontractor's employees' hard hats
must be clearly marked to show the employees name, badge number (if
applicable) and company name.
3.1.5 Orientation ‐ All of the Contractor’s/Subcontractor's employees must
complete an orientation prior to entering the site. This includes the
Contractor’s/Subcontractor's home office employees visiting the project
and any vendor or lower tier subcontractor.
3.2.1 Contractor is to provide for its employees all necessary safety railing
and fall protection as required by the authorities having jurisdiction and
CN standard safety policies and procedures.
3.2.2 Contractor will furnish temporary barricades, flagmen and traffic control
as required for the scope of this bid package.
3.2.3 Contractor shall furnish all scaffolding, work platforms, equipment and
supplies to complete all work performed under the scope of this bid
package, and as required by the authorities having jurisdiction and CN
standard safety policies and procedures.
3.2.4 Contractor shall furnish all temporary shoring and bracing that may be
required under the scope of this bid package. If engineering is required
for such bracing or shoring, cost of such engineering is to be included in
this bid package.
3.2.5 Contractor will prepare in an acceptable format a job specific safety
plan including written hazard analysis prior to starting work.
3.2.6 Contractor and employees will comply with CN Statement of
Substance‐Free Workplace Policy.
3.2.7 Contractor and employees will comply with CN Statement of Firearm,
Weapons‐Free Workplace Policy & Smoke Free Policy.
3.2.8 Contractor shall comply with CN Electrical Tool and Cord Check
3.2.9 Contractors/Subcontractors with more than 24 employees must have a
full time designated safety representative.
3.2.10 Hard hats, safety glasses with side shields, and steel toed work boots
will be required for anyone entering the project site. It is solely the
Contractor/Subcontractor’s responsibility to provide and ensure that
these requirements are met. CN will not provide any of these safety
items to anyone except their own employees.
3.2.11 Full shirts are required to be worn at all times. Tank tops or other "cut
back” shirts are not allowed at any time. Minimum sleeve length shall
be three (3) inches.
3.2.12 All accidents or injuries are to be reported to the employee's supervisor
and First Aid Representative immediately, even if the injury seems
3.2.13 Hearing protection must be used in designated areas as required.
3.2.14 NO metal ladders are allowed on the project unless approved by CN
3.2.15 All employees working over six (6) feet off the ground or floor are
required to be tied off 100% of the time. Full body harnesses with two
(2) lanyards are required.
3.2.16 All vehicles on the project site must be equipped with a back‐up alarm if
requested by CN Project Superintendent.
3.2.17 A rigging analysis sheet may be requested by CN Management
Personnel, therefore must be completed prior to any lift over 2,000 lbs.
CN will furnish the forms.
3.2.18 Any cutting, welding or burning in this facility will require a daily "Burn
Permit" issued by CN Project Superintendent or appointed Designee.
3.2.19 Any cutting, welding or burning on this site will require a dedicated fire
watch with fire extinguisher or water hose capable of extinguishing a
3.2.20 Any excavation on the project will require a daily excavation permit
issued by CN.
3.2.21 A Project General Start Up MSDS information is available to the
Contractor’s/Subcontractor's employees upon request. This may be
done by contacting the Project Superintendent or approved Designee.
3.3 PROJECT WORK HOURS
3.3.1 The designated project working hours will be 0600 to 2100
unless otherwise decided by CN Project Superintendent. CN may set
specific working hours based on current needs. CN Project
Management Team may choose to establish additional hours upon the
Contractor/Subcontractor Personnel in order to maintain the overall
project schedule. These additional hours are not reimbursable unless
approved in writing by the approved CN Designee.
3.4.1 All of the Contractor’s/Subcontractor's vehicles entering or leaving the site shall be subject to
inspection on demand. This includes vehicles, tool boxes, bags, boxes, cargo, lunch boxes,
clothing, etc. Failure to comply with this request could be subject to immediate removal and
banishment from the project site.
3.5.1 The Owner's break facilities and vending machines are strictly off limits to construction
3.5.2 Employees will not be allowed to bring any items onto the project site for sale or raffle.
3.5.3 Solicitation for donations on the jobsite must have the prior approval of
CN Project Superintendent.
