THE CORPORATION OF THE TOWNSHIP OF MINDEN HILLS - DOC 4 by 46fLhT

VIEWS: 6 PAGES: 10

									               THE CORPORATION OF THE TOWNSHIP OF MINDEN HILLS
                          COUNCIL MEETING MINUTES
                           Thursday, March 26th, 2009

                                                              Commencement: 9:04 a.m.
                                                                Adjournment: 10:31 a.m.

Present:                    Reeve Jim McMahon
                            Deputy Reeve Cheryl Murdoch
                            Councillor Bill Obee
                            Councillor Barbara Reid
                            Councillor Rick Ratcliff

Regrets:                    Councillor at Large Peter Oyler
                            Councillor Lisa Schell

Staff:            CAO Gerry Morrison
                       Clerk Cheryl McCarroll

CALL TO ORDER

         Reeve McMahon welcomed everyone and called the meeting to order.

         Res. #09-41 Cheryl Murdoch – Rick Ratcliff
         Be it resolved that the Council of the Township of Minden Hills approves the
         agenda for the Council Meeting of March 26 th, 2009 with item 9 e), the
         proposed Transient Trader By-law being deferred to the April 9th, 2009
         Committee of the Whole/General Council Meeting for further consideration.
         Carried

DECLARATION OF PECUNIARY INTEREST & GENERAL NATURE THEREOF

         Reeve McMahon declared a conflict with respect to cheque no. 17627 as owner
         of McMahon Feeds.

ADOPTION OF MINUTES OF PREVIOUS MEETINGS

         Council Meeting – February 26th, 2009
         Public Meeting – March 12th, 2009 (Tariff of Fees)
         Committee of the Whole/General Council – March 12th, 2009

         The following additions to the minutes were requested:
        Recommendation re: planting plan to include concrete barriers
        Motion re: waiving fees associated with the proposed Temporary Use By-law
         (Limberlost) to include that this was due to an error in zoning.

         Res. #09-42 Rick Ratcliff – Cheryl Murdoch
         Be it resolved that the Council of the Township of Minden Hills adopt the
         minutes of the following meetings:


         Council Meeting – February 26th, 2009
         Public Meeting – March 12th, 2009 (Tariff of Fees)
         Committee of the Whole/General Council – March 12th, 2009
         Carried
                              Action: Clerk

DELEGATIONS



Council Minutes – March 26, 2009                                                      1
         Nil.

PAYMENT OF ACCOUNTS

         Res. #09-43 Rick Ratcliff – Barbara Reid
         Be it resolved that the Council of the Township of Minden Hills approves
         accounts in the amount of $2,040,690.70 for payment.
         Carried
                             Action: Treasurer

RESOLUTIONS TO BE CONSIDERED FOR APPROVAL

a)       Resolution re: Combination Plow Truck

         The Chair advised that:
        only one of twelve dealers invited to bid, submitted a tender
        six trucks are being purchased for use throughout the County
        process was like fleet buying

         Res. #09-44 Cheryl Murdoch – Barbara Reid
         Be it resolved that the Council of the Township of Minden Hills accepts the
         tender from Winslow Gerolamy for the sum of $212,092.56, including PST, for
         the purchase of a truck with plow equipment, to be delivered and paid for in
         January 2010, with a copy of this resolution to be forwarded to the County of
         Haliburton for confirmation.
         Carried
                              Action: Road Superintendent

b)       Resolution re: Work Hours – Road Employees

         Res. #09-45 Rick Ratcliff – Cheryl Murdoch
         Be it resolved that the Council of the Township of Minden Hills hereby
         authorizes the Roads Superintendent to implement a four-day work week for
         the 2009 year based on the following:
         1) staff would start work at 5;30 a.m. each morning year round
         2) the four-day work week would commence May 1st and end October 31st
         Carried
                              Action: Road Superintendent

c)       Resolution re: Annual & Summary Reports for Minden and Lutterworth Pines
         Water Systems


