Minutes of the August meeting of Skellingthorpe Parish Council held on Tuesday 25th August 2009
at 7.30pm at Skellingthorpe Village Office, Lincoln Road, Skellingthorpe, Lincoln
Present: Cllrs Bennett (Chairman), Mrs Chambers, Mrs Collishaw, Mrs Flint, Mrs Seviour, Gant,
Richardson, Seviour, Waller
Three members of the public were present.
In the absence of the Chairman Cllr Bennett took the Chair. Cllr Mrs Collishaw proposed that Cllr Mrs
Flint should be elected the Vice Chair for this meeting. Cllr Mrs Seviour seconded the motion that was
Cllr Bennett proposed that declarations of interest for item no. 10 should be taken at that point, likewise
declaration of interest in the matter to be dealt with in closed session in accordance with the Public Bodies
(Admission to meetings) Act 1960 should also be taken at that point. Cllr Mrs Flint seconded the motion
that was unanimously approved.
Apologies were received from Cllrs Rev Billinghurst, Jackman and Goldson. PC Truelove, PCSO
Brooker and PCSO Hayes.
2. Parish Council Insignia.
The Parish Council Insignia was inspected.
3. To receive declarations of interest in accordance with the 2000 Local Government Act.
Cllr Mrs Flint declared a personal interest in any matter relating to the Community Centre as she is
a member of the Community Centre Management Committee. Cllrs Mr and Mrs Seviour and
Bennett declared a personal interest in any matter relating to the Youth Centre as they are
members of the Youth Centre Management Committee.
4. Police Report.
In the absence of the police the Clerk gave the police report. There had been 12 reported crimes
1 theft, 2 theft of motor vehicles, 2 thefts of cycles, 3 assaults, 1 criminal damage incident, 2
burglaries and 1 incident of indecent exposure.
5. Notes of the last Parish Council meeting held on 28th July 2009 to be received and become
the minutes of that meeting.
Cllr Richardson moved a motion to adopt the Clerk’s notes being a correct record of the meeting
held on that date. The motion was seconded by Cllr Mrs Chambers . The minutes were approved
unanimously by those members of the Council present at that meeting. All action notes had been
The meeting regarding a Parish plan is to be arranged for early Autumn.
The Clerk confirmed that the County Councillor has been sent a full pack of Parish Council papers
for the meeting with the exception of Part B items. Cllr Richardson is to set up a meeting with
LCC, Sustrans and Police to agree on a relocation site for streetlamp no. 57. Cllr Richardson
advised that the remedial work at the Pavilion had been carried out to his satisfaction and the
contractors cheque in payment had been released. He reported that it had been necessary for him
to sign an emergency expenditure form for a broken tile on the Pavilion roof to be replaced by the
The Clerk reported that a letter had been received from LCC in response to the letter the Parish
Council had sent regarding the removal of the rumble strips at Saxilby Road. The letter indicated
that a speed survey had been carried out at the start of August and the survey would be repeated
once the strips had been removed to enable them to compare before and after speeds. If shown to
be necessary they will offer alternative traffic calming measures.
6. a) Payment of accounts.
Cllr Gant reported that the payment of accounts was in order with nothing unusual and proposed
that the payment of accounts should be approved. The motion was seconded by Cllr Mrs Flint and
unanimously approved on a show of hands.
