FRB NETC BCA Guidance by 3vP085oM

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									Information solicited from you:
    1. What is missing?
    2. Do you have any Center specific requirements we should consider?
    3. What can we do better (or recommendations to do differently)?
BCA NETC Guidance                           BCA User Interface   CPM Modification / BCA Functional
                                                                 Requirement
NAVEDTRA 136 BUSINESS CASE                                       Recommend developing software that will
ANALYSIS                                                         enable us to capture data and produce output
A Business Case Analysis (BCA) details                           in a format acceptable by the Navy as
the cost and risk associated with each                           described in NETCINST 1510.3 Business
training option identified during the                            Case Analysis. The instruction is laid out with
NETC FEA (see NETCINST 1510.3                                    specific details as to what is to be reported in
(series)). The approved BCA will serve                           each section and the order of said sections in
as input to the Training Project Plan                            the overall document. Some of the data
(TPP).                                                           elements may already be captured in the AIM
The completed BCA shall be routed to                             software such as current cost, changes, etc.
CCA for approval and concurrence, and                            This data can be utilized to populate fields
NETC if there is a change in resourcing.                         requiring data previously captured to reduce
                                                                 the amount of work needed by the user, to
NETCINST 1510.3                                                  reduce inconsistent values for common data,
The process must assure decisions are                            and to ensure consistency in reporting. The
consistent, valid, defensible, and                               software can also default the justification to
documented. The BCA provides a                                   reflect the transcription of data from one area
structured, consistent methodology that                          to another.
presents all the benefits and costs, both
quantitative and qualitative, of each                            The software should include areas directly
planned action over time.                                        related to the 11 areas of the instruction. The
                                                                 data should be captured in a manner which
                                                                 flows smoothly for the user with the output
                                                                 being manipulated for formatting purposes
                                                                 only. The software will include review and
                                                                 approval processes as currently defined in the
                                                                 CPM software.
BCA NETC Guidance                            BCA User Interface                                                   CPM Modification / BCA Functional
                                                                                                                  Requirement
NAVEDTRA 132                                    (1) Creating a BCA for submission                                 Data Input
The output of the FEA is the input to                                                                             CPM will be modified to have:
NETC's Business Case Analysis (BCA).               a. Following completion of the FEA, a user creates a BCA       capability for auto-populating BCA fields if
                                                      by entering necessary information as supporting             applicable data already exists in CPM or AIM
NAVEDTRA 132 Develop Business                         documentation.                                              I/II.(FEA, CTTL, TCCD, PPP, JDTA)
Case Analysis (BCA). The purpose of
the BCA is to take the proposed training                1.   CPM will have the capability for auto-populating
solutions from the FEA and assign a cost                     BCA fields if applicable data already exists in
to each. The BCA also captures any risk
                                                             CPM or AIM (CTTL, TPP, TCCD, PPP) (specific
associated with each option. NETC will
propose training solutions, as a Course of                   data examples: current training, costs associated,
Action (COA) for each training solution,                     timelines, and resource requirements).
to the Requirement Sponsor and
Resource Sponsor. Collectively, these
entities will select one of the training
solutions (COA) that NETC can then use
to develop or revise a course to satisfy
the training requirement. It is the output
of the BCA (decisions by the
Requirement Sponsor and Resource
Sponsor) that will determine the skill and
knowledge outcomes that the course will
be developed to achieve and tests built to
assess. The output of the BCA is the
input to NETC's Training Project Plan
(TPP).
BCA NETC Guidance                             BCA User Interface   CPM Modification / BCA Functional
                                                                   Requirement
NAVEDTRA 132 Skill and Knowledge
Proficiency Levels. The BCA provides
an array of training solutions with
associated cost that allow the
Requirement Sponsor and Resource
Sponsor to make an informed decision.
The decision made, that finalizes the
BCA, will be used for course and test
development. To ensure that the correct
level of proficiency is trained to and then
assessed, NETC has established
proficiency levels for skill and
knowledge (Skill Proficiency Level
(SPL)= Imitation, Repetition, and Habit;
Knowledge Proficiency Level (KPL =
Knowledge/Comprehension,
Application/Analysis, and
Synthesis/Evaluation).
BCA NETC Guidance                            BCA User Interface                                                      CPM Modification / BCA Functional
                                                                                                                     Requirement
NETCINST 1510.3                              Based on NETCINST 1510.3 checklist for each section, a user             Data Input
While the Executive Summary appears          checklist (allowing ‘yes’ or ‘no’ response selections whereby the       CPM will be modified to have:
at the beginning of a business case, it is   software will return the user to the program if a “no” response is      Based on NETCINST 1510.3 checklist for
written last.                                                                                                        each section, a user checklist (allowing ‘yes’
                                             selected).
The Executive Summary will                                                                                           or ‘no’ response selections whereby the
                                             “Section 1: Executive Summary” will be entered using free text          software will return the user to the program if
describe the objective of the project,
                                                                                                                     a “no” response is selected).
the current state of the problem and the     (Note: The Executive Summary is the first section of the BCA
resulting opportunity. It outlines the       process, however it is the last section written and should be           “Section 1: Executive Summary” will be
scope of the project in general terms, and   placed in the software as such to allow for auto-population and         entered using free text (Note: The Executive
briefly describes the competitive            adequate input by user).                                                Summary is the first section of the BCA
environment (i.e., what other
                                                                                                                     process, however it is the last section
government jurisdictions and/or                      CPM will utilize a combination of free text and drop-down       written and should be placed in the
corporations are doing). The Executive
                                                     fields for each section of the BCA and will be limited in       software as such).
Summary also provides a brief
                                                     characters based on NETCINST 1510.3.                                - Free text fields with total character
description of the business impact, and
                                                                                                                             space limited to two pages of text.
the risks of undertaking the project.
                                                     CPM will contain additional Fields for elements required for        - Additional Fields: (elements required
Finally, it concludes with
                                                     report which will carry forward once entered in initial field           for report which will auto-populate
recommendations and the financial
                                                     for the following elements: Subject, Objective, Scope,                  once entered in initial field): Subject,
impact of the project. This summary
                                                                                                                             Objective, Scope, Method of Analysis,
should also be written with the media in             Method of Analysis, Major Results, List or table of financial
                                                                                                                             Major Results, List or table of
mind, as this is often the only part of a            metrics (from analysis), Competitive environment solutions              financial metrics (from analysis),
report that the media reads.                         to same or comparable problem, risks of undertaking project,            Competitive environment solutions to
                                                     description of business impact, recommendations, and                    same or comparable problem, risks of
                                                     financial impact of project (Note: the List or Table of                 undertaking project, description of
                                                     financial metrics may be developed in CPM or attached as an             business impact, recommendations,
                                                     external source document. If user attaches as source                    and financial impact of project.
                                                                                                                         - Allowable editing to ensure report
                                                     document, data will not populate required fields in CPM).               “reads as if it were written for the
                                                                                                                             media” in accordance with
                                                     User will have capability to edit data pulled forward to
                                                                                                                             NETCINST 1510.3.
                                                     “Executive Summary” to ensure report “reads as if it were
                                                     written for the media” in accordance with NETCINST
                                                     1510.3.
BCA NETC Guidance                            BCA User Interface   CPM Modification / BCA Functional
                                                                  Requirement
NETCINST 1510.3
The summary should be no more than
two pages in length. It should contain the
subject, scope, method of analysis, major
results, and list or table of financial
metrics from the analysis.

