01 March 2010 Page 1
Minutes of Meeting of Fulford Parish Council held on Monday 1 March 2010 in the Old
Library, Fulford Social Hall, School Lane, Fulford commencing at 7.30pm
Present: V Campbell (Chair), K Aspden, B Bircher, S N Kenwright, C Marshall, M Urmston,
K de Vries, J Wilford, J Young (members) and J M Fletcher (clerk) & 11 members of the public
were in attendance.
10/041 Apologies for absence
An apology was received from Councillor D Craghill.
10/042 Declarations of Interest
Cllr de Vries declared a personal interest in item 6a Planning application at Greenacres.
Cllrs Bircher & Marshall declared an interest in 6C & 6D planning applications at Harlington House,
3 Main Street
Cllr Urmston declared a personal interest in the website and Cllr Aspden’s declared personal, non-
prejudicial interest as a member of the Heslington and Fulford Ward Committee was noted.
10/043 Minutes of Last Meeting
10/020A - (third line) Change “Chair said that she regretted” to “Chair said that it was
10/022 – (last sentence) Change to “Clerk said that she would be willing to e-mail minutes upon
request after they had been approved.”
After making the above slight amendments the minutes of the meeting held on 1st February were
agreed and signed as a true record of the proceedings of the meeting.
10/044 Parish Council Vacancy
An interested Parishioner was in attendance at the meeting.
At this point the Chairman adjourned the meeting to take Parishioners’ Questions
10/045 Planning applications at Harlington House, 3 Main Street
Five separate representations were made by Parishioners who were in opposition to two
planning applications made at former Townends Accountants premises, Harlington House, 3
Main Street. One application concerned change of use from office (use Class B) to residential
care home (use Class C) with internal and external alterations and a two storey extension and
the other was for a two storey pitched roof ancillary building to rear of Harlington House for
use as residential care home. Concerns voiced included disturbance to the integrity of the
neighbourhood and detrimental effect on house prices, problems of access onto A19 by
increased volume of traffic causing anxiety over safety and security of pedestrians and children.
Several dwellings would be overlooked and overshadowed leading to loss of privacy and
change of outlook to residents some of whom had lived there for a great number of years. With
change of use from offices, normally closed in the evenings and at weekends, to residential care
home people and traffic would be coming and going at all times of day and night with all the
increased noise that this would inevitably generate. There were other worries associated with a
privately owned access, security lighting and inadequate existing drainage in the area.
01 March 2010 Page 2
Chair said that the residents’ comments would be taken into account when the council decided on
its comments to the applications. Cllr Urmston urged everyone to write individually to the
Planning Department and to object to each application individually. Cllr Aspden confirmed that
he would be calling in the application to be heard by Committee and he assured residents that
they would be receiving notification of site meeting and planning meeting where they would be
able to register to have the opportunity to speak.
10/046 Posts in Main Street
A request had been received for more wooden posts to be erected in Main Street in the vicinity of
the Big Bite, cycle shop etc. to stop parking on verges. Cllr Aspden informed that the current
year’s budget was being spent in a different part of Main Street but that he would put forward a
request for this area to be looked at as soon as practicable. Action: KA
10/047 Parking at side of Social Hall.
The Council was informed that a resident had taken to parking at the side of the Social Hall on
land owned by the Parish Council without regard for pedestrians using the access to the Scout
Hut. It was agreed to contact the Police about this and to send a recorded letter telling the owner
of the vehicle that this is private land and that if he continues to park there further action will be
taken. Action: Clerk
10/048 Tree at corner of Dower House
Cllr Urmston informed that a tree at the Dower House in the Fulford Conservation area had had
work done to it without permission. CoYC had been informed and were going to investigate;
meanwhile this would be followed up with a letter to CoYC Tree Officer. Action: Clerk
10/049 Fulford Residents Association.
Cllr Campbell had attended a meeting of the Residents Association on 24th February along with
one officer and three members of the Public. One concern raised was that grass was encroaching
on footpath alongside the parish field on A19 and required cutting back. A letter would be sent
to the Street Environment Officer.
10/050 Police Report
27 January 2010 – 26 February 2010
Year to date Figures 113 crimes compared to 152 last year – 39 less crimes (-26%)
14/02/10 – Old graffiti reported by Fulford Yacht Club.
17/02/10 – Bike taken from a property at Crockey Hill
23/02/10 – Bike taken from a property on Main Street
ANTI SOCIAL BEHAVIOUR
13/02/10 – Youths in St.Oswalds Road
02/02/10 – Safe taken
06/02/10 – Phone taken from a hand bag
12/02/10 – Vehicle damaged in car park
There being no further business the meeting was reconvened
01 March 2010 Page 3
A Greenacres, 48 School Lane, Fulford (10/00113/FUL)
Extension of time for permitted application 07/00293/FUL extra floor to bungalow to
create a two storey building for Miss Esme Short.
