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LUTHER VILLAGE ANNUAL REPORT 2011
1 Chair’s Report
2 Executive Director’s Report
4 Property Report
5 Fundraising Report
6 Program Report
7 Communications/Publicity & Promotions
8 Financial Development Report
9 Balance Sheet - Draft
11 Statement of Revenue and Expenses – Draft
12 Luther Village Board of Trustee members
CHAIR’S REPORT
Be our guests! Experience and enjoy the beautiful scenic and rugged wilderness of LV,
our camp in a resort like setting on Dogtooth Lake near Kenora, Ontario. Our programming
and staff enthusiasm continue to be reasons for people to come to Luther Village for the
first time or for the nth time.
The LV Fund is continuing to be supported through donations from dedicated LV
participants. Our partnership with the Winnipeg Foundation has provided stability and
through the 90 Hour Giving Challenge encouraged people to support the fund. We are
looking forward to using some of the proceeds from our first payout from the LV fund to
extensively renovate one of our A-frame cabins.
We experienced lower group use numbers in spring, but had higher ones, compared to
2010, in the fall. Small increases in EcoChallenge and spring bus trip/open house was
encouraging. Please keep Luther Village in mind if you know of friends or family who are
looking for a camp to send their children…the best recommendation is a personal
recommendation.
This year’s theme was “Just for Life”. We looked at the last, the lost, the least, the little
and the lifeless and the metaphors inviting you into a new or deeper experience of God. We
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had a very talented program staff this year which enabled personal and spiritual growth. As
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stated in our 2011 brochure, Our staff has job site, special skills and first aid training to
LUTHER VILLAGE ANNUAL REPORT 2011
provide the best for your needs so you will find your stay at camp to be a special time of
growth, fellowship, and renewal in breathtaking surroundings.
We continue to support funding through various fundraising events. Our goal is to provide
opportunities to connect with other LVers and to provide additional funds as well. The
events are fun and purposeful! Overall we almost met our budgeted amounts for 2011
fundraising efforts!
As of December, 2011, to quote our accountant, “Once everything is said and done 2011
will clearly not be as good as 2010 which was a great year from an income perspective.
Based on the above I would estimate the 2011 net income to be a loss of $9,000 which
compares to a gain in 2010 of $2,000. One of the big explanations of this is weaker spring
revenue in 2011 relative to 2010. You will note 2011 Group Use is $26,000 lower than
2010 alone.” We will finish fiscal 2011 in a deficit position, compounding our deficits
carried over from a number of years.
Luther Village receives support from the MNO Synod in the amount of $19,600. This is a
vital contribution to our annual operating budget.
The states of our facilities are very important to ensure a positive camp experience. We do
the basics in maintenance that will still provide accommodations that are rustic yet
comfortable. We continue to work at upgrading cabins to improve the camper experience.
Thanks to the Board of Trustees for their commitment, dedication and hard work. Without
their help, Luther Village would not be able to continue. Thanks to Ralph Feniuk, Tanya
Saunders and Jordan Klaprat who served on the Board and have moved on to other
challenges. Thanks also to new members Susan Borkowsky, Doug Jones, Gary Granke, Jo-
Ann Welham, for taking on their new roles.
Respectively Submitted, Wayne Schultz, Chair
EXECUTIVE DIRECTOR REPORT
Another year has come and gone...2011 was my 20th as Executive Director. A lifetime,
really. And what a life it has been with continual changes, joys and challenges at Luther
Village.