3.5.4 Unless otherwise specified herein CN will not provide Contractor/Subcontractor with: office
space; storage facility; telephone or facsimile service (other than as maybe designated as an
emergency) or Site Safety items such as hard hats and safety glasses. These items are the
specific requirements of the Contactor/Subcontractor. CN will provide communication services
for Project site Emergency Services. Contractor/Subcontractor must also inform their
employees to advise family and/or friends that CN will not actively participate in personal affairs
to contact that person on site.
3.5.5 Distribution of any written materials of any kind without CNs’ Projects
Superintendent’s approval is strictly forbidden.
3.5.6 AM / FM radios, tape or disk players, and iPods are not permitted within the work area at any
3.5.7 The Subcontractor shall keep his work area neat and orderly at all times and this clean‐up shall
be on a daily basis. Failure to do so will result in a back charge from CN for cleaning up.
4.0 PROPOSAL INSTRUCTIONS
4.1 All proposals shall be submitted on the form of proposal provided. Clarifications or exclusions to specific bid
packages will be accepted, but are not recommended and must be noted on the form of proposal.
Drawings and specifications can be viewed and downloaded at the following .ftp site:
BID PACKAGE #11
Project: Cherokee Nation Food Distribution
Bid Package # 11
Location: Collinsville, Oklahoma
Definition of Terms
CONTRACTOR = BIDDER
CONSTRUCTION MANAGER = CHEROKEE NATION (CN)
OWNER = CHEROKEE NATION
ARCHITECT = SELSER SCHAEFER ARCHITECTS
1. This package is to include, but not limited to the following performance specification sections:
1. Division 00 Requirements
2. Division 01 Requirements
3. Division 26 Electrical
To include, but not limited to drawings and Contract Documents as listed in “Attachment E -Index of Project Documents”
Proposal shall be per plans and specifications. Any clarifications or exceptions shall be noted on a separate attachment with
appropriate cost modification.
2. It is the intent of this Scope of Work to provide a definition of the required work and all associated practices and in association with
the Scope of Work described in this Bid Package and in accordance with the contract documents. Contractors are to provide 100%,
without exception, all labor, material, equipment, supervision to complete all aspects of their scope of work per the contract
3. This is a Fast-Track project with no delay days to be granted for weather or other delays. If required, the expediting of this project is
to be accounted for in this Proposal.
4. Contractor is responsible for field engineering, layout and field layout from benchmarks and base building control furnished
by the Construction Manager. Rough-In requirements are to be dimensioned off of column lines as shown on the contract
5. Contractor shall furnish hoisting, material transport, and all material handling for the scope of this bid package.
6. Contractor shall furnish pumping and dewatering as required for the scope of this bid package. Any pumping performed
must be done so as not to hinder any other trades work.
7. Contractor will perform any saw cutting, patching, and removal of debris as required for the scope of this bid package. The
Construction Manager must approve the quality of any cutting and patching work.
8. Contractor shall furnish drinking water for its employees and its subcontractor’s employees for the scope of this bid
9. Contractor shall Include all remobilization operations required to complete the scope of this bid package.
10. Contractor shall coordinate all material deliveries with the Construction Manager and shall have a representative on site to
receive all deliveries of materials under the scope of work of this bid package.
11. Contractor shall clean up his work in such a manner as to maintain safe working conditions on the project, including but not
limited to excess material, lunch trash, and dirt and debris on streets and sidewalks. All trash generated from this
Contractor’s work or its forces shall be removed by the Contractor’s own forces and Contractor’s equipment. Trash shall be
placed in an on-site dumpster provided by construction manager. Any waste that requires special disposal such as concrete,
pavement or hazardous waste will be disposed of by Contractor and not placed in the on-site dumpster. Debris placed in
the dumpster must fit within the confines of the dumpster; otherwise it is the responsibility of this contractor to remove
such debris from the project in an acceptable manner. If after a 24 hours’ notice Contractor fails to clean-up trash, then the
Construction Manager may clean up the trash and the cost thereof shall be charged to the Contractor.
12. Contractor shall submit to Construction Manager an emergency contact list containing information on field supervisory
personnel and management personnel complete with phone numbers prior to commencing work on the project.