Checklist for Executive Summary:
1. Will the reader get a clear
understanding of the reasons for the
project and its outcome by outlining the
why, what, when, who, and how" of the
initiative?
2. Does it contain any information that is
not contained ln the body of the business
case? (Should not)
3. Is the Executive Summary less than
two pages?
4. Can the Executive Summary be
treated as a stand-alone document?
BCA NETC Guidance                         BCA User Interface                                                       CPM Modification / BCA Functional
                                                                                                                   Requirement
NETCINST 1510.3 Background:               “Section 2: Background” for entry of data to describe the problem        “Section 2: Background” for entry of data to
Problem/process Improvement               and opportunity being addressed in the project and follows the           describe the problem and opportunity being
Opportunity                               Executive Summary in the final report.                                   addressed in the project and follows the
Provides a brief description of the            This section allows the user to select data from drop-downs        Executive Summary in the final report.
business problem or opportunity that              for options such as currently being training, not trained,
the project is trying to address                  partially trained followed by free text to draft synopsis of     This section of the BCA includes:
Current Situation                                 what the Navy is currently doing in regard to the problem.
This provides a synopsis of what is            User will enter data in free text box for how the problem was      Drop downs to select options such as currently
happening currently within the Navy               identified (current metrics process of determining level of      being training, not trained, partially trained
and, if applicable. what has led to the           success/performance or other means of identifying problem).      followed by free text to draft synopsis of what
current situation and what is likely to        The user will select an explanation of what has led to the         the Navy is currently doing in regard to the
                                                  current situation (Policy change, programs, legislation,         problem.
happen if the current situation is
maintained. The current situation can             platform requirements, or other) from drop-downs. If “other”
be defined in terms of relevant                   is selected – a free text field will open allowing the user to   Free text box for how the problem was
                                                  enter a reason.                                                  identified (current metrics process of
legislative requirements, organization
structures and responsibilities, human         User will enter data as free text regarding what will happen if    determining level of success/performance or
                                                  current situation is maintained (relative legislative            other means of identifying problem).
resources, processes, and technology
                                                  requirements, organization structures and responsibilities,
                                                  human resources, technology, and processes, etc.).               Drop-down selection of explanation of what
Checklist for Background Section:                                                                                  has led to the current situation (Policy change,
                                               User will enter amplifying information in free text box.
   1. Is the business problem or                                                                                   programs, legislation, platform requirements,
       opportunity clearly defined in                                                                              or other). If other selected – free text field
       general terms?                                                                                              opens for entry to be made.
   2. What factors have led to this
       situation (i.e., changes in                                                                                 Free text what will happen if current situation
       policy, programs, legislation,                                                                              is maintained (relative legislative
       platform requirements or other                                                                              requirements, organization structures and
       concerns)?                                                                                                  responsibilities, human resources, technology,
   3. What metrics or goals are used                                                                               and processes, etc.).
       by the current process to
       determine level of                                                                                          Free text for amplifying information
       performance/success? If no
       metrics exist, how was the
       problem or issue identified?
   4. Provide any additional
       amplifying data or information.
BCA NETC Guidance                         BCA User Interface                                                                CPM Modification / BCA Functional
                                                                                                                            Requirement
NETCINST 1510.3                           “Section 3: Initiative Description”                                               Section 3: Initiative Description”
The reason for writing the Initiative          User will have a combination of free text fields and drop-down              Free text fields for Objective, Scope, Outcomes
                                                   selection for Objective, Scope, Outcomes (expected results),and          (expected results),and stakeholders, milestones and
Description section is to provide the              stakeholders, milestones and timelines for project, additional           timelines for project, additional occupational
reader with a clear definition of                  occupational and/or high risk training safety concerns (additional       and/or high risk training safety concerns (additional
what the initiative will accomplish                hazards, processes, actions, effluents or circumstances comprising       hazards, processes, actions, effluents or
(objective), what the initiative will              additional risk).                                                        circumstances comprising additional risk)
                                               User will develop Objective in a manner similar to existing CPM                       - Objective will contain fields for free
and will not include (scope). what are             functionality for developing tasks, whereby the user will enter the                     text statement, conditions and
the expected results (outcomes) and                basis of the objective statement by free text or through selection                      standards (same as current CPM
who are the players (stakeholders).                from existing data in the JDTA and will assign conditions and                           functionality), timeframe for project
Check list:                                        standards as applicable.                                                                completion, and if the objective is
    1. Is it clear what the initiative         User will select from a drop-down if the objective is Fact,                                Fact, Concept, Principle, Procedure,
                                                   Principle, Concept, Procedure, or Process based, which will be                          or Process based.
       will accomplish?                                                                                                               - Scope will contain fields for:
                                                   utilized during the NETC BCA approval process as part of the
    2. Is it clear what is not included            validation against the written justification.                                          Project start and end dates
       in the initiative and what it           User will be required to enter the timeframe for project completion                       Department or organization (specific
       will not accomplish?                        in this section, which will populate related fields in future sections                 locations/sites if applicable, and