Staff are key to our ministry at camp. The staff carry Christian hospitality to our camper
guests. When there are struggles, it shows. When there is a cohesive working group, it
shows. This year, the cohesiveness was what shined! Many thanks for giving of yourselves
to:
Megan Schwartz (Assistant Director; 10th year as staff)
Caroline Wintoniw (Program Director; 6th year on staff)
Johanna Robson (Senior Program Leader; 3rd year on staff)
Katrina Borkowsky (Program Leader/Office; 5th year on staff)
Carlyn Graff (Program Leader; 1st year on staff)
Nick Czechryn (Program Leader/Lifeguard/Kitchen; 1st year on staff)
Luke Filipowich (Program Leader/Kitchen; 2nd year on staff)
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Elin Czayka (Head Cook; 5th year on staff)
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Lianne Bjornson (Assistant Cook/Housekeeping; 2nd year on staff)
LUTHER VILLAGE ANNUAL REPORT 2011
Gary Horton (Kitchen/Housekeeping; 1st year on staff)
Megan Harasymchuk (Kitchen/Housekeeping; 1st year on staff)
Shane Bodie (Program/Kitchen/Housekeeping; 1st year on staff)
Dana Peterson (Lifeguard//Program/Kitchen; 3rd year on staff)
Jay Harasymchuk (Maintenance Coordinator; 3rd year on staff)
Kyle Giese (Maintenance Assistant; 2nd year on staff)
Eric Elder (Maintenance Assistant; 1st year on staff)
Communications
We hired a new position in 2011, that of Creative Designer. Caroline spent up to 10
hours/week videoing our programs at LV and created videos of each program and
events held at camp. They were posted to YouTube and put on our website. We
have had very positive feedback.
A video was made to promote our LV Fund to those in the USA and to date has
brought in some donations.
We made some changes to our newsletter communications...we made the switch to
e-newsletter from paper copy. The first one of the year was sent out to our email
database and we snail mailed to those who still wanted a hard copy of it.
Successful? That will be measured over time. It has cut down on costs associated
with it – staff, postage, paper & printing. One small effort in greening the world!
We regularly have submissions in CrossWord (MNO synodical periodical) and
about 3 times a year are asked to put a story in Canada Lutheran.
PayPal became our new friend in October. People are now able to give donations
whenever they want online – at Phoneathon or whenever. A new addition to make
donations easier!
Our Promotions teams have grown slightly with more people assisting in this.
Thanks to Wayne, Shelley & Rebecca Schultz, Erin Kangas, Melinda & Brock
Pearce, Sonja Reisdorf, Katrina Borkowsky and Megan Schwartz. Thanks to you all
for your work in spreading the word!
Many continued thanks to Kendra from Jacob Design for her overall conceptual and
company branding work she does on a regular basis for LV. She has been creating
our annual brochure, clothing designs, ads for the variety of publications we
promote in and other creative things I ask of her for many years. She does this pro
bono. She will be our watchdog in keeping advertising consistent as we have a
variety of people creating for us now and want to have a look that shows
consistency not scattered for LV.
Program –Overall, our programs were great and our mission was shown in our ministry.
Low attendance at some youth camps but it is picking up in numbers. Family camps were
well attended as far as bookings go, but there was not a lot of participation at our daily
activities...interesting turn of events. Could it have been the beautiful weather had people
recreating on their own? Many campers bring out their own boats now and do their own
water fun – tubing, skiing - which does take away from our own programs, but they need to
do their things too! Sonja has summarized all programs in her Program report, so for sake
of not repeating, please review her report.
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Continued...
LUTHER VILLAGE ANNUAL REPORT 2011
Other Highlights in chronological order:
New receipting system created where tax receipts sent out after year end instead of
each time people donate.
The Winnipeg Foundation had for the first time the 90 hour giving challenge...this
online donation timeframe netted us: $13,642.43
Water drainage in the campground has been dealt with we hope. Karl spent a week
there in the spring with his tractor to fix.
Major helpful purchases: new safety boat; a meat slicer and industrial food
processor to improve the efficiency of food preparation in the kitchen; two displays
for promotions
A portable defibrillator was donated from the Heart and Stroke foundation
25th Anniversary bikeathon – brought back some cyclists from the early days,
which was a great mesh with our current cyclists!
Eagles Nest – painted by staff; new laminate flooring has beautified the cabin
amazingly!
2011 was our accreditation year...Manitoba Camping Association has accredited us
for another 3 years!
Volunteers – we have so many volunteers who help in many areas – program
leadership, counsellors, nursing team, drivers, physical labour, fundraising,
preaching. From the bottom of my heart, thanks for making camp happen.
Board – we have had some struggles but need to figure out what the board’s role is.