13. Contractor’s field supervisory personnel shall attend weekly project coordination meetings while performing work on the
14. Contractor shall periodically inspect the progress of project and attend weekly project coordination meetings prior to
performing work on the site for purposes of coordinating future work of this contractor with other trades and construction
15. Contractor shall conform to the Construction Manager’s work hours.
16. Contractor shall furnish protection of adjacent surfaces and repair of any damage caused by the work of this Contractor.
i. Contractor is to provide for its employees all necessary safety railing and fall protection as required by the
authorities having jurisdiction and CN’s standard safety policies and procedures.
ii. Contractor will comply with the new OSHA subpart R effective July 18, 2001.
18. Contractor will furnish temporary barricades, flagmen and traffic control as required for the scope of this bid package.
19. Contractor shall furnish all scaffolding, work platforms, equipment and supplies to complete all work performed under the
scope of this bid package, and as required by the authorities having jurisdiction and CN’s standard safety policies and
20. Contractor shall furnish all temporary shoring and bracing that may be required under the scope of this bid package. If
engineering is required for such bracing or shoring, cost of such engineering is to be included in this bid package.
21. Contractor will prepare in an acceptable format a job specific safety plan including written hazard analysis and hazardous
materials communication information prior to starting work.
i. Contractor will assist the Material Testing Laboratory in obtaining samples and gathering data as needed and shall
notify the Construction Manager a minimum of 24 hours in advance of testing required under the scope of work of
this bid package.
ii. Laboratory materials testing shall be provided by others, however, any re-testing required due to failed initial
testing or areas not being ready for required testing due to the actions of this Contractor shall be paid for by this
i. Contractor will furnish all submittals, shop drawings, samples, mock-ups, and closeout documents required by the
ii. Contractor shall furnish all submittals, shop drawings, and samples within 10 days of receipt of notice to proceed.
iii. Any professional engineering services required by the contract documents for the assembly of submittals and shop
drawings are the responsibility of this contractor.
iv. Contractor will furnish all licenses, permits, and certifications and arrange for inspections and testing as may be
required by and for this Contractor’s work, and as required by the authorities having jurisdiction.
v. Contractor will be expected to sign the form of agreement, and provide insurance and bonds as required in the
vi. Contractor shall include the cost of bonds and insurance in this bid package.
vii. The term substantial completion is defined as substantial completion of the overall project or portions thereof as
designated by the Owner, Architect, & Construction Manager.
viii. Contractor shall submit closeout documents within 30 days of completion of the scope of this bid package.
Project Specific Requirements:
1. The scope of work of this bid package shall also include the following items, but without limiting the scope of work as
2. This bid package is intended to be all inclusive of labor, material, and equipment required for complete installation of the
electrical system complete-in-place as required by contract documents.
3. All work performed and material installed per this bid package shall meet the ASTM, NEC, IEEE and all other standards
which apply to this scope of work, as per the specified in the contract documents.
4. Coordinate the installation of your scope of work with CN’s Project Superintendent and other trades as required,
avoiding field conflict with previously installed material or future installed material. Report any existing, foreseen, or
unforeseen conflicts to CN’s Project Superintendent immediately.
5. Furnish and install a complete, fully operational, and tested electrical system in accordance with the contract documents,
the National Electric Code, and all Authorities Having Jurisdiction. It is the intent and meaning of the contract documents
that this Contractor provide an electrical system installation that is complete and all items and apparatuses necessary,
reasonably incidental, or customarily included, even though each and every item is not specifically called out or shown, is
included. Seismic Zone restraints and bracing are to be provided for equipment and life safety systems as required by the
State of Oklahoma and appropriate local jurisdictions. Reference Structural drawings for seismic information.
6. Contractor shall provide and install all electrical work including temporary power and lighting, normal power, lighting and
owner provided lighting, emergency power and lighting, conditioned power, fire alarm systems, audio systems,
communication systems, telephone, data, lightning systems, access control systems, generators, and flywheel systems.
7. All light fixtures with lenses; supports; brackets and standards for mounting light fixtures, and all wiring and conduit
required to complete the electrical system shown on the Architectural and Electrical drawings. All field engineering for this
Contract including, but not limited to line, level, and layout for electrical systems; chases, block-outs, and openings.
