PBS impacts by student stage
“Sponsored student” refers to any student/s sponsored by the university since the
introduction of the Points Based System on March 31st 2009.
“CAS student “refers to any student sponsored by the university after February 22nd 2010
using the UKBA database, who gets a CAS number rather than a VISA letter from us.
Additional monitoring and reporting duties are attached to these students.
In order to continue to admit international students the university has to have a
sponsor licence allowing it to sponsor students for entry and leave to remain in the
UK for the duration of their course.
The university is licensed by the UKBA to sponsor Tier 4 (HE) adult /general students
studying in higher education (above NVQ Level 3 or for English Language students
Level A2 or the Common European Framework of Reference for Languages).
Only named staff in Registry have authority with the UKBA to sponsor students
The university will be subject to UKBA inspection to make sure it is fulfilling its duties.
NOTE: if we do not do what the UKBA ask we risk having our licence downgraded and then
Further information on sponsor guidance can be found on the UKBA web- site:
International Office student recruitment materials have been updated to incorporate
immigration advice for prospective students and our agents, including students
extending from other pre-sessional or partner/exchange universities abroad.
Special bespoke courses/consultancy/ partnerships/exchanges resulting in
international students enrolling for credit bearing study need to be discussed with the
Registry Partnerships Manager. Ensuring that arrangements are suitable for
sponsorship will be part of this process.
Pre-sessional courses currently require separate visas from subsequent conditional
degree programmes. Students will require an initial new student sponsorship and
then a further sponsorship for visa extension on progression from the pre-sessional
course. The time constraints for doing this in September are very challenging.
EMMA courses require simply one new student visa but, as enrolment falls outside
standard start dates, need additional liaison between Registry, School of Humanities
and “home schools” for admission and enrolment record keeping.
The UKBA are interested in the agents we use. IO will be maintaining the list of
agents and so must be informed if schools use anyone else, even if the arrangement
Qualifications for unconditional offer for full time course to be seen, recorded on SITS
(copies acceptable for the admission stage, but originals will be required for
When the offer is unconditional Registry will sponsor the applicant supplying
personal details including passport number, course, financial and qualification details
The UKBA uses these to verify that the applicant has the qualifications required by
the offer to follow the stated course of study full-time in the UK. Qualifications used
in the UKBA application must match what we’ve got on our system. Amounts of
money already paid to the university are not required to be in the applicant’s bank
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account to meet the UKBA financial tests. From February 2010 we will update the
UKBA system with these details and will notify the applicant/student of the CAS
Schools are required to record passport and the entry clearance or residence permit
(leave to remain) details from either passport pages or Identity Card for Foreign
Nationals (ICFN) respectively for all sponsored students – to keep a photocopy on
file, and enter passport and visa data onto SITS.
Partner College staff is required to take copies of passport and the entry clearance
details from either ID card or passport pages for all sponsored students. They must
keep one copy in the student’s file, and to send the other to the Assistant Registrar
(Records and Fees), M21, Cockcroft Building, University of Brighton, and Lewes Rd,
Brighton BN2 4GJ.
CAS students will need to enrol within 10 days of the expected start date of their
Registry will have to report those who do not to the UKBA.
While a student
All sponsored students must keep contact /local address details up to date
Any sponsored student cannot change to a part-time course since leave to remain is
for full-time study only (although they can temporarily enrol PT in order to write up a
thesis (PGR only) or to retake modules).
Registry will also have to report CAS students when they complete their course.
Registry must report student changes for those with a CAS to the UKBA These will
include change of sponsor, change of course, and course length change, deferrals
and withdrawal. There are 10 day deadlines for reporting some of these changes so
it is important that schools make changes on SITS in a timely fashion.
All CAS students must fall within a monitoring framework for the whole period of the
study, including re-assessment/extension to deadline.
Registry will manage the interim monitoring of CAS student engagement from the
22nd February 2010 until the start of the 2010/2011 academic year..
Registry must report CAS students who stop engaging to the UKBA. Details of how
the university will monitor this from the start of the 2010/2011 academic year will be
agreed by a working group but it is expected that we will count enrolment as the first
Registry will report CAS students with breaks in study over 60 days outside formal
vacation periods to the UKBA. Registry will also have to issue the student with a
letter telling them to leave the country.
When a student needs to extend their visa Registry is required to sponsor the student
and is required to supply personal, course, academic progress and financial details
to the UKBA for them to use to check that the applicant has the ability to complete
the course and needs additional leave to remain in the UK in order to do so.
From autumn 2010 schools will be required to monitor the engagement of CAS
students. A working group is to agree details of monitoring. This includes students on
placements and in Partner Colleges.
Are deemed to be responsible for our students attending UOB courses in the ways
The only difference is that the partner college monitors engagement with the course
while the university retains the responsibility of reporting to the UKBA.
All courses below ordinary degree level (e.g., FDA, FDCert, are to offer at least 15
hours per week classroom based teaching.
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Sponsored students on placements must be monitored for continuing engagement
with their placement – detail to come from placement providers to the school
UKBA restricts number of referrals to 3, and we cannot sponsor students needing to
extend their visa in these cases. We risk losing our licence if we do. GEAR is being
amended to apply this to all students from 2010-2011.
Re-assessment involving breaks in study risk putting CAS students outside of Tier 4
sponsorship .(breaks over 60 days outside formal vacation periods) resulting in their
being reported to the UKBA and issued a letter telling the student to leave the
Extensions to deadlines must keep the student within the monitoring framework.
Differ from the descriptions above in the following ways
Admissions Research applicants are required to show original or certified copies of
all qualifications and original references.
While a student Retrospective extensions, suspensions or change of mode of study
will not be permitted for research students
Some of our PG courses end too early to allow the student sufficient leave to remain after
the end of the course to graduate in February without having to go home, re-apply as a
visitor and return for their winter ceremony. Final submission date can be used as the
course end date which will usually take the additional 4 months leave to remain beyond our
Obligations for students
They must keep their local address details up to date on studentcentral and remain
engaged with their full-time course.
Students themselves must also notify the UKBA of any change to course length etc.
CAS students to remain active and maintain progression on the course which has
been used to obtain entry clearance, including while on placement, and while taking
re-assessments, or be reported to the UKBA. Breaks in study (where it does not
require a student’s continued participation within 60 days of the start of the next
academic period, with the exception of recognised institutional vacation period), may
cause the withdrawal of sponsorship, where the university must report the student to
the UKBA and notify them to leave the country.
All to stay on full-time study (although they can temporarily enrol PT in order to write
up a thesis (PGR only) or be re-assessed) and remain enrolled for the duration of the
They must enrol on their course within 10 days of the course start.
Visa and immigration advice for students can be found at:
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It is the student’s responsibility to ensure that their visa is valid. However, the Student Advice
Service offers immigration advice on obtaining student entry clearance and applying to
extend student permission to stay.
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