This is not an easy job serving on the board, as there is always LOTS to do. I have
appreciated working with and getting to know each of you. Thanks for your service
and support: Wayne, Tim, Tanya, Stephe, Sonja, Karl, Jordan, Lyle, Ralph, Rhea
and Jenn.
Submitted with a smile,
Kim Scherger, Executive Director
PROPERTY REPORT
I would like to start by thanking the countless volunteers and the staff that have put so much time and hard work
in over 2011. In particular I would like to thank Karl Emms, Gary Granke, as well as Bruce Brunger for both of
their continued support for Luther Village.
Here is a list of some of the projects we are planning to accomplish at camp over the next year 2012.
1. The roof on the winter shop needs to be replaced (this item is a carryover from last year)
2. The bathroom in Elk Haus needs to be repaired from water damage.
3. The main backup generator is not currently running. (needs a proper diagnosis)
4. There are some sewer pipes from the lower campground to the upper that need some work.
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5. There are leaking holding tanks at the far 3 A frames loop as well as by the health centre.
LUTHER VILLAGE ANNUAL REPORT 2011
6. We may need to replace parts of the fire hose as parts of it are now rotten.
7. We are looking at pricing for a furnace for the chalet.
8. There is oil light on the garbage truck that Karl is going to look at for diagnosis.
9. There are light fixture issues on cabin 2 as well as twin pines.
10. There will be some major levelling in the future for Elk Haus as well.
Respectfully submitted by
Jordan Klaprat, Property Chair
FUNDRAISING REPORT
Fundraising had many challenges as well as success this past year. A special thank you to all our volunteers
and especially Kim Scherger and Megan Schwartz for keeping all our events up and running this year. Our
fundraising budget was for $48,000. We started out the year with a slow start with the Bud Spud and Steak
night raising just over $2,000.00. Our other venues like the Bike-a-thon and Eco-Challenge during the hot
summer months went splendidly. We continue to provide events throughout the year to keep the passion for
Luther Village alive year round. There are so many supporters whether it comes in as volunteer hours or
monetary gifts I want to thank you all for your generosity and I look forward to seeing you at our next event!
Submitted by
Tanya Saunders
2011 2011
projected actual
Golf Tournament 2,000.00 1,514.00
Silent Auction 1,000.00 1,050.00
Bikeathon 9,000.00 10,142.44
Phoneathon 25,000.00 23,698.03
Ice Cream Social _____ ____
Dinner &
Dance/Social 5,000.00 4,180.90
Bud Spud & Steak 3,000.00 2,074.90
Eco Challenge 2,000.00 2,430.00
CD’s 100.00 65.00
Other
(RickSalt/Camp
DVD’s) 100.00 133.00
Totals 48,000.00 45,288.27
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LUTHER VILLAGE ANNUAL REPORT 2011
PROGRAM REPORT
The 2011 summer program (theme: Just for Life) was indeed a rich blessing to all who participated in the
creative, fun, exciting and inspiring activities offered by the camp's talented and spunky staff! Some program-
related highlights included:
1. A new access boardwalk and floating dock along the Bog Walk allowed for a very fun and interesting
new program activity called 'Critter Dipping'!
2. New program activity called "A Bug's Life" was a great success!
3. A new beach volleyball net replaced the 'well used' old net!
4. Bus Day Trip/Open House was very well attended for a second year in a row!
5. "Night Hike" program activity was again very popular and well-attended!
6. Digital Photography, Musical Theatre and a new addition of Creative Arts resulted in a wonderfully
successful "LV's Got Talent" program week! (Rented head-set microphones and a piano keyboard added
greatly to the musical theatre production!)
7. Five new life jackets were purchased for canoeing and kayaking!
8. The '80s' Fun Theme Night during Family Camps was well received!
9. Two new tents were purchased to enhance summer programming!
10. Labour Day Classic Weekend was once again a very well-attended weekend!
What's happening in 2012?