B Connaught Court, St Oswald’s Road, Fulford (10/00144/FUL)
Single storey flat roof extension to dining room for Mr John Ismay
C Townends Accountants, Harlington House, 3 Main Street, Fulford (10/00178/FUL)
Change of use from office (use Class B1) to residential care home (use class C2) with
internal and external alterations, two storey rear extension and dormers to rear roof
slope for Milewood Healthcare Ltd.
The Council objected to this application
Action: Reply delegated to Planning Sub-Committee
D Townends Accountants, Harlington House, 3 Main Street, (10/00180/FUL)
Two storey pitched roof ancillary building for use as residential care home to rear of
Harlington House for Milewood Healthcare Ltd.
The Council objected to this application
Action: Reply delegated to Planning Sub-Committee
E Forest Farm, Lingcroft Lane to Crockey Hill, York YO19 4RE (10/00073/FUL)
Garage with berths for 3 no. cars and 1 no. caravan for Mr Richard Foster.
The Parish Council was divided over whether it should object to this application on the
grounds that much development had already taken place on this green belt land. It was
decided not to object but to ask the Planning Officer to scrutinise the application carefully
before making a decision
F 54 St Oswald’s Road, Fulford
Various Tree pruning Works Cedar (T1), Ash (T2) and Rowan Trees protected by
G 29 Fulford Park – Crown lift to 4m Sycamore protected by TPO 3/77
H 17 Heslington Croft, Fulford
Single Storey pitched roof side and part rear extension after demolition of existing
01 March 2010 Page 4
I 11 Heslington Lane, Fulford
Two storey detached dwelling
J Treetops, Mitchells Lane, Fulford. (09/00261/FUL)
An application at this address had been erroneously listed as Heslington Parish but
K Greenacres, 136 Main Street
Two storey pitched roof extension including garage to north elevation. Conversion of
existing garage to granny annexe.
10/052 Report of Chair of Planning sub-committee
A short report had been circulated to all councillors prior to the meeting. This included details
of a meeting that had taken place on 26th February with the Local Development Framework
(LDF) team. During this meeting a constructive dialogue about a number of Fulford related
issues had been offered. CoYC officers would look at what might be done to address concerns
and a further meeting would be scheduled.
10/053 CLERK’S UPDATE ON MATTERS PROGRESSING
The banner and font had been altered and the website was ready for launch as soon as content was
sufficiently added and edited. Cllr Bircher still awaited content from sub-committees. Final
payment was authorized.
B Posts in Chapel Alley
No reply had yet been received and Councillor Aspden agreed to chase up. Action: KA
C 1 Heslington Lane – Trees
A reply had been received from Townends who noted the council’s concerns about the removal of
trees and vegetation on their site. They said that unfortunately the site had been allowed to descend
into a very poor state and level of neglect. They had initially taken the decision to remove the
hedge and restore the iron railings to reclaim the property’s original identity. The decision to
remove the trees had not been taken lightly and advice had been sought. Replacement trees of a
species of Oak called Holm Oak had been planted to ensure greenery all year round but they had
been unable to replant in the exact same position as the previous trees due to the stumps and root
D Playground Inspection & Repairs
Two quotations had been obtained for inspection and repair contract. A third was awaited from
CoYC, Parks & Leisure.
01 March 2010 Page 5
It was decided not to support a proposal by Fulford Residents Association to join in provision of
skips for Fulford residents.
F Fulford Reach Moorings
No reply had been received from Planning Enforcement.
G Action on Tree at corner of School Lane
Council resolved in principle a proposal to ask for the boundary fence to be moved in order to
reveal the huge oak tree and make the area more attractive. This would be subject to any
practical considerations which might later come to light
10/054 Fulford Village Signs
It was agreed to form a working party to look at the final design and look at costing of Village
Sign(s) Interested councillors’ were asked to contact the Chair by 12.00pm 2nd March and a
meeting would be arranged. It had been agreed that Ward funding could be held up until June for
10/055 SOCIAL HALL
A Refurbishment of Vestibule
It was resolved to replace the flooring in the entrance hall to match that in the Old Library at a cost
of £400 using matched funding from Ward Committee. It would be necessary to first carry out
some redecoration and it was estimated that this would cost in the region of £300.
B Users for February
Slimming World 2,9,16,23
S Corbally 3,5,12,17,19,24,26
Fulford Womens Institute 9 (Library)
Silver Circle 9,23
Fulford Friendship Group 10 (Library)
Townswomens Guild 11,24 (Library)
Tai Chi Class 2,9,16,23
T Wallace 10
J Bailey 18,25
T Knight 11
E Yates 15
C Jones 19
M Stratford 16,24
B Levy 26
K Aspden 26,27,28
Total hire hours = 87.25
01 March 2010 Page 6
10/056 OPEN SPACES & ALLOTMENTS
A Report of Chair of Open Spaces
A report on a meeting which had taken place on 22nd February had been circulated prior to the
meeting. The sub-committee had looked at issues raised by a Parishioner regarding use of the
new play equipment on School Lane after dark. It was thought that although it might be
possible to mechanically lock the equipment to prevent its use late at night, practically it would
need to be locked and unlocked seven days a week. It was decided instead to inform the Police
of the potential problem and look again at providing a sign forbidding use of the equipment
after dark. Regarding the problem of flooding at the bottom corner of School Lane field, it was
felt that one long-term solution might be to plant trees which would soak up the water and look
at roping off the area from late summer until spring when the ground was most prone to
flooding. The new trees, including the memorial tree for Sandra Hutton had now been planted
by CoYC but it was noted that they hadn’t followed arrangements to contact the parish council
prior to planting. Should the parish council decide that they are not in the right place then they
would be prepared to move them. Clerk was asked to make arrangements for the seats currently
stored at the cemetery to be installed. The sites for the seats would be chosen by the sub-
committee and work was to be overseen by L Platt. Street cleaner would be asked to collect
litter later in the day to prevent overflowing bins and Clerk would continue to seek prices for
new notice boards.