         Res. #09-46 Rick Ratcliff – Barbara Reid
         Be it resolved that the Council of the Township of Minden Hills has received
         and adopts the Annual and Summary Reports for the Minden and Lutterworth
         Pines Water Systems.
         Carried
                              Action: Env. & Property Operations Mgr.

d)       Resolution re: Horticultural Society Request – Additional Plantings

         Res. #09-47 Cheryl Murdoch – Rick Ratcliff
         Be it resolved that the Council of the Township of Minden Hills approves the
         addition of three barrels to the 2009 Downtown Planting Plan, to be placed in
         the “No Parking” zone along Bobcaygeon Road north of the intersection with
         Peck Street along with the concrete barriers.
         Carried



Council Minutes – March 26, 2009                                                    2
                                      Action: Director of Community Services

e)       Resolution re: Site Plan – Limberlost – Pt Lot 4, Concession A, Minden

         Res. #09-48 Rick Ratcliff – Cheryl Murdoch
         Be it resolved that the Council of the Township of Minden Hills review the
         preliminary Site Plan in File #01-09 for the proposed Garden Centre and
         further, that any Council comments regarding the Site Plan be forwarded to
         Planning Staff and further that a Public Meeting for the Temporary Use By-
         law be scheduled for April 9th, 2009.
         Carried
                              Action: Planning Administrator

f)       Resolution re:            To Waive Fees Associated with Temporary Use By-law –
         Limberlost

         Res. #09-49 Rick Ratcliff – Barbara Reid
         Be it resolved that the Council of the Township of Minden Hills agrees to
         process the Temporary Use By-law as submitted by Michael Johnson with
         respect to permitting a landscaping business to operate on the property in Part
         of Lots 3 and 4, Concession A, Township of Minden and that the fee of $750.00
         be waived, including the $500.000 non-refundable portion; and further, that
         the Township is responsible for costs associated with advertising the public
         meeting, circulation expenses and circulation of the notice of passing, due to
         an error in zoning.
         Carried
                               Action: Planning Administrator

g)       Resolution re: Consent Application No. H-018/2009, Part of Lot 14, Concession
         10, Being Part 1, Plan 19R4643, in the geographic township of Snowdon by Greg
         Bishop, agent for Helen Hartwick


         Res. #09-50 Cheryl Murdoch – Rick Ratcliff
         Be it resolved that Consent Application No. H-018/2009, Part of Lot 14,
         Concession 10, Being Part 1, Plan 19R4643, in the geographic Township of
         Snowdon, by Greg Bishop, Agent for Helen Hartwick be approved subject to
         the following conditions:
         1)      payment of $250.00 administration fee
         2)      subject to minor variance approval by the Committee of Adjustment
         3)      subject to approval of the survey by the Planning Administrator of the
                 Township of Minden Hills prior to its registration
         4)      the severed and retained lots must be serviced by an M.O.E. or District
                 Health Unit approved on-site sewage disposal system
         5)      where an insufficient right-of-way exists at present, the applicant must
                 deed to the Township of Minden Hills, for road purposes, a minimum of
                 33 feet from the centre line on the road known as Sedgwick Road and
                 Sawdust Road fronting the applicant’s property and any land between
                 the traveled road the municipal road allowance. All associated costs
                 are to be the responsibility of the applicant, including but not limited
                 to, legal fees and survey costs. The survey, outlining the property to
                 be conveyed, is to be approved by the Road Superintendent of the
                 Municipality prior to registration
         6)      all outstanding realty taxes to be paid in full
         7)      the severed and retained lots must meet the minimum lot standards in
                 accordance with Zoning By-law 06-10
         Carried
                                Action: Planning Administrator



Council Minutes – March 26, 2009                                                       3
h)       Resolution re: Consent Application H-009/2009 (GOYETTE, SHARPE, EARL &
         TIMMERS) Part of Lot 11, Concession 12, geographic township of Lutterworth