8. Turn over to Mechanical Contractor all items, which are specified to be furnished by this Contractor and installed by the
9. Electrical rough in, wiring, conduit and final connections to all equipment, specialties, door hardware, furnishings,
interconnection wiring, and motors furnished under other sections of the Contract specifications including but not limited
to mag locks, card readers, appliances, etc.
10. Conduct all pre-test and final acceptance testing, and coordinate with other subcontractors and jurisdictional authorities as
required, for a complete and fully operational fire alarm, life safety and smoke control system, to the satisfaction of all
governing agencies. Overtime as may be required is included in the subcontract amount for this item.
11. Provide 120 Volt power to all control panels.
12. Provide 120 Volt power to all fire/smoke dampers, fed from emergency panels.
13. Provide power connection and control wiring for motorized doors or partition doors, dock levelers, and control stations.
14. Provide adequate lighting, and receptacles (GFCI protected where required), as required for servicing of equipment (HVAC,
vertical transportation, etc).
15. Contractor shall provide required power and connections necessary for proper operation of all mechanical, plumbing,
laundry, food service and other equipment, including but not limited to power wiring, conduit, outlets, disconnect switches,
unless otherwise indicated in this Exhibit. All variable frequency drives are to be furnished and started up by others, with all
installation, wiring and terminations provided by this Subcontractor. Subcontractor shall coordinate work with all
subcontractors, vendors and documents.
16. Provide temporary electric service to Construction Manager’s job trailer. Include disconnecting job trailer upon completion
17. Provide, install, and demonstrate to governing authority a complete and fully operational fire alarm/life safety system in
accordance with all applicable codes and regulations, acceptable to all governing agencies, including requirements of local
and state authorities. Conduit, wiring, devices, equipment and hookup is included for all life safety items, including but not
a. Fans (Furnished by others)
b. Dampers to be furnished and mounted by Division 15. (Furnished by others)
c. Fireman's telephone system (if required)
d. Paging system (if required) – (Furnished by others)
f. Smoke detectors
g. Pull stations
h. Fire Alarm panels and remote panels
i. Kitchen equipment hookup and interconnections
j. Duct detectors – Installed by Division 15; furnished, wired and connected by Division 16.
All such items are to be connected so that they can be supervised from the Fire Command Room, including all control, and
status indication, with graphic annunciation as required. All duct smoke detectors are furnished by Division 16 and
mounted by Division 15.
18. Furnish and install all electrical work as required for equipment, fixtures, etc. as noted or indicated on the architectural
19. Furnish and install all data and telephone wiring and equipment including termination and coordination with Telephone
20. Furnish and install all miscellaneous steel, unistrut, all-thread rod and accessories required for pipe supports, wall
penetrations, floor penetrations and equipment supports associated with this Contractor’s scope of work.
21. Provide 80 hours of instructional training to Owner’s representatives of the electrical system operation and maintenance.
22. Furnish and install all access panels and doors required for access to the work of this Contract. Contractor will provide
layout information and furnish panels prior to the framing for openings.
23. Furnish and install all electrical systems identification including color-coding, stencils, labels, tags, etc., required by the
contract documents or the Authorities having jurisdiction.
24. Furnish and install all sleeves, thimbles, inserts, and other embedded items required to complete the electrical installation,
including sleeves with waterproofing for electrical installation passing through waterproofing or damp proofing areas and
flashing through roof areas required to complete the Work of this bid package.
25. All sleeves and /or core drilling required installing the work of this Contract.
26. Furnish and install fire stopping, fire sealing, and caulking of the work of this bid package.
27. Contractor to verify which starters are furnished with mechanical equipment and provide all other loose starters required
for mechanical and electrical work.
28. All power and wiring associated with the kitchen equipment not supplied by the Kitchen Equipment Bid Package.
29. Temporary electric power and lighting conforming to OSHA standards sized and located adequately for use by all trades.
30. Trenching and excavation safety systems as required.
31. Contractor shall protect all light fixtures, equipment, and material from damage, weather, dust and dirt during construction
period. No compensation will be provided for repair or replacement of materials or equipment due to inadequate
protection on the part of this Contractor.
32. Multiple trips as required.
33. Contractor shall provide layout as required.
34. Contractor shall include costs associated with any special or additional warranties required by the Contract Documents.