1. Program "Chosen" has been purchased for 2012!
2. Fun Theme Night for Family Camps has been selected for 2012 – "Under the Sea"!
3. Program budget has been presented and set for 2012!
4. Recruitment of resource leader positions for 2012 is well underway!
5. Head-set microphones will again be rented and used during the week of "LV's Got Talent"!
6. New life jackets and canoe paddles will be purchased!
7. Creative Arts (during "LV's Got Talent") and A Bug's Life (during Gr. 4-6 camp and Family camp)
activities are both returning for a second year!
8. Two M*A*S*H tents (Mega Awesome Sleeping Huts) will be available for use during program weeks
– providing campers with an opportunity to do some remote camping!
9. A cordless hand held microphone will be purchased to enhance sound quality at Sunday worship
services!
10. Teen canoe trip (called "Canoe Believe") is back!
On-going projects:
1. To develop an area of camp (e.g. the old 'Challenge Course' or the present 'Power Trail Course') into
more of a fitness-focused activity by adding necessary equipment.
2. To develop the 'Ball Field' into a groomed baseball/soccer area. This will include banning of vehicles
from this area.
I continue to enjoy my position as chairperson of the Luther Village Program Committee. I would like to thank
the 2011 camp staff, volunteers, and resource leaders for all their hard work. I would also like to thank the
Program Committee members (Kim Scherger, Caroline Wintoniw, and Tim Wintoniw) for sharing their creative
ideas and for their continued dedication to the ministry of Luther Village.
May the 2012 program "Chosen" encourage, comfort and challenge all of us in our faith journey with Christ!
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Faithfully submitted,
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Sonja Reisdorf, Program Committee Chairperson
LUTHER VILLAGE ANNUAL REPORT 2011
COMMUNICATION/PROMOTIONS & PUBLICITY
Members: Wayne and Shelley Schultz, Melinda Pearce, Brock Pearce, Erin Kangas, Rebecca Schultz, Katrina
Borkowsky, Megan Schwartz
Churches visited for Sunday presentations. St. Peter’s, Winnipeg; St. John’s, Greenwald and Trinity, Thalberg;
First Lutheran, Winnipeg; Cross, Winnipeg; Good Shepherd, Selkirk; Abundant Life, Birds Hill; Prince of
Peace, Winnipeg; Grace, Winnipeg; Faith, Winnipeg; St. Paul’s, Steinbach; Gloria Dei ,Winnipeg; Emmanuel,
Emerson and Zion, Friedensthal; Gimli, Gimli; St. Mark’s, Winnipeg; Trinity, Starbuck.
Review of 2011 promotions
1. New display board purchased (actually can be split into 2 boards, plus the green display)
2. Lutheran church visits (15 churches visited)
3. Letter sent to 8 Anglican churches requesting a visit- no replies were received
4. Letter sent to Lutheran Church Canada requesting permission to visit- no response
5. Parade of Camps (2 sites/2 difference weekends)
6. Family Fun Day at Manitoba Museum
7. Bus Trip- 2 full buses- June
Possible 2012 promotions
1. Lutheran church visits- want to increase visits from 2011
2. Follow up on Anglican churches- resend letter (include Beach Worship on Sunday nights with LV
information), follow up phone call to ensure it was received and the decision making person has
received it.
3. Ask permission for LCC church visits, then send letters requesting a visit
4. Parade of Camps- two again
5. Family Fun Day participation
6. Beach Worship on Sunday nights with Luther Village (last Sunday in January, February, March and
April will be camp services at Cross, Winnipeg. Will be led by Kim and others, will have display there.
7. Synod Youth Services- make a presentation/have the display at these services
8. Synod Young Adult meetings- have a presence of some kind there as well
9. Show and Save participation- have a coupon in this savings book/ possible online coupon as well.
Wayne has explored costs and for two runs of the book (March 2011- March 2012 edition and October
2011- October 2012 edition) the cost is $100. Online coupon participation is $250.