It was agreed to move the proposed allotment meeting to 20/04/10 and to write and inform
tenants of the fees for the coming year and invite them to the meeting.
A Report of Cemetery Superintendent
There were 16 interments in the cemetery in the month of February and the total receipts
amounted to £13,523.75. The street cleaner has now returned to work after three weeks of
sickness due to a bad back. Work on Cross Lane has been completed to comply with planning
regulations, new posts and new hedging has gone in plus two new British native trees, Oak and a
Field Maple. Photos of the work have been taken and are stored at the cemetery. I have some
prices for wood regarding the new fencing for the green burial site but these have yet to be
clarified. R Thrush has been paid the sum of £250 for work completed at the Social Hall and a
sum of £40 to cover fuel expenses in connection with this work. Work is due to begin on the
office electrics on Monday 1st March 2010. Work on the extension has been further delayed due
to severe weather conditions and staff shortages.
Petty cash balance as at February 1st = £191.62
B Report of Chair of Cemetery Sub-Committee
Report of Sub-Committee meeting which had taken place on 9th February had been circulated
prior to the meeting.
C Green Burials
Councillors resolved to accept the recommendation of the committee to press ahead with a
proposal to provide green burial space on the new extension. S McCabe had visited two green
burial sites and carried out design and costing work. He would be asked to prepare a business
01 March 2010 Page 7
plan before a meeting of the full Cemetery Committee which includes representatives from
At this stage Cllr Wilford declared an interest as her house overlooks the cemetery site.
A Noise from Elvington Airfield, Environmental Protection Act 1990
Notification was received that the trial would be 14-18 June 2010.
B Queen’s Diamond Jubilee
Councillors were asked to consider whether they would like to organise a celebration for
Fulford in 2012 and if so to put forward any ideas.
C Vat Returns
Clerk had received notification from HMRC that all Vat returns from 1 April 2010 would have
to be filed on line with payments being made electronically. It was noted that the Council
normally received rebates on Vat and did not make payments but Clerk as Financial Officer
was given to operate Vat in this way.
D Standing Orders
New model standing orders had been released. It was agreed that GPC would decide whether
it would be appropriate to amend the council’s current orders.
E Jubilee Air Rifle Club
A letter received from the Jubilee Air Rifle Club requesting information regarding ownership of
land and permission to build extension was passed to Planning Sub-Committee for investigation.
10/059 York University Expansion
It had been confirmed that the City of York Council was looking at the feasibility of providing
a new Community Sports Stadium for the City. Consideration was being given to a number of
potential sites across the City which included York University however nothing had been
decided at the present time.
Council agreed to accept the final design for the bag without any printing on the reverse or
further wording on the front. (Vote had already been taken not to print on back and so decision
could not be reversed.)
10/061 APPROVAL OF WAGES AND ACCOUNTS/SUNDRY RECEIPTS (AS LIST)
The following wages and accounts were approved:-
Net Wages £7,888.76
Inland Revenue, PAYE & Nat. Insurance £2,319.28
Crockey Hill Lawnmowers, servicing & repair £507.80
01 March 2010 Page 8
Designition, final 20% payment £507.60
D G Dale & Son December 09 a/c £104.60
D G Dale & Son January a/c £185.40
Fields in Trust, subscription £35.00
Geoff Wright, computer support £58.00
B & Q £38.56
Tiscali internet £14.99
EDF energy £42.00
Talk Talk £41.93
10/062 Items for Agenda of Next Meeting
Talk by John Hilton on the Old People’s Assembly
10/063 Date of next meeting(s) (note change of day for April and May)
Full Council – Tuesday 6th April at 7.30pm
Tuesday 4th May (following Annual Parish Meeting)
Monday 7th June
Cemetery Sub-Committee – 13th April at 4.00pm
Open Spaces Sub-Committee – 26th April at 7.30pm
Social Hall Sub-Committee – 16th March at 7.30pm
General Purposes Committee – to be arranged
Annual Parish Meeting will take place on Tuesday 4th May commencing at 7.00pm
There being no further business the meeting was closed at 10.25pm
Minutes taken by J Fletcher, Clerk