MIT COLLEGE OF MANAGEMENT
IN PURSUIT OF EXCELLENCE
Institute Byelaws And Regulations
( Uptodate upto 25.10.2008 )
Phone : 9219448799
Email : email@example.com
BYE LAWS AND REGULATIONS
1.1 MIT college of management was established at Moradabad, by Moradabad
Educational Trust. It has been approved by All India Council for Technical Education
and N.O.C. has been granted by U.P. State Government.
1.2 MIT college of management has been established under the self financing scheme of
the Government to impart higher technical education in various fields of engineering.
It strives for excellence in engineering education and to contribute positively in
providing high quality human resource to the nation.
1.3 Definitions :
Following definitions will be used for the purposes of these regulations :-
AICTE All India Council for Technical, New Delhi.
University Mahamaya Technical Uiversity, Noida.
Statutes Statutes of University and Mahamaya
Technical Uiversity, Noida
Trust Moradabad Educational Trust.
Institute Moradabad Institute of Technology.
Management Management Committee of the Institute.
Chairman Chairman of the Management.
Vice-Chairman Vice-Chairman of the Management.
Secretary Secretary of the Management.
Director Director of the Institute.
Teacher/Faculty One who imparts instructions.
Student One who is enrolled with the Institute in
course of study for a degree.
1.4. Where no specific regulations exist for the Institute, decision of the Governing
Body shall be final.
2. GOVERNING BODY
2.1 Constitution of the Governing Body of the Institute :
The Governing Body shall have at least 11 members including the
Chairman and the Member Secretary. The Trust shall nominate 6 members
including the Chairman and the Member Secretary. Remaining members shall be
drawn from renowned academia, academic administrators, subject field experts
and professionals from industry.
2.1.1 Quorum shall be five members.
2.1.2 Functions and Powers of Governing Body :
(A) Following matters pertaining to the Institute shall be reported to and
considered by the Governing Body :-
1. Progress of the Institute.
2. Academic performance of the students and staff.
3. Decisions / actions taken by Management Committee and Finance
4. Any other matter relating to efficient working and good health of the
(B) The Governing Body shall :-
1. Hold at least two meetings in an academic year.
2. Issue guidelines regarding staff recruitment, academic programmes,
financial allocations and service conditions of the staff.
3. Consider and approve the recommendations of Selection Committee
for recruitment of faculty and other officers of the Institute.
4. Consider the actions and decisions of the Management Committee &
5. Consider the annual report of the working of the Institute during the
previous academic session.
6. Review the Bye laws of the Institute and issue guidelines in this
7. Pass resolutions regarding the working of the Institute.
3. MANAGEMENT COMMITTEE
3.1 The constitution of the Management Committee of the Institute shall be as follows
a. Moradabad Educational Trust shall nominate four or more members
including the Chairman, the Vice Chairman, the Secretary and the
Treasurer from amongst its members.
b. The Director of the Institute shall be the ‘ex-officio’ member of the
c. Twenty-five percentum of the members of the Management, shall be
teacher (including the Director) provided that the teachers (excluding the
Director) shall remain members for a period of one year by rotation, in
order of seniority.
d. One member of the Management shall be the non teaching class III
employee of the Institute, selected for a period of one year by rotation, in
order of seniority.
e. No two members of the Management shall be related to each other.
f. Management Committee, if required, may co-opt upto five members in the
committee to provide wider representation of different sections of the
3.2 Meetings :
3.2.1 Management Committee shall hold its meetings at least once in tow months.
3.2.2 The date of the meeting shall be approved by the Chairman. The notice of the
meeting shall be sent by the Secretary at least ten days in advance along with the
3.2.3 An Emergency meeting of the Management Committee may be called by the
Chairman, if required, at a shorter notice.
3.3 Powers and Duties of Management Committee
3.3.1 The management Committee shall hold overall control and administer the property
and funds of Institute, made available to the Institute by the Trust, as per directions
of the Trust.
3.3.2 The Management Committee subject to the directions of AICTE, State Govt.,
affiliating University and Regulations of M.I.T. shall :
1.3 Appoint and remove teachers, officers and staff.
1.4 Regulate and determine all matters concerning the Institute.
1.5 Frame regulations for management of the Institute.
1.6 Take disciplinary action against staff of the Institute.
1.7 Frame Byelaws for management of the Institute.
1.8 Exercise such powers and perform such other duties as may be conferred or
imposed upon it by the Governing Body.
1.9 Frame or modify regulations of the Institute and service conditions of staff.
1.10 Create, abolish or suspend any teaching or non teaching post required by
1.11 Promote excellence in teaching and academic activities and obtain reports
from time to time on such activities.
1.12 Plan and carry out expansion of academic programmes under directions of
the Governing Body.
3.3.3 It shall :-
a. Exercise all other powers not otherwise provided for in the U.P. State
Universities Act, and Regulations of the Institute.
b. Accept donations of property and funds to the Institute, as approved by the
c. Write off any losses with the prior approval or the Trust.
4. AUTHORITIES OF THE INSTITUTE
4.1.1 Powers and Duties of the Chairman
The Chairman shall be appointed by Moradabad Educational Trust for a period of
three years. No person shall hold office of Chairman for more than two
4.1.2 The Chairman may :
a. Call for any paper, report or information relating to the affairs of the
b. Refer any matter for reconsideration to the Secretary, Management
Committee or the Director.