Payment of Accounts
Butler Construction Ltd. Gala toilets £144.90 £168.90
Gala medals £24.00
(cheque no. 103881 31/07/09)
S Elkington Heritage room £40.00 £137.62
Village Office £48.81
C. Wilkinson Salary £1,256.93 £1,273.73
Travelling expenses £ 16.80
Post Office Ltd (Inland Revenue) Wilkinson
Deducted Tax and N.I £352.21 £461.65
Deducted Tax and N.I. 0
Employers NI £109.44
M Gumsley Salary £413.97
Lincs County Council Superannuation £580.48
Pension Fund Account Clerk’s contribution £111.86
Asst Clerk’s contribution £25.95
Employer’s contribution £436.99
Cleaner’s contribution £5.68
G Moss Handyman August 2009 £179.28 £358.55
Litter picking £179.27
Petty cash August 2009 £98.12
Veolia Grasscutting £540.65
Pest Express Pest Control £92.29
ESPO Office supplies £18.99
Andrew Belson Parish Council Tree Report £437.00
AWA Village Office £50.42 £70.80
Burial Ground £7.10
Playing Field £13.28
Eon Village Office £71.02
Danwood Photocopier maintenance £63.54
Clement Keys Annual audit fee £460.00
SOS Woodbank cemetery skip hire £90.01
NHTC Dog warden £553.14
Total expenditure £5,890.46
NKDC Agency fees £749.50
M O’Carroll Community Centre siting of fish and chip van £200.00
St Helen’s FC Playing field rent 2009/10 £116.00
Bowls Club Water and Electricity supply £15.44
Lincoln Co-op Funeral Services Memorial £60.00
Burial fees plot 32 £580.00
Total income £1,720.94
b) Budget report.
Cllr Gant presented the condensed version of the Income and Expenditure report up to the end of
July 2009. He confirmed that the figures are correct and indicated that he will be carrying out a
forecast later in the year and checking if any of the budget headings need virement as a result of
budget variances within the year.
Cllr Gant reported that the external audit had been signed off with no exceptions to the report.
7. a) Planning Report for August 2009.
Cllr Bennett presented the Planning report for August 2009.
Ref: Location Proposal Comment/recommendation
AG0269 Manor Farm Erection of slurry tank No objection/no comments
Land off Ferry
09/0562 219 Saxilby Rd Erection of non-illuminated free standing No objection
pole mounted sign
09/0351 Land off Ferry Erection of agricultural dwelling (approval of reserved
Lane matters) Noted
09/0381 21 Gardenfield Erection of single storey extension to side Noted
Certificate of lawful use or development.
Approval Kelvindale, Residential use of said land remains extant Noted
08/1186 Land off Paving Energy from waste facility for the treatment of
Way N Hykeham waste with related access,
servicing & car parking Noted
Prior approval not required
AG0269 Land off Erection of slurry tank Noted
09/0347 Plot 21 Hodson Revised dwelling type Noted
09/0433 1 Swallow Ave Erection of side extension, incorporating Noted
accommodation within the roof
7. b) To receive the minutes of the Planning Committee meeting held on 7th July 2009.
The minutes of the meeting held on 7th July 2009 were received.
The Clerk’s notes of 28th July 2009 are to be adopted at the next meeting of Planning as there were
not enough members of the committee present to approve them. Defer to next meeting.
8. Administration and Finance Committee Report.
The next meeting will take place on 1st September 2009.
9. a) Estates Management Committee Report
Cllr Richardson reported that there are a number of action points from the last meeting that are
still action points. He reported that he and Cllr Mrs Collishaw would be bringing a draft Health
and Safety Policy for the play areas to the next meeting.
The Clerk confirmed that the new water meter on the Playing Field has been installed.
Cllr Richardson indicated that a specialist was coming to look at the memorial Eucalyptus tree to
see if it can be relocated. The ROSPA inspection of play areas is due during August.
The Land Registry is to be advised of land known to be in Parish Council ownership.
b) To receive the minutes of the Estates Management Committee meeting held on 2 nd June
The minutes were received.
10. Parish Council vacancy
Cllr Bennett introduced the three candidates present who were putting themselves forward for the
All members addressed the council in support of their application. The three candidates were
asked to leave the room briefly whilst discussion and voting took place.
Cllr Mr and Mrs Seviour expressed a personal interest in one of the candidates.