    3. Will the reader know all                    as well.                                                                              departments or group of departments
                                               User will enter data for “Scope” via free text fields that will be                       who will be involved in the project)
       parties that will be impacted                                                                                        Technology (existing systems, compliance with
                                                   utilized where possible to populate future related fields for:
       by the initiative?                          - project start and end dates                                            existing standards) the boundaries within which the
    4. Are the general requirements                - Department or organization (specific locations/sites if                project must work, i.e., use of existing systems,
       of each stakeholder clearly                      applicable, and departments or group of departments who will        compliance with established standards
       laid out?                                        be involved in the project)
                                                   - Technology (existing systems, compliance with existing                 Functions – functions of the department/
    5. Are the timelines of the                                                                                             organization the project involves.
                                                        standards) the boundaries within which the project must work,
       initiative clearly outlined?                     i.e., use of existing systems, compliance with established
    6. Does the business case                           standards.                                                          Out of Scope - documents areas not covered in this
       mention consultation that has               - Functions – functions of the department/ organization the              project.
       taken place with                                 project involves.
                                                   - Out of Scope - documents areas not covered in this project.            Stakeholders will contain fields for primary and
       stakeholders?                                                                                                        secondary internal and external customers.
                                               Users will enter data for “Stakeholders” identifying each as primary
                                                   and secondary internal and external customers.                                         Additional free text fields: initiative
                                                                                                                                          accomplishment, initiative exclusions
                                               User will use additional free text fields to document initiative
                                                                                                                                          (what is not accomplished/included),
                                                   accomplishment, initiative exclusions (what is not
                                                                                                                                          Stakeholders (carried forward from
                                                   accomplished/included), and general requirements for each
                                                                                                                                          previous entry), General requirements
                                                   stakeholder.
                                                                                                                                          for each stakeholder, timelines
                                               Basic Stakeholder information will carry forward from previous
                                                                                                                                          (carried forward from previous
                                                   entry as will timeline data.
                                                                                                                                          entries)
                                               User will check box to indicate if consultation with stakeholder
                                                                                                                            Check box to indicate if consultation with
                                                   took place (yes/no selection)
                                                                                                                            stakeholder took place (yes/no selection)
BCA NETC Guidance                               BCA User Interface                                                         CPM Modification / BCA Functional
                                                                                                                           Requirement
NETCINST 1510.3                                 “Section Section 4: Strategic Alignment” will be broken down into          “Section Section 4: Strategic Alignment”
Review the business plans of all related        three columns.                                                             Have three columns
initiatives and identify specific goals that                      (a) User will enter data relating to initiative from             - Column one contains free text of
the initiative will help achieve. Identify                             business plans in column one as free text.                       initiative from business plans.
the level of impact the initiative has on                         (b) User will select from drop-downs in column                   - Column two contains drop-downs
achieving the various initiatives' goals by                            two indicating level of impact the initiative has                for selection for low, medium and
scoring the impact high, medium, or low,                               on meeting the goal from predetermined                           high to indicate level of impact the
using the following guidelines:                                        choices of “low, medium and high” based on                       initiative has on meeting the goal.
                                                                       NETCINST 1510.3 the drop-down choices will                       (May use fields similar to TTA
High: Indicates that the initiative 15                                 be stated as follows                                             data to populate based on
critical to the achievement of the goal.                               1) High: initiative is critical to the                           criticality- aligned as
                                                                            achievement of the goal.                           High: initiative is critical to the
Medium: Indicates that the initiative                                  2) Medium: Indicates that the initiative                    achievement of the goal.
directly impacts the goal but it is not                                     directly impacts the goal but it is not            Medium: Indicates that the initiative
critical to its attainment.                                                 critical to its attainment.                            directly impacts the goal but it is not
                                                                       3) Low: Indicates an indirect impact to the                 critical to its attainment.
Low: Indicates an indirect impact to                                        achievement of the goal.                           Low: Indicates an indirect impact to
the achievement of the goal.                    User will enter data in column three as free text providing an                     the achievement of the goal.
                                                explanation if required                                                            - Column three free text area
Checklist for Strategic Alignment:                                                                                                      provides an explanation if
                                                                                                                                        required.
1. For goals that have been assigned a
high level of impact, is the initiative truly
critical to achieving the goal?