4.1.3 He shall :
a. Have powers to convene meetings of the Management Committee.
b. Chair all meetings of Management Committee and in his absence authorise
Vice-Chairman to act as Chairman.
c. Approve the minutes of Management Committee for follow up action, and
d. Have power to write to Secretary, Management Committee or Director
about any matter in the interest of the Institute.
4.1.4 In case of any emergent event, any decision taken by the Chairman, in
consultation with the Secretary, shall be put in the next meeting of the
Management Committee of approval.
4.1.5 Where any temporary vacancy of the Chairman due to any reason, Vice Chairman
shall carry on the duties of the office.
4.2 Vice Chairman
4.2.1 The Vice Chairman shall be appointed by Moradabad Educational Trust for a
period of three years.
4.2.2 He shall exercise such powers and perform such duties of the Chairman as may be
delegated to him by the Chairman.
4.2.3 He shall chair meetings of Management Committee in the absence of the
4.3 Secretary :
4.3.1 The Secretary shall be appointed by Moradabad Educational Trust for a period of
three years. No person shall hold office of Secretary for more than two
4.3.2 Secretary shall maintain records of minutes of Management Committee and in all
matters of management of the Institute.
4.3.3 The Secretary shall :
a. Issue in writing the directions of the Management to the Director in
financial and other matters.
b. Route all instructions from the Management to members of staff through
the Director and no member of staff shall have direct approach to the
Secretary of Management except through the Director.
c. Be responsible to finalise admissions of students against NRI management
seats in concurrence with the Chairman. He shall communicate such names
to the Director in writing, as soon as these admissions are finalised.
d. Be the ex officio Manager of the Institute.
e. Carry out all correspondence on behalf of the Management.
f. Enter into correspondence with Director on all matters pertaining to the
Institute and its staff.
g. Issue appointment letters to all staff.
h. Consider representation of a staff member forwarded to him by the Director
and put it up to the Management Committee, whenever required.
i. Put up to the Management Committee any representation received from the
4.4 Treasurer :
4.4.1 The Treasurer shall be appointed by Moradabad Educational Trust for a period of
4.4.2 The Treasurer shall :
a. Execute all receipts and payments of money on behalf of the Institute. He
shall prepare the annual budget proposals for consideration of Finance
Committee and Management Committee.
b. Ensure expenditures as per approval budget.
c. Operate accounts of the Institute jointly with another person appointed by
the Trust from amongst the members of the Management committee.
The Director shall be an eminent engineering educationist. He shall be appointed
by the Management Committee and approved by the Governing Body.
4.5.2 Powers and Duties of the Director
a. The Director shall be a whole-time officer of the Institute. He shall be the
principal administrative and academic officer of the Institute.
b. It shall be the duty of the Director to see that the academic and
administrative activities are conducted smoothly, as pet the provisions of
the Regulations of the Institute and the Statutes of the University, as
applicable to the Institute. He shall be guided by the Management
Committee in the administration of the Institute.
c. The Director shall be solely responsible for the internal management and
discipline of the Institute, including such matters as the selection of the text
books in consultation with the senior-most teacher of the department
concerned, the management of the college time table, the allocation of
duties to all the members of Institute staff, the appointment of Wardens,
Proctor, Games Superintendents, etc. the grant of leave to the staff, the
granting of freeship and half freeship to students within the numbers
sanctioned by the Management Committee, the control of the college hostel
or hostels through the Warden, discipline and punishment of students and
the organisation of games and other activities. He shall administer all
students’ funds, such as Games Fund, Magazine Fund, Union Fund,
Reading Room Fund, Examination Funds, etc, with the help of committees
appointed by him and in accordance with the directions received by him
from time to time from the Management, and subject to audit and scrutiny
of accounts by qualified Chartered Accountant appointed by the
Management. The Chartered Accountant’s fee will be the legitimate charge
on the students funds of the college.
d. The Director shall have all powers necessary for the purpose, including
power in an emergency to suspend members of the staff, including teachers,
pending decision by the Management. In the spheres of his sole
responsibility, he shall follow the directions received form the University or
Government in connection with the administration of the Institute. In
financial and other matters, for which he is not solely responsible, the
Director shall follow the directions of the Management. All instructions by
the Management or the Secretary to the members of the staff shall be issued
through the Director and no member of the staff shall have a direct
approach to any member of the Management, except through the Director.
e. The Director shall have all necessary powers of control and discipline with
regard to the clerical and administrative staff including the power to
withhold increments. All appointments in the Director’s office shall be
made with his concurrence by the Management.
f. The Director shall be ‘ex-officio’ member of the Management and any
Committee appointed by the Management and have the power to vote :
Provided that he shall not be a member of the Committee appointed
to inquire into his own conduct.
5. FINANCE, AUDIT AND ACCOUNTS
5.1 Finance Committee
5.1.1 (a) The Management of the Institute shall be assisted by a Finance
Committee, which shall consist of :-
i. the Chairman of the Management, who shall be the Chairman;
ii. the Secretary of the Management who shall be the Secretary;
iii. three other members elected by the Management from amongst
iv. the Director (ex-officio);
v. the senior most teacher-member of the Management (ex-officio);
5.1.2 The Finance Committee shall prepare the annual budget of the Institute (with the
exception of the students funds), which shall be placed before the Management for
their consideration and approval.
5.1.3 New expenditure, not already included in the budget of the Institute, shall not be
incurred without reference to the Finance Committee.
