Ashgrove State School
P&C General Meeting
6th February 2007
Present: As per book
Meeting Opened: 7.35pm
Apologies: Kate Jones
Introduction by all attendees.
Minutes of Previous Meeting:
Minutes of 12 December 2006
Accepted : Peter Sheehan/Jo Scriggins
Business Arising from previous minutes:
1. Don Wark working on quotes for shade and taps for oval – O/S and C/F
2. MA to write up budget and have it posted to school website O/S and C/F
3. Additional lights at carpark entrance – Still waiting on response from
4. Safe crossing of carpark driveway by pedestrians- Email received from GK
advising that pedestrian crossing will be installed in near future.
5. Noise Abatement- Letter received by KJ from Ed Minister advising approval
of A/C as noise mitigation in main building. Planning 2006/07 with installation
2007/08. MA advises that P&C funds previously held in reserve for A/C can
now be freed for other projects.
6. Covered walkway from Stop, Drop, Go to Yr1/2 building now has verbal
approval from Project Services. Action: Kate Jones to chase up written
approval. – O/S
7. QCPCA Notice of P&C Executive Roles Skilling Day in March 2007. Anyone
interested in attending to contact TT for details.
8. Letter from Kate Jones advising of State Govt grants for junior athletes who
compete away from home at State level. Action: PM to put information on
website. – O/S
9. TT sent letter send to Disco committee requesting lighting proposal and
agreeing to them booking DJ. PM requested that effect of shades and
artificial turf be assessed before making decision on lighting purchase.
10. YMCA Building – Building relocation quotes received were in order of $145K.
P&C Executive decided in January that it was unable to justify this outlay. PM
has sent letter to YMCA declining the building. P&C still to address need for
an improved A/S Care facility. Further investigations are required to
determine options for the facility, and for funding it, and these to be discussed
at next P&C meeting. PM advises that there is some urgency because Yr 1/2
playground space is impacted by the decision.
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Inward: 1. Various fundraising
2. Letter from Investing In Schools advising money from successful
grants available February 2007.
3. Letter from GCBF advising that application for covered walkway
4. QCPCA ParentTalk has article regarding generic email accounts
for P&C President and Secretary. Action : TT to advise Joy
Sinclair of email addresses.
5. Various information from photographers. Meeting decided to
continue with current photographer.
Outgoing: 1. Letter to Carmen Havers regarding lighting requirements and
date for 2007 disco.
Business arising from correspondence
Financial statements tabled.
Accounts for year not yet finalised with some adjustments to be made before auditing
and presentation to AGM. Balance $177K. Preschool account balance to be transferred
to main account. Swimming loan paid out 3rd quarter last year. Tuckshop loan expected
to finalise 2008, and JB Stephens 2010.
AGM to be held 13th March 2007 to allow time for audit.
PS yet to source term deposit for cash surplus.
MOTION: Enrolment Management Policy should allow for siblings of existing students to
be considered for enrolment as per the current enrolment policy. PASSED
Action : Enrolment Management Policy document to be amended to reflect motion,
before P&C will sign off.
Welcome BBQ to be held 16/2. Tony Valentine offered to convene. Yr 2 parents to be
invited to cook. More food to be ordered than last year. Name tags this year with name
and childrens’ class.
Action : PM to request assistance for TV, through newsletter.
Action : MA to ask Grace to order sausages.
Action : Jo S to organise labels
Ashgrove S.S. P&C, 6th February 2007 2
Airconditioning sought in those buildings not currently A/C. P&C always intended to
ensure that balance of school receive A/C.
Action : PM to get quotes for A/C for budget consideration.
Fete convenors for 2007 are Kyra Williams, Megan Serena, Jodie Watson and Ann
Eldridge. MERC Stuart Watson.
Meeting advised that anonymous letter sent by parent at school to Ed Qld Minister
regarding PM. Letter has been shown to P&C Executive. MA advises that P&C will send
formal response to Ed Qld highlighting work of PM and outlining school results, opinion
surveys etc. Decision not to circulate at general meeting so as not to give unnecessary
attention. Meeting appreciates PM notifying P&C of letter. P&C unaware of any
particular discontent in school community but encourages members of community to
bring issues to P&C forum. Action : MA to send letter in response to EQ.
Excursions – All excursions for Term 1 to be presented at next meeting. Excursions no
longer to be presented at each meeting. At end of each term, the excursions for the
upcoming term will be presented for approval.
Curriculum Report tabled.
Moved: Michael Airton
Volunteers up on last year. Year started well. Negative media regarding tuckshop
food may be affecting trading.
Swimming Club No report
Grounds Committee No report
Music Support Group: No report
IT support Group Keen to go ahead this year. Good feedback on website from
prospective and existing parents. P&C appreciates the great
work by Kyra Williams in maintaining the school website.
Action : PM to organise flowers for KW.
Arts Club Report No report
Jo S and TT reviewing old P&C paperwork with a view to culling, in consultation with
Rodger James has a number of projects in mind involving school grounds. Keen to
talk to others from the Grounds Committee, or those with an interest, before
Ashgrove S.S. P&C, 6th February 2007 3
presenting ideas to P&C.
Swimming Club needs to present a report – nothing seen since last year.
Next Meeting: 13th March 2007 – AGM and General Meeting
Meeting Closed: 9.25pm
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