2. Does the explanation support the
evaluation of how the initiative impacts
the goal?

3. Does         the initiative align with
the overall Navy goals?

4. Are you able to forecast unintended or
unplanned consequences? If so, include
those in Section 9.
BCA NETC Guidance                            BCA User Interface                                                        CPM Modification / BCA Functional
                                                                                                                       Requirement
NETCINST 1510.3                              Section 5: Analysis of Alternatives                                       Section 5: Analysis of Alternatives
List all possible solutions that may meet            - User will enter data in free text fields to outline                      - Free text fields to outline
                                                                Realm of possibilities that are available to address         realm of possibilities that are available to
the business problem or opportunity.
                                                                the problem or opportunity.                                     address the problem or opportunity.
Based on a practical and common sense                                                                                        rationale to why some have been
analysis, narrow the list to include only                       Rationale to why some have been eliminated as
                                                                                                                                eliminated as viable alternatives.
                                                                viable alternatives.
viable alternatives and state the reason                                                                                     detailed description of viable options that
                                                                Detailed description of viable options that will
for excluding an alternative. Valid                                                                                             will address the business initiative
                                                                address the business initiative problem or                      problem or opportunity. A viable option
alternatives should not be simply                               opportunity. A viable option usually includes a "do
excluded due to funding constraints.                                                                                            usually includes a "do nothing" option
                                                                nothing" option (status quo) and should be                      (status quo) and should be discussed. (may
Only the viable alternatives will be                            discussed. (This field may be standardized by use               be standardized drop-down selection with
further detailed and carried forward into                       of drop-down selection with free text justification             free text justification comment field).
following sections of the business case.                        comment field).                                                 - Free text field for all possible
For each viable alternative explain the              - User will enter data in free text field for all possible                      solutions
key parameters including people,                         solutions                                                           Secondary field for selection of viable
processes, and systems. Discuss how                  - User will be able to select viable solutions that may meet               solutions that may meet the business
each viable option addresses the business                the business problem or opportunity from secondary                     problem or opportunity.
problems and meets the objectives of the                 fields including                                                       - Free text blocks for each viable
project within the outlined scope as                                Free text blocks for each viable alternative to                  alternative to allow for explanation of
stated in Section 3.                                                allow for explanation of the key parameters                      the key parameters including people,
                                                                    including people, processes, systems,                            processes, systems, constraints, and
Each alternative must be defined in
                                                                                                                                     critical success factors.
sufficient detail to enable identification                          constraints, and critical success factors.
                                                                                                                                - Free text entry for how each viable
of specific impacts (Section 7 -Business                            Free text entry for how each viable option                       option addresses the business
& Operational Impacts), project risks                               addresses the business problems and meets the                    problems and meets the objectives of
                                                                    objectives of the project within the outlined                    the project within the outlined scope
(Section 8 -Initiative Risk Assessment).
                                                                    scope as stated in Section 3                                     as stated in Section 3
and benefit and costs (Section 9 -Cost
                                                     - User will enter the reason for excluding an alternative in               - Free text state the reason for
Benefit Analysis) _ Include partnership                  free text field.                                                            excluding an alternative.
and shared service opportunities                     - User will check box to indicate partnership or shared                    - Check box to indicate partnership or
that may enhance the business outcome                    service opportunities followed by free text area to                         shared service opportunities followed
of an alternative. This section should                   indicate which partnership and shared service                               by free text area to indicate which
conclude with a clear summary of the                                                                                                 partnership and shared service
                                                         opportunities are being considered.
                                                                                                                                     opportunities are being considered.
reasons why the proposed solution was                                                                                  Viable alternatives will be carried forward into
selected from among the identified           Viable alternatives will automatically be carried forward into            following sections of the business case for further
alternatives.                                following sections of the business case for further detailed analysis     detailed analysis and justification.
                                             and justification.                                                                 - Conclude with free text summary
                                                     - User will conclude this section with free text summary                        field to include reason for proposed
                                                          field to include reason for proposed solution.                             solution.
BCA NETC Guidance                        BCA User Interface   CPM Modification / BCA Functional
                                                              Requirement
NETCINST 1510.3
Checklist for Alternatives:
   1. Have all possible solutions
       been identified?
   2. Have all viable alternatives
       been determined? Is there
       sufficient reason for the
       exclusion of possible
       solutions?

   3. Are the alternatives truly
      distinguishable?

   4. Are the viable alternatives
      defined at a sufficient level of
      detail to define costs and
      benefits?

   5. Where possible, do
      alternatives take advantage of
      partnerships and shared
      service opportunities?

   6. Have any critical success
      factors been highlighted for
      each alternative?

   7.    Have all constraints for each
        alternative been identified?
BCA NETC Guidance                         BCA User Interface                                                       CPM Modification / BCA Functional
                                                                                                                   Requirement
NETCINST 1510.3                           Section 6: Business and Operational Impact                               Section 6: Business and Operational Impact
For each stakeholder (outlined in                 - User will enter data for each stakeholder carried forward              - For each stakeholder carried
Section 3) identify all business                      from Section 3                                                            forward from Section 3
(strategic, longer term focused) and              - Data will be entered in free text fields to identify all            Free text fields will be available for
operational (procedural, detailed                     business (strategic, longer term focused) and operational            entering data to identify all business
                                                      (procedural, detailed focused) impacts that may arise                (strategic, longer term focused) and
focused) impacts that may arise from
                                                      from the project.                                                    operational (procedural, detailed
the project.
                                                                                                                           focused) impacts that may arise from
For each impact identify the              An example of business impact might be a change in the Navy PeS                  the project.
magnitude of impact (high, medium,        policy.                                                                          - Drop-down selections for the
low, or none) for each alternative        An example of operational impact might be staff training required                     magnitude of impact (high,
using the following guidelines:           (Detailers, ECMs).                                                                    medium, low, or none) for each
High: Indicates that the magnitude of             - User will enter data via drop-down selections for the                       alternative using the following
impact is significant and stakeholder                  magnitude of impact (high, medium, low, or none) for                     guidelines:
support and preparation are critical to                each alternative using the following guidelines:                 High: Indicates that the magnitude of
the alternative's success.                              1. High: Indicates that the magnitude of impact is                 impact is significant and stakeholder
Medium: Indicates that there is a                            significant and stakeholder support and preparation           support and preparation are critical to
manageable impact to the                                     are critical to the alternative's success                     the alternative's success
stakeholder.                                            2. Medium: Indicates that there is a manageable                 Medium: Indicates that there is a
Low: Indicates the alternative will                          impact to the stakeholder                                     manageable impact to the stakeholder
have a minor impact to the                              3. Low: Indicates the alternative will have a minor             Low: Indicates the alternative will
stakeholder.                                                 impact to the stakeholder.                                    have a minor impact to the
None: Indicates that the stakeholder                    4. None: Indicates that the stakeholder will not be                stakeholder.
will not be impacted by the
                                                             impacted by the alternative.                               None: Indicates that the stakeholder
                                                  - User may enter data in an optional free text field to                  will not be impacted by the
alternative.
                                                       document the rationale for the evaluation.                          alternative.
If necessary, document the rationale
                                                                                                                           - Optional free text field to
for the evaluation.
                                                                                                                                document the rationale for the
                                                                                                                                evaluation.
BCA NETC Guidance                            BCA User Interface   CPM Modification / BCA Functional
                                                                  Requirement
NETCINST 1510.3
Checklist    for   Business            and
Operational Impacts;