5.1.4 The recurring expenditure provided for in the budget shall be controlled by the
5.2 Students Funds :
5.2.1 All students’ funds be administered by the Director,
5.2.2 Accounts of the students’ funds shall be audited by a qualified auditor appointed
by the Management. The audit fees will be a legitimate charge on the students’
funds of the Institute. The audit reports shall be placed before the Management.
5.2.3 The students’ funds shall not be transferred to other funds and no loan shall be
taken from funds for any purpose, whatsoever.
5.3 Purchase Procedure :
5.3.1 There will be a Purchase Committee headed by the Chairman, duly appointed by
the Management to process purchases, pertaining to the Institute.
5.3.2 Requirements of different departments shall be recommended by the
Head/Incharge of the Department and that of the office by the Office
5.3.3 Before making recommendations for a single purchase of Rs. 10,000/- or more, at
least three quotations will be invited and synopsis prepared.
5.3.4 For any Laboratory/Workshop equipment over Rs. 25,000/-, opinion regarding
make, model, cost. will be obtained from a panel or experts.
5.3.5 All such requirements, duly approved by the Director shall be forwarded to the
Chairman Purchase Committee and circulated amongst the Trustees.
5.3.6 All such aforementioned documents shall be prepared in triplicate. One file shall
remain with the H.O.D., one with the Director’s office & one with the Chairman
5.3.7 On supply of material, the receiving person shall testify as to the correctness of the
5.3.8 All payments details must be kept in the file & all payments must be signed by the
Chairman Purchase Committee.
5.3.9 In case of costly equipment, Bank Guarantee may be obtained, wherever
5.3.10 The financial power of the Director for particular purchase order on the
recommendations of HODs, Coordinators, or any officer or teacher connected with
the purchase will be Rs. 25,000/- within the overall limits of budgetary approval.
5.3.11 The purchase in the dept. for equipments, instruments, machines, consumables
will be initiated & made by the depts. As per the following guidelines.
5.3.12 The department in the month of January shall prepare a requisition of all purchases
to the made in the coming financial year and these will be included in the budget
proposal. The requirement should include both recurring & non recurring
expenditure for the next academic year.
5.3.13 Purchase upto Rs. 5,000/- could be made by the dept. from local market after
surveying the market & collecting the quotations; on the lowest quotations &
quality basis after due approval or Purchase Chairman.
5.3.14 For purchase exceeding Rs. 5,000/-, the dept. will invite quotation, prepare
comparative statements, and give its recommendations to purchase office. The
Purchase Asst. will scrutinize the proposal & place it before the deptt. will get
Purchase Order signed by competent authority and order will be placed by the
department and supply expedited.
5.3.15 The Purchase Committee will meet twice in a month (2nd & 4th Tuesday of every
month). All the purchase proposals by different depts. will be sent to the Purchase
Asst. for the purchase exceeding Rs. 5,000/- at least one week before a meeting.
The Purchase Asst. shall place the entire proposal after proper scrutiny for the
approval of the Committee in the same meeting. Deptt. initiating a purchase
proposal shall invariably depute representative to be sent at the time of meeting for
5.3.16 The role of the Purchase Asst. shall be to maintain with proper list of vendors or
various items. He may be provided with mobile telephone facilities. Purchase
Asst. shall assist various units in collecting quotations from different vendors and
necessary processing. He will place all the proposals before the Purchase
Committee and get its approval.
5.3.17 All the purchases shall be processed under direct supervision of HOD /
Coordinators and Director shall be consulted at every stage.
5.3.18 Hostels, Offices, General Purchases for Routine Running of Institute Similar
procedure as above shall be adopted for these purchases. Purchases for office and
general requirements shall be controlled by Administrative Officer cum Registrar
and those for Hostels by Chief Warden.
5.4 Imprest Account
5.4.1 The Director shall operate an imprest accont of Rs. 10,000.00. He shall permit
expenditures on petty items. The imprest amount shall be recouped when the
balance falls below Rs. 2000.00
Provided that the Director may designate another teacher to operate the
imprest account on his behalf, with the prior approval of the Management.
5.4.2 The Trust may authorise any other person(s) to operate imprest account for any
5.5 Travelling Allowance :
5.5.1 Travelling and daily allowances to permanent, temporary or on contract employee
of the Institute shall be approved by Management Committee from time to time.
T.A. shall be paid on the basis of actual expenses incurred in case of (i) Members
of Management Committee, (ii) Members of Governing Body to attend its
meeting, (iii) Chairman and Secretary and Institute authorities, (iv) Director, (v)
Experts invited to attend the meeting of Selection Committee, Advisory
Committee or any other Committee, convened in Institute’s interest, and (vi) Any
other person with the approval of Chairman / Secretary of Management.
5.5.2 Before a journey is undertaken, specific approval of the Chairman / Secretary of
Management Committee or Director should be obtained and attached to the T.A.
bill, when submitted for payment.
5.5.3 If travelling by own car, admissible payment per Km. of distance traveled will be
as decided by Management from time to time.
5.5.4 In addition to normal TA/DA, following additional allowances/expenditure may
be admissible to faculty members :
(i) Special allowance equivalent to 50% of the salary for going on industrial
visits/training of duration more than a week during Summer/Winter
(ii) Registration fees for attending short term courses/lectures,
Conferences/Symposia/Seminars to present their own paper or to chair a
5.5.5 Non teaching supporting staff may be paid actual expenditure incurred, if deputed
to attend any training course for enhancing their qualifications and/or experience
in an area relevant to their employment at M.I.T.