         Res. #09-51 Barbara Reid – Cheryl Murdoch
         Be it resolved that Consent Application No. H-009/2009, Part of Lot 12 and 13,
         Concession 12 in the geographic Township of Lutterworth by C. GOYETTE, W.
         SHARPE, P. EARL, N. EARL AND N. TIMMERS be approved subject to the
         following conditions:
         1)      payment of $250.00 administration fee
         2)      conditional upon consent being granted solely for easement in favour
                 of three properties i.e. #4616-052-63510, #4616-052-63600 and
                 #4616-052-63610
         3)      subject to approval of the survey by the Planning Administrator of the
                 Township of Minden Hills
         4)      all outstanding realty taxes to be paid in full.
         Carried
                               Action: Planning Administrator

i)       Resolution re: Consent Application H-010/2009 (BERUBE) Part of Lot 11,
         Concession 12 in the geographic Township of Lutterworth

         Res. #09-52 Rick Ratcliff – Barbara Reid
         Be it resolved that Consent Application No. H-010/2009, Part of Lot 11,
         Concession 12, in the geographic Township of Lutterworth be approved subject
         to the following conditions:
         1)      payment of $250.00 administration fee
         2)      subject to approval of the survey by the Planning Administrator of the
                 Township of Minden Hills prior to its registration
         3)      all outstanding realty taxes to be paid in full
         Carried
                               Action: Planning Administrator

j)       Resolution re: Consent Application H-011/2009 (BERUBE) Part of Lot 11,
         Concession 12 in the geographic Township of Lutterworth

         Res. #09-53 Cheryl Murdoch – Rick Ratcliff
         Be it resolved that Consent Application No. H-011/2009, Part of Lot 11,
         Concession 12, in the geographic Township of Lutterworth be approved subject
         to the following conditions:
         1)      payment of $250.00 administration fee
         2)      subject to approval of the survey by the Planning Administrator of the
                 Township of Minden Hills prior to its registration
         3)      all outstanding realty taxes to be paid in full
         Carried
                               Action: Planning Administrator

k)       Resolution re: Consent Application re: H012/2009 (JEWETT) Part of Lot 11,
         Concession 12, geographic Township of Lutterworth

         Res. #09-54 Barbara Reid – Rick Ratcliff
         Be it resolved that Consent Application No. H-012/2009, Part of Lot 11,
         Concession 12 in the geographic Township of Lutterworth be approved subject
         to the following conditions:
         1)      payment of $250.00 administration fee
         2)      subject to approval of the survey by the Planning Administrator of the
                 Township of Minden Hills prior to its registration
         3)      all outstanding realty taxes to be paid in full



Council Minutes – March 26, 2009                                                     4
         Carried
                                   Action: Planning Administrator

l)       Resolution re: Courier Charges

         Res. #09-55 Rick Ratcliff – Cheryl Murdoch
         Be it resolved that the Council of the Township of Minden Hills absorb the
         courier charges to date for the delivery of Councillor Reid’s agenda packages;
         and further, that Policy #11 be further amended by adding the following
         article:
         1.f     All other expenses incurred by a member of Council will not be
         reimbursed and are to be covered under the 1/3 tax exemption.
         Carried

m)       Resolution re: Tax Adjustment

         Res. #09-56 Bill Obee – Barbara Reid
         Be it resolved that the Council of the Township of Minden Hills approves the
         following application for tax adjustment pursuant to Section 357 of the
         Municipal Act:

     Roll No.            Assessment       Effective Date     No. of Days    Total
                          Reduction

     41-013                  45,000         Jan 1, 2008             365    $356.05

         Carried
                                   Action: Tax Collector

CORRESPONDENCE AND COMMUNICATIONS
a)   Requiring Action
     i)   Letter from Riverwalk Committee re: Pedestrian
          Footbridge completion

