LEISURE AND AMENITIES COMMITTEE
MINUTES of a meeting held on 26th October 2011.
PRESENT : The Town Mayor, Councillor A.M. Ernest (Chairman); Councillors
J.R. Baker, J.F. Fraser, K.M. Land, K. Lloyd, G.H. Roberts and
218. APOLOGIES FOR ABSENCE
These were received from Councillors M.E.J. Birch, J. Ferris, M. Kelly
Owen, M.D. Turner and M.R. Wilson.
219. DECLARATIONS OF INTEREST
There were no declarations of interest.
The minutes of the meeting held on 8th September 2011 were signed.
221. CARDIFF BAY ADVISORY COMMITTEE
Footpath Around the Headland
Councillor Gwyn Roberts suggested that Cardiff Harbour Authority be
asked to look into the feasibility of creating a walkway from beyond the
existing car park on the Barrage around the Head to Penarth Beach.
Councillor Roberts also suggested that with the ‘appropriate signage’ in
relation to the walkway being a beach path and the danger of tides it would
THAT a letter be sent to Cardiff Harbour Authority asking if a beach
walkway could be created from the Barrage to Penarth Beach.
Unkempt Land to the Side of Pont y Werin Bridge
The Town Clerk reported that following a request to Cardiff Harbour
Authority asking for a parcel of unkempt land to the side of Pont y Werin
Bridge to be upgraded and maintained a reply had been received.
In his reply the Operational Manager of Cardiff Bay Harbour Authority
reported that the land was about to receive some low maintenance
planting as part of a scheme to introduce a set of steps for use by
maintenance staff. The Town Clerk had then sent a further letter asking if
the additional costs to upgrade the steps for public use could be identified.
Cardiff Harbour Authority had then replied to say that its officers would be
meeting with colleagues from the Vale Council to discuss the steps and the
possibility of upgrading them for public use.
222. FINANCIAL REPORTS
THAT the following reports for September 2011 indicating comparisons
with the previous two years be noted:-
(a) Paget Rooms – Statement of Income.
(b) The Kymin – Statement of Income.
(c) Penarth Cemetery – Statement of Income and Approval of
223. TREE WORKS PROGRAMME
The Committee considered the Town Clerk’s report in relation to the works
recommended by the Council’s Consultant Arboriculturist following his
annual tree survey. The budget for tree works stood at £3,700 and the
quotations received for the works ranged from £1,995 - £3,200. On
examination the lowest tender only allowed for two trees at the Kymin to be
climbed for further inspection and not for the anticipated works to be
Both the Consultant Arboriculturist and the contractor who had submitted
the lowest tender estimated that the anticipated works if required would
amount to no more than £350.
1. THAT on the basis outlined in the Town Clerk’s report the order for the
tree works be placed with the contractor who submitted the lowest
tender, Treescene in the sum of £1,995 plus a possible £350 following
the scaling and inspection of two trees at the Kymin.
2. THAT any remaining budget be directed towards new or replacement
224. TOWN COUNCIL PROPERTIES/SERVICES – FEES & CHARGES
The Internal Auditor had suggested that the Town Council should consider
undertaking a root and branch review of the services it provided at the
Paget Rooms, Kymin and Cemetery. He had also suggested that the
review could be carried out by an independent management consultant
and include the production of a business plan.
The Town Council had for sometime recognised the need to look in detail
at the fee and charges structure for its properties and services but it had
been agreed that any review would take place following a planned
programme of improvements to both the Paget Rooms and the Kymin.
In recent months such works had been undertaken and the Committee
was asked if it now wished to carry out a review of the fees and charges
for its services.
1. THAT a Working Group consisting of the Chairman and Vice Chairman
of the Committee, the Leader of the Council and a member of the
opposition group together with the Finance Officer, a Bookings Officer
and the Town Clerk or Assistant meet to review the fees and charges
and conditions of hire of town council properties and services.
2. THAT the Working Group bring a report back to the Committee to
include business plans for the properties
225. THE QUEEN’S DIAMOND JUBILEE – LIGHTING THE BEACON
It had been agreed that the Town Council take part in the national beacon
lighting event to be held on 4th June 2012 to mark the Queen’s Diamond
The Policy and Finance Committee had referred this item to this
Committee to consider the arrangements for a ceremony or event to
support the lighting of the beacon on Cliff Walk between 10.00p.m. and
10.30p.m. on 4th June 2012.
1. THAT the Festivities Working Group put together a draft programme for
a musical event that will showcase the talent of young people in the
2. THAT if financially possible the event conclude with a firework display.
226. HARBOUR VIEW LEISURE GARDEN SITE
Written confirmation of the agreement reached between Crest Nicholson
and the Town Council in relation to the realignment of the northern
boundary, new boundary fences, new footpaths and the provision of steps
to enable the site to be tidied up by residents and Town Council staff.
However, the Penarth Heights Arts Advisory Panel had asked if the Town
Council would consider a boundary fence on Harbour View Road that
would allow views of Cardiff Bay rather than the palisade type fence that
had been agreed. The Committee had already agreed that it would
consider such a fence subject to the security of its tenants not being
compromised and Crest Nicholson would be prepared to consider a design
other than palisade subject to no additional costs.
The Town Clerk was arranging to meet with representatives of Crest
Nicholson and the Penarth Heights Arts Advisory Panel to progress the
THAT the offer from Crest Nicholson be accepted and the question of the
type of fence and the funding thereof form the subject of a future report
following the Town Clerk’s meeting.
227. PENARTH CHRISTMAS FESTIVAL
The Committee considered the Assistant Town Clerk’s report that set out
the arrangements to date for the Christmas Parade and Switching-On
event that would take place on Sunday 27th November 2011.
The Committee was informed that Peter Knowles and Andy Bradshaw of
Hamptons could no longer organise the Parade and therefore it would be
the responsibility of the Town Council.
The Committee discussed the possibility of a local celebrity switching on
the Christmas street decorations and members were asked to provide the
office with any local contacts they may have.
Councillor Fraser was hoping to secure the services of Derek Brockway of
228. BUDGETARY CONTROL STATEMENT – 30TH SEPTEMBER 2011
The Committee considered the Town Clerk’s report in relation to
income/expenditure to 30th September 2011.
THAT the Budgetary Control Statement to 30th September 2011 be noted.