5.5.6 Any particular case of deviation from the above rules may be provisionally
approved by Chairman / Secretary of Management.
5.6 Pensions, Provident Funds etc.
The Institute shall constitute for the benefit of its officers, teachers and other
employees, in such manner and subject to such conditions, as may be specified by
general or special order of the State Govt., such pension insurance or provident
fund, as it may deem fit, including a fund from which such teacher or their heirs,
as the case may be, shall be paid pension or gratuity in the event of their incurring
disability, wound or death in connection with the discharge of their duties.
6.1 All appointments shall be made by the Management, under the signature of the
6.2 Selection Procedure :
6.2.1 Selection Committee for Teaching posts
All appointments to a teaching post in the Institute shall be made by the appointing
authority, on the recommendations of Selection Committees constituted in the
manner laid down below, namely :-
The Selection Committee for the appointment of teachers shall consist of –
(i) The Chairman of the Management Committee or a member of Management
nominated by him, who shall be the Chairman;
(ii) The Director
(iii) Two experts for the post of Professor / Asst. Professor and one for
Lecturers to be taken from panel approved by the University.
(iv) The Head of the Department concerned, provided he is not a candidate to
(v) AICTE / University Nominee.
Provided that in case of urgent need ad-hoc appointment on contract
basis may be made without reference to above committee. For this purpose
Chairman may, on recommendation of Director, constitute a committee
with at least one subject expert.
6.2.2 Selection Committee for Non Teaching Staff
a. In the case of the post of Registrar or Administrative Officer, the Selection
Committee shall consist of
i. The Chairman Management Committee
iii. One or two nominees of the Management
iv. Secretary, Management Committee
b. In the case of posts in Class ‘A’ (other than the teaching posts and the
Registrar of the Administrative Officer) and Class ‘B’, ‘C’ and ‘D’ the
Selection Committee shall consist of :-
i. The Chairman Management Committee
iii. The Head of the Department concerned or the Registrar for posts
under his control.
iv. Secretary, Management Committee.
6.2.3 Meetings of Selection Committees for posts in Class A, B and C shall be convened
under the order of the Chairman who shall be the Chairman of these committees.
Meeting of Selection Committees for class ‘D’ posts shall be convened by the
Director under intimation to the Management through the Secretary.
6.2.4 A Selection Committee shall not consider the name of a person for appointment to
a post unless he has applied for it, but in the case of the appointment of a teacher,
the Committee may consider the names of suitable persons, who may not have
applied for the post but are likely to accept the appointment on the terms and
conditions indicated in the advertisement for the post.
Provided that, in case Selection Committee finds a candidate not suitable
for a post applied for, it can consider him / her for lower post, if the candidate so
6.2.5 A member of the Selection Committee, who has a personal interest either because
his own case or the case of a relation or dependent of his is to be considered, shall
withdraw from the meeting of the Selection Committee, when the appointment of
such a candidate is under consideration. It the even of such exigency arising :
a. If the member who withdraws is the Chairman, his place as Chairman shall
be filled by the Vice Chairman.
b. If the member is Director his place shall be taken by Senior Professor of the
c. If the member who withdraws is the Head of the Department, his place
shall be taken by the senior most professor.
d. The place of any other member who withdraws shall be filled by another
nominee of the authority concerned. For the purpose of this regulation, the
term relation or dependent shall include wife, husband, son, daughter,
grandson, grand daughter, brother, sister, nephew, niece, grand-niece,
grand-nephew, uncle or aunt, first cousin, son-in-law, daughter-in-law,
brother-in-law and sister-inlaw.
6.2.6 A Selection Committee shall ordinarily recommend three names for each post in
order of merit, or such larger number, as the appointing authority may require.
6.2.7 The Selection Committee shall record in its report the fact of relaxation in the
minimum qualifications of a candidate, in the event of recommending any such
6.2.8 The recommendations of the Selection Committee shall be kept confidential and
shall be submitted to the Management by the Director.
6.2.9 It shall be the duty of the appointing authority to satisfy himself that the character
of a candidate for employment is such, as to render him suitable in all respects for
employment in the Institute.
6.2.10 No candidate shall be employed unless he is in good mental and physical health
and free from any defect likely to interfere with the efficient performance of his
duties. Before a candidate is finally approved for appointment, he may be required
to produce a medical certificate of fitness from a competent doctor as decided by
6.3 Special Appointments :
6.3.1 The Managcmcnt can appoint a teacher or any other officer in the interest or
Institute on a contract basis on consolidated monthly emoluments. Retired persons
with proven engineering I scientific experience can also be considered for such
6.3.2 If so required, the Management shall appoint Adjunct or guest Professor, Reader
or T .ecturer to teach a subject for a semester or to teach a topic in a course.
Suitable honorarium may be paid to such specialist faculty.
6.3.3 In the ahsence of a regular teacher or a teacher proceeding on leave, guest or part
time faculty member may be appointed on suitable monthly emoluments.
6.4 Qualifications & Pay :
6.4.1 The qualifications and pay scales of teaching, technical, non-teaching staff will be
as per the guidelines of AICTE. Dearness and other allowances shall be paid with
the approval of the Management. In case of posts where the qualifications and pay
scale are not defined by AICTE, the qualifications and pay scale shall be decided
by the Management.