1. For each stakeholder, have all
business and operational impacts been
identified?

2. Has the magnitude of impact
been accurately evaluated for each
alternative?

3. Have all stakeholders been
considered?

4. Have risks that specifically relate to
each alternative been included?
BCA NETC Guidance                          BCA User Interface                                                        CPM Modification / BCA Functional
                                                                                                                     Requirement
NETCINST 1510.3                            Section 7: Risk Assessment                                                Section 7: Risk Assessment
Risks are factors that may                         - User will enter data in free text field for anticipated risks           - Free text field for anticipated risks
jeopardize/prevent the proposal                        for each viable option carried forward from precious                      for each viable option carried
                                                       section.                                                                  forward from precious section.
from achieving anticipated benefits or                                                                                       - Drop-down selections for the
result in increased costs. In this section,         - User will enter data via Drop-down selections for the                      probability and impact of risk
list all anticipated risks, assess the                  probability and impact of risk occurring using the                       occurring using the following
probability of each risk occurring and                  following guidelines:                                                    guidelines:
its potential impact on the proposal.       Probability of risk:                                                     Probability of risk:
and briefly discuss potential mitigation            - High indicates that the event is highly likely to occur             High indicates that the event is highly
strategies to manage each risk.                     - Medium indicates that the event is likely to occur                     likely to occur
Use the following guidelines to assign              - Low indicates that the event is not likely to occur                 Medium indicates that the event is
a probability and impact factor for each    Impact of risk:                                                                  likely to occur
risk identified:                                    - High indicates that the event has a significant impact to           Low indicates that the event is not
probability of risk:                                    the project.                                                         likely to occur
High: indicates that the event is highly            - Medium indicates that the event will impact the project.       Impact of risk:
likely to occur.                                    - Low indicates that the impact is relatively minor to the            High indicates that the event has a
                                                        project.                                                             significant impact to the project.
Medium: indicates that the event is
                                                    - None indicates that the risk will not impact the project.           Medium indicates that the event will
likely to occur.
Low: indicates that the event is not                                                                                         impact the project.
                                                    - User will enter potential mitigation strategies to manage           Low indicates that the impact is
likely to occur.                                        each risk in free text field.
Impact of risk:                                                                                                              relatively minor to the project.
High: indicates that the event has a                                                                                      None indicates that the risk will not
                                                    - User will check box to indicate if level of risk is                    impact the project.
significant impact to the project.                      acceptable or unacceptable.                                          - Free text potential mitigation
Medium: indicates that the event will
                                                                                                                                 strategies to manage each risk.
impact the project.                                 - User will enter data via free text area to document status             - Check box to indicate if level of
Low: indicates that the impact is                       quo risks.
                                                                                                                                 risk is acceptable or unacceptable.
relatively minor to the project.                                                                                             - Free text area to document status
None: indicates that the risk will not              - User may enter data into an optional free text field to                    quo risks.
impact the project.                                     document the rationale for the evaluation.                           - Optional free text field to
If necessary, document the rationale                                                                                             document the rationale for the
for the evaluation.                                                                                                              evaluation.
BCA NETC Guidance                        BCA User Interface   CPM Modification / BCA Functional
                                                              Requirement
NETCINST 1510.3
Checklist for Initiative Risk
Assessment:
   1. Have all general risks been
       identified?
   2. Have all risks specific to each
       alternative been identified?
   3. For each risk have the specifics
       of each alternative been taken
       into consideration when
       evaluating the probability and
       impact?
   4. For each risk have the specifics
       of each alternative been taken
      into consideration when
      evaluating the probability
      and impact?
   5. Has a risk mitigation
      strategy been identified for
      unacceptable levels of risk?
   6. Have the risks related to status
      quo been identified?
BCA NETC Guidance                                   BCA User Interface                                                       CPM Modification / BCA Functional
                                                                                                                             Requirement
NETCINST 1510.3 Full Cost Analysis:                 Section 8: Cost Benefit Analysis                                         Section 8: Cost Benefit Analysis
Where possible all costs and expected                       - Data will be entered to complete a comparison of the           Comparison of the initial and ongoing expenditures to
benefits resulting from this opportunity                        initial and ongoing expenditures to the expected financial   the expected financial and non-financial benefits for each
should be analyzed for each viable                              and non-financial benefits for each viable alternative.      viable alternative. (include both tangible and intangible
alternative (including the costs and benefits                   (include both tangible and intangible elements).             elements).
of status quo). This methodology provides                   - Data will be entered by the user in the following fields –              Tangible benefits are those that can be
the reader with a total cost picture and is                     Note;                                                                  quantified and measured directly in dollars,
much more informative than an incremental           Full Cost Analysis:      costs and benefits of status quo                          such as reduced costs, faster service delivery
approach. Any detailed worksheets should be                                  costs and benefits of each alternative                    (of equal or better services), or improved
attached as an appendix.                                                                                                               productivity.
Incremental Cost Analysis: If it is not             CPM will calculate Incremental Cost Analysis. This methodology                    Intangible benefits are those that can only be
possible or practical to fully analyze the          involves identifying the changes or differences between each                       quantified and measured indirectly, such as
entire cost or where the incremental initiative     alternative, using the projected benefits/costs of the status quo                  improvements in mission performance,
costs are relatively small to the entire cost, an   alternative as a basis.                                                            decision making, and employee morale (may
incremental approach may be used. This                                                                                                 or may not be associated with a monetary
                                                    Timeframe will automatically pull forward from previous entries
methodology involves identifying the                                                                                                   value).
                                                    relating to Initiative timeframe. This entry may be overwritten by the
changes or differences between each                                                                                          Fields for worksheet data entry include:
                                                    user, if necessary, to cover the expected lifecycle of the initiative
alternative, using the projected benefits/costs     (from incurring costs to achieving the anticipated benefits).            Full Cost Analysis:
of the status quo alternative as a basis.                    - User will enter Cost: all relevant costs incurred by all                 costs and benefits of status quo
Timeframe: Identify an appropriate Initiative                     stakeholders over the chosen project timeframe                        costs and benefits of each alternative
timeframe over which both the cost and                                                                                       Incremental Cost Analysis: If it is not possible or
