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					Report to Personnel and Resources Committee

Subject:     Staffing Report – Leisure Resources Section

Date:        30th June 2008

Author:      Andy Bowers – Leisure Resources Officer


1. Purpose of the Report

To seek approval for the following staffing changes in the Leisure Resources
section: -

To remove from the establishment the following posts.

   a. 18.5 hours of the Sports Development job share post, band 8.

   b. The post of Fitness Advisor, Positive Moves, 16 hours, band 2.

To add to the establishment the following posts.

   a. Sports Development Officer, 37 hours, temporary three-year post, band 8.

   b. Community Development activator Post, 37 hours, temporary three-year
      post, band 5.

   c. Volunteer and Club Development Activator post, 20 hours, temporary
      three-year post, band 4.

   d. Healthy Communities Officer post, 30 hours, temporary three- year post,
      band 5.

   e. Exercise Promotion Co-ordinator post, 16 hours, band 5.

To re-designate 18.5 hours of the Sports Development job share post to part
time, band 8.
2. Background
Mechanisms for Service Delivery are becoming the Council’s priority. How and
who delivers the service and the origin of support for those services must reflect
the needs of the community and embrace the principles of Best Value. It is vital
that both the Borough Council and its partners have the capacity to deliver the
services required by the community. This is becoming increasingly important as
many of the Council’s key partners such as Nottinghamshire County Teaching
PCT and Nottinghamshire County Council are re-positioning themselves as
strategists and becoming commissioning organisations, distancing themselves
from direct service delivery.

There is an increasing reliance upon the Council via initiatives such as Area
Based Initiatives (Neighbourhood Services), the Local Strategic Partnership,
Local Area Agreements, Conurbation Area Agreements and Extended School
Services to deliver services on their behalf.

The Leisure Resources Section has endeavoured to ensure that it has an
appropriate capacity to meet the demands placed upon it and has absorbed work
to a point where it is now functioning well beyond its capacity. As a result of this
and a gaps analysis of the Changing Lifestyles Action Plan, an in depth review of
both the Sports Development and Exercise Promotion Sections has been
undertaken.

The review has enhanced the focus of the work being undertaken, prioritised
work areas to make best use of existing capacity and is developing officers,
enabling them to embrace new working practices.

Recently the government committed an additional £100million investment into
sport for young people. Part of this investment will be to create a 5-hour offer for
young people. The offer will be made up of two hours of PE and school sport
and three hours of sport beyond the curriculum, delivered by a range of partners.
Sport England and the Youth Sport Trust have split young people into three
categories as follows: -

30% Sporty -               These young people will undertake as much sport as
                           you can offer them (often referred to as sponges)
50% Semi-sporty -          These young people will potentially be engaged in
                           sport if given the opportunity and it is this group that
                           the offer is aimed at.
20% Non-sporty -           These young people have no interest in sport. It is
                           appreciated that these young people require a
                           different approach to ensuring they are physically
                           active and will be addressed by Health Partnerships.


Gedling has been set the target of ensuring an extra 1,100 of the semi-sporty
type of young people are involved in community sport. The proposal has two
major implications for the Resources Section in that: -

a.   We must work closely with clubs to develop school club links and to ensure
     they have capacity to offer opportunities to 1,100 additional young people.
b.   We must work closely with Health Partners to offer physical activity to the
     20% of non-sporty young people. We will need to continue and expand
     current programmes such as Mind, Exercise, Nutrition, Do It (MEND), Young
     Peoples Positive Moves, Young Peoples Extras and work to encompass
     Disability Sports.

Prior to this investment in 2002 Nottinghamshire County Council’s Education
Department was awarded £7.4 million by the New Opportunities Fund for
improving school sports facilities for school and community use.

The initial application allowed for revenue funding of up to ten percent of the total
bid and provided a temporary two-year development post to work within each of
the Districts.

In Gedling an Inclusive Activity Officer has been employed by Nottinghamshire
County Council, based at Arnot Hill House and managed by Gedling Borough
Council’s Sports Development Officer. The funding for this post ended in
December 2007. The post has been extended until August 2008 on a part-time
basis due to money being made available by Nottinghamshire County Council as
a result of an underspend on the project.

The key purpose of this post is to: -

    Support in delivering and implementing ‘Changing Lifestyles’ a Sport &
     Physical Activity Strategy for Gedling.
    Promote the ethos of healthy lifestyles by increasing the opportunities
     available for those people in identified groups.
    Actively encourage independence through participation in physical activity
     and improve the mental and physical well-being of people and reducing
     social exclusion and isolation.

It is acknowledged that this is a temporary post and as such had a number of
projects to initiate and sustain. Examples of such projects are: Get Going in
Gedling, Moving More Often and the Disability After Schools Club. The
establishment of these activities required that the officer identifies a need and
initiates and leads the activity prior to recruiting and training volunteers from
within the group who sustain the activity with decreasing levels of support. The
termination of the post will result in the loss of a Volunteer Manager and will not
allow such successful projects to be delivered in other areas of the Borough.

At present even by refocusing work areas for both the Sports Development and
Exercise Promotion Officers there will not be the required capacity to deliver a
number of important projects, these include: -

Volunteer and Club Development, Community Development, Young Persons
Positive Moves, Moving More Often, Get Going in Gedling, Activity Friends,
Green Exercise and provision of sport and physical activity for target groups such
as older people, young women and girls, people with disabilities and mass
participation events. It will limit significantly the support that can be given to the
Neighbourhood Teams and for Parish Councils.
The section has therefore sought additional external funding to allow this work
and specifically work with young people and in the Parishes to be developed
further.

Another issue that has been recognised is the need to provide additional
management and administrative support to the Positive Moves referral
programme.

The Positive Moves Exercise Referral programme began in March 2003 in
partnership with the Nottinghamshire Teaching Primary Care trust, and offers
activity opportunities for individuals with health conditions who would benefit from
being more physically active. These conditions can include: obesity,
severe/chronic diseases, disability, risk of chronic heart disease, individuals with
significant physical limitations, individuals at risk from falls and individuals
suffering with mental health problems.

Patients are referred from a health professional into a referral pathway, which is
dependant upon their condition, and providing they fit in the inclusion criteria they
are then offered a 12-week exercise programme. This may be in a Fitness suite,
independent swimming, part of a public exercise class, a positive moves exercise
class or taking part in the walking scheme. In addition to these new opportunities
are being developed all the time. Throughout the 12-week programme the
patients receive a high level of support and mentoring to ensure retention within
the scheme and in the longer term.

The work of the Exercise Promotion team includes quarterly reports, detailing
numbers of referrals, retention rates and leisure centre information. From these
reports it was identified that retention rates for the scheme were below target.

A task group identified how this could be resolved and concluded that there is a
need for someone to coordinate and manage the operational elements/processes
of the scheme at site. This would allow leisure centre fitness advisors to deal with
referrals and appointments and the coordinator to work on the areas that would
help retention rates. This post would also be able to develop a number of new
areas that previously could not be managed, such as staff training, support of
staff working on the programme and more careful monitoring of patients and the
processes of the scheme.

Retention of referees to Positive Moves is extremely important, both for retaining
on going fitness and for income purposes of the DNA scheme.

3.   Proposal

Appendix 1 shows the current Sports Development and Exercise Promotion
structures and Appendix 2 shows the proposed structure required to deliver the
partnership work described previously and documented in the’ Changing
Lifestyles’ action plan.