7. CONDITIONS OF SERVICE
Every employee shall at all times, conduct himself in a dignified manner, to set up
highest tradition or conduct for the Institute. Any infraction of these would constitute
7.1 Faculty Members of Institute :
7.1.1 (1) A faculty member shall at all times maintain absolute integrity and
devotion to duty and shall observe the Code of Conduct as set out in these
Bye Laws, which shall form part of an agreement to be signed by the
teacher at the time of appointment.
(2) A breach of any of the provisions of the Code of Conduct as set out in
Statutes of the University and these Bye Laws shall be deemed to be a
7.1.2 (1) A faculty member (other than the Director) may be dismissed or removed
or his services terminated on one or more of the following grounds :-
(a) Willful neglect of duty,
(b) Misconduct including disobedience to the orders of the Director,
(c) Not behaving in a dignified manner in or outside the Institute
(d) Breach of any of the terms of contract of service,
(e) Dishonesty connected with the University or Institute examination,
(f) Taking private tuition,
(g) Scandalous conduct,
(h) Physical or mental infirmness,
(j) Abolition of the post,
(k) Long term absence without any prior sanction of the competent
(l) Conviction for an offence, involving moral turpitude.
(2) The Director may be dismissed or removed, or his services terminated on
grounds mentioned in clause (1) or on the ground of mismanagement of the
(3) Except as provided by sub clause (5), not less than one month notice by the
faculty member shall be required in case of appointment on adhoc basis and
not less than three months in case of appointment on regular basis :
Provided that in case the faculty member fails to give the notice in
due time as mentioned above, he/she shall be required to deposit salary for
one months or three months as case may be;
Provided further that “the Institute will not pay any salary, if notice
or resignation is given in the months of May to August and can relieve the
concerned faculty member at any time depending upon the convenience of
Provided further that any faculty members who resigns during the
semester will be relieved at the end of the semester.
(4) Where the Management dismisses or removes or terminates the services of
an employee, under sub clause (1) or sub clause (2) or when the contract is
terminated by the Management for breach of any of the terms, no such
notice shall be necessary.
(5) In the case of any other appointment in a temporary or officiating capacity,
the service shall be terminable at any time without prior notice.
7.1.3 Any teacher who has been appointed on ad-hoc basis or is on probation shall not
become regular only due to passage of time.
7.1.4 The Management shall have the power to suspend a teacher during the pendency
of or in contemplation of an inquiry into charges against him. In an emergency,
this power may be exercised by the Director in anticipation of the approval of the
Management. The Director shall immediately report such case to the
7.1.5 The teacher shall not make any representation to any member of the Management,
except through the Director, who shall forward it to the Management, as the case
7.2 Leave Rules for Teachers :
7.2.1 Leave shall be of following categories :
a. Casual leave;
b. Privilege leave;
c. Sick leave;
d. Duty leave;
e. Long term leave;
f. Extraordinary leave;
g. Maternity leave;
h. Earned Leave;
i. Study Leave.
7.2.2 Casual leave shall be on full pay ordinarily for not more than three days in a
month or 15 days in a year and shall not accumulate. It can not be combined with
any other leave. It will not ordinarily be combined with holidays, but in special
circumstances, the Director in the case of teachers and Management in the case of
Director may waive this condition, for reasons to be recorded in writing.
7.2.3 Sick leave shall be on the difference between the current rate of pay and the total
cost of the leave arrangements if any, with a minimum of half pay, for one month
in a year and shall not accumulate.
“Provided that only full time regular employee having at least one year
service shall be granted this leave. Sick leave shall normally be granted when the
employee is hospitalized and is unable to resume his duties for subsequent
recovery in the hospital / home as per advice of the attending doctors.”
7.2.4 Duty leave upto 15 working days shall be on full pay for attending meeting of any
of the University bodies, adhoc committees and conferences, of which an teacher
may be ex-officio member or invited for presenting technical/scientific paper, talk
or chairing a session of conference/symposium/workshop etc., to which he may
have been nominated by the Institute / University and for conducting examination
of the University.
7.2.5 Long term leave, which shall be on half pay for one month in a year and which
may accumulate upto twelve months, may be granted for reasons, such as
prolonged illness, urgent affairs, approved studies or preparatory to retirement :
Provided that such leave can be granted only after five years of continuous
service except in case of prolonged illness.
Provided also that such teachers, as are selected for Teachers Fellowship,
by the University Grants Commission or for training or study in a foreign country
under a scheme sponsored by the Commission, or who wish to study further may
be granted leave without pay for the duration of such fellowship, training or
7.2.6 Maternity leave on full pay to female teacher for a period, which may extend upto
three months from the date of its commencement, or to six weeks from the date of
confinement, which ever is shorter.
Provided that such leave shall not be granted for more than two times in the
entire service of the teacher
7.2.7 All regular full time employees having atleast one year of service may be
sanctioned Earned Leave for valid reasons to the satisfaction of sanctioning
authority. This leave shall be calculated at the rate of one day for every eleven
days of duty period and may accumulate upto 180 days.
For faculty, however, the earned leave calculated as above will be reduced as
(No. of days vacations availed in a year) / (No. of days of vacation declared by the
Institute) X 30
Provided that earned leave shall not ordinarily be granted for a period of less than
7.2.8 Study Leave may be granted to such permanent teachers of the Institute who have
been in Institute service continuously at least for four years. This facility shall be
available for pursuing higher studies leading to M.E./M.Tech. or Ph.D. Degree,
provided the same are approved by the Management.
Period of such leave shall not exceed duration of the course. In no case it shall be
more than-three years.