         Discussion took place with respect to:
        options for funding the project
        concern raised with respect to budget estimates for the work, (substantive
         investment and the statement “subject to change” made a member of Council
         nervous and cited the hockey dressing room scenario)
        walking route reviewed and need for public safety raised
        $87,000 funded by gas tax
        $24,000 required to complete the Fowler Construction portion of the project
        Discussion regarding 2 ½ % increase in taxes (Economic Development Plan vs.
         completion of projects i.e. Riverwalk Project and Library furniture) already
         underway
        If 2 ½% earmarked for Economic Development Plan – Council should be clear
         and open that it is to be replaced with a commitment to spend on other
         projects. Some members stated their objection to the 2 ½ % tax increase for
         an Economic Development Plan
        Riverwalk is a piece of an economic development plan
        Riverwalk taking advantage of matching 1/3 dollars from the Provincial and
         Federal Governments
         2 1/2% increase is needed if the Township is to be progressive
        Pedestrian footbridge integral part of Sesquicentennial plans
        Project is the right thing to do, but dismayed that project was not budgeted

         A motion concerning the pedestrian footbridge was deferred until after Option
         #2 was considered in Closed Session.



Council Minutes – March 26, 2009                                                     5
 b)        Advisory Committee Minutes
ii)        Draft Cemetery Board Meeting Minutes – March 3rd, 2009
           ii)    Draft Cultural Centre Committee Meeting Minutes – March 12th, 2009

           The minutes were received for information.

c)         Information – nil

b)         Staff Reports
i)         Report from Planning Administrator re: Policy 45 Application (OCC-07-01 –
           Woodmansey, J. Powrie, Agent)

           Res. #09-58 Bill Obee – Barbara Reid
           Be it resolved that the Council of the Township of Minden Hills approves Dock
           Application OCC-07-01 by John Powrie, Agent for Woodmansey, subject to the
           conditions provided by the Planning Administrator, and further that the Reeve
           and Clerk are authorized to endorse the licence agreement as per Policy 45.
           Carried
                                 Action: Planning Administrator

ii)        Report from the Director of Community Services re: Tender for Ventrac Tractor,
           mower deck and broom

           The Reeve explained the proposal of the Director to trade in the two existing
           John Deere tractors in order to purchase the mower deck for the Ventrac. It was
           noted that two of the three dealers responded to the invitation to tender.

           Res. #09-59 Bill Obee – Barbara Reid
           Be it resolved that the Council of the Township of Minden Hills award the
           tender for the supplying and free delivery of a Ventrac Tractor, with power
           broom, to Bob Mark New Holland, Lindsay, in the amount of $28,512.00 +
           GST, not including the mower deck and no charge for freight and PDI.
           Carried
                                Action: Director of Community Services

iii)       Report from Director of Community Services re: HCDC Community Capacity
           Building Fund Letter of Intent

           Discussion included:
          A comprehensive package of activity already exists
          Concern that Director is stretching himself too thin (members of Committee and
           service clubs will assist with in-kind labour etc.)
          CAO advised that the application would be for $50,000
          If grant is not successful – none of the projects will be going forward
          Director has already held an informal meeting of potential stakeholders
          Suggestion made that it is time to re-establish Parks & Recreation Committee
           (to be comprised of volunteers from user groups and two members of Council)
          If grant is successful, may be able to hire part-time help to assist
          CAO reviewed the three projects and was confident that if successful in
           obtaining a grant, he was also confident the Director would be able to handle
           the project.

           Res. #09-60 Rick Ratcliff – Cheryl Murdoch
           Be it resolved that the Council of the Township of Minden Hills submit an
           application to the HCDC Community Capacity Building Grant Program to
           request funds to create a Sesquicentennial legacy for the Village of Minden
           that will establish a community vision for the future development of the



Council Minutes – March 26, 2009                                                        6
         municipal land complex around the Community Centre and Fairgrounds,
         improve the gateways to our Town and capture the Sesquicentennial
         Celebrations in a video that can be used to promote Minden.
         Carried
                               Action: Director of Community Services

         Council recessed at 9:53 a.m. and reconvened at 10:04 a.m.