35. Contractor shall coordinate with other trades.
36. Contractor shall examine substrates upon which work is to be installed. Notification must be given to the Construction
Manager in writing of conditions detrimental to timely and proper installation of work. Do not start the work until
unsatisfactory conditions have been corrected. If work is started without notification of unsatisfactory conditions, it shall be
construed as an acceptance of substrate by this Contractor, who shall repair unsatisfactory work caused by unsatisfactory
substrate at no expense to the Owner.
37. Multiple trips as required.
38. Contractor to provide material product data, shop drawings, samples and submittals, per the specifications, for all proposed
materials for review and approval by the Architect and Engineer of Record within seven (7) days of Award of Contract, and prior to
the start of work. Proceeding with any of the work without stamped “Approved” or “Approved as Noted” submittals from the
Architect will be at the risk of the Contractor.
39. All work performed and material installed per this bid package shall meet the ASTM and all other standards which apply to this
scope of work, as per the specified in the contract documents.
40. Coordinate the installation of your scope of work with CN’s Project Superintendent, and other trades as required, to
avoid field conflict with previously installed material or future installed material. Report any existing, foreseen, or
unforeseen conflicts to CN’s Project Superintendent immediately.
41. Construction hours are 0600 to 2100 hours, Monday through Sunday, but may, at the Construction Manager’s discretion,
42. Contractor shall provide base bid pricing per the drawings and provide unit pricing as outlined on the proposal.
43. Contractor shall keep their work area clean and maintained at all times, to the satisfaction of the Construction Manager, and the
Owner. Contractor shall abide by the Construction Manager’s safety program, which will be reviewed prior to construction and will
be maintained on the job site at all times.
44. Contractor must attend C o n s t r u c t i o n Manager’s Mandatory Pre-Construction Safety Meeting and sign all required
documents before the work commences. Contractor mu s t attend C N Safety and Coordination meetings weekly, or as
required by CN's Management Team.
45. All material and labor escalation is included for the duration of the project. Reference attached schedule.
46. At Construction Manager’s discretion, invoices for rental equipment, material, freight, fuel, etc. will be provided to
substantiate costs of changes.
MANDATORY BID RESPONSE SHEET
The Bidder, agrees to perform all work as shown and called for in the Plans and Specifications for the
Cherokee Nation, that is shown to be the Base Bid. The Bidder agrees to furnish all labor, licenses and
materials, administration, services, supplies, equipment, transportation and quality control necessary to
provide electrical for the Collinsville Food Distribution Center, located in Collinsville, Tulsa County,
Oklahoma for the base bid sum of:
PROJECT AREA BID AMOUNT
GRAND TOTAL ________________________
WORKING DAYS TO COMPLETE: _____________________________________________________
NOTE TO BIDDERS REGARDING INDIAN PREFERENCE: (Check One)
TERO Certified Contractor: _____ Yes _____ No
(Proof of certification must accompany all bids)
Print Name & Title
MANDATORY BID SUBMITTAL
REQUEST FOR ACCEPTANCE OF SUBCONTRACTOR
Project Name: ________________________________________________________________________
Project Location: ________________________________________________________________________
In accordance with our bid for named project, we request acceptance of the following proposed subcontractor to perform work or supply materials as
(Street address) (City) (State) (Zip code)
2. Scope of work (state kind of work, if for labor, or materials, or both, and give Specification reference):
3. We warrant that the provisions of any subsequent award and resulting contract to be inserted in each subcontract will be inserted in this
4. We certify that this proposed subcontractor is not ineligible to receive awards of contracts from the United States as evidenced by the list or lists
of such contractors maintained by the federal government or Cherokee Nation.
5. There will be no assignment of interest in the subcontract except as follow (if none, so state):
Amount to be paid to Subcontractor: _____________________________________________________________________________________
Submitted by: ____________________________________________________________________________
Authorized Signature: ____________________________________________________________________________
Print Name & Title: ____________________________________________________________________________
APPROVAL OR REJECTION
The proposed subcontractor named above is ______________________________________________.
If accepted, the contracting party giving such acceptance assumes no responsibility in connection with the form of terms of the subcontract,
nor the performance of the subcontractor, and this form will not be returned.
If rejected, the reason(s) will be briefly stated via attachment, and this form will be returned within 10 days after receipt..
(Date) (Cherokee Nation TERO)
(Date) (Cherokee Nation Program/Department)