                                                                      Direct costs                                           practical to fully analyze the entire cost or where the
benefits will be analyzed. The                                        Indirect costs                                         incremental initiative costs are relatively small to the
time frame should be appropriate to the                               Initial costs                                          entire cost, an incremental approach may be used. This
expected lifecycle of the initiative. from                            Ongoing costs                                          methodology involves identifying the changes or
                                                                                                                             differences between each alternative, using the projected
incurring costs to achieving the anticipated                                                                                 benefits/costs of the status quo alternative as a basis.
benefits.                                                   -   User entry Additional Fields will include                    Timeframe: pull forward from previous entries relating
Costs: Identify all relevant costs incurred by                      Capital costs                                            to Initiative timeframe. May overwrite if necessary to
all stakeholders over the chosen project                            Drop-down selection for When the costs will be           cover the expected lifecycle of the initiative (from
timeframe:                                          incurred (before, during, and after)                                     incurring costs to achieving the anticipated benefits).
       Direct costs                                                                                                                    Cost: all relevant costs incurred by all
                                                                    Free text who will incur the costs                                   stakeholders over the chosen project timeframe
       Indirect costs                                              Drop-down to indicate Certainty of costs                 Direct costs
       Initial costs                                                                                                        Indirect costs
       Ongoing costs                                                                                                        Initial costs
Capital cost considerations should be given                                                                                  Ongoing costs
to :                                                                                                                         Additional Fields:
       When the costs will be incurred                                                                                      Capital costs
          (before, during, and after (BOA) )                                                                                 Drop-down selection for When the costs will be incurred
                                                                                                                             (before, during, and after )
       Who will incur the costs                                                                                             Free text who will incur the costs
       Certainty of costs                                                                                                   Drop-down to indicate Certainty of costs
BCA NETC Guidance                                 BCA User Interface                                                              CPM Modification / BCA Functional
                                                                                                                                  Requirement
NETCINST 1510.3                                   Section 8: Cost Benefit Analysis                                                Expected Benefits:
Expected Benefits:                                                                                                                          - User will select type of data to enter
Identify all quantifiable benefits expected to    Expected Benefits:                                                                             (qualitative or quantitative)
be achieved during the timeframe of the                   - User will select type of data to enter (qualitative or                          - Free text (multiple entries allowed) in
proposal. Quantitative benefits can be                        quantitative) via check box.                                                       bulleted format for all quantifiable
                                                          - User will enter data in free text, with multiple entries allowed                     benefits expected to be achieved
measured in terms of dollars, general
                                                              and in bulleted format for all quantifiable benefits expected to                   during the timeframe of the proposal.
savings, or cost avoidance.                                   be achieved during the timeframe of the proposal.                         Selection of category for Quantitative
Consideration should be given for all benefits                       Selection of category for Quantitative benefits will occur             benefits will occur from use of drop-down
related to all                                            from use of                                                                       indicating measurement in terms of
stakeholders, over the chosen project                                drop-down indicating measurement in terms of dollars,                  dollars, general savings, or cost avoidance.
timeframe:                                                general savings,                                                              If cost cannot be calculated in quantifiable
      When the benefits will be achieved                            or cost avoidance.
      Who will be the recipient of the                                                                                                     measure: the non-quantifiable
                                                          - If cost cannot be calculated in quantifiable measure: the non-                  costs/benefits that cannot be translated
          benefits
                                                              quantifiable costs/benefits that cannot be translated into
      Certainty of benefits                                                                                                                into quantifiable costs/benefits should be
Analysis:                                                     quantifiable costs/benefits should be summarized in the                       summarized in the following manner:
A -Net Present Value~ calculation is used                     following manner:                                                             - If qualitative is selected the user will
to account for the fact that $1 today is not              - If qualitative is selected the user will enter free text bullets in                  enter free text bullets in categories of
                                                              categories of Benefit Description, description of cost,                            Benefit Description, description of
worth the same as $1 five years from now
                                                              assumption, and stakeholder impact.                                                cost, assumption, and stakeholder
due to inflation and interest rates. The use of                                                                                                  impact (reuse of current CPM
a -Net Present Value~ calculation should be               - User will enter data in free text field for assumptions that have
                                                                                                                                                 functionality).
used to take into account the time value of                   a significant impact on the cost or benefit. Data will be entered
                                                                                                                                  Free text field for entering assumptions that have a
money, regardless of whether the full or                      in sub-fields as follows
                                                                                                                                  significant impact on the cost or benefit with sub-
incremental cost approach is used.                                    “General Assumptions”
                                                                                                                                  fields as follows:
If there are some assumptions that have a                             Benchmarks
                                                                                                                                  “General Assumptions”
significant impact on the cost or benefit, a                          Other organizations' experience
                                                                                                                                  Benchmarks
sensitivity analysis should be presented.                             Industry data
                                                                                                                                  Other organizations' experience
Contingency allowances or interest rate                               Initiative specific assumptions
                                                                                                                                  Industry data
premiums should be used to account for                                Selection box indicator as to use of a public sector
                                                                                                                                  Initiative specific assumptions
differences in certainty/risk. The cost/benefit                       comparator for public/private partnership projects.         Selection box indicator as to use of a public sector
analysis should be reviewed for                                                                                                   comparator for public/private partnership projects
reasonableness through the use of
benchmarks, other organizations' experience,
industry data, etc. This would include the use
of a public sector comparator for
public/private partnership projects.