At a given time not more than 15% of the existing faculty, in a deptt. and 20% in
whole of the Institute may be granted Study Leave . Fraction of half or more may
be taken for next higher number.
If during the leave period teacher gets any stipend / scholarship / honorarium /
salary from the host organisation, information regarding the same shall be given
by the concerned teacher in writing.
During leave period Management, depending upon the length of service, may
allow following allowances :-
For teachers, having service of more than four years - 25% of last salary
drawn at the time of proceeding on Study Leave. This amount may be increased
by 10 % for each completed year of service, subject to a maximum of 60% of the
last pay drawn at the time of proceeding on leave. Provided that this allowance
shall be fixed at the time of granting leave and shall not change during leave
Provided further that total of these allowances plus stipend etc. (if any)
received from host organisation shall not exceed the last pay drawn by the teacher.
All excess amount shall be refundable to the Institute.
Teacher has to execute a bond for the following :-
“For serving the Institute for at least three years after availing the Study
Leave. In case he/she leaves the Institute or is dismissed within the aforesaid
period of 3 years he/she will have to pay the Institute all the amount received by
him/her during the Study Leave period alongwith 12% per annum interest and
additional fixed sum to be decided by the Management at the time of granting
In case he/she discontinues the course before its successful completion,
he/she will be required to return all the amount received by him/her during the
Study Leave period and will be required to join back the Institute and serve for at
lease 3 years. Incase he/she leaves the Institutes or is dismissed within the
aforesaid period of three years, he/she will have to pay the Institute a fixed sum to
be decided by the Management at the time of granting leave.
During the leave period the concerned teacher shall keep the Director
informed about his/her progress. He/she may be called back if his/her progress is
not satisfactory and / or action as above may be taken.
During the leave period seniority of the teacher shall be retained and he will
be given increments due to him at the time of resuming duty after availing Study
Leave and completing the course successfully. Management may withhold
increments, if the teacher does not complete the course successfully.
7.2.9 Leave can not be claimed as a matter of right. If the exigencies of the occasion
demand, the sanctioning authority may refuse leave of any kind and may even
cancel the leave, already granted.
7.2.10 Sick leave or long term leave on account of prolonged illness can be granted on
the production of a medical certificate from a registered medical practitioner. The
Director in the case of teachers & staff and the Management in the case of the
Director shall be competent to call for a second certificate of a Registered Medical
Practitioner, approved by the Management.
7.2.11 The authority competent to grant leave will be the Director except in the case of
long term leave and extra ordinary leave, which will be granted by the
Management, on the recommendation of the Director. Leave to the Director shall
be sanctioned by the Secretary Management.
7.2.12 Teaching staff shall be entitled for summer / winter vacation as declared by the
7.3 Age of Superannuation :
7.3.1 The age of superannuation of a teacher shall be 65 years or as decided by the
Governing Body of the Institute with a possibility of reemployment upto the age
7.3.2 No extension in service beyond the age of superannuation shall be granted to any
Provided that if the date of superannuation of a teacher does not fall on
June 30, the teacher shall continue in service til1 the end of the academic session
and he will be treated as on reemployment from the date immediately following
the date of his superannuation till the end of the academic session.
7.3.3 The age of superannuation may be relaxed in case of contract employees.
7.4 Code of conduct for teachers
Whereas a teacher, conscious of his responsibilities and the trust placed in him to
mould the character of the youth and to advance knowledge, intellectual freedom
and social progress, is expected to realise that he can fullfil the role of moral
leadership more by example than by precept through a spirit of dedication, moral
integrity and purity in thought, word, and deed;
Now, Therefore, keeping with the dignity of his calling, this code of conduct is
hereby laid down to be truly and faithfully observed :
1. Every teacher shall perform his academic duties with absolute integrity and
2. No teacher shall show any partiality or bias in the assessment of the
students nor shall he practice victimisation against them.
3. No teacher shall incite one student against another or against his colleagues
or the Institute authorities.
4. No teacher shall discriminate against any pupil on grounds of caste, creed,
sect, religion, sex, nationality or language. He shall also discourage such
tendencies amongst his colleagues and students and shall try to use the
above considerations for the improvement of his own prospects.
5. No teacher shall refuse to carry out the decisions of the appropriate bodies
and functionaries of the Institute, as the case may be.
6. No teacher shall divulge any confidential information relating to the affairs
of the Institute, as the case may be, to any person, not authorised in respect
7.5 Non-Teaching Staff
7.5.1 Non teaching staff shall include all employees of the Institute, who are not in the
teaching cadre & who are employed in the Institute, in whatsoever position.
whether temporary or permanent or on contract basis.
7.5.2 (1) Every employee shall maintain highest order of integrity, with regard to his
work and conduct.
(2) Every employee shall comply with the orders or directions of the
Management and the Director.
(3) The Director shall maintain the character roll of every employee, in which
the confidential report about his work and conduct shall be recorded every
year. Adverse entries shall be communicated to the employee concerned, as
soon as possible, so that he may improve his work and conduct accordingly.
(4) An employee, aggrieved by an adverse entry, may represent to the
Management through the Director, for the expunction of the adverse entry.
The power to expunge the adverse entry, on the basis of justification, shall
vest in the Management Committee of the Institute.