BY-LAWS
a)   09-12                  Comprehensive Tariff of Fees
b)   09-13                  Committee of Adjustment
c)   09-16                  2009 Cemetery Budget
d)   09-26                  To adopt Policy No. 58 – Health & Safety
e)   09-27                  Transient & Trader By-law – deferred to April COTW
f)   09-28                  Dog & Kennel By-law
g)   09-29                  Minden Water Fee
h)   09-30                  Minden Sewage Fee
i)   09-31                  Building By-law
j)   09-32                  Amend Policy No. 10 (Staff training reimbursement)
k)   09-33                  Amend Policy No. 11 (Council expenses)
l)   09-34                  Acceptance of Land – Ravine Road
m)   09-35                  Acceptance of Land – Reynolds Road
n)   09-36                  SRA-07-30 – Canning Lake (BITOVE)
o)   09-37                  Lutterworth Pines – Water
p)   09-39                  Agreement with OMAFRA – OSWAP-2


         Res. #09-61 Bill Obee – Barbara Reid
         Be it resolved that the following by-law be given first, second and third
         readings, passed and signed and the Corporate Seal attached thereto:

         By-law 09-12, Comprehensive Tariff of Fees
         Carried
                            Action: Clerk




         Res. #09-62 Bill Obee – Barbara Reid
         Be it resolved that the following by-law be given first, second and third
         readings, passed and signed and the Corporate Seal attached thereto:

         By-law 09-13, Committee of Adjustment
         Carried
                            Action: Secretary-Treasurer

         Res. #09-63 Barbara Reid – Bill Obee
         Be it resolved that the following by-law be given first, second and third
         readings, passed and signed and the Corporate Seal attached thereto:

         09-16, Cemetery Budget
         Carried
                            Action: Director of Community Services

         Res. #09-64 Bill Obee – Barbara Reid
         Be it resolved that the following by-law be given first, second and third
         readings, passed and signed and the Corporate Seal attached thereto:




Council Minutes – March 26, 2009                                                 7
         09-26, To Adopt Policy #58 – Health & Safety
         Carried
                              Action: Clerk

         A member of Council requested that information to educate the public re: dogs
         at large be placed on the Township’s website and on the Municipal Page of the
         local newspaper.

         Res. #09-65 Barbara Reid – Bill Obee
         Be it resolved that the following by-law be given first, second and third
         readings, passed and signed and the Corporate Seal attached thereto:

         09-28 - To amend the Township’s Dog – Kennel By-law
         Carried
                             Action: CBO

         Discussion took place concerning:
        Questioned how much of the Township’s portion of the $850,000 for the
         elevated water storage tower was being spent in 2009 – CAO advised that
         construction of road and services estimated at $400,000 to $500,000 would be
         completed in 2009
        Actual construction of water tower to take place in 2010 and will be built on-site
        Construction of the water tower will be a direct benefit to the residents of the
         Village – better water pressure and for safety purposes (fire fighting)
        concern that resolution calls for no increase
        Users should contribute in 2009 and ease any burden of a possible increase in
         2010
        Reserves were discussed – users have been paying into reserves and they will
         have to be replaced
        Water tower increase capacity for future development – it will not just be an
         upgrade for current users of the system

         Res. #09-66 Bill Obee – Rick Ratcliff
         Be it resolved that the following by-law be given first, second and third
         readings, passed and signed and the Corporate Seal attached thereto:

         09-29 – Minden Water Fee
         Carried
                            Action: Env. & Property Operations Mgr.

         Res. #09-67 Bill Obee – Rick Ratcliff
         Be It resolved that the following by-law be given first, second and third
         readings, passed and signed and the Corporate Seal attached thereto:

         09-30 – Minden Sewage Fee
         Carried
                            Action: Env. & Property Operations Mgr.