External funding has been secured from the Nottinghamshire County Teaching
PCT, Sport England’s Community Investment Fund and the Gedling Schools
Sports Partnership to match fund the Borough’s commitment through use of it’s
Sport Development funding and the Youth Co-ordination budgets.
Sports Development Section

A successful application to Sport England’s, Community Investment Fund of
£90,089 over a three-year period includes the provision of two temporary three-
year posts and an Active Parents Project these are as follows.


I.    Volunteer and Club Development Activator (20 hours – temporary 3 year post)

      The post will strengthen Gedling’s sports system by increasing the number of
      strong, high quality sports clubs. The main duties will be: -

         Recruit, develop, deploy and retain an increasing number of volunteer
          leaders and coaches.
         Provide a Volunteer Education Programme
         Link with clubs to identify volunteer opportunities.
         Assist clubs to expand and build capacity
         Assist with the management of CRB checks
         Assist Gedling Volunteer Academy to provide exit routes and placement
          opportunities in clubs.
         Encourage and support clubs to achieve Sports Mark or Charter
          Standard
         Support the development of new sports clubs in Gedling
         Support the Gedling Sports Forum

      The post has been subjected to the Council’s job evaluation scheme and is
      graded at salary Band 4. The job description and person specification form
      Appendix 3.

      Gedling Borough Council has a committed budget of £20,977 over the three-
      year period. Partnership funding of £9,000 has also been agreed with the
      School Sports Partnership Development Manager and the remaining
      £27,645 provided from the Sport England’s Community Investment Fund.

II.   Community Development Activator (37 hours – temporary three year post)

      The Community Development Activator will be working within community
      settings to ensure the provision of a variety of sport and active recreation
      opportunities to increase participation rates in identified areas of need across
      the Borough where figures have shown low levels of participation. The
      settings focus on remote and rural areas and areas of deprivation across the
      Borough. The activator will work with communities in these areas to create a
      programme of sustainable activities focusing on community need that will
      help remove barriers to participation relating to travel, cost and isolation.

      Research confirms that sport and physical activity benefits communities in
      terms of regeneration, community safety, lifelong learning, health
      improvement and social inclusion.

      The Activator will identify and work with activists and potential activists in
    identified areas to persuade existing Community Organisations of the
    benefits of organised sport and physical activity and based on their needs
    work to provide opportunities to participate. Following the development of
    these opportunities the Activator will work to ensure a progressive handover
    of activities to allow them to become sustainable to the Community
    Organisations; and will in particular work with the organisations on the
    recruitment, training and retention of the volunteers needed to do so. The
    principle of working community activators will aid the development and
    delivery of activities for both children and young people and people aged
    16+. Information gathered from Area Based Initiative consultation,
    Neighbourhood Teams and further involvement with such communities and
    residents groups will help identify individuals wishing to give something back
    to the community in which they belong through volunteering in sport and
    physical activity.

    The Activator will also work in the Parishes, in Primary Schools serving the
    community and with the Gedling School Sports Partnership to establish on
    school premises suitable after-school activity, and with the local Secondary
    School to integrate this activity into their Step Into Sport and Junior and
    Community Sports Leader Award programmes.

    The post has been subjected to the Council’s job evaluation scheme and is
    graded at salary Band 5. The job description and person specification form
    Appendix 4.

    Gedling Borough Council has a committed budget of £56,464 over the three-
    year period; the remaining £52,952 will be funded from Sport England’s
    Community Investment Fund.


III. Sports Development Officer (37 hours – temporary three year post)

    The Community Development Activator and the Volunteer and Club
    Development Activator will sit within the Sports Development Section.
    Two officers who job-share currently head the Sports Development Section.

    A close examination of the Sports Development Section confirms that the
    most appropriate structure to deliver the required service would be to have a
    full-time Sports Development Officer responsible for the service and to retain
    the job-share officer but in a part-time role that provides extra capacity.

    An opportunity to increase capacity within the section has arisen, as one of
    the job-share posts is, at present, vacant.

    It is envisaged that the increased capacity will enable the section to: -

       Provide leadership and management support for both the Community
        Development Activator and Club and Volunteer Development Officer
       Focus more time on children and young people. The research on which
        we rely shows that the most important factor controlling lifelong
        participation both in sport and in healthy exercise in the widest sense is
        the age at which children become active participating members of
    voluntary-sector Sports Clubs. Our target, therefore, is to ensure
    eventually that 75% of Gedling children transferring to Secondary School
    have already been active participating members of at least one
    voluntary-sector Sports Club for two years.

We expect this to have lifelong impacts on: -

   their likelihood of continuing to be involved in Sport over their lifetimes
   their likelihood of participating in healthy exercise throughout their
    lifetimes, even if not in Sport as such
   their likelihood of being physically healthy throughout their lifetimes, and
    of avoiding obesity and its resultant health hazards, particularly cardio-
    vascular
   Their likelihood of being involved in community organisations throughout
    their lifetimes, and thus of contributing positively to the communities in
    which they live

However there are also substantial short-term benefits for children and
young people as well. Research shows that: -

   Children who are active participating members of Sports Clubs are less
    likely to become involved in Anti-Social behaviour, partly because their
    membership provides them with a generally positive rather than
    potentially negative peer/friend group and partly because Club
    membership
   Children who are active participating members of Sports Clubs are less
    likely to become overweight or obese
   Children who lead physically active lives perform better academically

The increased resource will also enable the section to build upon its work
with target groups such as: -

Older People

The section is working on projects to support the Local Area Agreement
priority of improving the overall quality of life for older people. An example of
this work is the recently established 50+ group at Redhill Leisure Centre.
The group is now attracting attendances in excess of 20 per week.

Women and Girls

Research demonstrates that young people become disengaged in sport
when they are aged between 10 and 12 years old and again between the
ages of 14 and 19 years. This is particularly relevant to girls and young
women.

During the past two years we have increased the number of opportunities for
women and girls in sport. Working with the Schools Sports Partnership we
introduced a kick-boxercise session at Wheldon Sports College to attract
girls aged 14+ and their female family members who rarely took part in
physical activity. This proved very successful with the session having
between 12 and 18 women and girls each week. The total number engaged
over the eight weeks was 119.

People with Disabilities

The service is striving to ensure that it is accessible to all. There has been
an increase in the number of opportunities available for young people with
disabilities over the past two years. Working in partnership with the Gedling
Inclusive School Sports Co-ordinator a targeted after schools club for pupils
with disabilities aged 10 years and above has been established. The
sessions are held at Redhill Leisure Centre and offer a range of sports and
activities, which include street dance, karate, basketball, athletics, circus
skills and boccia. The session attracts an average of 20 young people a
week.

As a result of this work and other projects, such as the establishment of
Boccia leagues and tournaments, Gedling will again be well represented at
the Nottinghamshire Disability Games in 2008 building on the achievement of
being the only Borough to enter all events at the 2007 Games.

The section supports local clubs with their provision for disabled participants
and the Gedling Schools Sports Partnership with festivals and events that
they deliver.

