The remainder of the high school projects will be deferred until the bids have been received for the East Valley Central project and the Capital Program Budget can be

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The remainder of the high school projects will be deferred until the bids have been received for the East Valley Central project and the Capital Program Budget can be Powered By Docstoc
					Board of Directors           EAST VALLEY SCHOOL DISTRICT NO. 90
Anne Dillinger
Rand Elliott                            2002 Beaudry Road, Yakima, WA 98901
James Penning                            (509) 573-7300 / FAX (509) 573-7340
Robert Price
Kevin Schoonover                      Board Meeting Minutes March 5, 2007

Call to Order        The regular board meeting of the East Valley School District Board of Directors was
                     called to order by Vice President Anne Dillinger in the district boardroom at 6:01 p.m.
                     The Board convened into Study Session at 6:01 p.m.
                     John Hultman, KJM Project Manager provided an update to the Board on the
                     construction progress throughout the district. The revised scope of the East Valley High
                     School addition and modernization project will include the roof replacement and the eight
                     classroom addition (includes a science room). The project will be re-advertised the week
                     of March 5 and 12 with bids scheduled to be opened on March 28 or 29. The remainder
                     of the high school projects will be deferred until the bids have been received for the East
                     Valley Central project and the Capital Program Budget can be reconciled. The
                     Maintenance/Transportation facility exterior work will be completed by April. The new
                     Moxee Elementary School construction project is progressing well and on schedule. The
                     Study Session adjourned at 6:15 p.m.
                     The Board convened into Executive session at 6:15 p.m. to discuss personnel related
                     issues. Executive session adjourned at 6:40 p.m.
                     The meeting convened into Closed Session at 6:42 p.m. to discuss a petition for an out-
                     of-district student to attend Terrace Heights Elementary. Closed session adjourned at
                     6:53 p.m. The regular board meeting reconvened at 7:00 p.m.
Board Roll Call      The following directors were present: Vice President Anne Dillinger and Directors Rand
                     Elliott and Robert Price. President Kevin Schoonover and Director James Penning were
                     excused. Also present were Superintendent John Schieche, Assistant Superintendent
                     Mike Messenger, Business Manager Jill Ihly and Student Representative, Jilberto Soto.
                     Vice President Anne Dillinger presided and recording secretary Carla Olmstead recorded
                     the proceedings of the meeting. There were numerous guests in attendance.
Flag Salute          Kaitlin DeWitt, East Valley High School student led the flag salute.
Public Comments      Angela Sybouts addressed the Board and Superintendent John Schieche regarding a
                     concern about the East Valley High School Band attending the basketball state
                     competition in Tacoma, Washington. Mr. Schieche indicated the district would support
                     the band attending the competition and provide bus transportation as well as meal
                     accommodations; however the cost of providing hotel for band members would not be
                     paid with district funds. Mr. Cunnington had the option of either finding alternative
                     housing accommodations such as sleeping in an area high school gym or traveling back
                     and forth for the games on a daily basis from Thursday through Saturday. These options
                     will be confirmed with Mr. Ed Cunnington, band director as soon as possible.
Adoption of Agenda   Superintendent John Schieche recommended the agenda be amended to add item D.
                     Voice Over I.P. – Moxee Elementary to New Business. Director Rand Elliott moved and
                     Director Robert Price seconded to approve the agenda as amended. Motion carried 3-0.
                                                                                          Attachment 1
Consent Agenda       Director Robert Price moved and Director Rand Elliott seconded to approve the consent
                     agenda as presented. Motion carried 3-0.



