Profile for Business Operations Manager by iAuERAV

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									                          Head of Finance and Operations
Line Manager:            Chief Executive

1.       OVERALL PURPOSE OF THE JOB

    Work with the Chief Executive, Senior Management Team (SMT) and Board of Directors to set
     and maintain the strategic direction of the organisation, and deliver its objectives.
    Provide sound financial advice and financial information to direct organisation’s financial
     decision making to the Chief Executive, SMT and Directors.
    Provide the financial expertise, motivation and leadership in all areas of the organisation’s
     activity
    Manage successfully the finances of the organisation to ensure its sustainability
    Contribute to SEL’s innovative and creative working environment
    Supervision of staff setting performance targets, staff appraisals, and staff
     development.



2.     MAIN DUTIES

FINANCE
 Cost short-term Plan and longer-term Strategy
 Draw up Annual Budget, in consultation with the CEO and wider staff team
 Support budget holders in financial management and budgetary control
 Work with programme staff to prepare bids, costing where necessary
 Prepare financial reports and ensure compliance with funders requirements
 Further develop and maintain effective systems of financial control and of financial
   management information for project managers and the Board, including financial forecasting
 Manage cash flows, ensuring that the most sensible and advantageous terms are secured
 Ensure full cost recovery of overheads and management costs.
 Monitor reserves and keep policy under review
 Maintain finance policy and procedures

ACCOUNTING
    Ensure that all income and expenditure is properly accounted for to high standards
    Produce quarterly management accounts
    Work in the production of the Annual Review and statutory Accounts
    Liaise with funders to ensure accounting and reporting requirements are met
    Organise all aspects of money handling (petty cash & bank accounts)
    Ensure that the organisation complies with all statutory requirements including Corporation
     Tax, PAYE and VAT.

ADMINISTRATION
    Lead the work of identifying and managing risk
    Monitor premises and terms of lease, managing as necessary
    Recommend and maintain the best possible arrangements with contractors for all outsourced
     services, including procurement of office equipment and supplies
    Arrange all necessary insurance policies for the organisation

GOVERNANCE
    Act as Company Secretary
    Ensure Memorandum & Articles of Association are kept up to date and relevant
    Work with the Chair & Treasurer to ensure the Board’s business functions smoothly
    Ensure all returns are made on time to Companies House and CIC Regulator
    Take the lead in liaising with the auditors
IT
    Ensure that current IT and other office equipment is maintained and, where necessary,
     upgraded
    Manage the outsourced maintenance contract, reviewing terms and value for money
    Ensure adequate security of all computer equipment
    Maintain Staff Handbook up to date in terms of IT developments

HR & Staff
    Review payroll, pay salaries and properly account for personnel costs.
    Ensure all contracts of employment comply with latest relevant employment law and policy
    Arrange and coordinate access to pensions advice and the Stakeholder Pension Scheme
    Lead the organisation’s recruitment processes as required
    Maintain HR policies, including the security policy.
    To participate in any other activities necessary to promote the aims of SEL.


                                       Person Specification

Essential

        Convincing commitment to SEL’s mission and objectives
        CCAB accountancy qualification
        At least five years’ accounting experience with two years in a financial management role
        Understanding of IT systems and good IT skills
        Ability and flexibility to handle multiple demands in a busy office
        Familiarity with company law and good practice
        Good inter-personal skills; team player
        Persuasive written and verbal communication skills
        Experience of preparing accurate budgets and cash flows.
        Interest and understanding of social enterprise.
        Ability to manage multiple priorities and demands from a number of different sources
         (internal and external)

Desirable

        Experience of UK-based (preferably non-profit) organisation
        Well-developed ability to apply appropriate judgment and an innovative and analytical
         approach to problem solving.
        Project management and reporting experience
        Experience of negotiating and monitoring contracts for outsourced services relating to
         audit, IT, office equipment, legal advice and other services
        Knowledge of Health and Safety requirements
        Some experience of fundraising
        The capacity to learn quickly and adapt to a rapidly changing environment.
        Commitment to provide high quality services

								
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