Parents/Carers

The Active Parents Project, which will employ coaches and instructors to
deliver physical activity sessions at sports clubs to encourage the captive
audience of spectating parents to get active through a programme of
recreational activities whilst their children/dependants are training. The
project will provide an opportunity to develop volunteer leaders to maintain
the project allowing the instructors to move on to different sports clubs in the
Borough and develop more activities for parents. By creating a purpose to
remain at the club and by encouraging parents involvement the project will
help support volunteer development within the clubs and link with the
planned Volunteer Development Project to support clubs increase capacity.

Summary

The restructuring of the section will enable Sports Development to become: -

   More strategic in its service planning, enabling rather than developing
    directly
   Adopt a more positive approach to community engagement and
    communications in order to effectively develop community aspirations
   More customer focussed
   More involved in partnership working

This Sports Development Officer post is initially a temporary 3-year
appointment. A key role of the temporary position is to manage the officers
and projects that have been successful in attracting external funding over a
three-year period.
     It is proposed that the post becomes permanent at the end of the 3-year
     period subject to the current externally funded programmes becoming
     sustainable and/or further successful external funding applications enabling
     new programmes to be developed to meet the priorities of the Council.

     The post has been subjected to the Councils job evaluation scheme and is
     graded at salary Band 8. The job description and person specification form
     Appendix 5.

     Gedling Borough Council already has an allocated budget of £16,818, which
     is the current salary and on-costs for the vacant job-share (18½ hours)
     Sports Development Officer.

     It is recognised that the new structure would require less Revenue Budget
     funding for the direct provision of services and therefore £7,000 per year for
     three years can be refocused from the Sports Development Revenue Budget
     to part meet the shortfall in funding required for the full-time Sports
     Development Officer.

     The restructuring of the section also enables it to have a greater impact on
     the Council’s priority “A Good Start in Life for Children and Young People”.
     This is evident in the roles of the full-time Sports Development Officer, part-
     time Sports Development Officer, Club and Volunteer Development Officer
     and Community Development Activator. It is therefore proposed that the
     remaining shortfall of £29139 is taken from the Youth Co-ordination Budget
     over a three-year period.

Exercise Promotion Section

Funding totalling £38,526 has been agreed with Nottinghamshire County
Teaching Primary Care Trust for Choosing Health funding. The application
includes the provision of the temporary three-year post detailed below.

I.   Healthy Communities Officer (30 hours – temporary three year post)

     The Healthy Communities Officers key purpose is to promote the ethos of
     healthy lifestyles and independence by increasing physical activity
     opportunities available to the whole community. The post will contribute
     towards reducing health inequalities within the Borough by targeting
     individuals with specific health issues, including obesity, coronary heart
     disease, diabetes, anxiety and depression.

     Headline priorities for the Nottinghamshire Local Area Agreement include the
     following key area for attention: -

        Adult participation in sport
        Obesity among children
        Obesity among the adult population
        Overall quality of life for older people
        Emotional health of children
A number of projects are currently in place within the Borough that are
beginning to tackle these issues but without the support of the Healthy
Communities Officer they will not develop to reach their potential and in
many instances will not be sustainable, these are detailed below: -

Young Persons Positive Moves

The Young Persons Positive Moves programme began in September 2006,
with 14 initial referrals from a team of paediatricians and school nurses. To
date over 126 referrals have been received with 100 young people taking up
the project. The children are encouraged to attend with a friend or relative to
help maintain motivation and include the whole family in a more active
lifestyle.
Young Persons Positive Moves also acts as a graduate physical activity
programme for young people who have been through the MEND weight
management programme.

MEND stands for mind, exercise, nutrition and do it. It is a community-
based, multi-component treatment and prevention programme for obese and
overweight children and their families. The programme is funded as the
result of a successful Big Lottery application and is run in partnership with
Nottinghamshire County Teaching PCT.

Moving More Often

Moving More Often is a programme for people who work with frailer, older
people and who wish to promote physical activity and learning in a range of
settings. The programme develops appropriate resources and opportunities
for use with frailer, older people in a range of settings, such as day centres,
sheltered accommodation and residential settings.

Get Going in Gedling

Get Going in Gedling is a programme of instructor led health walks lasting
approximately 40 minutes and designed to be accessible to all. A health
walk is a purposeful brisk walk undertaken on a regular basis. It is
specifically designed and carried out for the purpose of improving an
individual’s health.

Activity Friends

Activity Friends is a peer-mentoring scheme that encourages local people to
mentor and buddy other residents through physical activity programmes. The
Gedling scheme is looking to attract volunteers of all ages and with all
interests to help support individuals in becoming more active. Some of the
barriers to people being active and leading a healthier lifestyle can be
overcome with support and guidance from fellow peers. The scheme aims to
increase participation levels through the support and guidance that the
volunteers will be able to offer.

Green Exercise
  Green Exercise is any physical activity out of doors with the emphasis on
  accessible, regular and moderate activities that people can build into their
  daily lives.

  At its simplest, Green Exercise might be walking or cycling or, in the case of
  children, unstructured outdoor play activities. Green Exercise could take the
  form of climbing, kiting or orienteering. Many activities have focus on nature,
  such as conservation activities, bird watching, gardening or camping.

  Summary

  The Healthy Communities Officer post has been subjected to the Councils
  job evaluation scheme and is graded at salary Band 5. The job description
  and person specification form Appendix 6.

  The post will be funded in partnership on a 50/50 basis with Nottinghamshire
  County Teaching PCT.

  Nottinghamshire County Teaching PCT has positioned itself as a
  commissioning organisation and therefore will not fund posts. They are
  committed, however, to commissioning a number of projects from the
  Borough Council over the next three years. The cost of managing these
  projects will be included in the commissioning costs. Service Level
  Agreements are currently being written, which will commit Nottinghamshire
  County Teaching PCT to £10,000 management costs per year for the next
  three years. Current projects include Young Peoples Positive Moves,
  Activity Friends, Moving More Often and Get Going in Gedling. At present
  the PCT can only commit to two years funding for Young Persons Positive
  Moves. This funding is currently coming out of Gedling’s allocation of
  Choosing Health monies, this could leave a budget shortfall of £3,492 in year
  three, it is, however, envisaged that by year three Young Persons Positive
  Moves will be mainstreamed by Nottinghamshire County Teaching Primary
  Care Trust.

  Much of the Healthy Community Officers work will be targeted at young
  people through programmes such as MEND, Young Peoples Positive Moves
  and support for Young Peoples Positive Moves Extras. It is therefore
  proposed that the Council’s contribution to the post of £10,000 per year over
  three years is taken from the Youth Co-ordination Budget.

II Exercise Promotion Co-ordinator

   It is proposed to remove from the establishment the Fitness Advisor post-
   Positive moves and replace it with the Post of Exercise promotion Co-
   ordinator, providing the management and administrative support the scheme
   requires.

   This post will manage and co-ordinate the referees on site and undertake
   staff training, allowing instructors more time with the referees that will
   improve retention and the number moving on to take DNA membership, it is
   proposed therefore to fund the additional cost of the post from the DNA
   Membership marketing budget.
     This new post has been subjected to the Council’s job evaluation process
     and is graded at salary Band 5.

     Gedling Borough Council and Nottinghamshire County tPCT currently fund
     £7395 towards the Fitness Advisor (Positive Moves) post, this funding will be
     available to fund the new post.

     The job description and person specification are attached at appendix 7.

     It is proposed to recruit to this position by internal advertisement only to
     prevent potential redundancy.