(5) A Service Book of every employee shall be maintained under the control of
7.5.3 An employee who violates / disobeys, any of the provision of clause (1) and (2) of
regulation 6.5.2, and found guilty of any of the clauses of 7.5.4 (1) shall be liable
to disciplinary action and one or more of the following punishment may be
inflicted through a specific resolution of the Management Committee :
(a) Reduction of pay for a specific period.
(b) Stoppage of increment for a specified period not exceeding 3 years.
(c) Deprivation of salary not including subsistence allowance during the period
of his suspension, if any.
(d) Removal from Service.
7.5.4 (1) An employee shall be liable to be removed from service on anyone or more
of the following grounds, namely :
(a) gross negligence of duties;
(c) insubordination or disobedience;
(d) Physical or mental unsuitability in the discharge of duties;
(e) Prejudicial conduct or activity against Government or the University
or the Institute authorities.
(f) Conviction by a court of law on a charge involving moral turpitude.
(g) Absence without any prior sanction of the competent authority.
(2) If an employee resigns from service, he shall give notice to this effect in
writing to the Management one month in advance, otherwise he shall have
to deposit one month's salary with the Institute in lieu of the notice.
(3) The services of a permanent employee may be dispensed with on the
ground of abolition of post, after giving him one month's notice in writing.
A post can be abolished on anyone or more of the following grounds,
(a) Retrenchment on account of financial stringency.
(b) Fall in enrollment of students; or
(c) Discontinuance of the teaching of the subject, to which the post
7.5.5 No employees who has been appointed on temporary or ad-hoc basis or on
contract shall become regular only due to passage of time.
7.5.6 Persons appointed on ad-hoc basis or temporary basis may be removed with or
without any notice or without showing any cause.
7.5.7 The age of superannuation of an employee shall be sixty years, provided in case of
contract employees this age may be relaxed.
7.5.8 (1) The Director shall be the authority to sanction all kinds of leave to class D
employees and casual leave to other employees.
(2) Application of an employee other than class D for leave (other than casual
leave) shall be forwarded by the Director with his recommendation to the
Secretary of the Management who shall be the authority to sanction the
(3) All records relating to leave will he maintained under the directions of the
7.5.9 The leave rules described in clause 7.2 above shall mutatis mutandis apply to non
teaching staff also.
8. MEDICAL FACILITIES
8.1 All the employees and their dependents and students may be provided consultation
/ medical advice of the Institute Doctor.
8.2 All the students may be provided medicines for the illness of routine nature.
8.3 In cases of emergency the Institute may bear the cost of hospitalization, necessary
tests and treatment of a student till his/her parents/guardian are able to come and
take him/her under their care.
8.4 Cases or emergency or serious/prolonged illness of students must be reported by
Institute Doctor to Director for informing the parents of concerned students.
9. STANDING ORDERS FOR STUDENTS
9.1.1 Students of the Institute should study the Standing Orders carefully and also make
themselves familiar with the rules, regulations, and other instructions issued from
time to time, pertaining to their academic, co-curricular and other activities. When
in difficulty or requiring assistance, they should contact the authority concerned,
as indicated in these orders.
9.1.2 Any amendment and additions to these standing orders will be notified through
notice boards and circulated in the usual manner. The plea of ignorance will not be
entertained for any breach of orders, in force from time to time.
9.1.3 The schemes for all academic work and for the examinations are notified to the
students in the usual manner alter their enrolment. Apart from their academic
work, they are also expected to take full part in games, N.C.C., N.S.S. and other
extra curricular activities.
9.1.4 The welfare and discipline of the students is looked after in their respective fields
by the Director, the Heads of Departments, the Proctor, Staff Advisors of various
students' activities and any other body or council set up from time to time for
specific purposes. Their responsibilities shall be defined separately.
9.1.5 The student standing first in order of merit will be designated as the Class
Representative. He shall be responsible for reporting promptly to the teacher or
officer concerned any unusual occurrences or circumstances connected with his
class and if necessary, bring it to the notice of Director. He will be the Leader of
the Class in all academic matters and will exercise such control over his class
fellows, as is necessary in the interest of discipline and correct academic life.
9.1.6 Students should be present in all their classes. Students should likewise carry out
their outdoor and extra curricular duties assigned to them. Their attendance and
leave is governed by the regulations pertaining to them.
9.1.7 Students must give their undivided attention to their academic work arid must be
respectful to their teachers and superiors. Smoking is prohibited in places, where
instruction is imparted and in the Institute campus.
9.1.8 Students must conduct themselves with due decorum in the classes, laboratories,
workshops and field work etc. and move about in an orderly and silent manner in
the Institute. They must conduct themselves in a manner worthy of an engineering
9.1.9 Students who fail to make sufficient progress in their studies and do not maintain
the required attendance in classes, are liable to be debarred from appearing at the
9.1.10 Students are prohibited from writing and drawing on black boards, walls, tables
etc. or pasting unauthorised notices etc. thereon. Circulating unauthorised notice is
improper and is strictly prohibited.
9.1.11 If in a particular class/period more than 50 percent students are absent, it would be
regarded as mass absentation and an act of indiscipline. Disciplinary action
including a cash fine will be drawn on the students indulging in mass absentation.
9.1.12 Students must behave with due decorum towards their fellow students. Girl
students must be shown special consideration in this respect.
9.1.13 Students have no right to deny mess, club, and other facilities to other students.
The use of any such facilities can be withdrawn only by proper authorities.
9.1.14 All new entrants must receive cordial welcome from the old students. Students
should not indulge in any type of unkind behaviour towards new entrants. Students
indulging in any unseemly behaviour towards new entrants will render themselves
liable to very severe punishment, which may extend to expulsion from Institute.