10. Include Creative promo clips to be shown on laptops/projectors and whatever is suitable.
Respectfully submitted,
Wayne Schultz, on behalf of Promotions team
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LUTHER VILLAGE ANNUAL REPORT 2011
FINANCIAL DEVELOPMENT REPORT
Our main area of focus continues to be growing the Luther Village Fund. In the fall of 2011 we conducted a
congregation campaign in which 5 volunteers approached 16 mainly Winnipeg based Lutheran congregations to
explain to congregants the concept of the Luther Village Fund. We also sent information packages and
brochures to be placed in the narthex in the majority of rural congregations of the MNO Synod. To date we
have raised $500 through the congregation campaign but more importantly we have introduced the Luther
Village Fund to countless parishioners.
As of February 8th, 2012 the Luther Village Fund has financial gifts in the amount of $107,660. Our target
remains $700,000 and we will continue the fundraising efforts into 2012.
This year we plan to conduct the corporate portion of the capital campaign to raise additional funds and will
create an annual newsletter to be sent out to our existing donors as way to update them on the fund and to
encourage them to continue to donate.
We hope to fundraise $40,000 this year. Currently we have raised $26,100.
In April 2012 we will receive the first interest disbursement of the Luther Village Fund. The total disbursement
is estimated to be $2,500 and the money will be allocated towards renovating Fox Den and a Lutheran Urban
Ministry campership.
The committee is also actively applying for grants from businesses and community foundations to ‘top up’ the
endowment fund proceeds so that Fox Den can receive a substantial and much needed renovation.
Respectfully Submitted,
Byron Smith
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LUTHER VILLAGE ANNUAL REPORT 2011
LUTHER VILLAGE INC. BALANCE SHEET
DECEMBER 31,
2011 2010
ASSETS
OPERATING FUND
Bank Balances less outstanding cheques 5,128.98 (33,747.71)
Accounts Receivable
Trade (188.01) 275.00
Other - -
GST receivable 2,324.74 1,523.58
Prepaid expenses 7,004.34 7,004.34
Inventory - -
Due from Memorial Fund - -
14,270.05 (24,944.79)
CAPITAL FUND
Capital Assets 337,440.92 337,440.92
351,710.97 312,496.13
LIABILITIES AND SURPLUS
OPERATING FUND
Accounts payable and accrued - trade
Trade 44,821.68 27,116.95
Deferred Contributions 83,998.51 83,998.51
128,820.19 111,115.46
Operating Fund Surplus (65,153.64) (67,083.35)
Current Income / (Loss) 21,510.11 1,929.71
85,176.66 45,961.82
HYDRO PROJECT FUND
Surplus - -
MEMORIAL FUND
Surplus - -
SEWER TREATMENT SYSTEM PROJECT
Surplus - -
CAPITAL FUND
Mortgage payable 46,246.11 46,246.11
Surplus 220,288.20 220,288.20
266,534.31 266,534.31
351,710.97 312,496.13
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LUTHER VILLAGE ANNUAL REPORT 2011
STATEMENT OF REVENUE AND EXPENSES TO DECEMBER, 2011
Month Ending Twelve Months Ending
December 31, 2011 December 31, 2011
December December
Actual Budget 2010 Actual Budget 2010
Revenue
$0.00 $0.00 $1,542.49 Camp programs $181,098.47 $218,700.00 $201,465.79
0.00 0.00 520.06 Food and Confection 14,676.09 14,700.00 15,251.56
0.00 0.00 759.85 Cabin Rental and Cottage 23,879.06 18,000.00 17,307.98
Owners Fee
0.00 0.00 -37.57 Bus Transportation 2,590.00 6,000.00 5,667.87