5.   Resource Implications

a.   Volunteer and Club Development Activator

                              Year 1         Year 2          Year 3          Total
                            (SCP15)        (SCP16)         (SCP17)
     Salary Band 4             8,571          8,777           8,985        26,334
     Plus on-costs             2,537          2,598           2,660         7,795
     Working budget            7,564          7,924           8,306        23,794
     Total                   £18,672        £19,299         £19,951       £57,922


b.   Community Development Activator

                              Year 1         Year 2          Year 3          Total
                            (SCP19)        (SCP20)         (SCP21)
     Salary Band 5            17,583         18,226          18,891       54,699
     Plus on-costs             5,205          5,395           5,592       16,191
     Working budget           12,842         12,842          12,842       38,526
     Total                   £35,629        £36,462         £37,324     £109,416


c.   Sports Development Officer

                              Year 1         Year 2          Year 3          Total
                            (SCP29)        (SCP30)         (SCP31)
     Salary Band 8            24,343         25,159          25,953        75,454
     Plus on-costs             7,205          7,447           7,682        22,334
     Total                   £31,548        £32,606         £33,635       £97,789


d.   Healthy Communities Officer

                              Year 1         Year 2          Year 3          Total
                            (SCP19)        (SCP20)         (SCP21)
     Salary Band 5            14,256         14,777          15,317        44,351
     Plus on-costs             4,220          4,374           4,534        13,128
     Working budget            1,524            848             150         2,522
     Total                   £20,000        £20,000         £20,000       £60,000
The total costs for the three-year period are as follows: -

    Cost\Year               Year 1          Year 2         Year 3          Total
    Salaries                64,753          66,939         69,146        200,837
    On-costs                19,167          19,814         20,467         59,448
    Working Budgets         21,930          21,614         21,298         64,842
    Total                 £105,850        £108,367       £110,910       £325,127




The funding sources for the three-year period are as follows: -

Source\Year                             Year 1 Year 2 Year 3        Total
Nottinghamshire County Teaching PCT     10,000 10,000 10,000 30,000
Sport England Community Investment Fund 26,196 26,888 27,513 80,597
Gedling School Sports Partnership        3,000    3,000    3,000    9,000
Existing Job Share SDO Post             16,818 16,818 16,818 50,454
Sports Development Revenue Budget        7,000    7,000    7,000 21,000
Youth Co-ordination Budget              19,230 19,708 20,201 59,139
Resources Projects\Activities Budget    20,000 20,000 20,000 60,000
Youth Co-ordination Budget 2007/08       3,606    4,953    6,378 14,937
Total                                 £105,850 £108,367 £110,910 £325,127

At the end of the three-year period any possible redundancy costs can be met
from within existing budgets.

Exercise Promotion Co-ordinator

                            Current                      Proposed
                            SCP 9         SCP 19         SCP20          SCP21
Salary                      £5768         £7599          £7881          £8169
Plus on-costs               £1627         £2214          £2333          £2418
Miscellaneous costs                       £100           £100           £100
Total cost                  £7395         £9948          £10314         £10687


Currently funding for the Fitness Advisor post is from the following:
Gedling Borough Council- £3697.50
Nottinghamshire County tPCT- £3697.50


There will therefore be a shortfall of £2553-£3292, depending on the scale entry
of the post holder. The additional money for this will be funded from the DNA
membership-marketing budget. As it is felt that increased retention rate will
impact on DNA membership sales in the long term.

All staffing costs include the estimated 2.5% pay award for 2008/09 and on-costs
at 29.6%.
6.   Recommendation

To remove from the establishment the following posts.

     a. 18.5 hours of the Sports Development job share post, band 8.

     b. The post of Fitness Advisor, Positive Moves, 16 hours, band 2.

To add to the establishment the following posts.

Sports Development Officer, 37 hours, temporary three-year post, band 8.

     a. Community Development activator Post, 37 hours, temporary three-year
        post, band 5.

     b. Volunteer and Club Development Activator post, 20 hours, temporary
        three-year post, band 4.

     c. Healthy Communities Officer post, 30 hours, temporary three- year post,
        band 5.

     d. Exercise Promotion Co-ordinator post, 16 hours, band 5.

To re-designate 18.5 hours of the Sports Development job share post to part
time, band 8.

To recruit to the Exercise Promotion Co-ordinator post by internal advertisement
in the first instance.


7.   Wards Affected

All Wards
                                                                                        Appendix 1
        Sports Development                       Exercise Promotion
Sports Development Officer (GBC),               Exercise Promotion Officer 37 Hrs
2 x Job Share 18.5 Hrs (GBC)                          (GBC 50%, PCT 50%)
Long Term Athletic Development
Club LTAD
Corporate Activities
Club Development
                                                 Fitness                Asst Exercise
                                                 Advisor                Promotions
                                                 16Hrs                  Officer (50%
                                                 (50% GBC,              GBC, 50%
                                                 50% PCT)               PCT)
                                                 •Positive Moves        20 Hrs
                                                 Delivery               •Referral
                                                                        contact
                                                                        •Monitoring &
                                                                        Evaluation

    Community                     Community
    Sports Coach –                Sports
    SAQ                           Coach -
    6Hrs                          Gymnastics
    •Club LTAD                    37 Hrs
                                  •Club LTAD
                                  •Gymnastics
                                  Club
                                  •Geddles
                                  •After
                                  School
                Sports Development                                 Exercise Promotion                             Appendix 2
                 Leisure Resources Officer                            Leisure Resources Officer


                Sports Development Officer 37 Hrs                Exercise Promotion Officer 37 Hrs
                                                                       (GBC 50%, PCT 50%)


Sports                   Community           Volunteer &        Healthy          Exercise           Asst Exercise
Development              Development         Club               Communities      Promotion Co-      Promotions
Officer (GBC)            Activator (CIF      Development        Officer (GBC     ordinator          Officer (50%
18.5 Hrs                 pending)            Officer (CIF       50%, 50%         16Hrs              GBC, 50%
                         37 Hrs              awarded)           PCT)             1 = (50% GBC,      PCT)
                         • Areas of          20 Hrs             30Hrs            50% PCT)           20 Hrs + 10hrs
                            Deprivation      • Club Capacity    • Young          • Positive         • Referral
                         • ABI’s             • Club                 Persons         Moves co-          contact
                         • Rural                Accreditation       Positive        ordination      • Monitoring
                            Areas            • Volunteer            Moves                              &
                                                Development     • Moving                               Evaluation
                                             • Coach                More Often
                                                Development     • Get Going
Community        Community Sports            • Sports Forum         in Gedling
Sports           Coach -                                        • Activity
Coach –          Gymnastics                                         Friends
SAQ              37 Hrs                                         • Green
6Hrs             • Club LTAD
                                                                    Exercise
• Club           • Gymnastics Club
   LTAD          • Geddles                                                             Key
                 • After School                                                        Bold = Current Funded
                                                                                       Post
                                                                                       Italics = Proposed additional
                                                                                       posts
                                                                                       ( ) = current/proposed
                                                                                       funding
                                                                                  Appendix 3
VOLUNTEER AND CLUB DEVELOPMENT OFFICER


SALARY

Band 4

DEPARTMENT

Leisure Services

SECTION

Leisure Resources

LOCATION

Arnot Hill House

RESPONSIBLE TO

Sports Development Officer

RESPONSIBLE FOR

N/A

JOB PURPOSE

To support in delivering and implementing parts of the ‘Changing Lifestyles’ Sport and
Physical Activity Strategy for Gedling.