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Board of Directors              EAST VALLEY SCHOOL DISTRICT NO. 90
Anne Dillinger
Rand Elliott                                  2002 Beaudry Road, Yakima, WA 98901
James Penning                                  (509) 573-7300 / FAX (509) 573-7340
Robert Price
Kevin Schoonover                           Board Meeting Minutes March 5, 2007
                       Consent Agenda
                       A. Approval of February 20, 2007 Board Meeting Minutes
                       B. Warrants:
                          a. ASB:                       5089 – 5096
                          b. Capital Projects:          784 – 786
                          c. General Fund:              58364 – 58499
                          d. General Fund (Payroll): 58287 – 58362, 58363
                       C. Personnel:
                           Employment with the District will be conditional upon the district’s receipt of a criminal conviction
                           history record that is clear of any convictions, adjudications, protective orders, final decisions, or
                           criminal charges in accordance with Washington State law and conditional upon receipt of a Sexual
                           Misconduct Disclosure Form from prior Washington State employer(s), where employment was in a
                           school setting, indicating that no sexual, verbal or physical misconduct materials were found in the
                           records of such employer(s) pursuant to RCW 28A.400 and WAC 180-87-080.
                           Employment:
                           L. Owen Assink, Assistant Track Coach – East Valley High School
                           Jason E. Newland, Assistant Track Coach – East Valley High School
                           Resignation:
                           Betty King, Drill Team Advisor – East Valley High School
                                                                                           Attachment 2, 3, 4, 5, 6, 7, 8, 9
Special Report         Kaitlin DeWitt, East Valley High School student provided a power point presentation
                       regarding the WASA/WSSDA Legislative Conference to the Board. Students in
                       attendance spoke about their experiences.
Reports
Student Report         Jilberto Soto, Student Board Representative presented the Student Report to the Board.
                       Discussion followed.
Awards and Recognition
                      Superintendent John Schieche expressed his thanks to parent, Howard DeWitt and
                      teacher, Susan Jernegan for their preparation and efforts in attending the WASA/WSSDA
                      Legislative Conference and making the trip so successful. Assistant Superintendent Mike
                      Messenger commended the students for their efforts in taking advantage of the
                      opportunity to learn about the legislative process.
                       Superintendent John Schieche commended the JROTC staff and students for the Military
                       Ball held on March 3, 2007. Mr. Schieche recognized Lieutenant Colonel Gary
                       Mugleston and 1st Sergeant Gordon Nielson for their outstanding leadership and
                       promotion of careers in the military.
Academic Report        Assistant Superintendent Mike Messenger presented the Academic Report to the Board.
                       Discussion followed.
Construction Projects Status
                        John Hultman, KJM Project Manager provided an update to the Board in the earlier study
                        session on the construction progress throughout the district. Mr. Schieche provided a
                        summary of the progress on the Moxee project and the plans for the high school projects
                        to go back out to bid. Discussion followed.
New Business
HRM Plus Software       Business Manager Jill Ihly recommended the purchase of the Educational Management
                        Systems/HRM Plus Software to the Board for approval. HRM Plus Software offers a

Page 2 of 3
Board of Directors               EAST VALLEY SCHOOL DISTRICT NO. 90
Anne Dillinger
Rand Elliott                                2002 Beaudry Road, Yakima, WA 98901
James Penning                                (509) 573-7300 / FAX (509) 573-7340
Robert Price
Kevin Schoonover                         Board Meeting Minutes March 5, 2007
                        comprehensive personnel records management system, online applications and applicant
                        tracking, contract generation and custom reports. The software will also assist in the
                        accuracy of state reporting and payroll processing. Discussion followed. Director Rand
                        Elliott moved and Director Robert Price seconded to approve the software purchase.
                        Motion carried 3-0.                                                      Attachment 10
District Strategic Plan Personal Services Contract
                         Superintendent John Schieche recommended the Board approve a personal services
                         contract for Gene Sharratt to facilitate the strategic planning process for the East Valley
                         School District and to produce the 2007-2010 Strategic Plan to include belief statements,
                         mission, vision, goals and complementary objectives. Discussion followed. Director
                         Robert Price moved and Director Rand Elliott seconded to approve the contract as
                         presented. Motion carried 3-0.                                             Attachment 11
2007 Summer School Program and Dates
                     Assistant Superintendent recommended the district’s Summer School Program be
                     scheduled for July 9 – August 15, 2007, Monday – Thursday. Discussion followed
                     regarding the program criteria and components. Director Rand Elliott moved and
                     Director Robert Price seconded to approve the summer school dates and program.
                     Motion carried 3-0.
Voice over Internet Protocol
                        Superintendent John Schieche recommended the Board approve a Voice over Internet
                        Protocol (VoIP) for the new Moxee Elementary School. VoIP combines the phone and
                        data systems into the same equipment/wiring system. VoIP will result in the use of any
                        data port in a room as a phone jack, so the location of phone jacks is not critical. The
                        financial result of this change is a total saving of $121,400. Qwest has provided the
                        District with a bid to furnish the VoIP system for the new Moxee Elementary School that
                        includes both data and phone for $106,000. The new Moxee Elementary School will
                        have a state of the art data/phone system for an overall savings of $15,400.
Good of the Order
Board Calendar Items    Maintenance/Transportation Facility Open House – Establish New Date

Board Study Session Schedule
                      March 19, 2007 @ 5:30 p.m. – District Accounting Audit
                      March 23, 2007 @ 11:30 a.m. – Student Handbook and Board Policy Review
Adjournment             There being no further business before the Board, Director Robert Price motioned and
                        Director Rand Elliott seconded the motion to adjourn the meeting at 8:08 p.m. Motion
                        carried 3-0.



SIGNATURE ON FILE                                                 SIGNATURE ON FILE

Board President                          Date                     Board Secretary                          Date



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