After the vote had taken place the Clerk advised members that the successful candidate was Robin
Barnett. The applicants were invited back into the room and advised of the result of the voting
process. They were thanked for their interest.
i) LCC Libraries and Learning – Partnership opportunities
The Parish Council after some discussion agreed that at the moment this project is in the very
early stages and is currently in the hands of a partnership working group between the Parish
Council, the Community Centre Management Committee and the Youth Centre Management
Committee. At this point the library service should be advised that the partnership is unable to
make a commitment but will continue to liaise with its partners and the matter will be carried
forward to the Community Centre Management Committee meeting on 2nd Thursday of September
at which point this expression of interest will be raised. At the present time there is no room in the
Community Centre to accommodate a library service. The Parish Council affirmed its desire to
retain a static library service and agreed that if LCC would like to fund a new library
building/extension then that proposal would be considered.
It was unanimously agreed that a reply noting the content of letter should be sent advising that the
Parish Council will continue to liaise with its partners and advise the library service of the
outcome of their discussions in due course. Clerk to write
ii) Skellingthorpe Camera Club – acknowledgement of grant funding. Council noted that the
proposal to purchase a projector had been changed to the purchase of a monitor which would serve
the same purpose of projecting images. Noted
Cllr Shore arrived at this point.
iii) LCC Highways and Traffic – Council had received a copy of a letter sent to a resident re.
status of Old Wood South. Noted
iv) NKDC – Older Persons Support Service. Noted – Clerk to include in Chattterbox notes
v) Lincolnshire Sports Physical Activator (Over 45s) email regarding intergenerational community
based events. Noted
vi) Lincoln Orienteering Group – proposal for setting up a permanent orienteering course at
Monson Park. Refer to Estates – Letter writer to be asked to attend next Estates meeting to
give further information on the proposal.
vii) Nottinghamshire Business Venture – Enterprise Outreach UpSkill Me – presentation to Parish
Council. Clerk to include in Chatterbox notes
12. Parish Partnership Update.
No update available.
13. Waste treatment plant at North Hykeham update
The planning application has been approved. Cllr Mrs Chambers is to attend the next meeting on
10th September 2009. Cllr Mrs Chambers to report to next meeting of full council.
14. Clerk’s Report.
The installation of a give way line and the remarking of the burial ground and community centre
car park has been completed. The handyman is to install the Give Way sign in due course.
LALC AGM Horncastle Sat 7th November 10.00am – 4.00pm £18.50 per delegate. Noted
New councillor training on at Louth 21st October 7.00 – 9.00pm. Cllrs Gant and Barnett to attend.
The North Kesteven and City of Lincoln Joint Strategic housing land availability assessment is
available for viewing in the Village Office.
Sleaford Southgate Regeneration and supplementary planning document – comments to NKDC by
30th September 2009.
City of Lincoln Elizabethan Banquet 23rd October 2009 £50.00 per ticket. There will be no
official representation by Parish Council.
Community Lincs 2009 Autumn Debate 7.00pm Thurs 24 th Sept 2009 Metheringham Village Hall.
NKDC advise that the company that carries out their workplace assessments charge £400 plus
travelling expenses. If NKDC has any workplace assessments scheduled for the future the cost
could be apportioned but there are none scheduled at the moment. Noted
15. Chairman’s Report
Cllr Bennett reported that the proposed Park and Ride scheme has recently been in the news and
indicated that the Council needs to know where the exact location is as it may impact upon the
village and its green belt. Cllr Mrs Flint reported that there had been nothing official brought up at
16. To resolve whether the Council will move into closed session in accordance with the Public
Bodies (Admission to meetings) Act 1960.
Cllr Bennett proposed that the Parish Council should resolve to move into closed session for the
next item. Cllr Mrs Collishaw seconded the motion that was unanimously approved on a show of
The three members of the public left the meeting at this point. The Clerk left the meeting briefly
to make arrangements with Mr Barnett to visit the office the following day to complete the
relevant paperwork before he is permitted to attend his first official Parish Council meeting.
Cllr Shore was asked to leave the meeting and advised that his informal co-option confers no right
to stay during a ‘Closed session’ Cllr Shore left the meeting at this point.
There being no further competent business the meeting closed at 9.26pm.