To strengthen Gedling’s Sports system by increasing the number of strong, high-quality
Sports Clubs; in particular, by helping them to acquire the trained and qualified volunteers
needed.

PRINCIPAL FUNCTIONS

1.    To provide a focal point for volunteers and volunteering within sports clubs in Gedling.

2.    To facilitate in the recruitment, development, deployment and retention of volunteers
      within sport and support in the recognition and reward of their work.

3.    Support the work of Gedling Sports Forum

MAIN DUTIES OF THE POST

1.    Undertake an audit of existing sports clubs to identify volunteer requirements to assist
      in the production of a Borough wide Workforce Development Plan
2.   Work with clubs to support the effective implementation of NGB club accreditation
     schemes.
3.   To support clubs in the production of club development plans

4.   To support clubs in the production of a volunteer management system

5.   To support clubs in the production of a coach management system

6.   To assist clubs to source external funding to support volunteer and club development

7.   Develop and deliver a education action plan addressing the training needs of all
     volunteers linked to community sports clubs

8.   Support an effective club structure in Gedling ensuring clubs have the appropriate
     capacities

9.   To work with partners to ensure a coordinated approach to volunteering

10. Produce KPI reports for key partners and Sport England as required

11. To use and assist others in the use of information technology systems to carry out
    duties in the most efficient and effective manner.

12. The post holder is expected to be committed to the Council’s core values of public
    service, quality, equality and empowerment and to demonstrate this commitment in
    the way they carry out their duties.

13. Ensure that duties are undertaken with due regard and compliance with the Data
    Protection Act and other legislation.

14. Carry out duties and responsibilities in accordance with the Council’s Health and
    Safety Policy and relevant Health and Safety legislation.

15. At all times carrying out responsibilities/duties within the framework of the Council’s
    Equal Opportunities Policy.

HOURS

20 hours

CAR ALLOWANCE




The above is not intended to be a full description of the duties or conditions of service
attaching to this post and is only given as an indication of the main duties and conditions
relevant at this time.



April 2008
                                                         PERSON SPECIFICATION                                                                            *KEY
                                                                                                                                                         A = Application form
POST TITLE:                   Volunteer and Club Development Coordinator                                POST REF:                                        I    = Interview
DEPARTMENT:                          Environment and Development                                        PAY BAND:                    4                   T    = Test
SECTION:                                        Leisure                                                 DATE:                    07 August               M    = Medical
                                                                                                                                    2012
                                                                                                                                                         E/D = Essential or Desirable criteria
                    FACTOR                                                                          CRITERIA                                                      E/D*       ASSESS
                                                                                                                                                                            BY A/I/T/M*
1.   RELEVANT EXPERIENCE                                 Experience of working with sports clubs, coaches, officials and volunteers                                E
                                                         Experience of holding a position of influence in a voluntary sector Sports Club                           E
Consider type, absolute minimum period, depth,           Experience of working with key partners to develop quality community sports clubs                         E
evidence from outside work e.g. voluntary                Experience of developing successful funding applications                                                  D
experience                                               Experience of developing Club Development Plans                                                           D

2.   QUALIFICATIONS/TRAINING                             Sports related coaching qualifications                                                                    D
                                                         4 GCSE’S Grade C or above including Maths and English or equivalent                                       E
Academic,    professional,   job    related/vocational
training


3.   JOB RELATED SKILLS                                  Computer Literate                                                                                         E
                                                         The ability to prepare reports for management and partners                                                E
Level and type of skill e.g. oral, written, number       Proven organisational skills                                                                              E
driving, lifting, language                               Ability to empower and motivate individuals and community groups                                          E



4. PERSONAL ATTRIBUTES                                   Good interpersonal skills                                                                                 E
                                                         Ability to work unsupervised                                                                              E
The personal characteristics required to carry out the   Proven ability to communicate effectively both orally and in writing to a wide range of agencies and      E
duties of the post and deal with the pressures           partners                                                                                                  E
                                                         Use own initiative and work within a team                                                                 E
                                                         Good leadership and problem solving skills                                                                E
                                                         Good time management skills                                                                               D
                                                         A genuine interest in sport and physical activity
5.   EQUAL OPPORTUNITIES                                 To understand in a way appropriate to the job, how the principles of equality and diversity need to be    E             I
                                                         applied within the Council
Minimum requirement and particular requirements
for this post (e.g. specialist knowledge)
6.   WORK CIRCUMSTANCES                    Able to work evenings and weekends.                         E
                                           Must be able to drive and hold a current driving licence.   E
Unusual hours, travel, residential post.
                                                                                            Appendix 4
COMMUNITY DEVELOPMENT ACTIVATOR


SALARY

Band 5

DEPARTMENT

Leisure Services

SECTION

Leisure Resources

LOCATION

Arnot Hill House

RESPONSIBLE TO

Sports Development Officer

RESPONSIBLE FOR

N/A

JOB PURPOSE

To support in delivering and implementing parts of the ‘Changing Lifestyles’ Sport and Physical Activity
Strategy for Gedling.

To engage and develop identified local communities to create a programme of sustainable sport and
active recreational opportunities, based on need, to promote an increase in active participation and
nurture community ownership.

PRINCIPAL FUNCTIONS

1.    Engage with local communities to develop action plans that include measurable outcomes to
      increase opportunities in sport and active recreation that reflect community need.

2.    Provide a pro-active community development service that helps local people to realise common
      aspirations in terms of sport and active recreation and develops capacity within these communities
      to ensure the delivery of programmes are sustainable.
MAIN DUTIES OF THE POST

   1. Develop and implement new and appropriate community-based sport and active recreation
      programmes, ensuring long-term increases in local participation rates.

   2. Encourage and facilitate involvement of community leaders and other key people to receive
      appropriate training to allow activities to be community lead.
   3. Co-ordinate an over arching partnership approach to the project that provides continued support
      and can be easily accessed by the community.

   4. Assist community groups to access appropriate facilities and equipment to allow activities to
      take place.

   5. Work as part of a problem-solving team with Community Project Officers and other appropriate
      officers to improve the health and well-being of local communities.

   6. Continually seek out external sources of funding that will support the delivery of appropriate
      sport and physical activity programmes.

   7. Produce KPI reports for key partners and Sport England as required

   8. To use and assist others in the use of information technology systems to carry out duties in the
      most efficient and effective manner.

   9. The post holder is expected to be committed to the Council’s core values of public service,
      quality, equality and empowerment and to demonstrate this commitment in the way they carry
      out their duties.

   10. Ensure that duties are undertaken with due regard and compliance with the Data Protection Act
      and other legislation.

   11. Carry out duties and responsibilities in accordance with the Council’s Health and Safety Policy
      and relevant Health and Safety legislation.

   12. At all times carrying out responsibilities/duties within the framework of the Council’s Equal
      Opportunities Policy.

HOURS

20 hours

CAR ALLOWANCE

The above is not intended to be a full description of the duties or conditions of service attaching to this
post and is only given as an indication of the main duties and conditions relevant at this time.