BCA NETC Guidance                           BCA User Interface   CPM Modification / BCA Functional
                                                                 Requirement
NETCINST 1510.3
Non-Financial Cost and Benefit
Some of the costs and benefits may not
be quantifiable
(difficult to attach a dollar value). For
example, non-quantifiable benefits may
be increased customer satisfaction or
increased staff morale. Non-quantifiable
costs may be reduced corporate image or
adverse public perception. Where
reasonable, these should be translated
into quantifiable benefits.
All assumptions used to determine
both quantitative and qualitative
costs and benefits should be
clearly documented. This would
include general assumptions as well as
assumptions specific to each
alternative.
Each assumption is described in this
section. Assumptions are explicit
statements used to describe the present
and future environment upon which the
cost/benefit analysis is based.
Assumptions simplify the analysis,
define and clarify differences among
the alternatives, or make predictions
about the future.
There are three rules for making
assumptions:
     Make assumptions only when
         there is a need to bridge
         information gaps.
     Ensure assumptions are
         realistic.
     verify assumptions are relevant
         to the analysis.
BCA NETC Guidance                         BCA User Interface   CPM Modification / BCA Functional
                                                               Requirement
NETCINST 1510.3
Checklist for Cost/Benefit Analysis
Section:
   1. Have all quantitative costs and
       benefits been identified?
   2. Have all qualitative costs and
       benefits been identified?
   3. Is the timeframe appropriate
       considering the expected life
       span of the project?
   4. Can any of the non-financial
      items be converted to
      financial items?
   5. Are all assumptions clearly
      identified?
   6. Have all common/general
      assumptions been applied
      consistently to each alternative?
   7. Have assumptions been
       reviewed to identify the
       sensitivity of their estimate on
      the impact of the results?
   8. Have benchmarks, other
       organizations' experience,
       industry data been used to
       validate costs and benefits?
BCA NETC Guidance                          BCA User Interface                                                   CPM Modification / BCA Functional
                                                                                                                Requirement
NETCINST 1510.3                        Section 9: Conclusions and Recommendations                                Section 9: Conclusions and Recommendations
The reason for writing the                     - CPM will generate a report populated with previously                    - Report will auto-populate
Conclusion and Recommendation                      entered data elements.                                                    populated with previously entered
                                               - User will enter data in free text field documenting                         data elements
section is to provide the reader with              unplanned consequences/results.                                       - Free text Field: unplanned
a selected alternative based on an             - User will enter data via drop-down standardized                             consequences/results
overall evaluation of the alternatives             statements for Recommendations (may range from                        - Drop-down standardized
in terms of impact. risk, and                      recommending approval for full project implementation                     statements for Recommendations
cost/benefit. Specific recommendations               to recommending a more detailed requirements analysis                   (may range from recommending
for moving the project                               be done to validate some key business case components).                 approval for full project
forward are also presented.                      -   User will enter data in free text field identifying Project             implementation to recommending
Conclusions:                                         Responsibility (recommendation of designee to act as the                a more detailed requirements
This section will recap each of the                  Action Officer and, as such, have responsibility for                    analysis be done to validate some
alternatives based on their business and             managing the implementation of project).                                key business case components).
operational impact, project risk                 -   User will enter data in free text field identifying Project         - Free text field for identifying
                                                     Accountability (recommendation of designee to act as the                Project Responsibility
assessment. and cost/benefit analysis.
                                                     Initiative Champion and, as such, have overall                          (recommendation of designee to
Based on these results, a conclusion on
                                                     accountability to ensure the initiative is completed).                  act as the Action Officer and, as
which alternative should be chosen                                                                                           such, have responsibility for
would be made.                                                                                                               managing the implementation of
Unplanned Consequences:                                                                                                      project).
This section will address any                                                                                            - Free text field for identifying
unplanned gotchas or unintended                                                                                              Project Accountability
results.                                                                                                                     (recommendation of designee to
Recommendations:                                                                                                             act as the Initiative Champion and,
This section will make specific                                                                                              as such, have overall
recommendations on proceeding with                                                                                           accountability to ensure the
the initiative.                                                                                                              initiative is completed).
The extent of the recommendation may
range from recommending approval for
full project implementation to
recommending a more detailed
requirements analysis be done to
validate some key business case
components.
BCA NETC Guidance                       BCA User Interface   CPM Modification / BCA Functional
                                                             Requirement
NETCINST 1510.3
Project Responsibility:
Recommend who should be the
Action Officer and, as such, have
responsibility for managing the
implementation.
Project Accountability:
Recommend who should be the
Initiative Champion and, as such,
have overall accountability to ensure
the initiative is completed.
BCA NETC Guidance                        BCA User Interface                                                      CPM Modification / BCA Functional
                                                                                                                 Requirement
NETCINST 1510.3                          Section 10: Implementation Strategy (includes resource requirements     Section 10: Implementation Strategy (includes
Outline the proposed                     – people, money, time).                                                 resource requirements – people, money, time).
implementation plan for the                          CPM will populate this section from previous entries into           - Will auto-populate from previous
                                                     editable fields for the following                                       entries into editable fields for the
recommended next steps at a high                           High~level work plan                                              following
level. Enough detail should be                             Deliverables                                                          High~level work plan
provided so that those approving the                       target dates for completion                                           Deliverables
business case understand the resources                     Costs ($) required to carry out the implementation                    Target dates for completion
they must allocate (people, dollars,                       plan                                                                  Costs ($) required to carry out
time) to complete the recommended                                                                                                the implementation plan
next steps of the initiative.                        CPM will contain a field for assigning personnel                    - Field for assigning Personnel
                                                     (organization roles) required for implementation.                       (organization roles) required for
The strategy should include:                                                                                                 implementation
      Major phases                                  CPM will contain a field for assigning role availability            - Role availability within CPM for
      High~level work plan,                         within CPM for implementing and monitoring the risk                     implementing and monitoring the
                                                     mitigation strategies.                                                  risk mitigation strategies
       deliverables, and target dates
       for completion                                When all required elements are completed, the final
      Costs ($) required to carry out               BCA is Submitted by the user.
       the implementation plan
      Personnel (organization roles)                CPM sends an email to the user assigned the role of
       required                                      Reviewer
      Assign responsibility for
       implementing and monitoring                   The Reviewer logs into CPM and navigates to the
       the risk mitigation strategies                submitted BCA.

