Office Safety Training Handout by 053Dhw


									                                                The University of Oklahoma

                              General Office Safety
Office Injuries
 According to the Centers for Disease Control and Prevention (CDC), falls are the most common office accident,
   accounting for the greatest number of disabling injuries.
      The most common cause of falls is tripping over an open desk or file drawer.
      Bending while seated is also a possible cause as well as tripping over electrical cords.
      Office falls can also happen when someone uses a chair instead of a ladder or slips on a wet floor.
      Loose carpeting, things stored in aisles or walkways, and inadequate lighting are invitations to accidental

 If you do a lot of lifting and carrying, wear stable shoes with non-slip soles and learn to lift properly.
 If you have a heavy object to lift, get help. The following are the correct steps for proper lifting:
      Take a balanced stance, feet shoulder-width apart.
      When lifting something from the floor, squat close to the load and keep your back straight while lifting.
      Tuck in your chin so your head and neck continue the straight line of the back.
      Grip with both hands, using the whole hand, rather than just the fingers.
      Draw the object close to your body to keep the load and your body weight centered.
      Lift by straightening your legs, not your back muscles. Tighten stomach muscles to support your back.
      Never twist while lifting. If you must turn with a load, turn your whole body, feet first.
      Never carry anything that obscures your visions.
      Use the handrail when going down or up stairs. If you must carry something to floor above or below, take the
       elevator if possible, rather than carry items down stairs without being able to use the handrail.
      To set something down, use the same body mechanics designed for lifting.
 If you drop something that you are carrying, let it go. Many serious back injuries are caused by trying to catch
   heavy, falling objects. . If a significant amount of moving is required, contact Physical Plant Hauling at 325-6953.
   Remember, they need a departmental account number and ideally need about a week's notice.

General Work Environment
 Illumination
      Adequate lighting should be present in all working areas.
      The workstation should be arranged so the operator doesn’t face an open window or bright light source.
      Screen filters may be useful in certain situations but are not needed to shield “harmful radiation”.
 Background Noise
      Background noise can be distracting and lead to an uncomfortable working environment. There are several
       tips to reduce the impact of noise on the office environment.

   Risk Management & Safety Services
   405/325-2981                                                                                                03/2002
       Select the quietest equipment, if possible. When there is a choice between two or more products, consider
        the sound levels of each before purchase.
       Provide proper maintenance of equipment. Loose parts and lack of lubrication can cause noise.
       Locate loud equipment in areas where effects are less detrimental. For example, place noisy copiers and
        printers away from areas where people must use the phone regularly.
       Use barrier walls or dividers to isolate noise sources. Rubber pads can insulate vibrating equipment.
       Schedule noisy tasks at times when they will have less effect on the office.
 Temperature and Humidity
       Temperature should be within a comfortable range. Between 40% and 60% relative humidity is generally
        most desirable for most workers in an office setting.

Office Furniture
   If possible, arrange furniture so that desk drawers and filing cabinet drawers are not sticking into aisles or
   Close all drawers completely after every use.
   Use care when closing drawers, doors and windows so fingers are not pinched.
   Keep fingers out from under the knife-edge of a paper cutter or mouth of a stapler.
   Fingers, hair, articles of clothing and jewelry can be caught in office machines. While working on office
    equipment, concentrate on what you are doing.
   Store heavy objects on lower shelves (best at a level between the shoulders and knees).
   Try to store things inside cabinets rather than on top where they can slide off or create a fire hazard.
   Avoid excessive bending, twisting, and leaning backward while seated.
   Tall bookcases, filing cabinets, etc. should be secured to walls to prevent their tipping over.
   Distribute items in filing cabinets evenly so that upper drawers are not top heavy.
   Faulty desks, chairs, or other office equipment should be taken out of service and repaired or replaced.
   Paper cutter blades should be in a locked position when not in use.

Aisles and Floors
   Be sure that the pathway is clear before you walk or carry anything.
   Aisle clearance should be adequate for two-way traffic and/or unobstructed access to all parts of the office.
   Office arrangements should allow for easy exits during emergency evacuations.
   Wastebaskets, briefcases, or other objects are placed in areas so they are not tripping hazards.
   Floors should be clear of pencils, bottles, and other loose objects.
   Tripping hazards from electrical cords, phone cords, or other protrusions are prevented by proper arrangement
    of furniture.
   Floors should not have loose tiles and carpet should be in good condition.

    Risk Management & Safety Services
    405/325-2981                                                                                               03/2002
Office Equipment
   Cords and plugs should be kept in good condition (not frayed, taped, etc.).
   Multi-outlet strips should never be plugged into other multi-outlet strips. Never plug two extension cords together
    to make a longer one. Never overload outlets!
   Space heaters should be UL-listed and automatically shut off when tipped over.
   Secure electrical cords and wires away from walkways and never use an extension cord for a permanent
    installation of a piece of equipment.
   Heat-producing equipment (copiers, coffee makers, hot plates) should be kept away from combustibles.
   Turn off all appliances at the end of the day. Use only grounded equipment plugged into grounded outlets (3-
    prong plugs).
   If equipment fails or gives off an odor, disconnect it and have it checked.
   Promptly replace cracked, frayed, or broken electrical cords.
   Do not allow build-up of combustible materials (boxes, paper, etc.) in locations near sources of ignition.
   Electrical devices should show no signs of overheating. If so, have them checked out.

Good Housekeeping
   Ladders are provided to reach materials on shelves.
   Shelves are kept in safe, serviceable condition.
   Combustible materials are not stored under desks, tables, or shelves.
   Cleaning fluids are used only in small amounts and are stored in closed containers that are kept in well-
    ventilated areas. If flammable, they should never be used around heat or flame.
   Always clean up spills and pick up objects immediately, even if they are not yours!
   Report loose carpeting, damaged stairs, or flooring so they can be fixed.
   Never store items within 18 “ of a fire sprinkler head.

Emergency Preparedness
 Emergency telephone numbers should be prominently posted.                  On the Norman campus, the CAMPUS
    EMERGENCY NUMBER is 911. This goes directly to Campus Police who will notify proper authorities. Campus
    Police are also First Responders who can give appropriate first aid until an ambulance arrives.
 Locate at least two exits from your office and the locations of the fire pull station and fire extinguishers.
 If there is a fire, isolate the area by closing windows and doors and evacuate the building by the safest route.
 Shut down equipment in the immediate area, if possible.
 DO NOT take extra time collect personal or official items. Leave the area of the emergency immediately.
 Go to a pre-designated meeting area and have a head-count ready for emergency officials.
 If you are a supervisor, try to keep a head count of your employees, keep them together and report missing
    persons to emergency personnel on-scene so a search can begin if needed.

    Risk Management & Safety Services
    405/325-2981                                                                                                  03/2002
        Credit: UC, Berkeley

Risk Management & Safety Services
405/325-2981                        03/2002

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