January 2008
                                                         PERSON SPECIFICATION                                                                             *KEY
                                                                                                                                                          A = Application form
POST TITLE:                           Community Development Activator                                   POST REF:                                         I    = Interview
DEPARTMENT                             Environment and Development                                      PAY BAND:                 5                       T    = Test
SECTION:                                         Leisure                                                DATE:                 07 August                   M    = Medical
                                                                                                                                 2012
                                                                                                                                                          E/D = Essential or Desirable criteria
                   FACTOR                                                                              CRITERIA                                                            E/D*   ASSESS
                                                                                                                                                                                     BY
                                                                                                                                                                                  A/I/T/M*
4.   RELEVANT EXPERIENCE                             At least two years experience in Community Development or a similar setting.                                            E
                                                     Experience of developing Community Development Plans                                                                    D
                                                     Experience of working with sports clubs, coaches, officials and volunteers                                              E
Consider type, absolute minimum period, depth,       Experience of holding a position of influence in a voluntary sector Sports Club                                         D
evidence from outside work e.g. voluntary            Experience of working with key partners to develop quality community sports and active recreation opportunities         E
experience                                           Experience of developing successful funding applications                                                                D
                                                     Detailed knowledge and understanding of community and social issues.                                                    E
5.   QUALIFICATIONS/TRAINING                         Sports related coaching qualifications                                                                                  D
                                                     4 GCSE’S Grade C or above including Maths and English or equivalent                                                     E
Academic, professional, job related/vocational       General qualification in Community Development                                                                          D
training

6.   JOB RELATED SKILLS                              Computer Literate                                                                                                       E
                                                     The ability to prepare reports for management and partners                                                              E
Level and type of skill e.g. oral, written, number   Proven organisational skills                                                                                            E
driving, lifting, language                           Ability to empathise with and empower and motivate individuals and community groups                                     E

4. PERSONAL ATTRIBUTES                               Good interpersonal skills                                                                                               E
                                                     Ability to work unsupervised                                                                                            E
                                                     Proven ability to communicate effectively both orally and in writing to a wide range of agencies and partners           E
The personal characteristics required to carry       Use own initiative and work within a team                                                                               E
out the duties of the post and deal with the         Good leadership and problem solving skills                                                                              E
                                                     Good time management skills                                                                                             E
pressures
                                                     A genuine interest in sport and physical activity                                                                       D
                                                     Creative thinking and problem solving                                                                                   E
7.   EQUAL OPPORTUNITIES                             To understand in a way appropriate to the job, how the principles of equality and diversity need to be applied          E       I
                                                     within the Council
Minimum requirement and particular                   Understanding of the needs of people from excluded or hard to reach groups.                                             D
requirements for this post (e.g. specialist
knowledge)

8.   WORK CIRCUMSTANCES                              Able to work evenings and weekends.                                                                                     E
                                                     Must be able to drive and hold a current driving licence.                                                               E
Unusual hours, travel, residential post.
                                                                                             Appendix 5
SPORTS DEVELOPMENT OFFICER

SALARY

Band 8

DEPARTMENT

Leisure Services

SECTION

Leisure Resources

LOCATION

Arnot Hill House, Arnold

RESPONSIBLE TO

Leisure Resources Officer

RESPONSIBLE FOR

Volunteer and Club Development Officer
Community Development Activator

JOB PURPOSE

Assist in the improvement of the quality of life for all Gedling Borough Council residents by ensuring
sports development is an integral part of the Authority’s Leisure Services provision.

PRINCIPAL FUNCTIONS

1.    Develop, implement, monitor and review a five year strategy for Sport and Physical Activity for
      the Borough of Gedling taking into account the Strategy for Leisure in the Borough of Gedling.

2.    Coordinating and promoting activities to provide opportunities for people not currently involved
      with sport and to enhance the opportunities for those already involved.

3.    Coordinating and promoting activities in order to increase participation in sport within the
      Borough particularly amongst young people (5-18 years) ensuring pathways are in place for
      them to progress through the sports development continuum.

4.    Develop links with the Exercise Promotion Officer and Nottinghamshire County Teaching
      Primary Care Trust to promote Health and Fitness initiatives.
5.    Assist with major Authority events.

6.    Develop and publicise a vibrant club structure and support a Sports Forum representing clubs
      within the Borough.

7.    Ensure sport in Gedling is delivered utilizing the most modern principles of Long Term Athlete
      Development (LTAD).

8.    Ensure the effective management of the Sports Development service area.

9.    Prepare external funding applications on behalf of Sports Development in order to meet its
      priorities.

MAIN DUTIES OF THE POST

1.    Enable a programme of opportunities intended to develop sport and recreation in the
      community, which are appropriate to local circumstances and particularly encourage
      participation by young people.

2.    Assist in the formation and development of self-sustaining clubs and groups linked to the
      programme activities, allowing young people to progress through the Sports Development
      continuum. Assist clubs to recruit, train and manage the volunteers they require.

3.    Increase awareness of opportunities that already exist.

4.    Promote school/club link initiatives (including out of school sport) by developing and supporting
      partnerships between schools, clubs, governing bodies and other agencies.

5.    Organize leadership training and coach education courses as and when appropriate, in co-
      operation with schemes operated by the County Council where possible.

6.    Actively seek to maximize the use of existing facilities through liaison with facility Managers,
      schools, Parish Councils, etc.

7.    Liaise with and provide for sporting groups, leaders and coaches within the Borough. Assist
      National governing bodies to mount local training initiatives in support of voluntary sector clubs
      and other appropriate organisations. Provide these groups with information relating to funding
      issues and assist them in making funding applications.

8.    To work with the Nottinghamshire County Council Disabilities in Sport unit, with schools and
      clubs where appropriate, to promote sports opportunities for young people with disabilities in
      Gedling.

9.    Develop a Coaches Association for the widest possible distribution of coaching knowledge and
      technique.

10.   Ensure all statutory health and safety requirements are adhered to whilst carrying out all the
      duties of the post.
11.   Ensure that the sporting needs of young people are addressed on a coordinated basis by all the
      agencies and groups involved.

12.   Promote health link initiatives within the community.

13.   Develop sport related initiatives to complement the Community Plan and associated strategies,
      working with the Community Sport Network, Local Strategic Partnership and the County Sports
      Partnership.

14.   Market and promote all sports development initiatives.

15.   Monitor initiatives and provide key performance indicators and reports as required.

16.   Ensure the Authority’s customer care policy is carried out at all times delivering a quality service.

17.   Assist with the delivery of major authority events.

18.   Assist with the production of development plans to assist in the application for external funding.

19.   Ensure the development of I.T. in conjunction with the Finance and Administrative Officer.

20.   Perform other duties not specified but as required in order to facilitate the performance of the
      above duties.

HOURS

Normal office hours are: -

Monday - Thursday            8.45 a.m. - 5.15 p.m.
Friday                       8.45 a.m. - 4.45 p.m.

A total of 37 hours per week

Due to the nature of the position, the postholder will be required to demonstrate flexibility and be
prepared to attend at times appropriate to the demands imposed by the above duties and
responsibilities.

CAR ALLOWANCE

An Essential User Car Allowance attaches to the post.

The above is not intended to be a full description of the duties or conditions of service attaching to this
post and is only given as an indication of the main duties and conditions relevant at this time.