                                                     The Reviewer has the option to either Accept or
                                                     Reject the BCA. They cannot edit the BCA input.

                                                     On rejection, the user must enter an explanation.
                                                     During the rejection process, the user also has the
                                                     option to mark the BCA ‘Rejected for Update’. This
                                                     indicates to the original submitter that it should be
                                                     modified and re-submitted. If the BCA is just
                                                     marked as rejected, it can no longer be edited.

                                                     If the BCA is rejected, CPM sends the originator of
                                                     the BCA an email with explanation.
BCA NETC Guidance                          BCA User Interface                                                CPM Modification / BCA Functional
                                                                                                             Requirement
NETCINST 1510.3                            If the BCA is accepted, CPM sends the user(s) assigned the role Section 11: Review and approval process
Purpose of the Review and Approval         of Approver as well as the originator of the BCA an email       (automated)
Process Section                            notification (CCA for approval and NETC for concurrence).               - A final submission button that will
The reason for writing the Review                                                                                       trigger an e-mail to the designated
and Approval section is to clearly         Approvers have the same choices to make as the Reviewer.                     authoritative reviewer and
present the reader with whom and                                                                                        approver in accordance with
how the business case has been             When the BCA has been Submitted a red flag will appear on the                NETCINST 1510.3.
reviewed and approved. This section will   Project indicating approval is pending.
also contain the final outcome of the                                                                               -   Approver(s) will be required to
business case. If the business case is     When the BCA has been Accepted a green flag will appear on                   digitally sign and date the
approved the evidence of the               the Project indicating the plan is approved and the project can              business case, indicating whether
approval should be included. If the        proceed accordingly. (Note: not having a green flag does not                 or not the business case is
business case is not approved, the                                                                                      approved.
                                           prohibit users from moving forward, however, approval is
business decision behind either            required before project can be submitted).                               -   If applicable, approval conditions
rejecting the initiative or deferring it
                                                                                                                        will be entered in free text field
should be documented.                   The flags on an BCA will appear only if the user has privileges
Review Process                                                                                                          and sent back to originator,
                                        to address the flag or is on the project team (in the case of an                reviewer, and others as
Who will review the business case?
                                        approval flag). For example, a Reviewer will only see flags for                 designated.
Approval Process
What is the approval process and        items that have been submitted, but not accepted. Once the item
                                        is accepted, they will not see the flag again. In this way, the             -   If the business case is not
who is involved?
                                        Reviewers and Approvers see flags for just the items they need                  approved, reasons for the decision
Business Case Sign-off
The business case should be signed and to deal with.                                                                    will be required and sent back to
dated by the approving person(s),                                                                                       the originator, reviewer, and
indicating whether or not the business  Once the BCA is approved, the flags will disappear for the                      others as designated.
case is approved. If applicable,        Reviewers and Approvers, indicating that no further action is
approval conditions should be                                                                                       -   Functionality to conduct CBA
                                        required on that BCA.                                                           calculations (comparison of status
identified. If the business case is not
approved. Reasons for the decision                                                                                      quo and proposed initiatives to
should be documented.                                                                                                   assist in populating BCA
                                                                                                                        recommendation and final report
                                                                                                                        documents

                                                                                                                    -   The completed BCA shall be
                                                                                                                        routed to CCA for approval and
                                                                                                                        concurrence, and NETC if there is
                                                                                                                        a change in resourcing
BCA NETC Guidance   BCA User Interface                                            CPM Modification / BCA Functional
                                                                                  Requirement
                    Approving an BCA does not mean all elements of the project    Data Manipulation
                    are approved, it just means the content of the BCA has been   CPM will be modified to:
                    approved and the User can move forward with the project in
                    accordance with Navy Guidance.                                Wherever possible, support automated
                                                                                  financial calculations of analysis/planning data
                                                                                  based on user-entered information
                                                                                          - Data (calculations) required for
                                                                                               analysis per NETCINST 1510.3:
                                                                                               A -Net Present Value~ calculation
                                                                                               is used to account for the fact that
                                                                                               $1 today is not worth the same as
                                                                                               $1 five years from now due to
                                                                                               inflation and interest rates. The
                                                                                               use of a -Net Present Value~
                                                                                               calculation will be used to take
                                                                                               into account the time value of
                                                                                               money, regardless of whether the
                                                                                               full or incremental cost approach
                                                                                               is used
                                                                                          - Contingency allowances or
                                                                                               interest rate premiums will be
                                                                                               used to account for differences in
                                                                                               certainty/risk.
                                                                                  Support chart/graph displays of financial data
BCA NETC Guidance   BCA User Interface   CPM Modification / BCA Functional
                                         Requirement
                                         Data Output
                                         CPM:
                                               1. BCA will be formatted in
                                                   accordance with NETCINST
                                                   1510.3
                                               2. Will have the capability for
                                                   printing BCA to .pdf
                                               3. Will have XML/Web service data
                                                   output to NETC/OPNAV systems
                                                   that consume pertinent BCA data
                                               4. The approved BCA will serve as
                                                   input to the Training Project Plan
                                                   (TPP).
                                               5. Detailed worksheets will print as
                                                   an appendix

                                         Workflow
                                         CPM will be modified to have:
                                               1. Status built into BCA
                                                   functionality (Incomplete,
                                                   Complete, Locked for Review,
                                                   Approved).
                                               2. Submit/ review /approval
                                                   workflow built into BCA
                                                   functionality based on appropriate
                                                   privilege levels.

								
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