0.00 0.00 -4.35 Campground fees and 39,139.50 39,000.00 38,069.53
storage fee
0.00 0.00 0.00 Boat, motor, and canoe 5,422.41 5,000.00 4,512.45
0.00 0.00 0.00 Miscellaneous 2,165.99 1,800.00 1,095.87
$0.00 $0.00 $2,780.48 $268,971.52 $303,200.00 $283,371.05
Other Revenue
$3,266.70 $1,633.37 $1,633.37 Church Support - MNO $19,600.00 $19,600.00 $19,600.00
Synod
6,430.05 2,291.74 468.40 Donations 46,572.39 41,000.00 42,725.88
7,229.42 17,500.00 10,166.88 Fundraising activities 45,208.16 48,000.00 52,820.28
(net)
0.00 0.00 105.00 Miscellaneous 980.00 500.00 849.50
0.00 0.00 0.00 GST REBATE 0.00 0.00 0.00
0.00 0.00 0.00 PROCEEDS ON SALE 0.00 0.00 0.00
OF EQUIPMENT
0.00 100.00 11.30 Interest Revenue 0.00 500.00 12.40
0.00 0.00 0.00 Grants 4,456.00 0.00 0.00
$16,926.17 $21,525.11 $12,384.95 $116,816.55 $109,600.00 $116,008.06
$16,926.17 $21,525.11 $15,165.43 Total Revenue $385,788.07 $412,800.00 $399,379.11
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LUTHER VILLAGE ANNUAL REPORT 2011
Expenses
$2,996.00 $0.00 $2,969.00 Audit and Legal $6,485.00 $3,000.00 $2,980.80
0.00 0.00 132.73 Automotive transportation 9,805.55 12,500.00 15,861.11
0.00 0.00 139.45 Food and confection 51,999.27 58,300.00 56,259.58
purchases
9,132.69 8,775.11 6,746.77 Wages and Employee 167,850.07 188,100.00 179,466.02
Benefits
0.00 40.00 0.00 Camp Hydro Electricity 10,006.91 14,000.00 17,084.58
0.00 0.00 500.00 Gasoline / Propane 14,479.73 15,500.00 8,060.99
1,381.86 0.00 282.65 Repairs and Maintenance 20,877.07 22,100.00 16,580.46
0.00 100.00 0.00 Laundry and Cleaning 7,136.21 5,000.00 6,283.73
0.00 110.00 1,446.12 Equipment Lease 0.00 1,320.00 1,446.12
0.00 0.00 33,130.99 Amortization 0.00 0.00 33,130.99
1,549.40 975.06 2,557.69 Printing, postage, and 8,287.86 7,500.00 11,450.86
stationery
90.84 575.11 6,159.49 Interest, Penalties and 344.95 6,900.00 6,561.37
Bank Charges
0.00 183.37 1,687.51 Interest on long-term debt 0.00 2,200.00 1,687.51
0.00 0.00 190.10 Taxes, insurance, licenses 21,541.97 23,200.00 21,051.31
3,571.37 1,133.37 1,275.00 Promotion and publicity 15,610.10 18,600.00 6,752.28
0.00 75.11 773.23 Committee and program 4,026.82 5,000.00 6,647.63
423.79 416.74 233.48 Telephone 5,683.75 5,000.00 5,856.78
0.00 0.00 0.00 Travel and conferences 1,257.86 1,400.00 165.00
0.00 1,666.74 -16,976.60 Purchase of Capital 18,747.92 20,000.00 0.00
Assets
0.00 0.00 -12.72 Miscellaneous 136.92 150.00 122.28
$19,145.95 $14,050.61 $41,234.89 Total Expenses $364,277.96 $409,770.00 $397,449.40
($2,219.78) $7,474.50 ($26,069.46) NET INCOME / (LOSS) $21,510.11 $3,030.00 $1,929.71
Actual Budget Dec/2010 Actual Budget Dec/2011
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LUTHER VILLAGE ANNUAL REPORT 2011
LUTHER VILLAGE BOARD OF TRUSTEE MEMBERS
Board of Trustee Members who finished in 2011.
Ralph Feniuk
Tanya Saunders
Jordan Klaprat
Board of Trustee Members whose terms end in 2013
Karl Emms (second term)
Tim Wintoniw
Sonja Reisdorf
Wayne Schultz
Board of Trustee Members whose terms end in 2014
Lyle Nye
Stephen Sauer
Board of Trustee Members whose terms end in 2015
Susan Borkowsky
Gary Granke
Doug Jones
Jo-Ann Welham
Executive Director
Kim Scherger
Accountant
Todd Buhr
Ex-Officio Member
Bishop Elaine Sauer or a representative
MNO Synod Liaison
Pastor Jennifer Marlor
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LUTHER VILLAGE ANNUAL REPORT 2011