9 April 2008
                                                         PERSON SPECIFICATION                                                                                  *KEY
                                                                                                                                                               A = Application form
POST TITLE:                Sports Development Officer                                                      POST REF:                                           I     = Interview
DEPARTMENT:                Leisure Services                                                                PAY BAND: Band 8                                    T     = Test
SECTION:                   Resources                                                                       DATE:     11th August 2003                          M     = Medical
                                                                                                                                                               E/D = Essential or Desirable cri
                   FACTOR                                                                                   CRITERIA                                                               E/D*
                                                                                                                                                                                              B
7.   RELEVANT EXPERIENCE                                Minimum 2 years experience of sports development work                                                                        E
                                                        Current knowledge of Government, Sport England, Health Authority and other appropriate initiatives (especially young         E
                                                        people)
Consider type, absolute minimum period, depth,          Experience of producing successful external funding applications                                                             E
evidence from outside work e.g. voluntary               Experience of working within a sports club setting                                                                           E
experience                                              Experience of working with sports governing bodies                                                                           E
                                                        Experience of forming and of working within partnerships                                                                     E
                                                        Experience of working with young people                                                                                      D
                                                        Experience of working with a variety of age groups                                                                           D
8.   QUALIFICATIONS/TRAINING                            Educated to degree standard                                                                                                  E
                                                        Coach/sports leaders awards                                                                                                  E
Academic, professional, job        related/vocational   Sports related degree/diploma                                                                                                D
training
9. JOB RELATED SKILLS                                   Good standard of numeracy/budget management                                                                                  E
                                                        Proven organisational skills                                                                                                 E
Level and type of skill e.g. oral, written, number      Good verbal and written communication skills                                                                                 E
driving, lifting, language                              Good presentation skills                                                                                                     E
                                                        Computer literate                                                                                                            E
                                                        Enjoy working with people                                                                                                    E
                                                        Ability to lead/coach activities                                                                                             D
                                                        Good management and leadership skills                                                                                        E
                                                        Good project management skills                                                                                               E
4. PERSONAL ATTRIBUTES                                  Good Health                                                                                                                  E
                                                        Confident speaking voice and manner                                                                                          E
The personal characteristics required to carry out      Self-motivated with ability to work alone or as part of a team                                                               E
the duties of the post and deal with the pressures      Ability to motivate others                                                                                                   E
                                                        Good leadership and problem solving skills                                                                                   E
9.   EQUAL OPPORTUNITIES                                To understand in a way appropriate to the job, how the principles of equality and diversity need to be applied within
                                                        the Council                                                                                                                  E
Minimum requirement and particular
requirements for this post (eg specialist
knowledge)
10. WORK CIRCUMSTANCES                                  Current driving licence                                                                                                      E
                                                        Ability/willingness to work outside office hours                                                                             E
Unusual hours, travel, residential post.
                                                                                               Appendix 6
HEALTHY COMMUNITIES OFFICER

SALARY

Band 5

DEPARTMENT

Leisure Services

SECTION

Leisure Resources

LOCATION

Arnot Hill House

RESPONSIBLE TO

Exercise Promotion Officer

RESPONSIBLE FOR

Volunteers

JOB PURPOSE

To promote the ethos of healthy lifestyles and independence by increasing the physical activity
opportunities available to the whole community. To support the delivery and implementation of the
‘Changing Lifestyles’ Sport and Physical Activity Strategy for Gedling.

PRINCIPAL FUNCTIONS

1.   Develop a range of sustainable physical activity opportunities to improve the health and well-being
     of the residents of Gedling Borough

2.   Contribute towards reducing health inequalities in Gedling

3.   Support the Exercise Promotions Officer to develop physical activity initiatives to target individuals
     with specific health issues including obesity, CHD, diabetes, anxiety and depression.

MAIN DUTIES OF THE POST

1.    Establish and develop local communication networks/partnerships with public and voluntary
      sector organisations and individuals such as schools, local leisure providers, sports
     organisations, and community groups. Major emphasis on including representatives from hard to
     reach groups.
2.   Contribute to developing inclusive physical activity programming appropriate to the needs of the
     local community to actively encouraging the adoption of a healthy lifestyle.

3.   Promote the benefits and opportunities available to support a healthy lifestyle.

4.   Support the development of walking initiatives and promote green exercise activities where
     appropriate.

5.   Assist the Exercise Promotions Officer to develop and manage the existing exercise promotion,
     specifically Positive Moves GP referral and Young Person’s Positive Moves.

6.   Support the development of physical activity programmes for vulnerable and elderly populations
     such as the national Moving More Often programme.

7.   Develop and co-ordinate the Activity Friends scheme. Including the management of volunteers.

8.   Support local clubs and other potential providers to develop and sustain services for community
     groups.

9.   Engage with identified excluded groups by increasing accessibility of information and raising
     general awareness.

10. Collect and record detailed statistical data on individual and group programme areas, produce
    reports as and when required to aid in the monitoring and evaluation of the work being
    undertaken in measuring the impact of the project.

11. Identify training needs among coaches, officials, administrators, and volunteers in the community
    and work with colleagues to deliver appropriate training.

12. To assist with the recruitment, deployment, induction, training and supervision of tutors, coaches,
    instructors and volunteers, specifically ensuring that they have appropriate skills to promote and
    deliver health through physical activity.

13. Develop funding bids and secure funds to allow continuation of projects.

14. To undertake any other duties appropriate to the scale and grading of the post as may be
    assigned.

15. The post holder is expected to be committed to the Council’s core values of public service,
    quality, equality and empowerment and to demonstrate this commitment in the way they carry out
    their duties.

16. Ensure that duties are undertaken with due regard and compliance with the Data Protection Act
    and other legislation.
17. Carry out duties and responsibilities in accordance with the Council’s Health and Safety Policy
    and relevant Health and Safety legislation.

18. At all times carrying out responsibilities/duties within the framework of the Council’s Equal
    Opportunities Policy.

HOURS

30 hours

CAR ALLOWANCE

Essential



The above is not intended to be a full description of the duties or conditions of service attaching to this
post and is only given as an indication of the main duties and conditions relevant at this time.




February 2008
                                                               PERSON SPECIFICATION                                                                               *KEY
                                                                                                                                                                  A = Application form
POST TITLE:                                          Healthy Communities Officer                                 POST REF:                                        I   = Interview
DEPARTMENT:                                                                                                      PAY BAND:                  5                     T   = Test
SECTION:                                                            Leisure                                      DATE:                  07 August                 M   = Medical
                                                                                                                                           2012
                                                                                                                                                                  E/D = Essential or Desirable criteria
                    FACTOR                                                                               CRITERIA                                                           E/D*           ASSESS
                                                                                                                                                                                          BY A/I/T/M*
10. RELEVANT EXPERIENCE                                   At least one years experience working in a Health/Physical Activity, Sports, Leisure or Community                    E               A/I
                                                          environment, Experience of planning and delivering community based programmes                                        E               A/I
Consider type, absolute minimum period, depth,            Experience of working with a range of local voluntary, private and statutory organisations                           E               A/I
evidence from outside work e.g. voluntary                 Experience of and ability to empower and motivate individuals and community groups                                   E               A/I
experience                                                Experience of working with volunteers                                                                                D               A
                                                          Experience of developing successful funding application                                                              D               A
11. QUALIFICATIONS/TRAINING                               NVQ Level 3, Health, Physical Activity, Sport & Recreation or equivalent                                             E               A/I
                                                          Physical Activity/Sports Coaching Awards                                                                             E               A/I
Academic,     professional,   job    related/vocational   Emergency First Aid Certificate                                                                                      D               A/I
training                                                  Degree in Health/Physical Activity, Sport, Leisure/ Recreation or Community Studies                                  D               A/I