         Res. #09-68 Barbara Reid – Bill Obee
         Be it resolved that the following by-law be given first, second and third
         readings, passed and signed and the Corporate Seal attached thereto:

         09-31 – To amend the Township’s Building By-law
         Carried
                             Action: CBO

         Res. #09-69 Bill Obee – Barbara Reid




Council Minutes – March 26, 2009                                                         8
         Be it resolved that the following by-law be given first, second and third
         readings, passed and signed and the Corporate Seal attached thereto:

         09-32 – To Amend Policy No. 10 – reimbursement for staff training
         Carried
                             Action: Clerk

         Res. #09-70 Bill Obee – Barbara Reid
         Be it resolved that the following by-law be given first, second and third
         readings, passed and signed and the Corporate Seal attached thereto:

         09-33 – To Amend Policy No. 11 – reimbursement of Council expenses
         Carried
                             Action: Clerk

         Res. #09-71 Barbara Reid – Bill Obee
         Be it resolved that the following by-laws be given first, second and third
         readings, passed and signed and the Corporate Seal attached thereto:


         09-34 – Acceptance of Land – Ravine Road
         09-35 – Acceptance of Land – Reynolds Road
         09-36 – SRA-07-30 (BITOVE)
         Carried
                              Action: Planning Administrator

         Res. #09-72 Barbara Reid – Bill Obee
         Be it resolved that the following by-law be given first, second and third
         readings, passed and signed and the Corporate Seal attached thereto:

         09-37 – Lutterworth Pines Water
         Carried
                              Action: Env. & Property Operations Mgr.


         Res. #09-73 Bill Obee – Barbara Reid
         Be it resolved that the following by-law be given first, second and third
         readings, passed and signed and the Corporate Seal attached thereto:

         09-39 – Agreement between the Township and OMAFRA – OSWAP-2
         Carried
                             Action: CAO

CLOSED SESSION

         Res. #09-74 Bill Obee – Barbara Reid
         Pursuant to Section 239 of the Municipal Act 2001, S.O. 2001, c. 25, be it
         resolved that the next part of the meeting be closed to the public. The subject
         matter being considered is personal matters about an identifiable individual,
         including municipal or local board employees and litigation or potential
         litigation, including matters before administrative tribunals, affecting the
         municipality.
         Carried

         Res. #09-75 Barbara Reid – Bill Obee
         Be it resolved that the Closed Session of the Council Meeting adjourn and
         Open Session resume.
         Carried



Council Minutes – March 26, 2009                                                      9
         Res. #09-76 Barbara Reid – Bill Obee
         Be it resolved that direction(s) given in Closed Session be approved.
         Carried

         Res. #09-77 Rick Ratcliff – Cheryl Murdoch
         Be it resolved that the Council of the Township of Minden Hills supports the
         funding application to the Haliburton County Development Corporation, as
         outlined in the memorandum from the Friends of Minden Hills (Riverwalk
         Committee) which will be paid by Option #2. Further, that Council declared,
         at its visioning session meetings in 2008, that the Riverwalk project was its
         number one priority.
         Carried

         A letter is to be sent to Roy Haig, County Engineering Manager, expressing the
         Township’s appreciation of the time and effort he has dedicated to the
         Riverwalk Project.

CONFIRMATORY BY-LAW

         Res. #09-78 Bill Obee – Barbara Reid
         Be it resolved that the following by-law be read a first, second and third time,
         passed and signed, and the Corporate Seal attached thereto:

         By-law No. 09-38, being a by-law to confirm the proceedings of the Council at
         its meeting held on March 26th, 2009.
         Carried



ADJOURNMENT

         Res. #09-79 Barbara Reid – Bill Obee
         Be it resolved that the Council of the Township of Minden Hills adjourns the
         Council Meeting of March 26th, 2009.
         Carried




                                                   ________________________________
                                                                      Head of Council


                                                    _______________________________
                                                                               Clerk




Council Minutes – March 26, 2009                                                      10

								
To top