9.1.15 Students must not take the law in their own hands but must report any grievance to
the Teacher, the Warden or the Proctor, as the case may be. Personal violence by
any student or group of students will be dealt with severely.
9.1.16 Students are not allowed to become members of outside societies nor are they
allowed to join discussions of political nature outside the Institute or to take part in
any political activity.
9.1.17 Students are not permitted to take alcoholic drinks or harmful drugs like L.S.D.,
Charas etc. within Institute premises including hostels or in any public places,
restaurants or bars in Moradabad. Any infringement of this order or visiting any
places declared out of bounds for students, will result in drastic action being taken
against the students concerned.
9.1.18 Students are warned against incurring debts or committing irregularities in money
matters. In flagrant cases, which tend to bring discredit to Institute, disciplinary
action will be taken. The Institute, however, will in no way be responsible for such
9.1.19 Students must invariably carry their identity cards with them.
9.1.20 Students must pay all Institute, mess, club, and other dues on or before the
stipulated dates. If they do not do so they render themselves liable to the various
penalties, mentioned in the relevant instruction, issued from time to time.
9.1.21 Students must take good care of all Institute property. Any damage to such
property, tree, fencing, lawns etc. will have to be made good by the delinquents.
9.1.22 Students must use their class room furniture and fittings with due care. Students
must not deface the desks in any manner. Cost of damage to class furniture and
fittings will be recovered from the students concerned.
9.1.23 Students must handle with great care the laboratory equipment and any
instruments and machinery that they have to use in the course of their work. Any
damage or breakage of such equipment etc. due to improper use or negligent
handling will have to be made good by the party concerned.
9.1.24 (a) No meeting of students, other than those organised under the aegis of the
various recognised student activities, shall be called without the previous
permission in writing of the Director.
(b) No public function, to which any outsider is invited, shall be organised
without the previous permission in writing of the Director.
9.1.25 No theatrical performance, dance or show of any kind shall be held, either within
or outside the Campus, in the name of any institution of the students, except with
the previous permission in writing of the Director, who may prescribe the terms
and conditions for such performance.
9.1.26 No student shall :
(a) By words spoken or written, or by signs or visible representation, offend or
insult a fellow students or any teacher of the Institute or any employee,
officer or authority of the Institute.
(b) Misappropriate, prefer false claim for financial assistance of any kind,
destroy, mutilate, disfigure or otherwise damage any property of Institute,
including furniture, books, equipment and apparatus.
(c) Disobey any order issued by the Institute, or by the Director, Heads of
Departments, Proctor or his teacher or Wardens etc.
(d) Use unfair means at any of the examinations and tests or attempt to threaten
the staff to get undue advantage.
(e) Break any rule or order in force.
(f) Indulge in violence among fellow students and other employees of the
9.2 Inquiries & Punishments :
9.2.1 A student shall be guilty of breach of discipline, if he violates any of the
provisions of these Regulations or is guilty of misconduct or indecorous and / or
immoral behaviour or has been punished by a court of law for a criminal offence,
committed either in the Institute campus or outside.
9.2.2 The Director may suspend a student, if prima facie case exists against the student
and may institute an inquiry. A student may also be debarred from entering the
premises of the Institute, during the pendency of inquiry.
9.2.3 For a breach of discipline committed by a student or a group of students, the
Director or the Head of Deptt. or the Proctor or the Proctorial Board may impose
the following punishments.
(a) Warn him, or
(b) Impose a monetary fine on him, or
(c) Deduct marks from the proficiency group of marks under the head
(d) Suspend a student or put him on a conduct probation for a period of time
(e) Rusticate him from the Institute for such period as he thinks fit, or
(f) Expel him from the Institute.
9.2.4 The authorities competent to award the various punishments are as follows :-
Punishment Competent Authority
(a), (b) and (c) The Director or the Head of Deptt. or the
Proctor or the Warden.
(d) The Director on recommendations of a
Committee, composed of one or more
persons appointed by him.
(e) and (f) The Management Committee on the
recommendations of the Director, on the
basis of a Committee composed of one or
more persons appointed by the Director.
9.2.5 If a students commits a branch of discipline under Regulations 9.2.1. at any time
after he has been sent for University examinations, the matter may be reported to
the Registrar of the University for suitable action. The Registrar may there upon
award any suitable punishment. He may further order the cancellation of
9.2.6 (a) Before awarding a punishment under Regulation 9.2.3 (a) (b) or (c) the
student may be called by concerned officer and given an opportunity to
explain his conduct.
(b) Before awarding a punishment under Regulation 9.2.3 (d), (e) or (f) the
student may be given an opportunity of putting in his defence. The
committee will submit their report and recommendations to the Director
who may, if he thinks proper before taking action, give an opportunity to
the concerned student to show cause why the proposed punishment be not
9.2.7 In all matters not expressly provided herein, the Director may take action as he
thinks fit and his decision shall be final.
9.3 Attendance and leave regulations for students
All students are expected to be present in every Lecture, Tutorial and Practical
class scheduled for them.
9.3.2 Maintenance of Attendance Record
a. In order to maintain an attendance record, a roll call will be taken in every
Lecture, Tutorial, Practical class upto 10 days before the date of
b. For the purpose of the attendance record, every scheduled Lecture, Tutorial
and Practical class will count as one unit, regardless of whether the duration
of the class is one, two or three contact hours.