12. JOB RELATED SKILLS                                    IT skills including Microsoft Word and Excel                                                                         E               A/I
                                                          The ability to prepare reports for management and partners                                                           E               A/I
Level and type of skill e.g. oral, written, number        Knowledge and awareness of the barriers and potential solutions for participation in physical activity for           E               A/I
driving, lifting, language                                disadvantaged groups
                                                          Awareness of effective marketing and promotion                                                                       D               A/I
4. PERSONAL ATTRIBUTES                                    Ability to communicate to a wide range of different organisations and individuals, both in verbal and written        E               A/I
                                                          format Ability to work unsupervised, use initiative to achieve tasks                                                 E               A
The personal characteristics required to carry out the    Ability to motivate others                                                                                           E               A
duties of the post and deal with the pressures            Good interpersonal skills                                                                                            E                I
                                                          Good leadership and problem solving skills                                                                           D               A/I
                                                          Good time management                                                                                                 D               A
                                                          Commitment to healthy lifestyle principles                                                                           D               A

11. EQUAL OPPORTUNITIES                                   To understand in a way appropriate to the job, how the principles of equality and diversity need to be               E                I
                                                          applied within the Council
Minimum requirement and particular requirements
for this post (e.g. specialist knowledge)


12. WORK CIRCUMSTANCES                                    To be flexible on working hours. Please note this post will involve significant evening and weekend                  E               A/I
                                                          working.                                                                                                             D               A/I
Unusual hours, travel, residential post.                  To hold a current driving licence and have access to own transport. Any disabled applicants, suitable
                                                          alternative arrangements can be agreed, if necessary
Exercise Promotion Co-ordinator                                                                 Appendix 7


SALARY

Band 5

DEPARTMENT

Leisure Services

LOCATION


All leisure facilities & head office

RESPONSIBLE TO

Exercise Promotion Officer

KEY FUNCTIONS/JOB PURPOSE

Co-ordination and management of the exercise promotion programmes (Positive Moves) within the
facilities and the development of the health and fitness service.

MAIN DUTIES AND RESPONSIBILITIES

1.       Co-ordinate and manage the operational activities of the Positive Moves programme within the
facilities including delegation of tasks to staff where appropriate



2.      Co-ordination and supervision of staff in relation to staff delivering the Positive Moves scheme by
effective communication and training.



3.        Organise and administer all fitness related training courses appropriate for staff.



4.    Develop and Implement systems to improve and monitor retention of referrals and other clients for
the Positive Moves programme.


5.        Assist with the development of health related initiatives.

6.    Communicate effectively with all relevant members of staff within the facilities and the exercise
promotion team.

7.        To assist in the programming of the fitness suite and studio.




CM/MISC/Background
8.     To aid in the development of the direct debit membership scheme within the Centre and through
the section.

9.    To liase with other centres and partner organisations in the operation and development of Positive
Moves.


10.    To assist in the marketing and promotion of all fitness related operations including production and
display of relevant promotional material.


11.   Undertake Positive Moves appointments, take measurements and prepare personalised training
programmes when needed.



12.    Ensure that the facilities are kept clean, tidy and in a good state of repair at all times and to carry out
any associated cleaning and basic maintenance duties as necessary. Ensure that tidy, attractive displays of
relevant material are constantly updated.


13.    Ensure that the authorities Customer Care Policy is carried out at all times by delivering a quality
service and assisting and helping users of the centre.


14.    Ensuring controlled compliance with all Corporate and Departmental procedures applicable within
the designated area of responsibility. The prevention, detection, solution and control of non-conformance
with contractual, corporate and statutory requirements.


15.     The post holder will be required to work in all the authority's leisure facilities and across-site
within the working day.

16.       Monitor and assist with measures relating to health and safety requirements.

17.   Performing other duties not specified but which may be required to facilitate the performance of
the above duties.



HOURS

16 hours per week to include evenings and weekends.

The above is not intended to be full description of the duties or conditions of service attaching to this
post and is only given as an indication of the main duties and conditions relevant at this time.



09/04/08




CM/MISC/Background
                                                    PERSON SPECIFICATION                                                                                      *KEY
                                                                                                                                                              A = Application form
POST TITLE:                                 Exercise Promotion Co-ordinator                          POST REF:                                                I    = Interview
DEPARTMENT:                                         Leisure Services                                 PAY BAND:                     Band 5                     T    = Test
SECTION:                                               Resources                                     DATE:                        27/05/08                    M    = Medical
                                                                                                                                                              E/D = Essential or Desirable criteri
                   FACTOR                                                                                                                                  CRITERIA         E/D*      ASSESS
                                                                                                                                                                                     BY A/I/T/M*
1.RELEVANT EXPERIENCE                              Experience of working in a quality fitness facility                                                                         E          A/I
                                                   Experience of working on an exercise referral scheme                                                                        E          A/I
Consider type, absolute minimum period, depth,     Experience of supervision and co-ordination of staff                                                                        E          A/I
evidence from outside work eg voluntary            Understanding of health inequalities                                                                                        E          A/I
experience                                         Experience of staff training                                                                                                D          A/I
                                                   Knowledge/experience of direct debit and membership systems                                                                 D
2.QUALIFICATIONS/TRAINING                          Gym instructor qualification                                                                                                E          A
                                                   Recognised Exercise Referral Qualification                                                                                  E          A
Academic, professional, job related/vocational     Other Recognised fitness qualifications                                                                                     D          A
training
3.JOB RELATED SKILLS                               Understanding of health and safety                                                                                          E          A/I
                                                   Good time management                                                                                                        E          A/I
Level and type of skill eg oral, written, number   Ability to conduct client assessments and provide appropriate exercise prescription                                         E          A/I
driving, lifting, language                         Understanding of sales and marketing                                                                                        D          A/I
                                                   Highly literate and numerate                                                                                                E          A/I
                                                   Good IT skills                                                                                                              D          A/I
                                                   Excellent leadership and team building skills                                                                               E          A/I
                                                   Ability to communicate and motivate effectively with staff, customers and key partners                                      E          A/I
                                                   Able to demonstrate awareness of customer service issues                                                                    E          A/I
                                                   Ability to contribute to the principles of service improvement initiatives                                                  D          A/I
                                                   Ability to compile monitoring reports                                                                                       D          A/I
                                                   Knowledge of lifestyle issues                                                                                               E          A/I
                                                                                                                                                                                           A/I
4. PERSONAL ATTRIBUTES                             Confident and able to present to a wide range of audiences                                                                  E           I
                                                   Self motivated and enthusiastic                                                                                             E          A/I
                                                   Able to motivate others and encourage team working                                                                          E          A/I
The personal characteristics required to carry     High standard pf personal presentation                                                                                      E           I
out the duties of the post and deal with the
pressures

5.EQUAL OPPORTUNITIES                              To understand in a way appropriate to the job, how the principles of equality and diversity need to be applied within       E           I
                                                   the council
Minimum requirement and particular
requirements for this post (eg specialist
knowledge)
6.WORK CIRCUMSTANCES                               Able to work evenings and weekends                                                                                          E           I
Unusual hours, travel, residential post.           Able to cover holidays and sickness with reasonable notice                                                                  E
                                                   Able to travel to all leisure centres                                                                                       E


         CM/MISC/Background

				
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