The University of Edinburgh - Download Now DOC by Rrb86I

VIEWS: 5 PAGES: 3

									                                                                                               EC 9/5/12
                                                                                               Paper 2.2


                                    The University of Edinburgh

                                        Estates Committee [EC]

                                             9 May 2012

          Proposal to redevelop the Darwin Library upper floor in summer 2013

Brief description of the paper
This paper summarises a proposal to redevelop the Darwin Library upper floor into a fit for purpose
study facility that recognises the changing needs of the student community. It requests the release of
the required funding to ensure that the work can be undertaken in summer 2013.

Action requested
EC is invited to:

       endorse the release of £20k from the completed JCMB Learning & Teaching Cluster project
        budget to employ a Quantity Surveyor, and other necessary consultants, to further interrogate
        the site issues and provide a robust cost plan for the Darwin Library area refurbishment
        project. This will ensure that the work is properly costed and remains on target to be
        undertaken in Summer 2013.

       note that at the next EC in September a paper will be presented detailing the cost plan and
        identifying the sources of funding proposed for the refurbishment works. This is likely to
        include a request to transfer unexpended risk/contingency allowance from the JCMB LTC
        and KB Library project budgets.

Resource implications
Does the paper have resource implications? Yes, £20k for Professional fees.

Risk Assessment
Does the paper include a risk analysis? Yes, the paper sets out the risk of not committing the funding

Equality and Diversity
Does the paper have equality and diversity implications? No

Any other relevant information

Jo Craiglee, Head of Planning, Information Services will present the paper in the absence of Jeff
Haywood

Freedom of information

Can this paper be included in open business? Yes

Originators of the paper

Richard Battersby, Head of IS Consultancy Services for Science and Engineering, User Services
Division, Information Services

Cliff Barraclough, Estate Development Manager, Estates and Buildings
25 April 2012




                                                                                             Page 1 of 3
                                                                                               EC 9/5/12
                                                                                               Paper 2.2


Proposal to redevelop the Darwin Library upper floor in summer 2013

Introduction

This paper summarises a proposal to redevelop the Darwin Library upper floor into a fit for purpose
study facility that recognises the changing needs of the student community. Estates Committee is
requested to approve the release of funds of £20k - this money will be used to employ a Quantity
Surveyor, and other necessary consultants, to further interrogate the site issues and provide a robust
cost plan. This will ensure that the work is properly costed and remains on target to be undertaken in
summer 2013.

Background

The Darwin Library at King’s Buildings is on two floors in a building that sits to the north of the
Darwin Building and part of its upper floor extends into the adjacent Swann Building. In summer
2012 the book collection and library staffed services will transfer to the new KB Library and the
upper floor will be quickly reorganised, at virtually no cost, to provide additional study spaces using
existing furniture for session 2012/13. The lower floor will remain as an open-access, library store.

Information Services, with the full support of the College of Science & Engineering, wish to
undertake a major redevelopment of the Darwin Library upper floor to ensure that it will provide high
quality, attractive and flexible study space. This proposal should be seen as part of the strategy to
improve significantly study space at KB, alongside the new KB Library and the JCMB Learning &
Teaching Cluster.

Major redevelopment project in mid-2013

It is proposed that over a period of 4 months in 2013, there will be a major redevelopment of the
upper floor to provide high quality, flexible study space, along with catering facilities.

An IS led User Group is currently reviewing the options, but the key elements of the redevelopment
are:
 Replacing all the building’s services infrastructure within the area of the Library: these are now
     over 25 years old and no longer fit-for-purpose.
 Providing a range of study spaces: a mix of open access computers, equipped group study
     facilities and flexible student reconfigurable spaces, all with adequate power and wireless network
     provision to facilitate extensive laptop use.
 Providing a catering facility: to be run by Accommodation Services which will complement the
     catering outlet on the top floor of the Swann Building.
 Ensuring that the area is light, attractive and welcoming to students

In the newer part of the upper floor (that is the area in the Swann Building), there will need to be
some upgrading of the study accommodation. It is envisaged that this will need to include the
following:
 Refurbishing the existing study carrels
 Replacing the existing “traditional” study tables and chairs
 Installing power to new study tables
 Increasing wireless network provision

IS and the College of Science & Engineering agree that that there is an urgent need to ensure that
there is high quality study space in this part of the KB campus. The Darwin Library upper floor is
adjacent to the campus’s main lecture theatre and is close to teaching areas in both Biological
Sciences and Engineering. The addition of catering facilities will undoubtedly make the study area




                                                                                              Page 2 of 3
                                                                                              EC 9/5/12
                                                                                              Paper 2.2


particularly attractive to students and will improve significantly and very cost-effectively catering
provision at KB. Estates Committee agreed to the catering facility at its meeting in February 2012.

This project contributes to the strategic theme “Enhancing our student experience” and the specific
strategy of “Providing good quality and well-placed learning and social spaces that support group
and individual learning and form stimulating foci for the life of the academic community”. The
redeveloped Darwin Library upper floor will complement the study space in the KB Library, in the
adjacent KB Centre and in the JCMB Learning & Teaching Cluster to provide good quality and varied
study space. All of these “study hubs” will be promoted in an integrated way.

Failure to undertake this project will have a significant negative impact on student experience at KB
and potentially affect future recruitment. The Darwin Library upper floor remains an excellent
location for study space that is much needed at KB in the context of rising student expectations and
increasing student numbers. However, attempting to create attractive study space in accommodation
that has not been refurbished for 25 years is not considered to be a cost-effective way to proceed.

Funding
Estates & Buildings colleagues are currently reviewing the costs associated with this redevelopment
project, as well as assessing the timetable. The current estimate is that the overall project will cost
around £1m. Much of this cost is associated with the need to replace major services, including the
heating, lighting and ventilation systems which are over 25 years old.

The sources of funding identified are:
 Estates Committee approved a capital allocation at its meeting in February 2012 (Paper 2.6) for
   the catering outlet (estimated £50k)
 Funding from the Estates Major replacement programme. This would contribute to the ventilation
   and heating costs. The extent of this is still to be agreed.
 Funding remaining in the JCMB Learning & Teaching Cluster Project (now complete): £210k
   underspend is available representing a combination of Value Engineering and unexpended
   contingency and risk allowance. It is proposed that £20k of this underspend be allocated to the
   Darwin Library refurbishment to allow a detailed and robust cost plan to be formulated.
 Funding remaining in the KB Library project (still underway): There is an allowance of £200k in
   the KB Library project budget for works to the Darwin Library upper floor. In addition to this the
   Risk Factor stands at £350k and there is £160k of unexpended contingency. The construction
   phase is at a very advanced stage and it is unlikely that the full risk and contingency allowances
   will be required.
 IS would submit a bid, if required, for the balance against Small Capital Projects funding in the
   autumn.

EC is invited to:

       endorse the release of £20k from the completed JCMB Learning & Teaching Cluster project
        budget to employ a Quantity Surveyor, and other necessary consultants, to further interrogate
        the site issues and provide a robust cost plan for the Darwin Library area refurbishment
        project. This will ensure that the work is properly costed and remains on target to be
        undertaken in summer 2013.

       note that at the next Estates Committee in September a paper will be presented detailing the
        cost plan and identifying the sources of funding proposed for the refurbishment works. This is
        likely to include a request to transfer unexpended risk/contingency allowance from the JCMB
        LTC and KB Library project budgets.

Richard Battersby, Information Services and Cliff Barraclough, Estate Development Manager, Estates
and Buildings - 25 April 2012



                                                                                             Page 3 of 3

								
To top